County of Orange, OC Community Resources

Invitation for Bid for Park Benches, Chairs, Gameboard Tables, and Waste Receptacles

IFB # 012-3043003-2-LS

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

OC Community Resources

PROCUREMENT SERVICES

601 N. Ross Street

Santa Ana, CA

92701

Date: Wednesday, April 8, 2026

INVITATION FOR BIDS

FOR: PARK BENCHES, CHAIRS, GAMEBOARD TABLES, AND WASTE

RECEPTACLES

BID MUST BE RECEIVED BEFORE:

April 22, 2026 / 2:00 pm

IFB # 012-3043003-2-LS

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Vendor Responses

8. Pricing

Attachments:

A - MODEL CONTRACT

County of Orange IFB

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SECTION 1. General Information

1.1 BACKGROUND

The County of Orange is completing an expansion of the Mile Square Regional Park Adventure Play Area to enhance recreational opportunities for families, children, and the surrounding community. As part of this improvement effort, the County requires durable, weather-resistant outdoor furniture to support the functionality, safety, and visitor experience of the newly developed space. The furniture will serve the Adventure Play Area by providing rest areas for park visitors and support features that complement the design and accessibility of the expanded play area. Time is of the essence, as all furniture must be procured, delivered, and off-loaded in advance of the scheduled ribbon-cutting ceremony in early Fall 2026. Meeting this timeline is critical to ensuring the Adventure Play Area is fully operational, visually complete, and ready for public use prior to the grand opening event.

The County of Orange is undergoing a park expansion to accommodate increased program activity and enhance public‐facing spaces. As part of this expansion, the new outdoor Adventure Play Area is being added. To fully utilize these improved spaces, the County requires durable, weather-resistant outdoor furniture (i.e., new park benches, chairs, chess/checkers game tables), trash receptacles) that meets safety, accessibility, and operational standards. This IFB is being issued to solicit competitive bids from qualified vendors capable of supplying and delivering the required outdoor furniture in support of the expansion project.

All items must be delivered and offloaded by June 1, 2026, at Mile Square Park (address below).

Mile Square Regional Park

16801 Euclid St.

Fountain Valley, CA 92708

Time is of the essence, as the outdoor furniture is needed to complete the expansion area prior to the scheduled ribbon-cutting ceremony. Timely delivery and offloading are critical to ensure the space is fully prepared for the event and ready for public use.

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1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent (DPA), Lotus

Snook, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question & Answer section by Wednesday, April 15, 2026 before 2:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question & Answer section of this solicitation within the County’s eProcurement Portal at: https://procurement.opengov.com/portal/ocgov.

Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Lotus Snook, lotus.snook@occr.ocgov.com, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

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1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

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SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the

Scope of Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the

Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the

County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

mailto:procurement-support@opengov.com

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2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid. If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the

California Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

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D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and

Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the

County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

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I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code

Section 17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 SAFETY DATA SHEETS (SDS)

The Contractor is required to provide a completed Safety Data Sheet (SDS) for each hazardous substance provided to the County under the Contractor’s Contract with the County. This includes hazardous substances that are not directly included in the Contract, but are included in the goods or services provided by the Contractor to the County. The provision of the SDSs must be in accordance with the requirements of California Labor Code Sections 6380 through 6399, General Industry Safety Order Section 5194, and

Title 8, California Code of Regulations. The SDSs for each substance must be sent to the place of shipment or provision of goods/service.

2.16 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.17 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

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SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Lotus Snook at lotus.snook@occr.ocgov.com, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement Agent

(DPA), Procurement Contact Full Name at Procurement Contact Email, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Procurement Contact Full Name at Procurement Contact Email, no later than five (5) business days after the Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the

County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

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APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email.

