RFQ PANMCC-24-P-0000 008236 Fire Extinguisher Services.pdf

COMBINED SYNOPSIS/SOLICITATION – REQUEST FOR QUOTE (RFQ)

PANMCC-24-P-0000 008236

Date of Issue 22 May 2024 Closing Date/Time: 12 June 2024 / 10:00 AM EASTERN (LOCAL TIME)

Mission and Installation Contracting Command

– Fort Liberty (MICC-FL) BLDG 2-1731 Stiner Street, Fort Liberty, NC 28310

The Mission and Installation Contracting Command Center -Fort Bragg, NC has a requirement from the 82nd Airborne Division to establish a Blanket Purchase Agreement for Wheeled and Portable Fire Extinguisher Services in accordance with the Performance Work Statement (PWS).

THE GOVERNMENT RESERVES THE RIGHT TO AWARD ON ALL OR NONE BASIS

Ordering Period: 01 July 2024 through 30 June 2027

BPA Master Dollar Limit: $2,928,630.00 BPA Call Dollar Limit: $250,000.000

Issuing Office: Mission Installation Contracting Command (MICC) Center – Fort Bragg, Bldg. 2-1731 Armistead St. Fort Bragg, NC 28310.

Agency Contact: CPT Andrew Epps, Contract Specialist, Andrew.e.epps.mil@army.mil, AND Amanda L. Foster, Contract Specialist, Amanda.l.foster22.civ@army.mil; AND John J. Machine, Ordering Contracting Officer (OCO), john.j.machine.civ.civ@army.mil

Submission: Quotes are due via email no later than 10 A.M. Easter (Local Time) June 12, 2024. NO telephonic quotes will be accepted. All quotes must be submitted to Andrew.e.epps.mil@army.mil AND amanda.l.foster22.civ@army.mil AND john.j.machine.civ.civ@army.mil and Quotes MUST be good for 60 calendar days after submission.

Questions: Address all questions in writing to Andrew.e.epps.mil@army.mil AND amanda.l.foster22.civ@army.mil prior by 10 A.M. Eastern (Local Time) May 31, 2023.

mailto:Andrew.e.epps.mil@army.mil mailto:Amanda.l.foster22.civ@army.mil mailto:john.j.machine.civ.civ@army.mil mailto:Andrew.e.epps.mil@army.mil mailto:amanda.l.foster22.civ@army.mil mailto:john.j.machine.civ.civ@army.mil mailto:amanda.l.foster22.civ@army.mil

Table of Contents

Section 1: BPA Terms and Conditions

Section 2: Performance Work Statement

Section 3: Evaluation Factors and Basis for Award

Section 4: Evaluation of Offerors Section 5: Provisions and Clauses

Section 1: BPA Terms and Conditions

BLANKET PURCHASE AGREEMENT (BPA)

Terms and Conditions

Wheeled and Portable Fire Extinguisher Services Blanket Purchase Agreement (BPA) for 82nd Airborne Division

1. Description of Services Authorized. The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform the requirements of this Blanket Purchase Agreement (BPA), with the exception of those items specifically cited as government furnished property and services. The contractor shall perform to the standards within this BPA. The quantity and location will be determined at the BPA Call level. This contract will provide services for an estimated 5,000 extinguishers located in six motor pool locations and will provide a listing of locations and extinguishers that require service monthly. Halon, Halotron, Class AB, Class ABC, Water, Class BC, Class D, and Class K wheeled and portable fire extinguishers will be serviced at Fort Liberty, North Carolina, in a manner that will comply with applicable standards, ensure their serviceability, and prevent deterioration in value or effectiveness.

2. BPA Terms. The Government is obligated only to the extent of the authorized BPA Call Order actually made under the BPA. The BPA will be awarded with an ordering period of three years, with BPA ceiling rates reviewed annually and, as applicable, renegotiated. This agreement may be terminated upon thirty (30) days written notice by either party. The Government reserves the right to unilaterally add additional vendors to the BPA and to negotiate other BPA term updates during the BPA’s duration, based upon changes in market conditions, sources of supply, and other pertinent factors that may warrant making new arrangements with different suppliers or modifying existing arrangements.

