Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- TMC Probation Area Reconfiguration - REBID
- Solicitation number
- 146894
- Issued by
- Lucas County, Ohio
About this file
This is a Paperwork Schedule document for the City of Toledo, Ohio, related to the TMC Probation Area Reconfiguration rebid project. The document outlines the mandatory documentation and submission requirements for contractors bidding on City of Toledo projects through the PlanetBids electronic platform. All bid submissions must include a Letter of Transmittal, Project Paperwork (comprising an Acknowledgement and Acceptance of Conditions and Contract Specifications, Living Wage Contract Addendum, and Primary/Subcontractor Agreement Certificate), and the City of Toledo Professional Services Agreement. Bid prices must be submitted to two decimal places with only one price per line item accepted. Electronic confirmation from PlanetBids is required to confirm bid receipt.
Beginning with bids advertised on or after March 13, 2026, certain documentation requirements have been streamlined to reduce redundancy. City Paperwork—including the Vendor Registration Form, Business Tax Registration Form (for new vendors), notarized Child Support Affidavit, and Vendor Utility information—need only be submitted once for the duration of all contracts with the City in 2026. Annual Paperwork requirements, including W-9, Insurance Certificate naming the City of Toledo as an additional insurer, EEO Compliance documentation, Debarment Certification, and an updated Living Wage Affidavit, must also be submitted only once per calendar year. Contractors are responsible for notifying the City of any changes to submitted documentation.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
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