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement OfficerCPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals

Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

mailto:OfficerCPOAppeals@ceo.oc.gov

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SECTION 4. Scope of Work

4.1 PARK BENCHES, CHAIRS, GAMEBOARD TABLES, AND WASTE

RECEPTACLES

The County of Orange is completing a component within the Mile Square Regional Park

Expansion project named Adventure Play Area to enhance recreational opportunities for families, children, and the surrounding community. As part of this improvement effort, the County requires durable, weather-resistant outdoor furniture to support the functionality, safety, and visitor experience of the newly developed space. The furniture will serve the Adventure Play Area by providing rest areas for park visitors and support features that complement the design and accessibility of the expanded play area. Time is of the essence, as all furniture must be procured, delivered, and off-loaded by June 1, 2026, in advance of the scheduled ribbon-cutting ceremony in early Fall 2026. Meeting this timeline is critical to ensure the Adventure Play Area is fully operational, visually complete, and ready for public use prior to the grand opening event.

1. Project Overview

The County of Orange is soliciting bids from qualified vendors for a one-time procurement, delivery, and offloading of Park Benches, Chairs, Gaming Tables with Seating, and Waste

Receptacles for Mile Square Regional Park Adventure Play Area located at 16801 Euclid Street, Fountain Valley, CA 92708.

Provide outdoor site furnishings as specified below:

• Modern style, metal slats, with durable seating for chairs, benches, and waste receptacles.

• Materials may be a combination of aluminum and steel for chairs and benches.

• Waste receptacles to be primarily steel and/or steel with concrete bases.

• Color of chairs, benches, and waste receptacles: Green Leaf in semi-gloss finish and powder coat.

• Gaming tables with integrated benches to be concrete, smooth, durable, and weatherproof. Checkered gameboard to be recessed within concrete table surface and formed with standard 2” sq. black and white tile with 1/8” grout lines (centered).

2. Requirements

• Provide all new, unused products, and match the specifications listed in the solicitation.

• Ensure all items are manufactured and finished by the colors, textures, and notes provided.

• Delivery of all items on or before June 1, 2026. Time is of the essence.

3. Chairs

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The vendor must supply a single-occupant outdoor seating unit that meets the following requirements.

A. Configuration

• Freestanding or anchor-ready individual seat with back support, four legs, and two armrests

(one on either side).

• May be curved, sculpted, or linear in form, provided that the unit supports seated use.

B. Functional Requirements

• Unit must accommodate one adult-sized occupant.

• Seating surface must be ergonomically appropriate for short-term public seating.

• Surfaces must be smooth, free of sharp edges, and safe for public use.

C. Materials

• Metal (steel or aluminum) with corrosion-resistant coating.

• Materials designed with structural integrity for public, outdoor use.

D. Structural Performance

• Unit must be stable in typical public settings.

• Seating surface must support heavy, repeated public use.

• Units must be stable in free-standing conditions or be capable of being anchored. If free-standing, sufficient weight or design must minimize tipping or movement. If anchorable, the base shall accommodate standard anchoring hardware.

• Chair must resist impact, vandalism, moisture, ultraviolet exposure, and temperature changes.

• Edges must be smooth or rounded for public safety.

E. Finish Requirements

• Surfaces shall be smooth, uniform, and free of cracks, pits, sharp edges, or other imperfections.

• Finish may be integral color, painted, sealed composite, or powder-coated.

• Exterior finish must be UV-stable and resistant to fading, moisture, graffiti, and chipping, suitable for long-term outdoor environments.

F. Dimensions

• Chair Width: 26”

• Chair Height from Bottom to Top: 44 1/4”

• Chair Height from Bottom Armrest: 26”

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• Chair’s Legs and Armrest Width: 2”

G. Safety

• Seating units must require minimal, low routine maintenance, be easily cleanable, and withstand routine cleaning.

• All materials must be resistant to rust, corrosion, fading, UV degradation, and weathering.

• Edges shall be rounded or eased for public safety.

• Units must be safe for public use and comply with relevant accessibility and municipal standards as applicable.

