PWS_Lodging_and_Meals_TM_19_WEST_28JUN19.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

LODGING AND MEALS FOR THE TRANSMARINER 19 West

AT MILITARY OCEAN TERMINAL CONCORD (MOTCO)

1.1. This is a non-personal services contract to provide guest rooms and meals, in support of Trans Mariner 19 West (TM 19 West) mission in Concord, California during their scheduled exercise.

The Government shall not exercise any supervision or control over the contract providers providing the requirement herein. Such contract providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. Location of facility must be within 15 miles of the Military Ocean Terminal Concord, CA (MOTCO). The driving distance must also be free of tolls.

1.2. Scope: The Contractor shall provide hotel rooms and meals (breakfast and dinner) to those Soldiers who are on the pre-established list of attendees. The approximate number of sleeping rooms and meals are documented SOW 5.1.

1.3. The Period of performance shall be from 15-30 June 2019.

1.4. General Information: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, material, supervision and other items and non-personal services necessary to perform the tasks as defined in this Statement of Work except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.5. Type of Contract: The Government will award a Firm Fixed Price contract.

1.6. If you are asked to perform additional work or make changes not specified in this contract, do not perform the work but notify the Contracting Officer and Contract Specialist immediately. No changes or deviations to the contract may be made unless issued by a warranted Contracting Officer. Representatives of the using activity have NO authority to make or direct changes to the work being done.

1.7. Billing Payment: Personal expenses in guest rooms, including but not limited to long distance phone calls, movie rentals, laundry, room internet fees, and room service will be paid for by the guest. The Government will only pay for rooms that are utilized and up to the area per diem rate. The Government will issue a final room count to the hotel 36 hours in advance. The Government will only pay for rooms actually used.

1.7.1 Personal expenses for additional request at restaurant, including but not limited to;

additional meal portions, deviation from set meal requirements or any additional request by Soldier will be paid for by the Soldier. The Government will only pay for meals approved per contract set forth.

1.8. All rooms shall be Double Occupancy except where Single Occupancy is specified on the provided rooming list. Additionally, Single Occupancy shall be authorized for odd numbers of Soldiers. Rooms shall be allocated by gender.

1.9. If any Soldier is not on the unit roster or makes direct coordination with the hotel, the hotel will bill the additional room to the individual Soldier, not the group account.

1.9.1 If any Soldier is not on the unit roster or makes direct coordination with the meal provider, the meal provider will bill the meal to the individual Soldier and not the unit group account.

1.10. The unit will not be responsible for room service charges, long distance phone calls, movie rental charges, internet service charges, laundry or any other incidental room charges. Any such charges shall require the occupants to provide their personal credit cards to secure payment for those charges.

PART 2

DEFINITIONS & ACRONYMS

2.0. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has not funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2. ACRONYMS:

BN: Battalion DDSB: Deployment and Distribution Support Battalion COR: Contracting Officer Representative CLIN: Contract Line Item FEMA: Federal Emergency Management Agency FL: Florida FY: Fiscal Year TM: Trans Mariner

IAW: In Accordance With KO: Contracting Officer SOW: Statement of Work USARC: United States Army Reserve Command

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: Not Applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide guest rooms and parking spaces, and meals IAW the specifications as listed in Part 5. The Contractor shall also furnish all supplies, equipment, facilities, and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Guest Rooms and Meals: The Contractor shall provide a maximum of 42 double occupancy sleeping rooms, 75 breakfast meals, and 75 dinner meals for the requested number of nights documented below.

Dates Rooms are Required

Check In Date Check Out Date Number of Rooms

Number of Nights

Total Rooms Required

15-30 June 2019 15 June 2019 30 June 2019 42 15 630 Total 630

Meal Dates Required Number of Days Time Number of Meals Total Meals

Breakfast 16-30 June 2019 15 0530-0700 75 1125

Dinner 15-29 June 2019 15 1800-1930 75 1125

Total 2250

5.2. Per Diem Rate: The current GSA Per Diem rate for Concord, CA, for FY19 is $158.00 for lodging, $16.00 for breakfast, and $28.00 for dinner. Any quotes received must be equal to or less than the per diem rate to be considered for award. The Government reserves the right to conduct an onsite inspection or request recent photographs of all quoted properties.