3. Period of Performance. The Ordering Period for this BPA is three (3) years.

4. Extent of Obligation. This BPA does not obligate any funds. Funds are obligated when an authorized BPA Call Order is placed with the contractor in conjunction with this BPA. The Government is obligated only to the extent of authorized individual purchases actually placed under this BPA.

5. Negotiated Authority. The issuance of individual requests against this BPA shall be made under the authority of Federal Acquisition Regulation (FAR) Subpart 13.

6. Purchase limitation. The minimum dollar limit for each call shall be $3,000.00. All authorized BPA Call Orders that do not meet the minimum $3,000.00 threshold shall establish service using the unit’s Government Purchase Card (GPC) as the service will be under the micropurchase limit. The maximum dollar limit for each call is $250,000.00. No individual call under this agreement shall exceed the limitation(s).

7. Individuals authorized to purchase under the BPA. Warranted Contracting Officers are the only authorized personnel able to place authorized BPA Call Orders under this BPA. This authority may not be re-delegated to any other individuals.

8. BPA Call Orders. BPA Call Orders will be placed against this BPA on individual Call Orders.

All BPA Call Order numbers are a four-digit sequential numeric identifier for each order placed, which will be issued on a monthly basis.

9. Call Order Procedures. Each unit/organization shall contact the contracting office to start the process to initiate the authorized BPA Call Order by submitting the following information:

i. Name of the unit

ii. Address of the unit

iii. COR POC (name, email address, phone number

iv. Specific quantities of service (by CLIN, Number of Jobs required and total pre-priced dollar amount) required IAW Contractor’s proposed Pricing Schedule request a quote which shall be used to establish the authorized BPA Call Order based on Lowest Price Received from prequalified BPA holders. See section 10 for pricing guidelines.

Each Unit/organization shall nominate a Contracting Officer Representative (COR) to manage the unit authorized BPA Call Order. All CORs must have conducted all required training and be designated in the VCE-COR before a call is issued. The COR will be responsible for accepting the invoices in Wide Area Work Flow (WAWF).

Contracting Office Points of Contacts (POCs):

John Machine Contracting Officer U.S. Army Mission and Installation Contracting Command MICC-Fort Liberty Tel: 910-643-7351 Email: john.j.machine.civ@army.mil

10. Pricing. The prices quoted shall be CLIN, Number of Jobs required and pre-priced total dollar amount. The prices charged to the Government shall be as LOW AS OR LOWER than those charged to the vendor’s most favored customer in addition to any discounts for prompt payment.

Below is the pricing matrix establishing the vendor maximum pricing for the following services based on the Contractor submitted proposal:

ITEM NO Description of Service QTY Unit of Issue Total Price per Item

0001 10lb ABC HYDROSTATIC TESTING 1 EA 0002 10lb ABC 6 YEAR MAINTENANCE 1 EA 0003 10lb ABC RECHARGE 1 EA 0004 20lb ABC HYDROSTATIC TESTING 1 EA 0005 20lb ABC 6 YEAR MAINTENANCE 1 EA 0006 20lb ABC RECHARGE 1 EA 0007 5lb Co2 HYDROSTATIC TESTING 1 EA 0008 5lb Co2 RECHARGE 1 EA 0009 Pressurized Water HYDROSTATIC TESTING 1 EA 0010 6-liter Wet Chemical HYDROSTATIC TESTING 1 EA 0011 6-liter Wet Chemical RECHARGE 1 EA 0012 2.5gal Wet Chemical HYDROSTATIC TESTING 1 EA 0013 Wet Chemical RECHARGE 1 EA