H. Submittal Requirements

• Product data sheets including materials, dimensions, weight, and finishes.

• Manufacturer drawings or illustrations showing configuration and mounting method.

• Available color options.

• Warranty documentation (minimum one-year commercial warranty).

4. Benches

The vendor must furnish outdoor bench-style seating that meets the following performance requirements.

• Freestanding or anchor-ready multi-person seating unit with a contoured or flat seat surface, with back support, four legs, three armrests (one on each side, and one in the middle).

• Must include middle armrest.

• One-piece construction provided it creates a stable, rigid structure.

• May be curved, sculpted, or linear in form, provided that the unit supports seated use.

B. Functional Requirements

• Unit must comfortably accommodate approximately 2–4 seated users.

• Dimensions must be suitable for installation in public outdoor settings

• Surfaces must be smooth, free of sharp edges, and safe for public use.

C. Materials

• Metal (steel or aluminum) with corrosion-resistant coating.

• Materials designed with structural integrity for public, outdoor use.

D. Structural Performance

• Unit must be stable in typical public settings.

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• Seating surfaces must support heavy, repeated public use.

• Units must be stable in free-standing conditions or be capable of being anchored. If free-standing, sufficient weight or design must minimize tipping or movement. If anchorable, the base shall accommodate standard anchoring hardware.

• Benches must resist impact, vandalism, moisture, ultraviolet exposure, and temperature changes.

• Edges must be smooth or rounded for public safety.

E. Finish Requirements

• Surfaces shall be smooth, uniform, and free of cracks, pits, sharp edges, or other imperfections.

• Finish may be integral color, painted, sealed composite, or powder-coated.

• Exterior finish must be UV-stable and resistant to fading, moisture, graffiti, and chipping, suitable for long-term outdoor environments.

F. Dimensions

• Bench Width: 29”

• Bench Length: 72”

• Bench Height: 39:

• Bench Leg Width: 2”

• Bench Seat to Floor Height: 19”

• Seating units must require minimal, low routine maintenance, be easily cleanable, and withstand routine cleaning.

• All materials must be resistant to rust, corrosion, fading, UV degradation, and weathering.

• Edges shall be rounded or eased for public safety.

• Units must be safe for public use and comply with relevant accessibility and municipal standards as applicable.

5. Module Gaming Tables with Seating

The vendor must supply a one-piece outdoor inset game grid (checkers/chess) table constructed in a sculptural design that features two integrated bench seats connected by a continuous base and a centered pedestal-mounted tabletop.

• A central elevated outdoor game table with a surface that includes a checkers/chess gameboard centered and flush with the table surface.

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• Two integrated seat surfaces, one on each side of the table, forming a unified one-piece.

• The overall design may be curved, linear, or sculptural, as long as it supports seated use and complies with the functional requirements below.

B. Materials

• Precast concrete, polymer concrete, glass-fiber reinforced concrete (GFRC), or equivalent.

• Engineered composite or reinforced molded material capable of supporting structural loads.

C. Structural Requirements

• Table and seating surfaces must support typical public-space loads.

• Seats and table surfaces shall be designed as vandal-resistant, impact-resistant, and stable under normal use.

• Unit may be monolithic or assembled but must create a rigid, integrated structure.

D. Finish Requirements

• All surfaces must have smooth, tamper-resistant, outdoor-grade finishes.

• Surfaces must be UV-stable and resistant to fading, staining, and moisture intrusion.

E. Dimensions

• Length: 82”

• Width: 28”

• Height from finish surface to top of table: 35 3/4”

• Height from base to top of bench: 20”

• Chess/Checkers Gameboard centered and flush with the tabletop, 2” sq. black and white tile with 1/8” grout lines.

F. Tabletop Features

• Table surface shall be flat, durable, and suitable for seated gameplay.

• Vendor may provide optional engraved, inlaid, or surface-applied chess/checkers game board.

