REQUEST FOR PROPOSALS

LIGHTING FOR MUNICIPAL PARK

CITY OF FORSYTH

Background The City of Forsyth is seeking qualified contractors to provide all necessary labor, equipment, and materials (excluding the lighting package itself) for the installation of sports lighting at the new pickleball courts and basketball court.

The lighting package will be provided by the City of Forsyth and supplied through SouthCon & GRESCO Supply, the City’s selected lighting provider. The selected contractor will be required to coordinate with the City of Forsyth & GRESCO regarding equipment delivery, specifications, and installation details.

Scope The initial work documents required of the selected individual or firm will consist of plans and cost estimates. These must be prepared in close communication with the City of Forsyth. The City of Forsyth expects an emphasis on cost control under this project. The contact for the project is Will Campbell, who can be reached at (478) 663-0765 or by e-mail at wcampbell@cityofforsyth.com The contractor shall be responsible for:

· Installing the sports lighting package for the pickleball courts and basketball court, as designed in the photometric layout.

· Coordinating installation details and scheduling with SouthCon, the lighting package provider.

· Installing all required poles, fixtures, bases, wiring, conduit, and terminations as specified in the lighting package.

· Performing all trenching, backfilling, compaction, and surface restoration as necessary.

· Ensuring that all installations meet applicable state and local electrical codes, NEC standards, and manufacturer specifications.

· Coordinating with the City of Forsyth Utilities Department for power service connections and inspections.

· Conducting system testing and commissioning to verify full functionality and compliance with the photometric design.

· Please see attached appendices for further information.

Schedule To be considered, proposals must be received by Will Campbell, at Forsyth City Hall, 23 E. Main Street, Forsyth, GA 31029 by January 5th, 2026 by 4:00 pm. All proposals must be sealed and should be clearly labeled. All submissions should include three hard copies of the proposal and one digital copy on a USB flash drive. Any proposals received after January 5th, 2026 at 4:00 pm or at any location other than Forsyth City Hall, 23 E. Main Street, Forsyth, GA 31029 will not be considered.

Proposal Contents Responses are to be returned to Forsyth City Hall where an initial evaluation of the proposals will be completed. Those evaluations will be submitted to the City of Forsyth City Council for final selection.

1. Your individual or firm's experience, particularly with projects similar to this one. Please refer to specific pages in the proposal that answer each category of experience. References must include the names and telephone numbers of local governments, personnel involved, and a brief description of the projects.

2. Your individual or firm's prior experience with the City of Forsyth. Please refer to specific pages in the proposal that answer each category of experience.

3. At a minimum, the individual or firm's proposal should also provide the following information:

a. A brief history of the individual or firm and principal personnel.

b. The length of time the individual or firm has been providing the specific kind of services requested herein.

c. The name(s) and professional experience of the individual or firm's key personnel who will be assigned to this project. The proposal must also state how much direct experience the personnel assigned to this project has had with similar projects.

d. Cost schedules for general services, in addition to cost schedules for additional services.

e. Fees for reimbursable expenses, if applicable.

f. The individual or firm must provide a sample professional services contract.

g. A proposed plan and project schedule with estimated start and completion dates.

h. Proof of insurance and valid Georgia’s Contractor license.

i. A written release authorizing all investigations necessary.

Selection Procedures for selection of an individual/firm will be in accordance with the RFP package and local procurement requirements. All proposals will be evaluated in terms of All proposals will be evaluated in terms of cost competitiveness, contractor qualifications and experience, proposed timeline for completion, and references from past clients. Past performance on other projects may be assessed in terms of timeliness, completion within budget, and other factors. Cost, timeline, experience

Disclaimer The City of Forsyth reserves the right to accept or reject any or all proposals. The City of Forsyth is an Equal Opportunity Employer.

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

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