5 - PWS for ARTC Annual Weather Radar.docx

PERFORMANCE WORK STATEMENT (PWS)

Arctic Regions Test Center (ARTC) Annual Weather Radar Maintenance, Calibration, and Performance Evaluation

04 JUN 2026

Part 1 General Information

1. General: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform full operational maintenance procedures and calibration of the x-band weather radar located near Fort Greely, Alaska as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Army Arctic Regions Test Center (ARTC) owns a weather radar, which was engineered and installed by Baron Services. ARTC requires annual maintenance and calibration to be conducted in order to maintain reliable operation of the weather radar and reduce the mean time between failures. The X-band polar weather radar is utilized when needing to observe and track precipitation in the local area, which assists greatly with notifying of where the heavier precipitation is occurring and where it is tracking, allowing ARTC meteorologists to give short-term forecasts of what the precipitation is expected to do based on the latest trends. The national weather service nexrad weather radar near Fairbanks, Alaska ends up having the beam about 2 miles up over the area, which misses most of our snowfalls as they normally occur in the lower levels and are below the 2 miles above ground level. ARTC requires experienced engineers or designers to verify the weather radar is performing as it should be based on installed initial specifications and operational parameters.

1.3 Scope: The Contractor shall provide non-personal service(s). The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the annual inspection and servicing of the ARTC weather radar as defined in this Performance Work Statement (PWS) and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards in this PWS and associated contract documents.

A qualified engineer/technician shall perform all necessary work to perform a full operational performance evaluation of the x-band weather radar system at ARTC, which includes calibration checks and visual component checks. This also includes making repairs as needed and the removal or install of Government provided parts and components to sustain operation of the x-band weather radar system. These checks and procedures consist of but are not limited to:

· Conduct calibration of the weather radar system

· Power levels measured and calibrated from within the radome at the transmitter using a calibrated power-sense meter for all pulse-widths specified for operation

· drive voltage adjusted for optimal operation of the transmitter and to meet power-sense levels required

· Frequency checked for accuracy with a calibrated spectrum analyzer and to be centered at 9480 MHz as the nominal frequency

· Noise level measurements for all pulse-widths specified for operation

· Noise temperature measurements for all pulse-widths specified for operation

· Receiver bias

· Transmitter Power/Bias

· Linearity for all pulse widths specified for operation

· Clutter suppression

· Magnetron Phase Noise

· ZDR Bias

· Initial System Differential Phase

· Step Attenuator Linearization

· Solar calibrations

· Antenna offset calibration

· Antenna gain calibration

· Radar components

· Baron Calibration Processor (BCP) system and its components to include the distributed control modules (DCMs), built-in test equipment (BITE), delay line, and connections/interfaces.

· Vacuum/Dehydrator pump and its operation to include sustaining required pressure within the waveguides and subsequent checks for leaks

· Transmitter system (transmitter, magnetron, stable local oscillator (STALO), receiver)

· Microwave Assembly (low noise amplifiers (LNAs), TR limiters (receiver protectors), waveguides, harmonic filters, waveguide switch)

· Components within the Antenna Mounted Electronics

· Radar signal processor

· Intermediate frequency digitizer

· Step Attenuator

· UPS system and its components

· Antenna

· Pedestal

· Interfaces/connections like the roatry joints and fiber optics

· Motors

· Gearboxes

· Encoders

· Servo amps

· DDSA

· Slip ring

· Radome

Maintenance of the weather radar system

· Repair of components discovered with deficiencies during the checks and evaluation of the system

· Replacement of deficient or failed components that are not field repairable as able to be provided by the Government Operational performance evaluation of the weather radar system shall include:

· Operational test of the radar utilizing specified configuration and scans by CRTC meteorological personnel

· Verification of accuracy of data when possible using other observations as available

· Verify operation continues for at least 2 hours if no errors or problems were noted during calibration and maintenance checks of the weather radar system

· Verify elevation only scans are able to be completed without error or issue while conducting a specified volume scan during the at least 2 hour operational performance check of the system

· Comparison of output data to the Pedro Dome nexrad weather radar located near Fairbanks, Alaska

· Observed reflectivity

· Observed ZDR

Technical reports of the site visit shall include:

· Observed calibration values from listed calibration checks conducted as specified in this PWS.

· Observed deficiencies of the weather radar system.

· Corrections or fixes applied to the weather radar system and why they were required or how they map to the observed deficiencies.

· List of components that have potential failures within a year and will likely need replaced.

· List of other possible fixes or operational procedures required to sustain the weather radar system.

1.4 Objectives: A fully qualified engineer provided by the contractor will have at least 5 years of experience when repairing or operating the Baron Services Model VHDD300X DP, X-band Dual Pol Weather Radar. The engineer will inspect and test the X-band weather radar system at ARTC to verify the proper functioning of each component of the system on an annual basis. The qualified engineer/technician will identify components that are faulty or fail to function properly and make recommendations such as if the component should remain in service or should be removed from service and possible corrective actions that should be applied. The qualified engineer/ technician will advise the Arctic Regions Test Center meteorology personnel as well as the contracting officer representative (COR) of any repairs and routine maintenance procedures required to sustain operations of the x-band weather radar between annual inspections and will perform those repairs required to do so if parts are available or can be made available while they are conducting their annual site visit.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within thirty (30) days after date of contract award as deliverable number A.001.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within fourteen (14) days. If the Government has provided comments, the Contractor shall then have fourteen (14) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than fourteen (14) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control);

(f) How the Contractor will inventory and track maintenance of all Government Provided Equipment / Materials;

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within thirty (30) days upon completion of each option period or Task Order as deliverable number A.002 Quality Control Analysis and Status of Deliverables

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect the performance within twenty-four (24) hours of identifying those issues. Verbal reports shall be followed up by written reports within seven (7) days as deliverable number A.003 Contractor Recognized Performance Issue.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following:

1.5.4.1 Government Facility Office Hours: The Government facility office hours are the hours 0600 to 1630 and days Monday through Thursday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2 Government Facility Operating Hours: The Government facility operating hours occur between the hours of 0600 to 1630, days Monday through Thursday. The Government facility is closed for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. If the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, then this will be communicated by the Contracting Officer to the Contractor. The Government facility is closed for operations during the recognized U.S.

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours of 0800 to 1600, the days Monday through Thursday except when the Government facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall maintain an adequate workforce at all times, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.5.4.3.1 Contractor Work Plan: RESERVED

1.5.5 Training Holidays: RESERVED

1.5.6 Place of Performance: The work to be performed under this contract will be performed at ARTC on government facilities, located in and near Fort Greely, Alaska.

1.6 Security Requirements: The following information is provided on security related matters: Contractor personnel performing work under this contract will not have access to classified information or material and do not require a security clearance.

1.6.1 Security Program: RESERVED

1.6.2 Personnel Security Clearance Requirements: RESERVED

1.6.3 Access and general protection/security policy and procedures: Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.3.1 Escorts: RESERVED

1.6.3.2 Installation Pass Log: In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within fourteen (14) days unless a non-U.S. citizen then at least thirty (30) days before requiring access to Government installation/facilities to perform maintenance, calibration, and performance evaluation of the ARTC weather radar as deliverable A.004 Installation Pass Log. The log must at a minimum contain the following information to include: Company Name, Driver License & State, Last four (4) of social security number, access date from (start date), access date to (end date), phone number, and sponsor name (ARTC point of contact). The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log as deliverable A.004 Installation Pass Log.

1.6.3.3 Individual Termination or Expiration of Employment: The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within one (1) day as deliverable A.005 Return of Installation Access Pass.

1.6.3.4 Contract Termination or Cancellation: Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within one (1) day as deliverable A.005.