• Surface must withstand outdoor exposure and routine cleaning.

• All edges and corners must be rounded or eased for user safety.

• Units must be low-maintenance and easily cleanable with common outdoor cleaning methods.

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• Accessibility considerations must be incorporated where required (e.g., adequate clearance on at least one side for an accessible seating position).

6. Waste Receptacles with Liners and Replacement Liners

The contractor shall supply outdoor waste receptacles with liners and five additional liners that meet the following general requirements.

• Single-stream waste receptacle system.

• Capacity of 29 gallons.

• Side-accessible design that allows easy servicing without heavy lifting.

B. Materials

• Receptacles shall be constructed using a combination of the following durable exterior-grade materials:

• Metal frame (steel), powder coated for corrosion resistance.

• Vertical slats are made from steel.

• Top and/or base panels made from precast concrete, engineered composite, or comparable high-durability material offering mass and stability.

C. Finishing and Coatings

• Metal components shall have an exterior-grade powder-coat or equivalent anti-corrosion coating.

• Concrete or composite surfaces shall be factory-sealed or manufactured to be stain-and weather-resistant.

D. Access and Servicing

• Receptacle shall include a removable internal liner, constructed of durable plastic or equivalent.

• Servicing access is via side door, allowing safe and efficient removal of the liner.

• If a side door is provided, it must include durable hinges or pivot hardware and a secure latch system.

E. Structural Requirements

• Units must be designed for public-space durability and resistance to tampering.

• Receptacle weight or anchoring capability must ensure stability in outdoor environments.

• Drainage capability (such as a drain hole in the liner or base) is required.

• Overhead canopy / rain shield.

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• Locking mechanisms for restricted access.

• Recycling-stream variations (different openings or decals).

• Anchoring hardware, if needed for specific locations.

F. Waste Receptacles Dimensions

To maintain fairness and competitiveness, bidders may provide any product with approximate dimensions consistent with typical commercial outdoor waste receptacles. Example dimensional ranges:

• Total height: 36 5/8”

• Diameter: 25"

• Opening diameter: 13 5/8"

• Precast top thickness: 2 3/8”

• Precast bottom thickness: 3 1/2"

• Interior liner: 29 gallons

G. Dimensions of Liners

• Top Diameter: 18-3/4”

• Bottom Diameter: 15”

• Height: 30”

7. Submittal Requirements

• Product data sheets including materials, finishes, dimensions, capacity, weight, and maintenance guidance.

• Technical drawings showing configuration, servicing access, seat layout, table support, and connection points.

• Available color and finish options.

• Warranty documentation (minimum one-year commercial warranty).

• Color and finished samples, provided upon request.

8. Delivery and Acceptance

• Delivered products must match the approved submittals, including all specified materials, finishes, and dimensions.

• Units must be free of defects, including cracks, chips, voids, coating defects, structural flaws, and finish inconsistencies.

• All units must meet the functional and dimensional requirements outlined in this Scope of

Work.

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• Tabletop and seating surfaces must be smooth, free of imperfections, and meet all performance requirements.

• Units must be stable, level, and safe for public use.

• Deliver all units fully assembled.

• Place units at the locations indicated by the Owner.

• Ensure stable placement on concrete pads, pavers, or other prepared surfaces.

• Provide anchoring hardware or embedded mounting provisions when required by the

County.

9. Examples of Desired Products

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OC Community Resources - Park Benches, Chairs, Gameboard Tables, and Waste Receptacles, 012-3043003-2-LS

OC Community Resources - Park Benches, Chairs, Gameboard Tables, and Waste Receptacles, 012-3043003-2-LS

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

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To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

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Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

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SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Vendor Responses

7.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after the solicitation closing date.