0014 WATER MIST HYDROSTATIC TESTING 1 EA

0015 WATER MIST RECHARGE 1 EA

0016 5 gal HALOTRON HYDROSTATIC TESTING 1 EA

0017 HALOTRON 6 YEAR MAINTENANCE 1 EA

0018 HALOTRON RECHARGE PER lb 1 EA 0019 9 gal HALOTRON HYDROSTATIC TESTING 1 EA

0020 HALOTRON 6 YEAR MAINTENANCE 1 EA

0021 HALOTRON RECHARGE PER lb 1 EA 0022 11 gal HALOTRON HYDROSTATIC TESTING 1 EA

0023 HALOTRON 6 YEAR MAINTENANCE 1 EA

0024 HALOTRON RECHARGE PER lb 1 EA 0025 13 gal HALOTRON HYDROSTATIC TESTING 1 EA

0026 HALOTRON 6 YEAR MAINTENANCE 1 EA

mailto:john.j.machine.civ@army.mil

0027 HALOTRON RECHARGE PER lb 1 EA 0028 5 gal FE36 HYDROSTATIC TESTING 1 EA

0029 FE36 6 YEAR MAINTENANCE 1 EA

0030 FE36 RECHARGE PER LB 1 EA

0031 9 gal FE36 HYDROSTATIC TESTING 1 EA

0032 FE36 6 YEAR MAINTENANCE 1 EA

0033 FE36 RECHARGE PER LB 1 EA

0034 11 gal FE36 HYDROSTATIC TESTING 1 EA

0035 FE36 6 YEAR MAINTENANCE 1 EA

0036 FE36 RECHARGE PER LB 1 EA

0037 13 gal FE36 HYDROSTATIC TESTING 1 EA

0038 FE36 6 YEAR MAINTENANCE 1 EA

0039 FE36 RECHARGE PER LB 1 EA

0040 2.5lb Co2 Hydrostatic Testing (5 year) 1 EA 0041 2.5lb Co2 Recharge per lb 1 EA 0042 2.5lb Co2 Annual Maintenance 1 EA

11. Invoices. All invoices will be paid though the WAWF system. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. A requirement that all shipments under the agreement, except those for newspapers, magazines, or other periodicals, shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

i. Name of Supplier and Invoicing Address

ii. Blanket Purchase Agreement Number

iii. Call Number

iv. Date of Order

v. Names of Government POCs who placed the call

vi. Description of Portable Fire Extinguisher service performed

vii. Total Quantity of Services Performed by CLIN

viii. Total Pre-Priced Total Dollar Amount for all services performed.

ix. Date and place of services

x. Name of COR Receiving and Inspecting Supplies and Services The COR for each Call Order will be responsible for reviewing the invoice for accuracy and accepting the invoice in WAWF for payment.

Section 2: Performance Work Statement

PERFORMANCE WORK STATEMENT

WHEELED AND PORTABLE FIRE EXSTINGUISHER SERVICE

Part I

General Information

1. GENERAL: This is a non-personal services contract to provide 82nd Airborne Division Wheeled and Portable Fire Extinguisher Services. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The Government will not assign tasks to, or prepare work schedules for, individual Contractor personnel. Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor, in turn, shall be accountable to the Government for Contractor or subcontractor personnel.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Wheeled and Portable Fire Extinguisher Services, as defined in this Performance Work Statement (PWS), except for those items specified as government furnished property and services. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this PWS and contract.

1.2. Background: The 82nd Airborne Division has assessed the recurring workload may exceed limits of their GPC program and have a requirement to establish a Blanket Purchase Agreement to provide a flexible ordering vehicle that will be funded at the BPA call level.

1.3. Scope: The 82nd Airborne Division has an estimated 5,000 fire extinguishers located in 6 different motorpools which require maintenance, inspection, and services each year. The current monthly inspection location is listed in paragraph 1.6.9. Appendix B lists the current inspection schedule with the building number, number of extinguishers and notes associated with that location.

1.3.1. Services include maintaining and servicing fire extinguishers in a manner that will ensure their serviceability and prevent deterioration in value or effectiveness.

1.4. Type of Contract Contemplated: This type of contract will be a Blanket Purchase Agreement (BPA) with services executed at the BPA Call level.

1.4.1. BPA Ordering Period. Period of Performance for this Blanket Purchase Agreement: Three (3) years and is scheduled to begin 01 July 2024 and end on 30 June 2027.

1.4.1.2. The BPA shall be reviewed at the end of each option to assess Contractor performance and to determine whether this agreement remains in the best interest of the Government. This agreement may be terminated for convenience by either party upon thirty (30) days advanced written notice to the Contracting Officer or the Contractor.

1.4.1.3. Possible reasons for terminating this agreement:

1.4.1.4. The BPA holder fails to respond to a Request for Quotation (RFQ) and provide pricing for the requested work, during a six (6) month period.

1.4.1.5. The BPA holder fails to deliver satisfactory workmanship to meet the requirements of the

BPA Calls.

