Paramaribo SHOP and MSGR AE Services SOW-2024-11-7.docx

UNCLASSIFIED

Local A/E Services

STATEMENT OF WORK FOR

BUILDING INSPECTION AND CONSTRUCTION MONITORING SERVICES

Paramaribo Embassy - Paramaribo, Suriname Marine Security Guard Residence and Staff Housing Real Estate Landlord Project

A/E Contractor:

TBD

January 27, 2024

The United States Government (USG), Department of State (DOS), Bureau of Overseas Buildings Operations (OBO) requires Building Inspection, Design Review, and Construction Monitoring for two housing projects comprising a total of nine (9) houses in Paramaribo, Suriname. Seven projects are to renovate existing houses and a former hotel, and one project is to construct one new house. This Statement of Work (SOW) defines the services to be performed by the Architect / Engineer (A/E) Contractor, hereafter referred to as the Contractor.

1.1.1 Project Location and Description

There are two projects:

1. The Manukastraat Staff Housing project is located on 7,200 m2 of land in Paramaribo’s Tourtonne Gardens Area. The U.S. Government is purchasing and renovating seven (7) houses, and having an eighth house constructed on an adjacent vacant lot.

2. The Marine Security Guard Residence (MSGR) project is an existing ten-room, former hotel located on an approximately 3100 square meters parcel. This hotel building will be renovated to make it suitable for occupancy by United States Embassy staff. A United States based architectural/engineering firm will perform design services. The former owner of the hotel (Seller) will perform renovation construction after the design has been completed and approved.

1.1.2 Project Objective – Building Inspection, Design Review and Construction Monitoring

The Contractor shall provide professional A/E services for the USG for inspection, condition assessment: cost estimation; design review and comment: and construction phase Quality Assurance oversight of the subject housing projects. The services for each of the two projects include:

SHOP Manukastraat Housing:

· Home inspections and repair estimates for the 7 existing houses

· Review of the seller’s design for the 8th (handicapped accessible) house to be built on the vacant lot

· Construction monitoring for the repairs to the 7 houses and construction of the 8th house

· The specific requirements of these services are discussed in more detail later in this Scope of Work.

Marine Security Guard Residence

· Review and comment on the renovation design to be prepared by a United States based Architectural/Engineering (A/E) firm.

· Perform construction phase site visits; quality assurance and safety monitoring; prepare project documentation including inspection logs, progress photos, and observed deficiencies; and review invoices submitted by the construction contractor.

· The specific requirements of these services are discussed in more detail later in this Scope of Work.

1.2 Expertise

The Contractor shall be a professional Architect, Engineer, or otherwise qualified as defined by local laws with substantial experience in work of this type and magnitude. The Contractor shall be supplemented as needed by other qualified professional such as but no limited to mechanical, electrical and plumbing (MEP) engineers, structural engineers, and civil engineers. The Contractor shall have expertise with local building codes and construction standards for residential construction. All deliverables and communication shall be in English.

Host country professionals’ qualifications shall include:

Proficiency in English, particularly with respect to architectural and engineering technical language Licensed or otherwise qualified professional services including, either on-staff or through contractual resources: Zoning and Landscaping expertise, Interior and Exterior architecture, Engineering (electrical, telecom, civil, structural, mechanical, plumbing, geotechnical), Fire Protection, Cost Estimating or Quantity Surveyors.

Demonstrated prior experience with host country codes, standards, and practices Demonstrated prior expertise with other host country project development and permitting authorities Demonstrated prior experience with local project(s) of comparable scope, scale, and quality of the required tasks

The Contractor will perform only unclassified work, but some tasks involving the Marine Security Guard Residence, are “Sensitive but Unclassified (SBU). This SOW does not require personnel with security clearances, but SBU information requires some special handling.

Document Sharing. Staff housing is unclassified. Plans for Marine Security Guard Residence (MSGR) are SBU. Proper safeguards must be followed for the appropriate marking, handling, and storage of SBU information. The U. S. Government will brief the Contractor on the required procedures after contract award.

SBU Transmission. The transmission of SBU information via the internet/email is prohibited. An account for the Contractor will be established on an approved platform for the transmission of SBU (FAN.gov or ProjNet).

Safeguarding Agreement. An agreement must be made, signed by the Contractor, that includes instructions on handling, transmission, and storage of SBU.

Floor Plans. Pre-existing MSGR layouts/floor plans that are owned by local entities or may exist in the public domain (e.g., exist in unrestricted depositories or media that are available to the public) may be used without restriction and would not require an SBU designation. However, the design documents as well as any construction phase plans shall be handled as SBU.

The Contractor shall use project-specific requirements documents identified below for the execution of the task order.

2.3.1 Project-Specific Technical Requirements – SHOP Housing

The Contractor shall use the Project-Specific Criteria Requirements in Attachment B.4.2 for their review of the housing.

