Statement_of_Work_20th.pdf

Statement of Work (SOW) 20th EN BDE Castle Week Lodging

GENERAL INFORMATION

GENERAL: This contract is to provide hotel guest rooms, for 20th Engineer Brigade

1. during their scheduled Castle Week operations from October 20, 2019 to October 26, 2019.

providing the requirement herein. Such contract providers shall be accountable solely to the

Contractor who, in turn, is responsible to the Government. Location of facility must be within ten (10) miles driving distance of Annex A, Essayons Street, Fort Bragg, NC 28310.

This route shall be free of tolls.

1.1 Background: Lodging in Kind is a requirement for Castle Week operations. 20TH EN BDE is conducting Castle Week from October 20, 2019 to October 26, 2019. Soldiers from its outlying BNs will travel to 20th EN BDE area of operations and participate in events coordinated by 20th EN BDE. Soldiers will convene to celebrate the Brigade's history, develop leaders, and compete in a variety of athletic events geared towards building cohesion and comraderies. All personnel will arrive on October 20, 2019 and will depart on October 26, 2019.

1. 2 Scope: The Contractor shall provide hotel rooms to those Soldiers who are on the pre-established list of attendees within the unit’s LIK program. The approximate number of sleeping rooms are documented in Table 1, which is contained at SOW 5.1.

1.3 The Period of performance shall be from October 20, 2019 to October 26, 2019, specific dates are listed in the table contained in SOW 5.1.

1. 4 General Information: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, material, supervision and other items and non-personal services necessary to perform the tasks as defined in this Statement of Work except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.5 Type of Contract: The Government will award a Firm Fixed Price contract.

1.6 If you are asked to perform additional work or make changes not specified in this contract, do not perform the work but notify the Contracting Officer and Contract Specialist immediately.

No changes or deviations to the contract may be made unless issued by a warranted Contracting

Officer. Representatives of the using activity have NO authority to make or direct changes to the work being done.

1.7 Billing Payment: Personal expenses in guest rooms, including but not limited to long distance phone calls, move rentals, laundry, room internet fees, and room service will be paid for by the guest. The Government will only pay for rooms that are utilized and up to the area per diem rate. The Government will issue a final room count to the hotel 36 hours in advance.

The Government will only pay for rooms actually used.

1.8 Hotels will ensure Double Occupancy is enforced with the exception of the Brigade

Commander, Brigade Command Sergeant Major, Company Commander and First Sergeant.

1.9 Single occupancy will be authorized for odd number Soldiers, by gender, requiring rooms

In Accordance With (IAW) the unit roster.

1.10 If any Soldier is not on the unit roster or makes direct coordination with the hotel, the hotel will bill the additional room to the individual Soldier and not the units LIK account.

1.11 The unit will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry or any other incidental room charges.

Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has not funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2. ACRONYMS:

COR: Contracting Officer Representative

CLIN: Contract Line Item

FEMA: Federal Emergency Management Agency

FY: Fiscal Year

IAW: In Accordance With

IDT: Inactive Duty Training

KO: Contracting Officer

LIK: Lodging In Kind

NC: North Carolina

US: United States

SOW: Statement of Work

EN: Engineer Brigade

BDE: Brigade

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND

SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services (Non Applicable):

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide guest rooms and parking spaces. The Contractor

Shall also furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Section 3 of this SOW.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Guest Rooms: The Contractor shall provide a maximum of 125 sleeping rooms for the requested number of nights documented below. Rooms shall be non-smoking, and double occupancy required. Sofa/couch sleeper, roll away, or pullout bed does not constitute as a bed. Hotel should not be over 10 miles driving distance (free of tolls) from 20th EN BDE

Headquarters located at Annex A, Essayons Street, Fort Bragg, NC 28310.

The breakdown is as follows:

Table 1.

5.2 Contract Line Item (CLIN): The contractor shall provide up to the number of rooms listed on each CLIN. All guest rooms shall be FEMA approved and location listed on-site and be non- smoking rooms. Additionally all rooms shall face into the interior of the hotel or the hallway of the hotel. No rooms shall exit from hotel into parking lot of exterior of the hotel.

All rooms shall exit into interior of hotel or hallway of hotel. There should be a clear line of sight view down each hall way and all rooms should be blocked together as much as possible.

The hotel rooms must also be located to allow security to see all rooms at all times.

5.3 Parking: The contractor shall provide parking spaces to accommodate the vehicles for government employees attending the training event.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1 The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Army Directive 2011-20 (Department of the Army Conferences), dated 14

Oct 2011

Check-In Date

Check-Out Date

Total

Number of

Day

Number of Rooms

Required

Total

Rooms

Require d October 20, 2019 October 26, 2019 6 nights 125 125