☐ Please confirm

*Response required

7.2 CONTRACTOR INFORMATION

7.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of

Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

7.3 COMPANY PROFILE & REFERENCES

7.3.1 Company Legal Name*

*Response required

7.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

7.3.3 SAM.gov Confirmation*

Please upload a printout from SAM.gov to confirm that your company currently has no active exclusions.

The printout must be no greater than seven (7) calendar days prior to the due date of this bid.

*Response required

7.3.4 Unique Entity Identifier Number (UEI)*

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The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

7.3.5 California Secretary of State registration - active and in good standing * Please upload your active certificate from the California Secretary of State.

CA Sec. of State Verification Link = https://bizfileonline.sos.ca.gov/search/business

*Response required

7.3.6 D-U-N-S Number*

Please provide your company's DUNS number.

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in lieu of the number.

*Response required

7.3.7 Federal Taxpayer ID Number*

*Response required

7.3.8 California Department of Justice, Office of Attorney General active registration* Please provide your active (registration status is current)

• RCT Registration Number

• Renewal/Expiration Date

DOJ Verification Link - https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

*Response required

7.3.9 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

7.3.10 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

7.3.11 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

https://sam.gov/entity-registration https://bizfileonline.sos.ca.gov/search/business http://www.dnb.com/ https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

OC Community Resources - Park Benches, Chairs, Gameboard Tables, and Waste Receptacles, 012-3043003-2-LS

*Response required

7.3.12 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

7.3.13 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

7.3.14 Regular Business Hours*

*Response required

7.3.15 Regular Holidays and Hours When Business Is Closed*

*Response required

7.3.16 Corporation?*

Is your firm incorporated?

☐ Yes

☐ No

*Response required

When equals "Yes"

7.3.17 State of Incorporation?*

You have indicated that your firm is incorporated. Please provide the name of the State of

Incorporation.

*Response required

When equals "Yes"

7.3.18 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or

Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

7.3.19 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant Secretary, Chief Financial Officer, or Treasurer.

OC Community Resources - Park Benches, Chairs, Gameboard Tables, and Waste Receptacles, 012-3043003-2-LS

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "No"

7.3.20 Contract Signature Authority*

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

*Response required

7.3.21 Sole Proprietor Under Different Name?*

Is your firm a sole proprietor doing business under a different name?

☐ Yes

☐ No

*Response required

When equals "Yes"

7.3.22 Sole Proprietor's Name*

You have indicated that your firm is a sole proprietorship doing business under a different name.

Please provide the sole proprietor's name and the name you are doing business under.

*Response required

7.3.23 Contact Person for Solicitation*

Please provide the following in relation to the point of contact for this solicitation:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

7.3.24 Project Manager*

Please provide the following regarding who will be your project manager for this project:

OC Community Resources - Park Benches, Chairs, Gameboard Tables, and Waste Receptacles, 012-3043003-2-LS

• Project Manager Full Name

• Project Manager Telephone Number

• Project Manager Email Address

*Response required

7.3.25 Contact Person for Accounting*

Please provide the following in relation to the point of contact for Accounting:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

7.3.26 Emergency Contact*

In the event of an emergency of declared disaster, the following is required:

• Contact Person Full Name (during non-business hours)

• Contact Person Telephone/Cellphone Number

• Contact Person Email Address

*Response required

7.3.27 References*

Do you have letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

If you do not have letters you will be able to provide the same information electronically in the next question by answering "No" here.

☐ Yes

☐ No

OC Community Resources - Park Benches, Chairs, Gameboard Tables, and Waste Receptacles, 012-3043003-2-LS

*Response required

When equals "Yes"

7.3.28 References - Letters*

Please upload your letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Contact Email Address

• Telephone Number of Contact

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

*Response required

When equals "No"

7.3.29 References - Information*

Please provide the following information regarding at least three references (not including County of

Orange References):

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

The references will be contacted for verification, and these contacts must be current and able to respond promptly.

*Response required

7.4 BIDDER CERTIFICATION

7.4.1 Conflict of Interest*

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Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County…