Paperwork Schedule.pdf

This is a paperwork submission schedule document issued by the City of Toledo, Ohio, outlining a streamlined bidding process for vendors beginning with bids advertised on or after March 13, 2026. The City of Toledo has implemented a three-tiered documentation approach designed to reduce redundant paperwork submissions for vendors participating in multiple bids throughout 2026. City Paperwork, including the Vendor Registration Form, Business Tax Registration Form, Child Support Affidavit, and Vendor Utility documentation, must be submitted only once by new vendors and retained for the duration of all contracts with the City. Annual Paperwork, including the W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit, must also be submitted only once annually, with the Living Wage Affidavit required to be updated no later than February 1st each year. Project Paperwork, consisting of the Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria when applicable, must be submitted with each individual bid submission.

The documentation schedule establishes that vendors submitting their first bid on or after March 13, 2026, must include all three paperwork categories with that initial submission. For all subsequent bids submitted in 2026, vendors need only submit the required Project Paperwork, eliminating the need to resubmit City Paperwork and Annual Paperwork with each new bid. Vendors are responsible for notifying the City and updating documentation if any information changes. Questions regarding paperwork submission should be directed to pursupplies@toledo.oh.gov. This streamlined approach applies specifically to the Code Compliance – Vehicle Towing Services (Nuisance Abatement) rebid opportunity and other bids advertised through the City of Toledo's PlanetBids portal during the specified timeframe.