PARKING LOT 2024.docx

WYOMING COUNTY BUILDINGS AND GROUNDS

Advertisement for BIDS:

PARKING LOT

RESURFACING & STRIPING

Bids due: 3/13/2024

PRC# 2023-007210

Contact:

Wyoming County Buildings & Grounds Michael Adamczak (director) 36 Center Street Warsaw NY, 14569

SUMMARY

The Department of Buildings and Grounds is issuing this advertisement for BIDs to engage a contractor to provide labor and material for the resurfacing and striping of an estimated 51,000 square foot parking lot. The scope of services is outlined below and generally include implementing the Department's requirements in providing labor, materials, tools, equipment supervision and other services necessary to resurface and stripe the outlined parking lot. BIDS are due no later than March 13, 2024 at 10:00 am.

Bids are to be submitted in a sealed envelope with the title of “Parking lot resurfacing and striping” to the Wyoming County Buildings and Grounds office located at: 36 Center Street Suite B3, Warsaw NY 14569 by March 13, 2024 at 10:00 am. Bids may NOT be submitted via fax or email, and any Bid received after this deadline will not be eligible for consideration. Bids will be reviewed and evaluated by Wyoming County Board of Public Works in anticipation of the awarding of a contract.

Any questions regarding this advertisement to Bid should be submitted in writing (via email) to Wyoming County Buildings and Grounds, Attention Michael Adamczak, Madamczak@wyomingco.net by March 13, 2024 at 9:00 am.

Wyoming County reserves the right to reject and or waive any and all Bids/Proposals and to waive any irregularities in procedure.

Form of Contract:

Upon Bid review a contract will be issued.

Bid to include:

· Total cost of the project w/ itemized breakdown.

· Brief overview of the company with a description of its experience.

· Three references or past clients/projects

· Project Timeline, project schedule, and contingency plan if weather does not comply.

· Certificate of Insurance

Project Location:

Main Parking and all attached lots at 143 North Main Street in Warsaw NY, 14569… Estimated 51,000 square feet (See attached maps/details)

Project Details and site Specifications:

· The parking lot is roughly 51,000 square feet

· There are roughly 130 designated parking spaces currently.

· The operating hours for the majority of the buildings that utilize the lot are Monday – Friday, 7:30am - 5:00pm, but this lot does incorporate roughly 24 spaces for the Jail facility that is a 24 hour a day, 7 day a week operation.

· Milling of all asphalt to the stone base, install of 2.5 inches of binder (min), 1.5 inches of top coat (min), and striping must coordinate with the jail and its schedule. This will take coordination with Buildings and Grounds Director, Jail Administration, and Contractor.

· The County will considerer altering daily parking lot operations, as long as work/construction could take place while maintaining multiple safe entry and exit points to and from the facilities.

· All work is to be completed in accordance with the most current NYS Building code/ DOT specifications.

· Bids are to include prevailing rate as per NYS DOL Article 8 PRC# 2023-007210

· The use of any restroom facilities will be prohibited, contractor to furnish temp restroom for all workforce.

· Water is available but limited to supply from a garden hose.

· Project is to be completed no later than August 31, 2024

Project Expectations:

· Milling and removal of entire asphalt lot. (County Dump Trucks/workforce to haul all milled materials from site)

· Contractor to Repair any compromised or soft spots within the gravel.

· Material Installation - Minimum of 2.5 inches of HOT asphalt binder w/ a minimum of1.5 inches of HOT asphalt top coat

· Asphalt to transition to all sidewalks, roadways, drainage devices, etc. without possibility of trip hazards.

· Grade set so all water sheds towards DIs and away from lot.

· Ponding or stagnant water is not acceptable and will be properly fixed/repaired at the contractor’s expense.

· All site prep work and clean up are the responsibility of the Contractor.

· Contractor to map out and paint approved parking spots, no parking zones, handicap spots, and fire lanes with appropriate dimensions and colors.