1.6.3.5 Common Access Cards (CAC) and CAC Log: RESERVED

1.6.4 Personnel Security Clearance Requirements: RESERVED

1.6.4.1: RESERVED

1.6.5 Background Checks: RESERVED

1.6.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.6.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.6.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures

1.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements: RESERVED

1.6.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.6.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access : Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7 Access to Government Information Systems: RESERVED

1.6.8 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.9 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.6.9.1 Operations Security (OPSEC) SOP/Plan Requirements: RESERVED

1.7 Key Control: RESERVED

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: Program/Contract manager, Alternate Program/Contract Manager, and Weather Radar Engineer. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than fifteen (15) days after contract award or during the post-award meeting as deliverable number A.008. Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on this contract. The Program/Contract Manager and Alternate Program/Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Program/Contract Manager or Program/Alternate Contract Manager shall be available between 0800 to 1600, Monday through Thursday as identified in paragraph 1.5.4.3. Qualifications for all key personnel are listed below:

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 RESERVED

1.11.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) ): If required by the Government, contract personnel and all associated subcontractor’s employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.11.3 Uniform: RESERVED

1.12 Contractor Travel: RESERVED

1.13 Other Direct Costs (ODCs): RESERVED

1.14 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

The Contractor shall deliver all technical data and software in accordance with DFARS 252.227-7013, 7014, 7016, 7017,7019, 7028, 7030, 7037 and DFARS 252.227-7103.6. The Government obtains under this CONTRACT or TO as applicable, “Unlimited Rights” to all non-commercial computer software, software source code, computer software documentation, enhancements, technical data, and similar non-commercial data developed exclusively at Government expense and delivered to the Government under this contract. “Unlimited Rights” means rights to use, modify, reproduce, release, perform, display, or disclose in whole or in part, in any manner and for any purpose whatsoever, and to have the ability to authorize others to do so.

For all non-commercial software provided by the contractor, the contractor shall ensure that any individual who creates any of the computer software provides an assignment of any and all proprietary rights in the computer software including all copyrights and patent rights to the software so that the Government has unlimited rights to the software specified above. It is the contractor's obligation to ensure compliance with all open-source covenants or requirements if any open-source software is included in any deliverable.

The Contractor shall embed the following Code Header in all software components delivered to the Government:

/// SECURITY CLASSIFICATION: UNCLASSIFIED

/// UNLIMITED RIGHTS

/// DFARS Clause reference: 252.227-7013 (a)(16) and 252.227-7014 (a)(16) /// Unlimited Rights. The Government has the right to use, modify, reproduce, release, /// perform, display or disclose this (technical data or computer software) in whole or in /// part, in any manner, and for any purpose whatsoever, and to have or authorize others /// to do so.

/// Distribution Statement D. Distribution authorized to the Department of Defense and /// U.S. DoD contractors only in support of US DoD efforts. Other requests shall be /// referred to the Program Executive Officer, USTRANSCOM.

/// Warning: This document contains data whose export is restricted by the Arms Export /// Control Act (Title 22, U.S.C., Section 2751, et seq.) as amended, or the Export /// Administration Act (Title 50, U.S.C., App 2401 et seq.) as amended. Violations of /// these export laws are subject to severe criminal and civil penalties. Disseminate in /// accordance with provisions of DoD Directive 5230.25.

The Contractor agrees that regardless of how Contractor-provided data/software is developed or modified during TO performance, the Contractor shall deliver data/software marked in accordance with requirements in DFARS 252.227-7013, 252.277-7014, or other applicable DFARS references. All documentation provided under this CONTRACT or TO, as applicable, is a deliverable to the Government, and the Government has Unlimited Rights to said documentation.

For commercial data delivered under this contract, the Government has the right to use, modify, reproduce, release, display, or disclose, in whole or in part, in any manner and for any purpose whatsoever, and to have or authorize others to do so. (Refer to DFARS 252.227-7015 Technical Data, Commercial Items). All deliverables shall be made electronically via email to caleb.m.schulte.civ@army.mil. If a delivery is submitted via email and the size or the firewall prevents its delivery, the Contractor shall provide a Secure File Transfer Protocol site that allows the Government CM to download the deliverable. If a site is not available or not feasible, the Government will make one available to the Contractor.

1.15 Non-Disclosure Requirements: RESERVED

1.16 Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.17 Non-Disclosure Statements: RESERVED

1.18 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at (http://www.defenseimagery.mil/products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.19 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information (CUI) in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as DoD SAFE at at https://safe.apps.mil, or All Partners Access Network (APAN) at https://community.apan.org/, or other transmission means determined by the government must be used.

