Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- RACM Demolition Debris Disposal Site
- Solicitation number
- 146602
- Issued by
- Lucas County, Ohio
About this file
This paperwork schedule document outlines the City of Toledo's streamlined bidding requirements for vendors beginning March 13, 2026. The City of Toledo has implemented a tiered approach to vendor documentation submission that categorizes required paperwork into three levels: City Paperwork (submitted once for new vendors and valid for the duration of all contracts), Annual Paperwork (submitted once yearly and valid for all bids submitted in 2026), and Project Paperwork (submitted with each individual bid). City Paperwork includes vendor registration forms, business tax registration forms, notarized child support affidavits, and vendor utility information. Annual Paperwork encompasses W-9 forms, certificates of insurance, workers' compensation certificates, EEO compliance documentation, debarment certifications, and living wage affidavits updated by February 1st. Project Paperwork required with each bid submission includes primary/subcontractor agreements, acknowledgement and acceptance of terms and conditions, living wage contract addendums, and best bid criteria forms when applicable.
For the RACM Demolition Debris Disposal Site project, vendors must submit project paperwork, auto-populated line items via e-bid, a bid guaranty in the form of a cashier's check or bid bond, a signed contract, and an EPA CDD License through the City of Toledo's PlanetBids portal. Bid guaranties must be received by the Division of Purchases and Supplies by the bid deadline; if submitted as a check, it must be scanned and uploaded with the bid, made payable to the City of Toledo, and no personal checks are accepted. All bid submissions require email confirmation of transmission from PlanetBids to be considered complete, with bid prices stated to two decimal places and only one price per line item accepted.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .