Panorama_Education_Inc._25089-SSD-DST.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4374 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

HILLSBOROUGH COUNTY PUBLIC SCHOOLS

PROCUREMENT SERVICES DEPARTMENT

NOTICE OF INTENT

TO

PURCHASE SINGLE/SOLE SOURCE

COMMODITIES AND SERVICES

The following commodities and services listed below may be a “Single Source” or a “Sole Source” (only one (1) source from which to purchase the commodities and services).

Single/Sole Source No. & Vendor Name: SSD #: 25089-SSD-DST: Panorama Education, Inc.

Single/Sole Source Posting Date (7 business days):

Beginning Date: February 21, 2025, 4:00 pm Ending Date and Time: March 7, 2025, 4:00 pm

Commodities and Services: See Exhibit A. SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

This NOTICE OF INTENT TO PURCHASE SINGLE/SOLE SOURCE shall serve as a notification that a recommendation will be made to The School Board of Hillsborough County, Florida (the “School Board”) to award this single or sole source procurement to the referenced vendor of the commodities and services described in Exhibit A: SINGLE/SOLE SOURCE COMMODITIES AND SERVICES. The description of the commodities and services intended for purchase from a single/sole source is posted per Rule 6A-1.012(12)(d), Florida Administrative Code. It will remain posted for seven (7) business days.

This is not a request for proposals and there is no competitive solicitation available. HCPS will not consider any response as a proposal. Any responses received because of this notice will be considered solely for determining whether competition exists.

Interested firms or individuals may identify their interest and capability to respond to the requirement by emailing EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES and all relevant documents to the Procurement Services representative, see Exhibit B. “Like” shall mean equal, equivalent, and/or identical. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) business days after the date of publication of this Notice of Intent to Purchase Single/Sole Source will be reviewed by HCPS.

A determination by the General Manager of Procurement Services, or designee, and the Procurement Officer not to publish a competitive solicitation for this proposed action based on the responses to this notice is solely within the discretion of the General Manager of Procurement Services.

Notice of Intent to Sole Source: If Procurement Services does not receive “like” commodities and services information during the Single/Sole Source posting period, above, the purchase request shall be issued to the School Board or renewed as approved by the School Board. This section shall serve as notice of the intended decision to enter a single/sole source contract in the manner specified in § 120.57(3), Florida Statutes, and may negotiate on the best terms and conditions with the single/sole source vendor. HCPS shall submit a recommendation to the School Board (www.hillsboroughschools.org/Page/3643) requesting approval to waive the solicitation process and proceed with the single/sole source purchase. Decisions concerning multiple-year sole sourcing are valid for 1 year after approval by the School Board and must be re-posted and validated before the renewal period.

Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received by the General Manager of Procurement Services at 901 E. Kennedy Blvd., Tampa, FL 33602.

Superintendent of Schools Van Ayres http://www.hillsboroughschools.org/Page/3643

Hillsborough County Public Schools Page 2 of 5 Notice of Sole Source Purchase: 25089-SSD-DST: Panorama Education, Inc.

EXHIBIT A

SINGLE/SOLE SOURCE COMMODITIES AND SERVICES

1. Describe what the item commodity and service is and how it is to be used by HCPS.

The Panorama Teacher and Staff Survey gathers teacher and staff perceptions of their professional well-being; capacity and efficacy around supporting academic, social, and emotional learning; professional learning opportunities; cultural competency and awareness; school climate and culture; and relationships with colleagues, families, and school leadership. The Family-School Relationships Survey, developed by Panorama Education will provide HCPS with a clear picture of family attitudes about an array of topics—including family engagement, barriers to engagement, school climate, and family efficacy.

2. What feature or special condition of this commodity and service is unique and cannot be obtained from any other source?

The Panorama Staff and Family surveys will allow HCPS to consolidate survey reporting across all stakeholders and collect, benchmark, and align stakeholder perception data to the district’s strategic plan.

3. Vendor-provided information.

To whom it may concern:

I am an authorized representative of Panorama Education, Inc., and I am writing to affirm that Panorama is the sole source supplier of its proprietary platform for measuring Life Skills, as well as teacher, staff, and family feedback, and providing educators with actionable data and resources to proactively address and improve student outcomes in school.

Introduction. Panorama’s unique product includes research-backed, proprietary Life Skills for students and teachers, optional content focused on well-being, secure online survey administration functionality, interactive online and paper reports, and the Playbook resource library for educators. Panorama’s services include implementation support, customer service, and professional development for teachers, school leaders, and district leaders.

Panorama also includes research-backed proprietary feedback surveys for teachers, staff, and families, a secure online survey administration functionality, interactive online reports, and the Playbook resource library for educators. District leaders, school leaders, and all educators (as chosen and decided on by the specifications of the HCPS project team) can view and act on data that represents a 360-degree view of all stakeholders- students, staff, teachers, and families- in one central place. This enhances HCPS educators’ current workflows within Panorama.

Panorama currently supports fifteen million students annually across more than 1,500 school districts nationwide. We proudly serve as a thought partner and de facto provider for student survey programs with a focus on Life Skills, school climate, MTSS, and college and career readiness, as well as staff, teacher, and family feedback surveys. Panorama is the sole provider of such programs for the following reasons:

1. Panorama’s proprietary Life Skills product is the only tool for gauging students’ Life Skills development that is research-backed, includes valid and reliable measures from students and teachers, has been used at scale, and is available across grades K-12.