5.3. Room Requirements: Rooms provided shall meet or exceed the below listed requirements.

5.3.1. Minimum size of living area shall be no less than 250 square feet, excluding the bathroom facilities, balconies, and closets.

5.3.2. Room must provide sanitary, clean, safe, and well-maintained living conditions.

5.3.3. Minimum furnishings are:

5.3.3.1. “Double Occupancy” – Two Double or Queen sized beds to include: Two pillows, one blanket, and one bedspread on each bed.

5.3.3.2. One full dresser, one chair, closet or clothes hanging space, a table or desk suitable for writing, and adequate lighting.

5.3.4. Private bath with fully functional shower, tub, toilet, and sink. A shelf/shelves for Toiletries. Continuous hot water with adequate pressure (20-30 psi) to be Free of rust, cracks, etc. In the porcelain and surrounding area. Ceiling must be free of damage (cracks, breaks, etc.)

Anti-slip tub/mats. One Grounded outlet to be located in the sink area. Room shall be free of dirt, debris, mildew and/or mold.

5.3.5. Rooms shall be clean and carpeted and shall be free of insects, dirt, mold, mildew, etc.

Rooms must be shampooed at least every two months or less and vacuumed by daily housekeeping.

5.3.6. Room must have a clean, sanitary odor. Non-smoking rooms only.

5.3.7. All rooms require independently occupant controlled air conditioning and heating units in good working order available year-round. All units must be securely attached to the wall, floor, etc., be clean, electrically safe, and inspected on a regular basis. If it is a wall unit there shall be no draft/gap in the surrounding area.

5.3.8. Door with chain lock/dead bolt which must be securely fastened to the wall/door frame, etc. Door shall also have a functional door viewer to ensure guests can verify the identity of personnel knocking on hotel door.

5.3.9. Minimum change of linen twice per week, or upon each change in occupancy, whichever comes first. Bedspreads and blankets shall be laundered on a weekly basis or upon each change of occupancy.

5.3.10. Towels shall be replaced daily, and should include, but not limited to: 4 bath towels, 4 hand towels, and 4 face cloths.

5.3.11. Twenty-four (24) hour telephone service with local calls free of charge. Desk must have an answering system or service to relay telephone messages to guests.

5.3.12. Laundromat (washers and dryers) on premises.

5.3.13. Ice machine on premises in operating condition.

5.3.14. Adequate, lighted, safe parking for each rented room in an adjacent parking ramp or lot.

5.3.15. Soldiers shall be assigned two per room (double occupancy) and afforded access to all hotel facilities as regular guests to include but not limited to gyms, pools, restaurants, lounges, etc. Soldiers shall be provided all accommodations as the general public to include continental breakfast, Coffee (if offered), etc.

5.3.16. Rooms must have a microwave, a coffee maker, and a refrigerator not less than 3 cu ft with freezer to be .2 cu ft or larger, total of 3.2 cu ft or larger.

5.3.17. Smoke detector/sprinkler system in operating condition. A current fire inspection certificate must be posted. In accordance with Public Law (PL) 101-391 all properties must be equipped with: hard-wired, single-station smoke detectors in each guestroom IAW the National Fire Protection Association (NFPA) Standard 74 and an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA standards 13 or 13r. Properties three stories or lower in height are exempt from the sprinkler requirement.

5.3.18. All electrical outlets to be in place and firmly attached to the wall. A minimum of three grounded outlets and no use of extension cords to prevent hazardous safety/fire conditions.