2.3.2 Project-Specific Documents – Marine Security Guard Residence The Contractor selected for this work will be provided access to the project design documents after contract award.

The Contractor shall photographically document all existing conditions, inspect all systems, elements and finishes to assess their existing condition, reasonable life expectancy, and need for renovation, repair or restoration, investigate local codes, ordinances and other regulatory requirements that might have an impact on the acquisition. Verify that systems such as heating, cooling, plumbing, well water, sewage, water softening, electrical, and other systems work as intended, or require repair, adjustment, or replacement. The contractor shall produce a written report stating the findings and conclusions of the inspections. An estimate of the cost to correct deficient items pointed out in the above report should be included.

The written report shall be organized into sections as follows:

I. Introduction: Name and address of property, Location Map II. Standards: Describe which professional organization’s Standards of Practice have been followed in the preparation of the report.

III. Scope of Inspection: define in general terms what aspects of the property were included in the inspection, as well as any limitations or exclusions and why those elements were excluded.

IV. Executive Summary: Provide a summarized overall assessment of the property to include whether or not the property is recommended for acquisition.

V. Property Elements and Systems: provide thorough, detailed descriptions of each of the following elements and systems:

1. Roof (including sheathing and drainage, but not structure)

2. Exterior walls and soffits

3. Windows and exterior doors

4. Porches, balconies, and any other attached exterior elements

5. Interior walls and ceilings

6. Interior cabinetry / woodwork and doors

7. Interior finishes

8. Floors

9. Structure

· Foundations

· Bearing walls and columns

· Roof structure

· Any unusual design features

10. Thermal Insulation

11. Heating and Cooling Systems

12. Plumbing System & Fixtures

13. Electrical System & Fixtures

14. Passive thermographic testing/Infrared inspection of electrical system.

-Conduct inspection with the proper equipment to detect connection defects, system overloads, deteriorated insulation and other potential problems in the electrical system. (Use of thermal imaging/infrared camera recommended)

15. Appliances

16. Site structures (garage, tool shed or any other separate structures, if applicable.)

17. Life safety/Fire system

18. Pest control

VI. Deficiencies Reports: Provide details of any deficiencies observed during the course of the inspection, including but not limited to:

1. Location of specific item

2. Condition of the item, describing the deficiency

3. Explanation or cause of the deficiency

4. Impact or consequences that the deficiency will cause, based on the system or component not meeting its intended function.

5. Recommended action to address the deficiency

VII. Potential Hazards: Describe the type and location of any potentially hazardous conditions, materials or substances observed during the inspection. To include, but not limited to, the presence of asbestos and/or hydrocarbons.

VIII. Digital photos shall be provided as required to clearly and comprehensively depict the entire property, at a minimum resolution of 3.0 megapixels. Indexed prints shall be included in the binder, and the number, location and orientation of each photo shall be indicated on the floor plans and/or site plan. Photos shall be provided as follows:

1. Site: as required to show all portions of the property, including interior, side and rear yards.

2. Exterior (facades): at least 2 general views of each façade, and at least 2 close-up views of each deficiency mentioned in the report.

3. Roof: Close-up photos as required to show the general condition of the roof, showing the roofing material, flashing, gutters, drains, chimneys, vents, or other elements of the roof system that can be viewed from the ground or accessed with reasonable ease.

4. Interior: at least 2 general views of each occupied space, at least 1 of each unoccupied space (such as closets), and at least 2 close-up views of each deficiency mentioned in the report.

IX. Cost Estimates: The Contractor shall prepare cost estimates to correct all deficiencies identified in the inspection. The Contractor shall rely on historical and current data pertaining to cost of labor, material, equipment, trade sub-contractors, other direct costs, and mark-ups such as overhead and profit.

3.2 REVIEW OF BACKGROUND AND DESIGN DOCUMENTS

3.2.1 Locations Other Than Marine Security Guard Residence

The Contractor shall review plans and specifications for identified projects in various stages of pre-design, design and construction. Contractor’s review shall include the following:

a) Verification of compliance with DOS/OBO life safety, fire suppression, and seismic standards (exhibits include these requirements).

b) Verification of compliance with local building codes and U.S. building codes when applicable.

c) Verification of property owner obtaining proper development and construction permits. Not applicable to MSGR as no permits are required.

d) Verification of metes and bounds and proper site design relative to the site boundaries.

e) Verification of flood plain.

f) Verification of building permit.

g) Review product literature cut sheets and assist the Embassy in equipment and material selection.

3.2.2 Marine Security Guard Residence

The Contractor shall review and comment on the renovation design plans and specifications to be prepared by a United States based Architectural/Engineering (A/E) firm. This A/E firm will be a subcontractor to the Seller who is overall responsible for performing the actual design and construction.