· Any alteration to the work detail must be approved by the Buildings & Grounds Director.

Please NOTE: Tobacco, Alcohol, and Drug use are not prohibited on County property. Anyone found using these items on County grounds will be escorted off the premises immediately.

Bidder qualifications:

1. Site walkthrough/meeting with Buildings & Grounds Director – must be scheduled with the Buildings and Grounds Office.

2. Contractors business/company must have at least 5 years’ experience in lot maintenance, paving, and site work.

Project Delivery:

Contractor will be required to field measure all parking lot spaces as outlined per attachment A providing all labor, materials, equipment, supervision and other services as may be necessary to complete the Project unless otherwise specified. Due to the location of this project the Department realizes that work may have to take place after County work hours or on weekends. The Department anticipates that the work will be performed on a rolling basis from project start to project completion. (working nights only if absolutely necessary) The Contractor will be required to coordinate all work with the Director of Facilities, and shall be responsible for proper safety precautions, barriers and ensuring signage is in place to keep all personnel safe and buildings operational.

Contractor to provide detailed Scope of Work including a Schedule that coordinates around all Court House scheduling. Submitted schedule needs County approval before any work begins.

The buildings are to remain open for business during all construction.

Performance Bond:

Contractor shall furnish a performance bond in an amount of 5% of the contract. The bond shall remain in effect until the final completion and inspection of the project.

Performance Criteria:

The Contractor shall be required to conduct project in a workman-like and professional manner. In performing this work, the Contractor shall be required to field measure all lots and verify grades as well as square footages.

Construction Phase:

During the Construction Phase, constructor shall carry out such activities as are necessary to complete the construction described in the document details. Contractor to maintain safe environment for persons utilizing surrounding buildings and properties.

Contractor's Compensation:

As will be more fully described in the Form of Contract, this will be a Lump Sum type contract.

Offerors will be required to submit with their bid a Lump Sum Price for the work. The Lump Sum Price should include sufficient funding to cover all of the costs necessary to complete the Project, including, but not limited to, profit, home and field office overhead, supervision, labor, materials, equipment, bonds, insurance and other services as may be required to obtain the necessary permits, and construct the work. The Lump Sum Price should also include sufficient funding to fund items that are not specifically identified on the Drawing and Specifications portion of the bid spec but which are reasonably inferable from therefrom, as well as the performance criteria outlined in the Details and Specifications portion of this Bid platform.

Attachment A – map of 143 North Main lot

Attachment B - Area to be resurfaced:

Attachment C – Core Sample Location Map

Core samples (1-6):

County of Wyoming Insurance Requirements Edition 3/2011

Exhibit B

I)

The contractor shall procure and maintain at his own expense and without expense to the County, insurance for liability for damages imposed by law, of the kinds and in the amounts hereinafter provided. The Insurance shall cover all operations under the contract whether performed by the contractor or by subcontractors. This insurance must remain in force until final acceptance by the County of the work covered by the contract.

II)

The policies must name the County as an additional insured and shall:

The terms of this appendix shall control over any contractual terms elsewhere in the contract unless specifically exempted in writing.

III)

The contractor/permittee agrees to indemnify the municipality for any applicable deductibles.

IV)

The types and limits of insurance are as follows:

1. Written on an occurrence form.

2. Endorsement naming the County of Wyoming as an additional insured.

3. Policy, or policies, must be endorsed to be primary as respects the coverage afforded the Additional Insured and such policy shall be primary to any other insurance maintained by the County. Any other insurance maintained by the County shall be excess of and shall not contribute with the Contractor’s or Subcontractor’s insurance, regardless of the “other insurance” clause contained in the County own policy of insurance.

4. Policy shall contain a per job aggregate.

V)

Should the Contractor engage a Subcontractor, the same conditions as are applicable to the Contractor under these insurance requirements shall apply to each subcontractor of every tier. Proof thereof shall be supplied to the Wyoming County agency.

