Fort Carson EOC AV Updates Sources Sought.docx

SOURCES SOUGHT TECHNICAL DESCRIPTION FOR

Fort Carson Emergency Operations Center (EOC) AV Updates

INTRODUCTION

The Mission and Installation Contracting Command-Fort Carson (MICC) is issuing this sources sought synopsis as means of conducting market research to identify parties having an interest in and the resources to support the requirement for the acquisition of Fort Carson (FTC) Building 1118 (B1118) Emergency Operations Center (EOC) AV Updates.

BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

Please note that under a Small-Business Set-Aside, in accordance with FAR 52.219-14, Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of the contract in the case of a contract for (1) Services (except construction).

PLACE OF PERFORMANCE

Location

DISCLAIMER

“THIS SOURCES SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL NOT BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR QUOTE (RFQ) OR INVITATION FOR BID (IFB) OR RFP, IF ANY ISSUED. IF A SOLICITATION IS RELEASED, IT WILL BE SYNOPSIZED ON THE GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL INFORMMATION PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

Fort Carson (FTC) Building 1118 (B1118) Emergency Operations Center (EOC) needs AV Updates.

REQUIRED CAPABILITIES

The contractor shall deliver Updates to the audiovisual (A/V) systems with the following salient characteristics:

1. General Requirements:

1.1. The above statement constitutes a brief summary of the work and shall not be taken as a thorough description of the scope of work.

1.2. Contractor shall adhere to all Federal, State and Local safety requirements and regulations.

1.3. Contractor shall adhere to all NEC/NFPA 70 regulations.

1.4. The existing A/V control processors and network switches equipment will be removed from the equipment racks and will be provided to the Government for their disposition.

1.5. (1) New AV Control Processor must be provided and implemented into the existing A/V system and programmed to operate key components of the system, to include:

1.5.1. Serial-Controlled:

1.5.1.1. the Audio Video (AV) matrix switcher,

1.5.1.2. the (3) ceiling projectors,

1.5.1.3. (2) LED marquee signage (inside room and outside entry),

1.5.1.4. front LCD displays in-between projector screens,

1.5.2. IR-Controlled:

1.5.2.1. mid-room pillar LCD displays,

1.5.2.2. (2) DVD/VCR/CATV Combo units,

1.5.3. AXLink-Controlled:

1.5.3.1. the lighting control system (AMX RADIA).

1.6. (1) New AV Control Touch Panel, no smaller than 12” and no larger than 18” in length diagonally, must be provided and implemented into the existing A/V system and programmed to operate the EOC similarly to current operational provisions. The touch control panel will reside at the current existing touch control panel location for operational familiarity.

1.7. AV network switching will need to be updated to replace the now-faulty switches and will need to accommodate and include the communication of all network-based components within the equipment rack and current EOC A/V systems.

1.8. Training on the operation of the newly-programming systems to be no more than (1) single (2)-hour session. Training must be provided by Contractor staff familiar with the newly installed components, the touch control panel programming and system operation procedures, and minor system troubleshooting methods.

1.9. For the installation and programming of the newly installed AV update components, the Contractor must provide at minimum:

1.9.1. (2) Years’ experience and familiarity with the Bldg. 1118 EOC A/V system and operation (or similar A/V systems).

1.9.2. (3) Years’ experience in the professional manufacturer-trained and certified programming of the control system components,

1.9.3. (3) Years’ experience in the professional manufacturer-trained and certified development and programming of graphical user interfaces (GUIs) for the touch control panel,

1.9.4. (5) Years’ experience in the professional installation, integration, testing, commissioning, and programming of A/V systems.

1.10. Contractor is not required, but is recommended, to provide:

1.10.1. (1) AVIXA CTS-D on staff,

1.10.2. (1) AVIXA CTS-I on staff.

If your organization has the potential capacity to deliver the above motor graders, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide deliverables, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; and risk mitigation.

SPECIAL REQUIREMENTS:

N/A

ELIGIBILITY

The applicable NAICS code for this requirement is 238210 - Electrical Contractors and Other Wiring Installation Contractors. The Product Service Code is 7E20 - IT and Telecom. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

If you believe this NAICS code does not fit the requirement, please provide the NAICS that would be a better fit and the rationale as to why.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT)

Interested parties are requested to submit a capabilities statement of no more than ten (10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 12 pm, MDT, 28 May 2024. All responses under this Sources Sought Notice must be e-mailed to Brian Reynolds, brian.r.reynolds16.civ@army.mil.

This documentation must address at a minimum the following items:

1.) What type of work has your company performed in the past in support of the same or similar requirement?

2.) Can or has your company managed a task of this nature? If so, please provide details.

3.) Can or has your company managed a team of subcontractors before? If so, provide details.

4.) What specific technical skills does your company possess which ensure capability to perform the tasks?

5.) Provide a statement including current small/large business status and company profile to include number of employees, annual revenue history, office locations, UEID number, etc.

6.) Respondents to this notice also must indicate whether they qualify as a Small, Small Disadvantaged, Women-Owned, HUBZone, 8(a) or Service Disabled Veteran-Owned Small Business Concern. Although this is open to all Small Business concerns, Women-Owned businesses are highly encouraged to respond.

7.) Include in your response your ability to meet the requirements in the Facility and Safeguarding requirements. N/A

8.) Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 210-466-3015, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the beta.SAM.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

The estimated delivery for the above equipment is anticipated on or about 17 June 2024. Specifics regarding the number of option periods will be provided in the solicitation.

The contract type is anticipated to be firm fixed price.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the contract specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

Version – July 2015