Paramaribo MSGR AE Services SOW 2026_FINAL DRAFT.docx

UNCLASSIFIED

Local A/E Services

STATEMENT OF WORK FOR

CONSTRUCTION ADMINISTRATION AND MONITORING

Paramaribo Embassy - Paramaribo, Suriname Marine Security Guard Residence Real Estate Seller Project

A/E Contractor:

TBD

October 19, 2026

The United States Government (USG), U.S. Embassy Paramaribo requires Construction Administration and Monitoring for one (1) project in Paramaribo, Suriname to renovate a former hotel. This Statement of Work (SOW) defines the services to be performed by the Architect / Engineer (A/E) Contractor, hereafter referred to as the Contractor.

1.1.1 Project Location and Description

The Marine Security Guard Residence (MSGR) project is an existing ten-room, former hotel located on an approximately 3100 square meters parcel. This hotel building will be renovated to make it suitable for occupancy by United States Embassy staff. A United States based architectural/engineering firm is developing Design Issued For Construction (DIFC) documents that will be provided to the Contractor by the Seller. The former owner of the hotel (Seller) is expected to perform renovation construction after the design has been completed and approved.

1.1.2 Project Objective – Construction Administration and Monitoring

The Contractor shall provide professional A/E services for the USG for construction phase Quality Assurance oversight of the subject housing project. The services include:

· Perform construction phase site visits; quality assurance and safety monitoring; prepare project documentation including inspection logs, progress photos, and observed deficiencies; and review invoices submitted by the construction contractor.

· Ensure construction progression is compliant with OBO Codes, Project Requirements, and Space and Adjacency Requirements

· Review and response to Requests for Information (RFIs) and submittals.

· The specific requirements of these services are discussed in more detail later in this Scope of Work.

· 5.2.1 OBO Codes (OSPR), 2023 (U)

· 5.2.3 OBO Project Requirements (OPR), 2021 (U)

· 5.2.4 OBO Space and Adjacencies (OSA), 2023 (U)

1.2 Expertise

The Contractor shall be a professional Architect, Engineer, or otherwise qualified as defined by local laws with substantial experience in work of this type and magnitude. The Contractor shall have expertise with local building codes and construction standards for residential construction. All deliverables and communication shall be in English. Host country professionals’ qualifications shall include:

Proficiency in English, particularly with respect to architectural and engineering technical language.

Licensed or otherwise qualified supplemental professional services including, but not limited to, either on-staff or through contractual resources: Architecture, Engineering (PE) (electrical, mechanical, plumbing, structural, civil, telecom) and Fire Protection.

· Demonstrated prior experience with local project(s) of comparable scope, scale, and quality of the required tasks.

· Demonstrated ability to coordinate with local and U.S. professionals engaged under separate agreements to provide other construction services.

The Contractor will perform only unclassified work, but some tasks involving the Marine Security Guard Residence, are “Sensitive but Unclassified (SBU). This SOW does not require personnel with security clearances, but SBU information requires some special handling.

Document Sharing. Staff housing is unclassified. Plans for Marine Security Guard Residence (MSGR) are SBU. Proper safeguards must be followed for the appropriate marking, handling, and storage of SBU information. The U. S. Government will brief the Contractor on the required procedures after contract award.

SBU Transmission. The transmission of SBU information via the internet/email is prohibited. An account for the Contractor will be established on an approved platform for the transmission of SBU (Kahua or in-person).

Safeguarding Agreement. An agreement must be made, signed by the Contractor, that includes instructions on handling, transmission, and storage of SBU.

· 5.1.1a SCG for Design and Construction of Overseas Facilities July 2018, (U).pdf

· 5.1.1b SCG for Design and Construction of Overseas Facilities Bulletin, July 2020, (U).pdf

· 5.1.1c SCG for Design and Construction of Overseas Facilities Bulletin, December 2024, (U).pdf

The Contractor shall use project-specific requirements documents identified below for the execution of the task order.

2.3.1 Project-Specific Documents – Marine Security Guard Residence The Contractor selected for this work will be provided access to the project Design Issued for Construction documents after contract award.

· 5.3.3.1 Paramaribo MSGR Design Drawings Revision 1, 2026-10-02 (SBU).pdf

· 5.3.4.1 Paramaribo Division 1 Guide Specification, 2026-09-21 (U).pdf

· 5.3.4.2 Paramaribo MSGR Specs V01 Revision 1 Divisions 02-12_2026-10-02 (U).pdf

· 5.3.4.3 Paramaribo MSGR Specs V02 Revision 1 Divisions 13-33_2026-10-02 (U).pdf

3.3.1 Marine Security Guard Residence

The U.S. Government has determined construction permitting is not required for the Marine Security Guard Residence project.

The Contractor shall perform construction phase quality assurance monitoring and report on compliance with the approved design prepared by others.