VI)

At any time that the coverage provisions and limits on the policies required herein do not meet the provisions and limits set forth above, the Contractor shall immediately cease work on the Project. The Contractor shall not resume work on the Project until authorized to do so by the County, any delay or time lost as a result of the Contractor not having insurance required by this Article shall not give rise to a delay claim or any other claim against the County.

VII)

Notwithstanding any other provision in the Article, the County may require the Contractor to provide, at the expense of the county, any other form or limit of insurance necessary to secure the interests of the County.

VIII)

The Contractor shall secure, pay for, and maintain Property Insurance necessary for protection against the loss of owned, borrowed, or rented capital equipment and tools, including any tools owned by employees, and any tools or equipment, staging towers, and forms owned, borrowed, or rented by the Contractor. The requirement to secure and maintain such insurance is solely for the benefit of the Contractor. Failure of the Contractor to secure such insurance or t maintain adequate levels of coverage shall not render the Additional Insured or their agents and employees responsible for any losses; and the Additional Insured, their agents and employees, shall have not such Liability.

IX)

Neither the procurement nor the maintenance of any type of insurance by the County, the Contractor, or the Construction manager shall in any way be construed or deemed to limit, discharge, waive or release the Contractor from any of the obligations or risks obligations or risks accepted by the Contractor or to be a limitation of the nature or extent of said obligations and risk.

Insurance Requirements:

Exhibit C

HOLD HARMLESS

The hereby agrees that it will indemnify

(Name of Contractor) and save harmless the County of Wyoming from and against all losses from claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against it by reason of any omission or act of the purchaser, its agents, employees, or subcontractors in the performance of this contract, to the extent permissible by law. This indemnification shall include all costs and disbursements incurred by the County of Wyoming in defending any suit, including attorneys’ fees. Furthermore, at the option of the County of Wyoming, the purchaser shall provide defense for and defend all claims, demands and causes of action referred to above, and bear all other costs and expenses related thereto.

Witness:

Purchaser Signature:

Date:

Date:

This form must be signed and returned with bid

EXHIBIT D

Iranian Energy Sector Divestment

Contractor/Proposer hereby represents that said Contractor/Proposer is in compliance with New York State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”, in that said Contractor/Proposer has not:

Any Contractor/Proposer who has undertaken any of the above and is identified on a list created pursuant to Section 165-a (3)(b) of the New York State Finance Law as a person engaging in investment activities in Iran, shall not be deemed a responsible bidder pursuant to Section 103 of the New York State General Municipal Law.

Except as otherwise specifically provided herein, every Contractor/Proposer submitting a bid/proposal in response to this Request for Bids/Request for Proposals must certify and affirm the following under penalties of perjury:

This statement will be accepted electronically in accordance with the provisions of Section 103 of the General Municipal Law.

Except as otherwise specifically provided herein, any Bid/Proposal that is submitted without having complied with subdivision (a) above, shall not be considered for award. In any case where the Bidder/Proposer cannot make the certification as set forth in subdivision (a) above, the Bidder/Proposer shall so state and shall furnish with the bid a signed statement setting forth in detail the reasons therefore. The County reserves its rights, in accordance with General Municipal Law Section 103-g to award the Bid/Proposal to any Bidder/Proposer who cannot make the certification, on a case-by-case basis under the following circumstances:

Attachment “D” Certification Pursuant to Section 103-g Of the New York State General Municipal Law

Signature

Title

Date

Company Name

NON-COLLUSION BIDDING CERTIFICATE

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

In compliance with this invitation for bids, and subject to the conditions thereof, the undersigned offers and agrees, if this bid is accepted within thirty (30) days from the date of opening, to furnish any and all of the items upon which prices are submitted.

