SOW Support Structure.pdf

SUPPORT STRUCTURE FOR BATCH TREATMENT TANK

1. General

1.1. Objective: The Contractor shall design, fabricate and install of a new Support Structure for the existing Batch Treatment Tank at the Corpus Christ Army Depot (CCAD).

1.2. Corpus Christi Army Depot (CCAD) Mission: CCAD performs overhaul, repair, modification, retrofit, and modernization of aircraft systems and other systems as assigned; maintains a mobilization and training base to provide capability for mission support during any contingency; provides maintenance support services for special projects as assigned; exercises command control over assigned activities; and provides on‐site technical assistance in the inspection, maintenance, and repair of customer aircraft, engines, and components.

1.3. Background: The existing Support Structure for a 2,170 gallon Batch Treatment Tank (BT01) is heavily corroded and may potentially collapse due to the weight of the Batch Treatment Tank when filled with wastewater.

Analysis by a structural engineer indicates that the entire Support Structure needs to be replaced as soon as possible.

1.4. Completion Date: The Contractor shall design, fabricate and install of a new Batch Treatment Tank Support Structure within 6 (six) months from contract award.

1.5. Utilities: The Government will provide all utilities available in the facility for the Contractor’s use in the performance of this contract. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

1.6. Operational procedures:

1.6.1. Recognized federal holidays: the following is a list of federal holidays. The Contractor shall not deliver or conduct installation on these days or their federally recognized observance days unless required by the Contracting Officer’s Representative (COR) or the Contracting Officer (KO).

New Year’s Day Martin Luther King Jr’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

1.6.2. CCAD Closure: CCAD may schedule a shutdown period of approximately 40 working hours between Christmas Day and New Year’s Day holiday. CCAD may schedule a shutdown period at other times. The Contractor shall comply with administrative closing procedures for CCAD. Announcements of closures will be made through the KO and COR.

1.6.3. CCAD Core Hours: Core hours of operation at CCAD are based on a 9/8/80 alternative workweek schedule. First week from Monday through Friday from 0600 to 1530. Second week from Monday through Thursday 0600 to 1430 and Friday closed. This alternative schedule will continue consecutively until further notice, except on United States holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government directed facility/installation closings.

1.6.4. Non‐Personnel Services Statement: Contractor employees performing under this contract shall be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official.

1.6.5. Location of Delivery and Installation: All items shall be delivered and installed at Building 340 on Naval Air Station Corpus Christi (NASCC). Corpus Christi, TX is located by the Gulf of Mexico in south Texas, approximately 210 miles southwest of Houston, 150 miles south of San Antonio, and 150 miles north of Mexico.

CCAD is a 154‐acre industrial complex located within the confines NASCC.

1.6.6. Trash And Debris Removal: The Contractor shall keep the work area free of waste materials and rubbish accumulations at all times. The Contractor shall leave the work area and premises in a clean, neat, and organized condition and provide a dumpster for all metallic materials, shipping containers, or other materials generated during the equipment relocation and installation phase. The Contractor shall place dumpsters in an area designated by the Government.

1.6.7. Travel Expenses: The Contractor shall be responsible for all travel expenses associated with this requirement.

1.7 Security Requirements: The following information is provided on security related matters. Additional are provided in Part 7.6, Attachment 6 of this document.

1.7.1 Installation Access: Access to U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or background investigations will be grounds for denying access to U.S. installations, buildings, and controlled areas. The Contractor shall ensure that any subContractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subContractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control processing requirements.

The Contractor shall return installation and CCAD passes to the issuing Security office when the contract is completed or when a Contractor employee no longer requires access.

The Contractor shall obtain a Base Access Pass through Navy Pass & Tag not to exceed contract expiration. The government Contracting Officer Representative (COR) will coordinate badging and briefing with Navy and CCAD Security. CCAD personnel will escort Contractor at all times while onboard CCAD unless approved in advanced by CCAD Security. Contractors are not authorized to escort anyone on the installation or CCAD.