1.4.1.6. Authorized BPA Ordering Officers. This BPA is intended for use by the contracting officer only.

1.4.1.7. Pricing. The prices quoted to the Government under this BPA shall be subject to the following requirement:

1.4.1.8. It is the Government’s intent to have BPA holders compete for each individual BPA Call and to issue a Call on a lump sum firm-fixed priced basis. Pricing shall be determined fair and reasonable based on comparison of prices received in response to a KO-issued RFQ to all current BPA Holders.

1.4.1.9. Extent of Obligation. Funds are obligated only when an authorized BPA Call is placed with the BPA holder IAW the terms and conditions of this BPA.

1.4.1.10. BPA Calls. Calls will be placed against this BPA to satisfy furniture reconfigurations or new component installation. A BPA Call number is a four-digit sequential numeric identifier of each Call placed.

1.4.1.11. Call Awarding Procedures. As requirements are identified, the contracting officer shall issue a RFQ that shall:

1.4.1.11.1. Describe the work required by the customer, identify a response time to the RFQ and state the required completion date.

1.4.1.11.2. It is the Government’s intent to have all active BPA holders compete for each BPA Call. All BPA Calls shall be awarded using the Lowest Price (LP).

1.4.1.11.3. Inspection and Acceptance. The contracting officer Representative (COR) shall be the designated representative of the contracting officer for the purpose of technical surveillance of workmanship and inspection of materials for work performed under the BPA. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms and conditions of the BPA. The COR does not have the authority nor are they required to perform the quality control associated with work under the

BPA.

1.4.1.11.4. The BPA holder shall provide a minimum of one (1) year warranty on all labor/workmanship and the manufacturer’s lifetime warranty on all parts and/or materials.

1.4.1.11.5. Individual BPA Calls shall include instructions for inspection and acceptance and will designate the COR as the designated representative of the Contracting Officer to inspect work performed under each BPA Call. All work completed under a BPA Call shall be inspected and accepted prior to acceptance and any payments being made.

1.4.1.11.6. The Contractor shall document all work performed under this BPA and invoice for all work accepted by the COR via the Wide Area Work Flow (WAWF) system.

1.5.6.6. Invoicing. The Contractor shall have a designated electronic business point of contact in the System for Award Management at https://sam.gov; and be registered to use WAWF at https://wawf.eb.mil/

1.4.1.11.7. The Ordering Officer is responsible for reviewing the invoice for accuracy and ensuring that payment is properly documented and authorized.

1.4.1.11.8. BPA Master Dollar Limit shall not exceed $2,928,630.00 BPA Call Limit shall not exceed $250,000.00 per Call.

https://wawf.eb.mil/

1.5. Objectives: The objective of this contract is to provide maintenance and servicing of fire extinguishers in a manner that will ensure their serviceability and prevent deterioration in value or effectiveness.

1.6. General Information:

1.6.1. Quality Control. Quality Control is the responsibility of the Contractor. The Contractor shall develop, implement, and maintain a Quality Control Program (QCP) to ensure fire extinguishers serviced are without defect and all components accounted for.

1.6.3. Deficiency Identification, Prevention and Correction. The QCP shall include a method of identifying and preventing deficiencies installers will coordinate with COR to ensure installation goes in as defined in the PRS, without dependence upon Government direction. The contractor shall identify and prevent defects in quality of products and services performed before the level becomes unacceptable and before they are provided to the Government. The QCP at a minimum shall address process control and continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification; procedures for root cause analysis; corrective and preventive action procedures to include procedures for addressing Government discovered non-conformances; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The QCP shall document process control and process performance measurement procedures to include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.6.4. The QCP shall contain methods of communications (direct and indirect) with the Government regarding performance of the contract. Communication shall include regular and formal meetings with the Government for review and analyses of key process indicators, analysis of process deficiencies, and problem resolution.

1.6.5. Upon request from the COR, the Contractor shall provide all reports generated as a result of the Contractor’s quality control efforts. This shall include any summary information used to track quality control, including any charts/graphs.

1.6.2. Quality Assurance. The Contracting Officer’s Representative (COR) will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the COR must do to ensure that the Contractor has performed IAW the performance standards and contract quality requirements are being met.

