82nd ABN Tents and Chairs_25-28 August 2025_RFIs.pdf
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- Attached to
- COC Tents and Chairs
- Solicitation number
- PANMCC-25-P-0000-028379
About this file
This document is a Request for Information (RFI) for the 82nd Airborne Division's tents and chairs contract for an event from August 25-28, 2025. Key requirements include white tents and white folding chairs, with 300 chairs required under each 40x40 tent and 100 chairs being staged. Tent installation specifications mandate staking into the ground for stability, and vendors must include fire packages in their quote. The event will take place during the day at Pike Field (a grassy and sandy area at Fort Bragg), with multiple military members present to direct tent and chair placement. Contractors must have Real IDs and report to gate 16 on the first day, with a contingency indoor location available in case of inclement weather. The first event date is August 25 (rehearsal), with the main event on August 28. The Contracting Officer's Representative (COR) will submit the required dig permit to DPW, and while vendors can store extra equipment on-site, the chairs will be set up by Soldiers, not the contractors.
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Other files
| File | Type | Posted |
|---|---|---|
| Combined Synopsis Solicitation.pdf | ||
| Performance Work Statement (PWS) Tents Chairs_Final.pdf | ||
| Pricing information_82nd CoC.xlsx | XLSX spreadsheet |
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Text version
82ND ABN TENTS & CHAIRS CONTRACT REQUIREMENTS
25-28 AUGUST 2025
The purpose of this document is for the Requiring Activity (RA)/unit to provide clarification during the Pre-Award Phase by answering Requests for Information (RFIs) received from the vendors in the procurement process.
1. Do you require the tents to be staked into the ground or can ballasts be used?
2. Is the setup date August 25, 2025, or is that the first day of the event?
3. PWS does not mention fire packages on the tent. Will you be providing your own or shall the vendor add this to the quote?
4. Is this event scheduled to take place at night? If so, will you require lights inside the tents?
5. What are the required colors for the tents and chairs?
6. Is there a layout or diagram available showing the desired setup? If not, will there be a military member present to instruct contractors on the desired set of up all chairs and tents for the event?
7. How many chairs are required under 20x40, and 40x40 tents? Please specify.
8. What are the base access requirements for vendors, and how far in advance should access be requested?
82ND ABN TENTS & CHAIRS CONTRACT REQUIREMENTS
25-28 AUGUST 2025
9. Can you describe the ground conditions at Pikes Field (e.g., grass, dirt, paved, etc.)?
10. Is there a site visit required or recommended prior to the event? If so, what you be able to coordinate a site visit prior to the event?
11. Are there any permits or safety certifications required for tent installation at Fort Bragg?
12. Is there a designated backup space or contingency plan in case of inclement weather?
13. Will vendors be allowed to store extra equipment or packing materials temporarily on-site?
14. Does the contractor need to set up the white folding chairs?
| Text1: Tents should be staked into the ground, prioritizing tent stability and safety. Tripping hazards should be limited. |
| Text2: Aug. 25 is the date of the first rehearsal. The day of the event is Aug. 28. |
| Text3: Please add fire packages to the quote. |
| Text4: No, the event will take place during the day. |
| Text5: White tents and white folding chairs. |
| Text6: Multiple military members will be present to direct the placement of the tents and chairs. |
| Text7: 300 chairs are required under each 40x40 tent, with 100 chairs being staged behind the tents |
| Text8: Contractors required to have Real IDs. Day 1: Report in-person to gate 16 (Truck Plaza) for background checks and passes. Cannot be completed in advance. |
| Text9: Pike Field is grassy and sandy in areas. |
| Text10: Site Visit will not be conducted due to the timeline of the requirement. |
| Text11: The COR will submit the required dig permit to DPW. |
| Text12: Yes, indoors. If indoors, tents are not required, but chairs will be required. |
| Text13: Yes. |
| Text14: No, the chairs will be set up by Soldiers. |
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