FIRM NAME

ADDRESS

SIGNED BY

TITLE

DATE

TELEPHONE NUMBER

This form must be signed and returned with bid

WYOMING COUNTY DEPARTMENT OF BUILDINGS & GROUNDS BID FORM

“Parking lot resurfacing and striping” to be publicly opened at the date and time indicated on the Notice to Bidders for County owned and/or occupied buildings.

Bids must be submitted in a sealed envelope or box plainly marked as to its contents.

Proposals must contain a statement of non-collusion as required by Section 103-d of the General Municipal Law.

The County reserves the right to reject any or all bids.

The Agency reserves the right to award the bid to the lowest responsible bidder whose bid best fits the needs of the Agency, to reject any or all bids, or to waive any informalities. A signed purchase order or a bilaterally signed contract as furnished to a successful proposer will create a binding contract by both parties.

The undersigned proposes to furnish the following, in accordance with the attached specifications, to the County of Wyoming at the price(s) shown. All prices are to include no taxes.

NAME OF FIRM:

MAILING ADDRESS:

CITY/STATE/ZIP CODE:

TELEPHONE NUMBER:

FAX NUMBER:

BY:

Signature of Representative of Firm or Corporation (blue or other non-black ink)

BY:

Above Signatory Name (PRINTED)

DATE:

FEDERAL OR TAX ID #

EMAIL ADDRESS:

WYOMING COUNTY DEPARTMENT OF BUILDINGS & GROUNDS BID FORM

(continued)

ADDENDA (Use this section ONLY when addenda are received for this bid).

The following is confirmation of all the addenda upon which this bid proposal is based.

– Addenda # ________ - Received _____________, 2024 _____________ Initialed by Rep.

– Addenda # ________ - Received _____________, 2024 _____________ Initialed by Rep.

– Addenda # ________ - Received _____________, 2024_____________ Initialed by Rep.

NOTE: By signing and submitting this bid for consideration the vendor acknowledges that they have read, understand and agree to all aspects of the specifications as presented without reservation, exception or alteration. Varying from the requested price breakdown may cause that item to be deemed nonresponsive.

Total Bid Amount Submitted :

THIS OFFER is signed by an individual authorized to bind the contractor to the terms as proposed, and this is a firm price.

OFFER TO CONTRACT:

TO THE COUNTY OF WYOMING: We propose to furnish all labor, materials, equipment, tools and services required to complete the work in accordance with the specifications and conditions contained herein in consideration of the sum or sums stated below and agree that this document will constitute the contract if accepted by the County.

We hereby offer and agree to furnish the material or service in compliance with all terms, conditions, specifications, and amendments in the Invitation for Bid and any written exceptions in the offer. We understand that the items in this Invitation to Bid, including, but not limited to, all required certificates are fully incorporated herein as a material and necessary part of the contract.

We acknowledge receipt of the following addendum(s): _____, _____, _____, _____.

I certify, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:

For clarification of this offer, contact:

Company Name

Name:

Address

Fax:

Signature of Person Authorized to Sign

Printed Name

Title

Subscribed and sworn to before me this day of , 20 .

Notary My Commission Expires:

For official use only

ACCEPTANCE OF OFFER:

The Offer is hereby accepted.

The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the Invitation for Bid, including all terms, conditions, specification, amendments, etc. and the Contractor's Offer as accepted by the County.

This contract shall henceforth be referred to as a contract with the same number as the Invitation for Bid. The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order and/or a notice to proceed from the County of Wyoming Purchasing Administrator.

AUTHORIZED COUNTY SIGNATURE: APPROVED AS TO FORM BY:

Chairman of the Board of Supervisors County Attorney

Date Date

This form must be signed and returned with bid image3.png image4.png image5.png image6.png image7.png image8.png image9.png image10.png image11.png image12.png image13.png image14.png image15.png image16.png image17.png image18.png image19.png image20.png image21.png image22.png image23.png image24.png image25.png image26.png image27.emf image28.emf image29.emf image30.emf image31.emf image32.emf image33.emf image1.jpeg image2.jpeg