The Contractor’s design review comments shall address if the design submissions meet local requirements and are appropriate to be completed using locally available construction trades and materials. In some cases, the U. S. Government will decide that certain materials must be imported, and/or construction performed to meet United States Department of State requirements.

There will be two design submittals prior to design completion that shall be reviewed by the Contractor.

The U.S. Government has determined local design approval and construction permitting is not required for the Marine Security Guard Residence project.

3.3 construction monitoring

3.3.1 Locations Other Than Marine Security Guard Residence

The Contractor shall travel to the project sites at least once every two weeks, or as deemed necessary based on the pace of the work to review that all ongoing construction is being performed in accordance with the approved design documents and host country codes and regulations. This includes job site safety and environmental requirements. The Contractor shall assume 26 site visit trips to Manukastraat will be required. If additional trips are required, the Contractor shall notify the Contracting Officer’s Representative (COR) at least 60 days prior. Any additional work must be approved in advance by the Contracting Officer.

Review and monitoring of construction progress shall include review and written report(s) on findings for:

a) To-date completion relative to the project schedule.

b) Work progress relative to the projected completion and delivery date.

c) Construction progress inspections – progress reports should be prepared and submitted to DOS/OBO.

d) Deficiencies, snags, and/or hazards (prior to closing).

e) Some site visits may include representatives of the USG. During such visits the Contractor shall provide translation to, and from English as necessary.

f) Contractor may be asked to either record or provide live video feed during their inspections.

3.3.2 Marine Security Guard Residence

The Contractor shall perform construction phase quality assurance monitoring and report on compliance with the approved design prepared by others.

Over the anticipated construction period of twelve (12) months, the Contractor shall perform at least twenty-six (26) bi-weekly (every two weeks) recurring site visits to the property to check for compliance with the approved design documents and other items discussed below. The Contractor shall document each of these visits with a written report submitted to the U.S. Government. Additionally, twelve (12) visits and reports are required to document critical construction activities such as preparation for and completion of construction of structural footings and other construction activities that will be covered over by subsequent construction. The Contractor is required to perform and report on a total of 38 of these bi-weekly and critical construction inspections.

Additionally, the Contractor shall:

a) Develop and maintain a site inspection schedule that aligns with the construction contractor’s timeline. The initial schedule shall be submitted within 30 days of contract award and shall be updated to reflect construction activities. The updated schedule shall be submitted at least monthly as the construction work progresses.

b) Maintain detailed records of inspections, including daily logs, photographs, and reports for each site visit performed. These records shall fully document the progress of the construction and shall include, but not be limited to, specific section(s) describing any construction deficiencies and/or safety concerns or violations observed. These records shall be continuously maintained and made available to the COR upon request.

c) Prepare and submit a report following each site visit summarizing the Contractor’s findings and observances. The reports shall be submitted within two (2) business days of each inspection.

d) If during the Contractor’s site visits significant construction deficiencies and/or safety concerns and violations are observed, they shall be reported by telephone and email to the COR within two (2) hours of observance.

e) Review construction contractor’s invoices and provide a written report documenting if the construction work invoiced has been completed in accordance with the approved design and if the dollar value of the work invoiced for is justified and reasonable. The Contractor shall complete twelve of these reviews and reports at approximately one-month intervals. The report shall be submitted within two (2) business days of receipt of the invoice.

f) Review and provide comments for submittals and shop drawings stating if they meet the requirements of the approved design and should or should not be accepted by the U.S. Government. Review comments shall be submitted within five (5) days of receipt of the submittals and shop drawings.

g) Review and provide comments for Requests for Information (RFIs) submitted by the Seller performing the construction work as the construction work progresses. Review comments shall be submitted within five (5) days of receipt of the RFI.

If additional work is required, the Contractor shall notify the Contracting Officer’s Representative (COR) at least 60 days prior. Any additional work must be approved in advance by the Contracting Officer.

3.4 Meetings

Contractor attendees shall include professionals as required to support the meeting efforts listed below. The Contactor shall prepare meeting agendas advance and coordinated with the COR prior to distribution. The Contractor is required to document in writing, meeting notes, as a record of decisions and submit to the Contracting Officer Representative (COR) within seven days of the meeting.

Kick-Off Meeting. The Contractor shall coordinate a post award kick-off meeting with the Contracting Officer Representative (COR) to introduce the team, review of the available project information, the scope of work that relate to this effort, deliverables, project history, risk management, goals, and visioning session for the project. There will be separate Kick-Off meetings for the non-MSGR and MSGR projects.

Coordination Conference Calls. The Contractor shall organize, participate and document in conference calls or virtual meetings with the COR regularly throughout the period of performance. The purpose of these conference calls is to discuss project progress, address design and technical issues, and discuss other project issues requiring immediate resolution. There will be separate coordination meetings for the non-MSGR and MSGR projects.

4 Attachments

***END OF STATEMENT OF WORK***

V11 2024-11-07

UNCLASSIFIED

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