Contract quality requirements means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the Contractor, to ensure they are providing products or services that conform to the contractual requirements. It defines how the performance standards will be enforced, the frequency of surveillance, the minimum acceptable defect rate(s), and deductions applied, if applicable. When an observation indicates defective performance, the COR will require the Contractor or designated on-site representative to initial the observation to acknowledge the defective performance. The acknowledgement of the observation does not necessarily constitute Contractor concurrence with the observation, only that the Contractor acknowledges that they have been made aware of the defective performance.

1.6.3. COR/Alternate COR (ACOR): The COR and ACOR monitor all technical aspects of the contract and assists in contract administration. As determined by the KO, a COR and ACOR will be identified and appointed by letter of designation, a copy of which will be provided to the Contractor by the KO.

The designation letter states the responsibilities and limitations of the COR and ACOR, especially regarding changes in cost or price, estimates, or changes in delivery dates. The ACOR’s authority shall only be in effect during the absence of the COR.

1.6.3.1. In no event will the COR or ACOR, by virtue of their designation as such, be empowered to execute or agree to any contract changes thereof or authorized to obligate the Government. If the work is not written in the contract, neither the COR nor ACOR are authorized to request new work. The KO retains the ultimate responsibility for the administration of the contract. Any discrepancy resulting from coordination with or advisement from the COR or ACOR shall be addressed, in writing, to the KO.

1.6.3.2. The COR and ACOR are authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; and maintain written and oral communications with the Contractor concerning technical aspects of the contract. The COR and ACOR can also issue written interpretations of technical requirements, including government drawings, designs, and specifications;

monitor Contractor's performance; notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel.

1.6.3.3. Performance Issues. The Contractor shall inform the COR of issues or potential issues that might affect the performance immediately upon of identifying those issues. Verbal reports shall be followed up by written reports within two (2) workdays.

1.6.4. Nonconformance Report (NCR). Nonconformance occurs when a Contractor fails to meet Contract or Task Order terms, conditions and/or specifications; the Contractor’s quality control system is found to be inadequate; or the Contractor’s noncompliance has led to substandard performance requiring corrective action. All instances of nonconformance will be documented via a Nonconformance Report. The Contractor shall reply to the KO and COR in writing within five (5) workdays from the date of receipt of the NCR, giving the reasons for the unsatisfactory performance, corrective action taken, and procedures to preclude recurrence. An NCR will not normally be issued if the Contractor has self-identified a nonconforming condition and has implemented effective corrective actions. However, this does not apply in cases where a Contractor has issued an internal corrective action based on a nonconformance previously identified by the Government.

1.6.5. Recognized Federal Holidays. The Contractor is normally not required to perform services on recognized federal holidays. However, that requirement is subject to mission execution requirements.

The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.5.1. The Contractor shall not be required to perform services on recognized federal holidays nor on days observed in lieu thereof. When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.6.5.2. When an unforeseen installation closure occurs on a regularly scheduled day of work, the COR may approve one of the following options:

1.6.5.2.1. Reschedule the work so it is performed the following day unless the following day falls on a weekend.

1.6.5.2.2. Reschedule the work on any day that is mutually satisfactory.

1.6.8. Hours of Operation. The Contractor shall be responsible for providing services, between the hours of 7:00 AM EST – 4:00 PM EST. Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. The Contractor shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential to successful performance under this contract. No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40-hour work week; flexible work schedule may be considered.

1.6.8.1. Performance of work by Contractor personnel under the terms of this contract shall not interfere with regularly scheduled government operational activities.

1.6.8.2. During Force Protection Condition (FPCON) Charlie and Delta, fire extinguisher maintenance and servicing services may be discontinued. The services will resume when the FPCON level is reduced to level Bravo or lower.

1.6.9. Place of Performance. Contractor shall have routine access to Government-controlled facilities.

The work to be performed under this contract shall be accomplished at the following motorpool locations:

1.7 Security Requirements:

1.7.1. Not applicable.

1.7.2. Personnel Security Clearance Requirements. Not applicable.

1.7.3. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW AR 190-13 Army Physical Security Program.

1.7.3.1. Key Control. Not applicable.

1.7.4. Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8. Installation and Facility Access: Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, Headquarters Department of Army (HQDA) and/or local policy.