5.3.19. All guest rooms shall be Federal Emergency Management Agency (FEMA) approved listed on the U.S. Fire Association website at: http://apps.usfa.fema.gov/hotel/

5.3.20. All room entry doors shall face into the interior of the hotel or the hallway of the hotel. No rooms shall exit from hotel into parking lot of exterior of the hotel. All rooms shall exit into interior of hotel or hallway of hotel. Hallways shall be well lit.

5.3.21. The hotel shall demonstrate adequate security measures to ensure that the hotel premises, including parking lots and common areas are safe, secure, and free of loitering, illicit, or criminal activity.

5.3.22. Hotel entrances other than the lobby area shall be keyed entry only and the lobby desk shall be manned at all times. When the hotel front desk isn’t manned, lobby doors shall be locked to provide for the security and safety of hotel guests.

5.3.23. Hotel shall have 24/7 security monitoring by either security patrol or surveillance camera.

5.4. Contractor shall provide meals at specified times. The contractor shall provide enough meals to feed personnel (refer to personnel listing below) during each breakfast and dinner. Breakfast hours are from 0530-0700 daily. Dinner hours are from 1800-1930 daily. Breakfast requires eggs, protein (meat), starch (potatoes, waffles, pancakes, biscuits, etc), bread (wheat and white), dry cereals, oatmeal, fresh fruit, water, milk, and a drink other than water offerings per meal. Dinner requires a main dish, starch, salad bar, bread (wheat and white), dessert, fresh fruit, water, and a drink other than water offerings per meal. An alternate and/or additional non-pork protein menu item is required on days when pork is served. Buffet styled servings are preferred for both breakfast and dinner. The contractor is responsible for preventing all foodborne diseases by properly storing, preparing, and serving food. The government will only pay for meals consumed by military personnel during the period of performance. Meal consumption hours may shift as the Military Mission changes, with the knowledge to be flexible with your hours at any given time.

Note* Tipping will not be part of the established price/contract and will not be required by Soldiers.

5.4.1 Personal expenses for additional request at restaurant, including but not limited to;

additional meal portions, deviation from set meal requirements or any additional request by Soldier will be paid for by the Soldier. The Government will only pay for meals approved per contract set forth. The Government will issue an estimate count to the restaurant 2 days prior to the first meal. The Government will only pay for meals actually consumed.

5.4.2 Taxes will not be included in meal charge/contract.

5.4.3 The Contractor shall provide all personnel, area in restaurant to sit, all required supplies, facilities, material, supervision and other items and non-personal services necessary to perform the tasks as defined in this Statement of Work except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract.

Note* Catering to another location is not authorized

5.4.4 Meal location requirements: Must have area with table & chairs to accommodate Soldiers within normal meal time allocated. Restaurants and parking areas should meet or exceed the below listed requirements.

a. Meal location must provide sanitary, clean, safe, and well-maintained conditions. Shall be free of odor, dirt, debris, mildew, and/or mold and non-smoking.

b. Meals will meet Army nutritional requirement as per paragraph 1.11. Buffet authorized as long as it meets all requirements in paragraph 1.11.

c. Bathroom will be available on premise with fully functional toilet, sink, paper towels and/or working hand dryers. Bathroom shall be free of dirt, debris, mildew, and/or mold.

d. Adequate, safe parking to accommodate Soldiers during normal meal times allocated.

e. The meal location shall demonstrate adequate security measures to ensure that the premises, including parking lots and common areas are safe, secure, and free of loitering, illicit, or criminal activity.

5.5. Parking Requirements: overnight parking lot to park at least 8 15-pax vans and 4 minivans

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

National Fire Protection Association (NFPA) Standard 13 and 13R

National Fire Protection Association (NFPA) Standard 74

Public Law 101-391

29 CFR 1910, Occupational Health and Safety, DoD 5200.08-R, Physical Security Program

32 CFR 147.24, The National Agency

AR 190-13, The Army Physical Security

AR 385-10, The Army Safety Program

DA Pam 385-40, Army Accident Investigations and Reporting

Executive Order 13514