1.20 Organizational Conflict of Interest (OCI): RESERVED

1.21 Phase In /Phase Out Period: RESERVED

1.22 Safety: The following provides information pertaining to Safety and Accident Prevention:

1.22.1 Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)).

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel as deliverable number A.006 Accident Prevention Plan. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1);

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work;

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase; and

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt;

(ii) Long trousers;

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.22.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

1.22.1.2 The Contractor shall complete and provide safety notifications required by federal authorities and will provide documented proof to the Contracting Officer via the COR, no later than seven (7) days as deliverable A.007 Safety Notification that such notifications were made.

1.23 Environmental Compliance: The following provides information on Environmental Compliance.

1.23.1 Environmental Compliance Plan and Program: The Contractor shall ensure that all of its operations and activities conform to the USAG Alaska's environmental policy requirements. The Contractor shall ensure that all contract personnel have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. In addition, the Contractor shall ensure that all Contractor controlled activities on USAG Alaska installations are conducted in accordance with the USAG Fort Wainwright, and Fort Greely Spill Prevention and Response Plans, and applicable Alaska environmental laws/standards.

If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the Contracting Officer (KO)/Contracting Officer Representative (COR) of the types and amount of hazardous materials needed to be brought onto the Garrison in order to fulfill their contractual requirements. Contractor shall also provide the Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material. The KO/COR shall provide a copy of this information to the Garrison Environmental Division.

Prior to contract completion, the Contractor shall remove all hazardous materials and dispose of all hazardous waste (HW) generated in accordance with Alaska environmental laws/standards. A copy of the HW disposal documents must be forwarded to the HW program manager at the Department of Public Works (DPW) Environmental Division.

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities. The Contractor must immediately report any hazardous substance spills. For spills on Donnelly Training Area, call the spills hotline 907-482-7267. Spills on Fort Greely Garrison should be reported to Fort Greely dispatch at 907-873-FIRE.

1.24 Required Training: The following provides information on training requirements.

1.24.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or thirty (30) calendar days of employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion as deliverable A.012 for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within thirty (30) calendar days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training as deliverable A.012 AT Level I Training Refresher Certification every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies.

1.24.1.1 If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within thirty (30) days after completion of the training as deliverable A.011 – AT Level I Training Certificate.

1.24.2 OPSEC Training: RESERVED

1.24.2.1 RESERVED

1.24.3 iWATCH Training: RESERVED

1.24.4 Information Assurance (IA) / Information Technology (IT) Training: RESERVED

1.24.4.1 RESERVED

1.24.4.2 RESERVED

1.24.5 Personally Identifiable Information (PII): RESERVED

1.24.6 Threat Awareness Reporting Program (TARP Training): RESERVED

1.25 Government Property and Services: RESERVED

1.26 Safety Requirements:

1.6.20.1 The Contractor shall comply with all OSHA, State, U.S. Army, U.S. Army Yuma Proving Ground’s Arctic Regions Test Center, and other applicable industry safety standards.

1.6.20.2 The Contractor shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

1.6.20.3 The Contractor shall report all accidents and occupational illnesses immediately to the ARTC Mission Safety Office through the Contracting Officer's Representative (COR).

1.6.21 Environmental Requirements:

The contractor shall comply with all applicable Federal, State, Local Laws and regulations and utilize standard industry practices for avoiding adverse environmental impacts. These requirements include, but are not limited to, 32 CFR Part 651 (Environmental Analysis of Army Actions) and the local Environmental Handbook for the Requiring Activity Workforce. The Contractor shall ensure that all activities performed by its personnel, subcontractors and suppliers are executed in accordance with such authorities. The Contractor shall obtain all permits, licenses, approvals, and/or certificates required or necessary to accomplish environmental work. When the work to be performed requires facility clearances, such as digging or drilling permits, the Contractor shall obtain such clearances and/or permits in accordance with all local and installation requirements and with the assistance of the installation point(s) of contact, prior to any such work being initiated. All spills should be reported to (enter phone number). Best Management Practices where applicable shall be identified and implemented to offset adverse environmental impacts.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government.Government property includes both Government-furnishedand Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.