Unit Location Point of Contact

1 BCT 17S PU 79188 90042 MSG Abreu, Nelson nelson.a.abreu.mil@army.mil 2 BCT 17S PU 80472 88487 SFC Bullard, Howard howard.d.bullard.mil@army.mil 3 BCT 17S PU 79268 91345 MSG Ximenez, Geraldine geraldine.g.ximenez.mil@army.mil

82D CAB 17S PU 85468 91273 CPT Taylor, Jack jack.m.taylor34.mil@army.mil

HHBN/

DIVARTY

17S PU 79516 89336 MSG Chavis, Bob bob.a.chavis.mil@army.mil

82D ADSB 17S PU 78899 91064 MSG Chadwick, Harvey harvey.d.chadwick.mil@army.mil

1.8.1. Contractor personnel shall have a valid form of Government issued identification which satisfies the requirements to gain entry onto Fort Liberty. This requirement shall be met for the life of the contract.

1.8.2. Contractor personnel shall comply with applicable installation, facility, area commander installation and facility access, and local security policies and procedures. U.S. Army Fort Liberty – Physical Security Access Control. Personnel shall be aware of and comply with the requirements associated with Installation Access Control (IAC). The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

1.8.3. In addition, the Contractor shall provide the KO, via the COR, an Initial Installation Pass Log within (3) calendar days after contract award. At a minimum the log shall contain the following information: Contractor name and date of hire. The log shall be updated as employees are added or removed; submitted within five (5) working days after any changes occur; and available at any time upon request by the KO or COR.

1.8.3.1. The Contractor shall collect installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three

(3) working days.

1.8.3.2. Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) working days.

1.8.3.3. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.9. Background Checks: Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by DoD, HQDA or local policies.

Sponsoring organizations, activities, and persons will be responsible for monitoring contractor access, detailing the contracted services to be performed, location of services, and duration of the contract. In addition to the changes otherwise authorized by this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor and subcontractor security matters or processes.

1.9.1. Access and general protection/security policy and procedures. Contractor personnel shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office (PMO), Director of Emergency Services (DES), or Security Office (SO). Contractor workforce shall comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA. In addition to the changes otherwise authorized by the changes clauses of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.9.2. Contractor shall verify the employment eligibility of personnel assigned to this contract.

Contractor personnel shall comply with vetting requirements per AR 525-13 Antiterrorism.

1.9.2.1. Eligibility Verification for Employment. E-Verify is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S.

Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of https://home.army.mil/bragg/index.php/about/garrison/directorate-emergency-services/physical-security/physical-security-department-army-security-guards/access-control#:%7E:text=The%20application%20request%20form%20%28DES%20Form%20118%29%20for,mailbox%20using%20the%20approving%20authority%E2%80%99s%20government%20email%20account.

https://home.army.mil/bragg/index.php/about/garrison/directorate-emergency-services/physical-security/physical-security-department-army-security-guards/access-control#:%7E:text=The%20application%20request%20form%20%28DES%20Form%20118%29%20for,mailbox%20using%20the%20approving%20authority%E2%80%99s%20government%20email%20account.

the solution in addressing this problem. All U.S. employers shall complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes U.S. citizens and noncitizens. On the form, the employer shall examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause 52.222-54.

1.9.3. Sponsoring organizations or activities will be responsible for monitoring Contractor access by submitting a completed and approved Directorate of Emergency Services (DES) Form 118 to the Installation All American Visitors Control Center (VCC), detailing the contracted services to be performed, location of services, and duration of the contract. Contractors requesting access for less than one year may receive an Army’s Automated Installation Entry (AIE) visitor card on a case-by-case basis, or a temporary vehicle pass for 90 days. Contractor cards will be issued for periods of one (1) to three (3) years depending on the terms of their contract. AIE card expirations may be updated to reflect a new contract period by resubmitting an approved DES Form 118 to the All American VCC. Renewed short term passes shall be re-processed at the All American VCC.

1.10. Common Access Cards (CAC) and Other Badges: Not applicable.

1.11. Occupational Safety and Health Act (OSHA) and Environment:

1.11.1. The Contractor shall perform work in a safe manner as required by Occupational Safety and Health Act (OSHA) and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact.