1.7.2 Installation Pass Log: The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award. The log must at a minimum contain the following information Full Legal Name, type of access (e.g., DBIDS, base pass) and working hours. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.7.3 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) working days.

1.13.4 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) working days.

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7.7 Safeguarding Covered Defense Information: Contractors and subContractors are required to safeguard covered defense information that resides in or transits through covered Contractor information systems by applying specified network security requirements and reporting of cyber incidents in accordance with 48 CFR 204.73.

1.7.8 Key Control: 7The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Security Plan (If applicable), and the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. Keys not returned at the end of the contract or in the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.7.9 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.7.10 Contractor workspace (staging site, on-site office, desk, or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance within 10 calendar days after contract award. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting, or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under paragraph 1.13.11.

1.7.11 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

1.8 Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.9 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.10 Required Training: The following provides information on training requirements.

1.10.1 iWATCH Training: The Contractor and all associated subContractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days after the contract is awarded and within five (5) business days after new employees commence contract performance, with the results reported to the COR within five (5) business days after the contract is awarded and within thirty (30) calendar days} after new employees commence contract performance. Verification of the training shall be provided to the COR within five

(5) business days after completion of the training.

2. Support Structure for Batch Treatment Tank

2.1. Design: The Contractor shall design a Support Structure for the Batch Treatment Tank that meets the Specifications as stated in Section 2.4 Specifications. The Support Structure design shall include the calculated design loads, materials of construction, and fabrication drawings.

2.2. Fabrication: The Contractor shall remove the existing Support Structure in the Batch Wastewater Treatment Facility in B340, dispose of existing support structure in accordance with Federal, State, and local regulations, and fabricate the new structure for installation in the batch wastewater treatment facility. The Contractor shall fabricate a new Support Structure that meets the performance criteria as specified in Section 2.4 Specifications.

2.3. Installation: The Contractor shall install the new Support Structure for the Batch Treatment Tank in the batch wastewater treatment facility.

2.4. Specifications:

2.4.1. The new Support Structure for the Batch Treatment Tank shall be fabricated to support a 2170 gallon cone bottomed tank. The tank shall be assumed to contain wastewater at a solution density of 9.2 pounds per gallon.

2.4.2. The new Support Structure for the Batch Treatment Tank shall be constructed of materials resistant to corrosion from sulfuric acid and sodium hydroxide.

2.4.3. The personnel platform adjacent to the Batch Treatment Tank shall be designed IAW OSHA 1910.23 and

1910.29. The personnel platform structure shall be constructed of materials resistant to corrosion from sulfuric acid and sodium hydroxide.

2.4.4. The tank will be drained of its contents and decontaminated by the Government prior to dismantlement activities of the existing structures. All piping and instrumentation will be removed by the Government prior to dismantlement.

2.4.5. The tank shall be removed from the existing support structure by the Contractor prior to dismantling of the tank support structure and personnel platform by the Contractor. A staging area located outside of B340 on the west side of the building will be provided by the Government to allow storage of the tank, temporary staging of the dismantled tank support structure and personnel platform, and staging of the replacement structures (or components of the structures).

2.4.5. The dismantled tank support structure and personnel platform shall be disposed by the Contractor IAW the requirements specified in Appendix G Environmental Requirements of this document.

2.4.6. The new Support Structure for the Batch Treatment Tank and personnel platform shall be moved by the Contractor into place of the previous structures. All parts of the structures which require erection in place shall be erected by the Contractor. The tank shall be placed into the new tank support structure by the Contractor. All piping and instrumentation will be reinstalled by the Government.

2.4.7. Utilities such as electricity, compressed air, and water will be provided by the Government.

2.4.8 Drawing: The Government will provide the Contractor a copy of the Original Equipment Manufacturer (OEM) drawing of the batch treatment tank.

2.5. Project Management

2.5.1 Schedule: The Government will develop and prepare a project schedule in consultation with the Contractor.

The Contractor shall provide estimated time to accomplish each phase of the project and the Government POC will coordinate with B340 Batch Wastewater Treatment facility and the Directorate of Manufacturing and Process Production to ensure minimal disruption of production activities.