2. Panorama’s Life Skills surveys are translated into 9 different languages, including Spanish, Haitian Creole, Portuguese, and Vietnamese, and can be administered online, via mobile devices or tablets, and on paper. Such flexible administration options allow for maximum response rates and representative data.

3. No other platform provides the same comprehensive reporting capabilities across district-, school-, and student-level Life Skills data. Tools such as role-based permissions, national and peer benchmarks, disaggregation by groups (including demographic groups and other groupings of stakeholders), [and free-response analytics] are unique to Panorama’s Life Skills product.

Hillsborough County Public Schools Page 3 of 5

4. Central to Hillsborough County Public Schools’ vision for this program is the opportunity to combine school climate perceptions from various stakeholders into one program. Panorama is the only provider able to offer one integrated school improvement solution across student, family, and staff needs. (While Hillsborough County Public Schools could meet some of their needs by selecting a patchwork of vendors, such an approach would leave many of their key needs unmet, and a patchwork of projects, rather than a unified initiative, would lessen the impact of this program on student outcomes.)

HCPS Essential Functionality that is Unique to Panorama. The following criteria are essential to a successful Life Skills program as envisioned by HCPS, and Panorama is the sole source of a product and service that meets all of these needs.

Survey Content and Design

• Research-backed, valid and reliable Life Skills instruments, and staff, teachers, and family feedback instruments, that have been used at scale across the country (>500,0001 responses per year)

• Life Skills, Staff and Family surveys can be customized to match HCPS needs by selecting scales (topics) while retaining validity and reliability; legacy survey items can be included for longitudinal analysis

• Life Skills, Staff and Family measures translated and validated in nine languages, to ensure an inclusive and accessible program

Implementation and Administration

• Access to a large, responsive customer service team with experience supporting 40 of the 100 largest districts in the country in successfully implementing and administering Life Skills and stakeholder feedback measurement

• Ability to track response rates in real-time across schools and the district in order to inform decision-making throughout the administration process.

• Ability to respond to the survey online using a computer or mobile device/and on paper in 9 languages, including Braille.

• Ability to collect data on students’ Life Skills from both students and teachers, as well as feedback from staff, teachers, and families.

• Ability to share comprehensive documentation, guidance, and support for administrators and educators through an online resource library.

Reporting

• Ability to compare in-district survey results with national benchmarks from a data set larger than 2,000,000 respondents to put results in context.

• Ability to use peer benchmarks to to refine comparisons based on school level (elementary, middle, high), school setting (urban/non-urban), and percentage of students receiving Free and Reduced-Price Lunch.

• Ability to protect survey reporting by secure role-based permissioning to ensure that each authorized user is able to access their data and only the data to which they are authorized.

• Ability to view responses by quickly and easily disaggregating data by meaningful demographics, including but not limited to: student FRPL status, student ELL status, student participation in afterschool programs, and staff/teacher tenure at school.

• Ability to identify key themes in free response survey data by automatically highlighting and grouping comments from “free response” or “open-ended” survey questions.

• Ability to monitor in-district, year-over-year trends and integrate historical survey data.

• Ability to compare results across all schools and survey topics and allow users to filter survey results from strongest to weakest scores.

• Ability to bookmark key findings and save, annotate, and export any of the charts and data points from

Panorama reports to share and plan next steps with colleagues and stakeholders.

• Ability to view Life Skills data at the student level, so that teachers and school leaders can personalize support, celebrate areas of strength, and target competencies that need improvement.

Hillsborough County Public Schools Page 4 of 5

• Ability to view Life Skill student data, alongside staff/teacher and family feedback data in one location to drive district planning.

• Ability to drive action via recommended mini-lessons and practices from trusted Life Skills partners.

• Ability to align survey topics across stakeholder groups to get a 360 degree view of areas of high importance to the district and schools.

• Ability to fully customize survey content as needed to align to district strategic planning.

Professional Development

• Ability to provide tailored professional development to district or school leadership teams with orientation towards action planning by aligning their unique survey data to schoolwide goals, and using their results to build targeted support for students.

• Ability to provide support for individual schools through personalized consultations with school leadership that focus on goal-setting and action-planning around specific areas of need illuminated by data.

Using Panorama’s proprietary Life Skills product and staff, teacher and family feedback product, HCPS educators will have a rich and centralized space for measuring, understanding, and acting on data across the district in order to ensure the success of each and every HCPS student. This holistic, customizable approach to understanding Life Skills and stakeholder feedback at the district, school, classroom, and student level- and all in one dashboard- makes Panorama, to the best of our market knowledge, the only product of its kind

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Hillsborough County Public Schools Page 5 of 5

EXHIBIT B

RESPONSE TO PURCHASE SINGLE/SOLE SOURCE

COMMODITIES AND SERVICES

The following must be completed, signed, and returned as part of your response. Your response will not be accepted without this form, signed by a supplier’s authorized agent.

Respondents who believe they have “like” commodities and services must:

• upload this EXHIBIT B: RESPONSE TO PURCHASE SINGLE/SOLE SOURCE COMMODITIES AND SERVICES; and

• provide sufficient information regarding their ability to supply the described commodities and services to allow for an evaluation to determine “like” commodities or “like” services.

Responses received after the Response Due Date and Time (see page one) will not be accepted.

Company Name:

Mailing Address:

City, State, Zip:

Federal Employer Identification Number (FEIN):

Telephone Number:

Email:

Signature

Title Date