1.11.2. The Contractor shall comply with all local, state, and Federal environmental and occupational safety laws, rules, and regulations. Any apparent conflict between compliance with such local, state, and Federal laws, rules and regulations, and compliance with the requirements of the contract shall be immediately brought to the attention of the KO and COR for final resolution. The Contractor shall notify the KO and COR in writing in addition to any verbal notification of such conflicts. The Contractor shall be liable for all fines, penalties, and costs which result from violations of, or failure to comply with, all such local state, or Federal laws, rules, and regulations. All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO or COR, to halt all Contractor performance with a commensurate deduction of monies due the Contractor until such unsafe conditions are corrected. The Contractor shall take due caution not to endanger personnel during performance of this contract. Upon discovery of any hazard such as, but not limited to, fire, or large fuel spill, the Contractor shall immediately notify the COR.

1.12. Contractor Personnel:

1.12.1. Requirements Applicable to all Contractor Personnel.

1.12.1.1. The Contractor shall be responsible for ensuring all personnel performing work under this contract possess and maintain current certifications as indicated in this PWS during the execution of this contract.

1.12.1.2. Contractor personnel performing work under this contract shall be U.S. citizens unless the provisions of AR 380-5 have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

1.12.1.3. Contractor personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (i.e., telephone or Email) with customers and the general public.

1.12.1.4. Appearance and Performance. It is essential that all Contractor personnel meet the highest standards of professionalism and personal integrity. Contractor personnel shall not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents.

1.12.1.5. Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor personnel shall be subject to dismissal from the premises upon determination by the KO that such action is necessary in the interest of the Government. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement of providing sufficient personnel to perform the services as required by this contract.

1.14. Required Training: Where not otherwise stated, the Contractor shall maintain and provide evidence of completing the training to the COR upon request.

1.14.1. Anti-Terrorism (AT) Level I Training. Contractor personnel requiring access Army installations, facilities and controlled access areas shall complete AT Level I Awareness training within 30 (or as indicated in the AT/OPSEC Cover Sheet) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five

(5) (or as indicated in the AT/OPSEC Cover Sheet) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at Joint Knowledge Online.

1.14.2. Locally Developed iWATCH Army Training. Contractor personnel shall be briefed on the local iWATCH program (training standards provided by the Requiring Activity (RA) Antiterrorism Office (ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 (or as indicated in the AT/OPSEC Cover Sheet) calendar days of contract award and within five (5) (or as indicated in the AT/OPSEC Cover Sheet) calendar days of new employees commencing performance with the results reported to the COR NLT 30 (or as indicated in the AT/OPSEC Cover Sheet) calendar days after contract award.

1.14.2.1. iWatch is simply common awareness. Contract employees can be good sources of information. iWatch training will include organization instructions on “things to look for” and a phone number to call in case Contractor personnel have information regarding possible terrorist or criminal activities. Providing Contractor personnel with awareness materials such as the iWatch brochure or wallet card is a cost-effective alternative to training. The card describes suspicious activity and can be modified to include the COR in the reporting procedures. Samples of the iWatch brochure and posters are available on the Antiterrorism Enterprise Portal (ATEP) at https://www.army.mil/e2/c/downloads/287489.pdf

1.14.3. Army Training Certification Tracking System (ATCTS) Not applicable.

1.14.4. For contracts that require a formal OPSEC program. Not applicable.

1.14.6. Threat Awareness Reporting Program. Per 2-4b of AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor personnel shall receive live TARP training by a Counterintelligence (CI) agent or other trainer and annually thereafter as specified in 1-10b and 1-10l of AR 381-12.

1.15. Other Direct Costs (ODC): Not applicable.

1.17. Non-Disclosure Requirements: Performance under this contract may require the Contractor personnel to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this PWS would be https://www.jcs.mil/JKO/ https://www.jcs.mil/JKO/ https://www.army.mil/e2/c/downloads/287489.pdf averse to the interests of the Government or others. Contractor personnel shall not divulge, or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the KO. Contractor personnel shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974 (Public Law 93-579).

1.17.1. Advertisement and Social Media. The Contractor shall not post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc., before, during or after the contract period of performance without express consent of the Government. The use of propaganda violates DoD Commercial Use of Imagery Guidelines. The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.,) obtained through this contract on any marketing tool to include its company website, commercial broadcasts, online forums, and social media including the posting of content on accounts owned by friends, family, or associates.