Over the anticipated construction period of twelve (12) months, the Contractor shall perform at least fifty-two (52) weekly recurring site visits to the property to check for compliance with the approved design documents and other items discussed below. The Contractor shall document each of these visits with a written report submitted to the U.S. Government. At least twelve (12) of the 52 visits and reports are required to document critical construction activities such as preparation for and completion of construction of structural footings and other construction activities that will be covered by subsequent construction. The Contractor is required to perform and report on a total of 52 of these weekly and critical construction inspections.

Additionally, the Contractor shall:

a) Review, evaluate, and comment on the Seller submitted construction schedule (in MS Project or Primavera).

b) Develop and maintain a site inspection schedule that aligns with the construction contractor’s timeline. The initial schedule shall be submitted within 30 days of contract award and shall be updated to reflect construction activities. The updated schedule shall be submitted at least monthly as the construction work progresses.

c) Maintain detailed records of inspections, including daily logs, photographs, and reports for each site visit performed. These records shall fully document the progress of the construction and shall include, but not be limited to, specific section(s) describing any construction deficiencies and/or safety concerns or violations observed. These records shall be continuously maintained and made available to the Contracting Officer’s Representative (COR) upon request.

d) Photographically document all existing conditions.

e) Prepare and submit a report following each site visit summarizing the Contractor’s findings and observances. The reports shall be submitted within two (2) business days of each inspection.

f) If during the Contractor’s site visits significant construction deficiencies and/or safety concerns and violations are observed, they shall be reported by telephone and email to the COR within two (2) hours of observance.

g) Review construction contractor’s invoices and provide a written report documenting if the construction work invoiced has been completed in accordance with the approved design and if the dollar value of the work invoiced for is justified and reasonable. The Contractor shall complete twelve of these reviews and reports at approximately one-month intervals. The report shall be submitted within two (2) business days of receipt of the invoice.

h) Create a submittal log and submit to US Embassy Paramaribo for review with ten (10) calendar days of task order award. Review and provide comments for twenty-five (25) submittals and shop drawings, indicated on the accepted US Embassy Paramaribo submittal log, stating if they meet the requirements of the approved design and should or should not be accepted by the U.S. Government. Review comments shall be submitted within ten (10) days of receipt of the submittals and shop drawings.

i) Review and provide comments for twenty-five (25) Requests for Information (RFIs) submitted by the Seller performing the construction work as the construction work progresses. Review comments shall be submitted within ten (10) days of receipt of the RFI.

If additional work is required, the Contractor shall notify the COR at least 60 days prior. Any additional work must be approved in advance by the Contracting Officer.

3.4 Meetings

Contractor attendees shall include professionals as required to support the meeting efforts listed below. The Contactor shall prepare meeting agendas in advance and coordinated with the COR prior to distribution. The Contractor is required to document in writing, meeting notes, as a record of decisions and submit to the Contracting Officer Representative (COR) within seven (7) days of the meeting.

Kick-Off Meeting. The Contractor shall coordinate a post award kick-off meeting with the Contracting Officer Representative (COR) to introduce the team, review of the available project information, the scope of work that relates to this effort, deliverables, project history, risk management, goals, and visioning session for the project.

Coordination Conference Calls. The Contractor shall organize, participate and document in conference calls or virtual meetings with the COR, weekly, throughout the period of performance. The purpose of these conference calls is to discuss project progress, address design and technical issues, and discuss other project issues requiring immediate resolution.

· 5.1.1a Security Classification Guide for Design and Construction of Overseas Facilities, July 2018 (U)

· 5.1.1b Security Classification Guide for Design and Construction of Overseas Facilities Bulletin, July 2020 (U)

· 5.1.1c Security Classification Guide for Design and Construction of Overseas Facilities Bulletin, December 2024, (U).pdf

· 5.2.1 OBO Electrical Code 2023 (U).pdf

· 5.2.1 OBO Existing Building Code 2023 (U).pdf

· 5.2.1 OBO Fire Code 2023 (U).pdf

· 5.2.1 OBO Mechanical Code 2023 (U).pdf

· 5.2.1 OBO Plumbing Code 2023 (U).pdf

· 5.2.1 OBO Telecom Code 2023 (U)

5.2.2 Reserved

5.2.3 OBO Project Requirements (OPR) (U)

· 5.2.3 Paramaribo Signage and Wayfinding Started Excerpts-2021-09 (U).pdf

5.2.4 OBO Space and Adjacencies (OSA) (U)

· 5.2.4 Paramaribo Marine Security Guard Quarters_SRPM_2023 (U).pdf

5.3.3 Paramaribo Drawings (SBU)

· 5.3.3.1 Paramaribo MSGR Design Drawings Revision 1, 2026-10-02 (SBU).pdf

5.3.4 Paramaribo Specifications (U)

· 5.3.4.1 Paramaribo Division 1 Guide Specification, 2026-09-21 (U).pdf

· 5.3.4.2 Paramaribo MSGR Specs V01 Revision 1 Divisions 02-12_2026-10-02 (U).pdf

· 5.3.4.3 Paramaribo MSGR Specs V02 Revision 1 Divisions 13-33_2026-10-02 (U).pdf

***END OF STATEMENT OF WORK***

UNCLASSIFIED

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