2.5.2 Site Access: The Contractor shall provide the Government POC a minimum of five (5) business days prior notice of a site visitation so that any contracted personnel personal data can be placed in the NAS Corpus Christi security database for access to the installation.

3. Inspection and Acceptance

3.1. Inspection: The Government shall conduct inspection of the Batch Treatment Tank Support Structure.

3.2. Acceptance: Government acceptance of new equipment shall occur once the following occurs:

4. Deliverables:

4.1. Manuals:

4.2. Warranty: The Contractor shall provide warranty for the batch treatment tank support structure from defects in materials or workmanship for a minimum period of one year or equal to the manufacturer’s standard commercial warranty period, whichever is longer. The Contractor shall submit warranty information to the Government Technical POC.

5. Security: The Contractor shall follow CCAD Security requirements which are provided in Appendix D of this document.

6. Safety: The Contractor shall follow all applicable Federal, State, and local safety regulations during the performance of this project. CCAD Safety requirements are provided in Appendix E of this document.

7. Fire Protection: The Contractor shall follow all applicable Federal, State, and local fire protection regulations during the performance of this project. CCAD Fire Protection requirements are provided in Appendix F of this document.

8. Environmental: The Contractor shall follow all applicable Federal, State, and local environmental regulations during the performance of this project. CCAD Environmental requirements are provided in Appendix G of this document.

Appendix A – Definitions:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S. Government designated by the KO to monitor Contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the PWS.

DELIVERABLE. Anything that can be physically delivered and includes non-manufactured items such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to the acceptable standards.

QUALITY ASSURACNE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subContractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

QUALIFIED. One who has demonstrated skills and knowledge related to the construction and operation of electrical equipment and installations and has received safety training to identify the hazards and reduce the associated risk.

Appendix B – Acronyms:

ACCF Advanced Corrosion Control Facility ACOR Alternate Contracting Officer’s Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCAD Corpus Christi Army Depot CFR Code of Federal Regulations COTR Contracting Officer’s Technical Representative COTS Commercial-Off-the-Shelf

DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation GFP Government Furnished Property HMI Human-Machine Interface IAC Installation Access Control IACO Installation Access Control Office KO Contracting Officer OCI Organizational Conflict of Interest PMB Plastic Media Blast POC Point of Contact POP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit UIC Unit Identification Code WAWF Wide Area Workflow

Appendix C – Regulations:

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures listed below:

Line Item Publication Mandatory or

Advisory Website

1 Security Requirements Mandatory Appendix D

2 Safety Requirements Mandatory Appendix E

3 CCAD Reg. 385.30 CCAD Safety Program Mandatory Copy available from COR

4 Fire Protection Requirements Mandatory Appendix F

5 Environmental Requirements Mandatory Appendix G

Appendix D – Security Requirements

ADDITIONAL SECURITY REQUIREMENTS FOR CONTRACTS PERFORMED AT CORPUS CHRISTI

ARMY DEPOT

Place these security requirements in all Statement of Works (SOW’s) and Performance Work Statements (PWS’s) for contracts performed at Corpus Christi Army Depot (CCAD).

************************** This document is a brief overview of rules and regulations of Naval Air Station Corpus Christi (NASCC) and Corpus Christi Army Depot (CCAD). It is not intended to be all-inclusive or cover all contingencies.

Direct specific security requirements questions to the following numbers:

CCAD: (361) 961-3313

NASCC: (361) 961-2480

Regulations:

Army Directive 2014–05 (or its successor) Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

AR 25-1, Army Knowledge Management and Information Technology AR 25-2, Information Assurance

AR 25-55, The Department of the Army Freedom of Information Act AR 70-31, Standards for Technical Reporting

AR 190-13, Department of the Army Physical Security Program AR 360-1, The Army Public Affairs Program AR 380-5, Department of the Army Information Security Program AR 380-10, Foreign Disclosure and Contact with Foreign Representatives AR 380-49, Industrial Security Program

AR 380-67, Personnel Security (PERSEC); AR 530-1, Operations Security (OPSEC)

AR 530-1, AMC Supp Operations Security (OPSEC) AR 530-1, CCAD Plan Operations Security (OPSEC) AMC-R 525-13, AMC Force Protection Program

DoD 5220.22-M National Industrial Security Program Operating Manual DoD Directives 5230.24, Distribution Statements on Technical Documents

DoD Directives 5230.25, Withholding of Unclassified Technical Data from Public Disclosure DoD Regulation

5200.2 Personnel Security Program

DoD 5400.11-R, Department of Defense Privacy Program UFC 4-010-01 9 February 2012 Change 1, 1 October 2013

DoD MINIMUM ANTITERRORISM STANDARDS FOR BUILDINGS UNIFIED FACILITIES CRITERIA

(UFC)

DoDI 1000.13, Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals

DoDD 5400.11, Department of Defense Privacy Program, October 29, 2014

DoDM 1000.13, Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle DoDI 5200.02 DoD Personnel Security Program DoDM 5200.02 Procedures for the DoD Personnel Security Program Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105 U.S. Office of Personnel Management Memorandum, "Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12," July 31, 2008Federal Acquisition Regulation (FAR), March 2005

1. Conduct and Behavior: IAW DoD Directive 5200.8, “Security of DoD Installations and Resources”, the NAS commander has broad authority to remove or exclude any person or persons from the military installation to protect personnel and property, to maintain good order and discipline, and to ensure the uninterrupted and successful performance of the installations mission. In the exercise of this authority, the commander may refuse to grant entry or may bar Contractor employees. Refusal of entry or barment of any employee does not relieve the Contractor of the responsibility to continue performance under this contract.

1.1. All personnel entering and working at CCAD are subject to all rules, regulations and applicable laws. All personnel and their effects are subject to search, to include vehicles and company belongings.

1.2. No person shall willfully fail or refuse to comply with lawful orders or direction of any civilian or military security police officer.

1.3. The Contractor shall not employ persons for work on this contract if such employees are identified to the

Contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Disrespectful behavior, failure to obey orders or regulations, fighting, horseplay, stealing, illegal use of drugs (using/transporting/selling), consuming or being under the influence of alcohol, or being in the possession of illegal weapons are prohibited and subject to appropriate penalties. This may include being detained, banned from entering the Government facility, or remanded to civilian authorities.

1.4. All Contractor personnel will limit their travel on the installation only to specific areas required for performance of the contract, specified break and meal areas, or in travel directly to and from these locations. Employees found on the installation away from officially identified areas may be detained and/or debarred from the installation.

1.5. Subcontracts; if the Contractor enters into a SubContractor arrangement with another Contractor, the prime

Contractor is responsible for SubContractor performance and compliance. The prime Contractor must provide a copy of the security requirements to the subContractor. The contracting officer must ensure any questions of adequacy of the SubContractor are resolved to the mutual satisfaction of the prime Contractor, SubContractor, security, and CCAD commander.

1.6. All prospective government and Contractor employees are subject to a check of their criminal history prior to being granted access to CCAD. Adverse or derogatory information revealed by these checks, or failure to provide full disclosure, may result in denial of access.

2. Support:

2.1 Security support provided by CCAD to the Contractor includes (if applicable) storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, investigation of security incidents, base traffic regulations, use of security forms, and conducting inspections required by DoD 5220.22-M “Industrial Security Regulation”, AR 380-49 “Industrial Security Program”, AR 380-5 “Department of Army Information Security Program”, and AR 25-2 “Information Assurance” and others as required or deemed necessary by the Government.

2.2 Security support requiring joint Army and Contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material, sensitive material, and high value pilfer able property.

3. Security Investigation Requirements:

3.1. Investigation requirements including IT level and CAC requirements should be clearly indicated in the contract and Performance Work Statement (PWS) as prescribed in paragraph 4.1303, of the FAR:

Personal Identity Verification of Contractor Personnel

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subContractor’s employees are required to have routine physical access to a federally controlled facility and/or routine access to a federally controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

3.2. Subcontracts; if the Contractor enters into a SubContractor arrangement with another Contractor, subContractors must be clearly identified in the contract agreement.

3.3. Contractors must maintain the same level investigation or higher as their civilian counterparts. In the absence of a civilian counterpart, CCAD Security will determine the level of investigation based on a position sensitivity review. Close coordination with the COR and company are required. All documentation required for access to CCAD for classified contracts or IT Level I & II shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.4. Classified Contracts: An interim clearance must be in place prior to entering CCAD facilities. All documentation (i.e. SF 86, etc.) required for security clearance shall be processed through the Contractor Facility Security Office (FSO).

3.4.1. For all contracts involving employees who require a security clearance for performance of their duties or access to classified material, the Contractor must possess or obtain a facility security clearance prior to performing contract work. If the Contractor does not possess a facility clearance, the Government (Contracting Office) may request one from the Defense Security Service (DSS).

3.4.2. Contractor employees without a clearance level or background check properly indicated in the Joint Personnel

Adjudication System (JPAS) or its successor, will not be assigned to this task directly or indirectly. Contractor employee(s) will not be authorized access, regardless of personal clearance, without the facility first being cleared to the appropriate level by Defense Security Service (DSS).

3.5. The Contractor shall request security clearances for personnel requiring access to classified information or IT

Level I or II within 15 days after receiving a facility clearance. If the Contractor is already cleared, they shall request security clearances for the personnel within 15 days after contract award. Due to costs involved with security investigations, requests for Contractor employee security clearances shall be kept to an absolute minimum necessary to perform contract requirements.

3.5.1. IT Level I positions; Contractor employees shall have one of the following prior to commencing work: A current, valid Tier 5 investigation or equivalent or “Interim” Top Secret eligibility by Defense Industrial Security Clearance Office (DISCO) indicated in JPAS.

3.5.2. IT Level II positions; Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.5.3. IT Level III positions: Contractor employees shall have one of the following prior to commencing work: A favorably completed Tier 3 investigation or equivalent or “Interim” Secret eligibility by DISCO indicated in JPAS.

3.6. Unclassified Contracts requiring IT access: All documentation (i.e. SF 85*, etc.) required for their initial security appointment for unclassified contracts to IT Level III shall be processed through the CCAD Security Personnel Security Office prior to entering CCAD facilities.

3.7. IT Level III positions; Contractor employees requiring access to CCAD Local Area Network (LAN) shall have background investigation processed through CCAD Personnel Security Office. If the Contractor employee does not possess the proper investigation, the Government (Contracting Officer Representative) will request one. The Government assumes costs and initiates non-clearance investigation by submitting the appropriate Personnel Security Investigation request to the Army Center of Excellence. Minimum requirements for CAC issuance and access to the LAN is an initiated investigation with favorable FBI fingerprint check. Due to costs and the inherent delays involved with security investigations, requests for Contractor LAN access shall be kept to an absolute minimum necessary to perform contract requirements.

3.7.1. Fitness Issues: CCAD Security will be notify the Contracting Officer Representative (COR) when discovery of adverse information indicates potentially actionable issues that may disqualify the Contractor employee from access.

3.7.2. OPM Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under

HSPD-12 provides government-wide credentialing standards to be used by all Federal departments and agencies in determining whether to issue or revoke personal identity verification (PIV) cards to employees and Contractor personnel.

3.7.3. Whether or not to grant access is the sole discretion of the Government. The decision not to grant access will not be grounds for contract modification and shall not constitute an excuse for Contractor performance failure.

3.8. System Authorization Access Request (SAAR): Prior to system access, a SAAR, DD Form 2875, shall be completed by the Contractor employee. The Contractor employee shall complete Part I, the COR shall complete Part II, and CCAD Personnel Security shall complete Part III.

3.9. Unclassified Contracts NOT requiring IT access: Contracts not requiring access to CCAD LAN shall be subject to installation access requirements that include the Defense Biometric Identification System (DBIDS) and/or guest sponsorship. The COR shall provide the appropriate details and contact information.

4. IT/IA Requirements:

4.1. All contract employees with access to the CCAD network must be registered in the Army Training

Certification Tracking System (ATCTS) at commencement of services. Contractors and associated subContractor employees must also complete DoD IA Awareness Training before they can be granted access to the CCAD network and complete the training annually thereafter.

4.2. All Contractors working IA/IT functions must comply with DoD and Army training requirements in

DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within 6 months of employment.

4.3. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the Contractor employees’ supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification, as stipulated in DoD 8570.01-M, must be completed upon contract award.

5. Acquisition: All contracts will include acquisition related documents in accordance with the

Federal Acquisition Regulation Subpart 24.1 CFR Part 24 and Part 39.105.

6. Foreign Nationals:

6.1. Official Visits: All official foreign visits (visits sponsored by a foreign government) must be based on a legitimate need, be sanctioned by the appropriate foreign attaché or embassy, and approved through Department of Army channels. Access will be coordinated through the CCAD Foreign Disclosure Officer (FDO), COR, and respective NASCC/CCAD security offices.

6.2. Unofficial Visits: These are visits by foreign nationals that are not endorsed by a foreign government. The

Contractor will submit a request for employee access, based on a legitimate need, to the appropriate COR. The COR will in turn notify the FDO of the request. Due to security considerations, requests for these types of visits should be kept to a minimum. Foreign nationals will require a government escort at all times while on CCAD property. The COR will ensure the foreign Contractor employee provides a copy of their passport to NASCC and CCAD security offices, to ensure the appropriate background checks are completed.

7. Notifications: The following information will be submitted to the COR and the CCAD Security Manager on company letterhead, signed by the Contractor Facility Security Officer (FSO) within 15 days of awarding the contract. An updated listing shall be provided quarterly or when the company or an employee’s status or information changes. Electronic equivalents are acceptable. The notification shall include:

a. Name, address, and telephone number of company representatives.

b. Employee's name, last four of social security number, shift.

c. The contract number and contracting agency.

d. The highest level of classified information to which Contractor employees require access.

e. The location(s) of contract performance.

f. The date contract performance begins and terminates.

8. Security Point of Contact: At no cost to the Government, the Contractor shall appoint a senior Contractor employee to serve as an on-site point of contact for any security concerns at the CCAD location. This maybe a fulltime position or an additional duty position.

9. Security Training:

9.1. All Contractor employees, including subContractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The Contractor shall submit certificates of completion for each affected Contractor employee and subContractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subContractor personnel. AT Level I awareness training is available at https://atlevel1.dtic.mil/at.

9.2. US-based Contractor and subContractor employees who are required to travel overseas in performance of their duties must receive government provided AT awareness training that is specific to the area of responsibility (AOR), as directed by AR 525-13. Specific AOR training content will be directed by the combatant commander and the unit ATO will ensure an applicable AT foreign travel briefing is provided to the Contractor.

9.3. The Contractor and all associated subContractors shall brief all employees on the local iWATCH program. This is a locally developed training is provided by CCAD security and will be used to inform employees of the types of suspicious behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees’ commencing performance, with the results reported to the COR no later than 30 days after training completion.

9.3.1 Contracts with a scope of work that call for the use of CCAD specific information or equipment at off base locations and facilities must develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 days of contract award which will be reviewed by the CCAD OPSEC Officer for approval IAW AR 530- 1, Operations Security. The SOP/Plan must identify CCAD's critical information, why it needs to be protected, where it is located, who is responsible, and how the Contractor intends to protect it. This plan is “For Official Use Only” and must contain appropriate document controls in accordance with AR 25-55, Chapter 4. The plan must be stored in a secure location such as a lockable container and must be properly destroyed when no longer needed in accordance with local CCAD policy CCADR 25-92, Chapter 1, Section 1-6(j).

9.4. IAW AR 530-1, new Contractors and associated subContractors who require a CAC Card and access to the CCAD network must complete Level I OPSEC training within 30 calendar days of reporting for duty and annual OPSEC Contractor refresher training, thereafter.

9.5. Threat Awareness Reporting Program Training: Per AR 381-12 Threat Awareness and Reporting

Program (TARP), Contractor employees must receive annual TARP training presented by a Counterintelligence Special Agent.

10. Pass and Identification Items: The Contractor shall obtain the pass and identification items for employees and Contractor owned vehicles required for contract performance.

11. Retrieving Identification Media: The Contractor shall retrieve all identification media, including vehicle passes from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

and surrender to CCAD security through the COR.

12. Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately- owned vehicle while on CCAD.

13. Safeguarding Classified or Sensitive Information: Any material marked as Top Secret, Secret, Confidential, For Official Use Only (FOUO) Freedom of Information Act (FOIA), Privacy Act Information, or any other restrictively marked material discovered by the Contractor or Contractor employees will be surrendered at the earliest opportunity to any military or DoD employee of the installation. Under no circumstances will the Contractor retain such material. The Contractor and all Contractor employees will execute a SF 312, Classified Information Non-Disclosure Agreement or equivalent CCAD Non-Disclosure Agreement as directed or required.

13.1. Classified: Visitor Groups will safeguard classified information IAW DoD 5200.1-R, DoD Information Security Program, AR 380-5, Department of the Army Information Security Program, AR 380- 49, Industrial Security Program, and other directives deemed necessary by the Servicing Security Activity (SSA). The Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires Contractors to comply with—(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

13.2. Information Systems (IS): All Contractor personnel will protect and restrict access to all documentation

(i.e. maps, test and evaluation results, vulnerability assessments, audits, results, or findings) describing operational IS architectures, designs, configurations, vulnerabilities, address listings, or user information.

13.3. FOR OFFICIAL USE ONLY (FOUO): The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements and AR 25-55, Chapter III and Chapter IV, The Department of the Army Freedom of Information Act Program. These regulations set forth policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

13.4. Privacy Act: All data associated with this task is covered by the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a, DoDD 5400.11, Department of Defense Privacy Program, and applicable CCAD rules and regulations. Violation of the Act may involve the imposition of criminal penalties. Therefore, all Contractor personnel assigned shall take appropriate actions to prevent unauthorized disclosure of Privacy Act information.

13.5. Operations Security (OPSEC): Contractor personnel must protect information that has been designated as critical to the CCAD mission from disclosure. Critical information will only be disseminated on a “need-to-know” basis and not be discussed in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor employees will not pass critical information over unsecured telephones, facsimiles, and/or e-mail outside of the CCAD firewall. All critical/sensitive information being electronically transmitted will be encrypted. Contractor employees will not post critical information on the web, personal

“blogs,” or where it is visible to visitors or the public. All information, to include photos, web posts, and captions, must be reviewed by the CCAD Public Affairs Officer (PAO) and the CCAD Operations Security Officer prior to public dissemination.

13.6. Proprietary Information: Information and materials developed at CCAD are considered business sensitive and must be protected from unauthorized disclosure. This information is the sole property of CCAD and must not be revealed or used except in contract performance. Distribution is limited to authorized US Government agencies and identified Contractors. Contractor personnel must receive prior authorization from the CCAD Public Affairs Officer (PAO) and the CCAD Operations Security Officer to disseminate CCAD information.

14. Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

15. Physical Security: The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

16. Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the

Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

16.1. The Contractor shall coordinate with security for the receiving of keys needed to access necessary work spaces.

16.2. The Contractor shall immediately report to security, the Quality Assurance Evaluator (QAE), and Program Manager any occurrences of lost or duplicated keys.

16.3. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks at no cost to the Government.