1.18. Organizational Conflict of Interest: The Contractor and subcontractor(s) shall not employ any person or perform a contract in a situation where the existence of conflicting roles may bias the Contractor's judgement or prevent unfair competitive advantage in accordance with Organizational Conflict of Interest Rules in FAR 9.5. Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever Contractor becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.19. Addendum to FAR Clause 52.228-5 - Insurance Requirements: The following kinds and minimum amount of insurance coverage is required in accordance with Para (a) of FAR Clause 52.228-5 Insurance-Work on a Government Installation:

KIND AMOUNT

Workers’ Compensation Amount required by the State in which this contract is performed; at least $100,000 except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers

Employer’s Liability $100,000 except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers

Comprehensive General Liability $500,000 per occurrence for Bodily Injury

Comprehensive Automobile Liability

$200,000 per person $500,000 per occurrence for Bodily Injury $20,000 per occurrence for Property Damage

1.20. Limitations on Subcontracting (FAR Clause) 52.219-14: Not applicable.

1.21. Service Contract Reporting (SCR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via Sam.gov. Reporting inputs shall be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported NLT October 31 of each calendar year.

Contractors shall notify the KO and COR after the SCR is submitted.

https://sam.gov/content/home

1.21. Contractors shall enter the total dollar amount invoiced for services performed and the number of direct labor hours expended, to include first-tier subcontractor(s) under the contract, if applicable, during the previous Government FY. The direct labor hours expended are automatically converted into full time equivalent values. Note that under a Blanket Purchase Agreement, reports are completed at the BPA Call level and not at the Agreement level. The KO and COR will review the data for reasonableness and consistency. The KO will inform the Contractor if changes are necessary.

1.22. Wage Determination: Wage Determination No.: 2015-4377, revision 23 dated December 26, 2023 applies to this contract. Current Wage Determination may be downloaded from the following site:

http://www.wdol.gov/Index.aspx http://www.wdol.gov/Index.aspx

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. CONFLICTING DIRECTIVES. Any apparent conflict between compliance with the directives, rules, and regulations identified in the contract and the satisfaction of the requirements of the contract shall be immediately brought to the attention of the KO for final resolution prior to performing the work involved. The Contractor shall notify the KO in writing in addition to any verbal notification of such conflict as soon as possible but NLT one (1) workday of the discovery of a conflict.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). Individual with the authority to enter, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the KO acting within the limits of their authority as delegated by the KO.

The only individual who can legally bind the Government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Individual designated and authorized in writing by the KO to perform specific technical or administrative functions. An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. CONTRACTOR PERSONNEL. Includes Contractor and subcontractor employees performing working under this contract. Used interchangeably as Contractor employees.

2.1.6. DAY. Calendar day, unless otherwise specified.

2.1.7. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement (PWS).

2.1.8. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.9. FACILITY CLEARANCE. NA

2.1.10. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). NA

2.1.11. INCIDENTAL PROPERTY. NA

2.1.12. KEY PERSONNEL. Contractor personnel who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS. When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the KO is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.13. LOCAL TRAVEL. Any travel that is required to perform services IAW the PWS that is within a 50-mile radius of the place of performance.

2.1.14. OPERATIONS SECURITY (OPSEC). A security program involving primarily the protection of unclassified sensitive information from unauthorized disclosure.

2.1.15. Performance Work Statement (PWS). A statement of work for performance-based acquisition that describes the required results in clear, specific, and object terms with measurable outcomes.

2.1.16. PERFORMANCE PREQUIREMENT SUMMARY (PRS). A listing of the service outputs under the contract that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

2.1.17. PHYSICAL SECURITY. Part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.18. PROPERTY ADMINISTRATOR (PA). The authorized representative of the KO appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to government property in the possession of a Contractor.

2.1.19. PROPERTY MANAGEMENT SYSTEM. The Contractor’s system or systems for managing and controlling Government Property in its possession.

2.1.20. QUALITY ASSURANCE. A planned and systematic pattern of various functions, including inspections, performed by the Government necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements;

and satisfactory performance is achieved.

2.1.21. QUALITY ASSURANCE SURVEILLAND PLAN (QASP). The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance. The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS).