Performance Work Statement Marine Loading Arms 20260311.pdf

MARINE LOADING ARMS

PERFORMANCE WORK STATEMENT

20 February 2026

U. S. Army Engineering and Support Center

Huntsville, Alabama

TABLE OF CONTENTS

PERFORMANCE WORK STATEMENT

Section 1 – General Information

Section 2 – Definitions

Section 3 – Maintenance Activities and Submittals

Section 4 – Applicable Criteria

Section 5 –Performance Requirements Summary

Appendices

Appendix A – Preventive Maintenance and Service Order Process Requirements

• Attachment 1 Service Order Form

• Attachment 2 Contractor Travel Expense Report

Appendix B – Reporting Requirements and Templates

• Attachment 1: Three Week Look Ahead Schedule Template

• Attachment 2: Monthly Report Template

• Attachment 3: Preventive Maintenance Report Template

• Attachment 4: Service Order Tracker

Appendix C – Task Order Specifications

• 01 33 00 Submittal Procedures

• 01 35 26 Governmental Safety Requirements

• 01 45 00.00 10 Quality Control

• 01 45 00.15 10 Resident Management System Contractor Mode (RMSCM)

• 01 78 23 Operation and Maintenance Data

• Fuels Program Requirements - Joint Sealant and Crack Repair

Appendix D – Antiterrorism/Operations Security Compliance

Appendix E – Facility Maintenance Plan Template

Appendix F – Maintenance Tables

Appendix G – Contract Site List and Support Level

Appendix H – Existing Preventive Maintenance Schedules

Appendix I – Climatic Conditions

Appendix J – Operation and Maintenance Manuals, Drawings, and Site Schematics

Appendix K – Real Property, Equipment, and Component Inventory

Appendix L – Coating Specification for Marine Loading Arms

Appendix M – Existing Facility Maintenance Plans

Technical Exhibits

TE-1.0 – Technical Requirements for Replacement at DFSP Akasaki

TE-2.0 – Technical Requirements for Overhaul at DFSP Charleston

TE-3.0 – Technical Requirements for Replacement at DFSP Craney Island

TE-4.0 – Technical Requirements for Replacement at Eglin AFB

TE-5.0 – Technical Requirements for Replacement at DFSP Hakozaki

TE-6.0 – Technical Requirements for Replacement at DFSP Iorizaki

TE-7.0 – Technical Requirements for Replacement at MCAS Iwakuni

TE-8.0 – Technical Requirements for Overhaul at Langley AFB

TE-9.0 – Technical Requirements for Replacement at NAS JRB New Orleans

TE-10.0 – Technical Requirements for Overhaul at DFSP Point Loma

TE-11.0 – Technical Requirements for Replacement at Tyndall AFB

TE-12.0 – Technical Requirements for Replacement at NAS Whidbey Island

TE-13.0 – Technical Requirements for Overhaul at DFSP Yokose

TE-14.0 – Technical Requirements for Overhaul at NAVSTA Rota

**To be included as an option on this contract

SECTION 1 – GENERAL INFORMATION

1.0 Introduction

The Marine Loading Arms Program is a comprehensive maintenance program that provides vital preventive maintenance and corrective services to the United States Government to sustain a worldwide robust fueling capability in support of federal petroleum facilities and petroleum systems. The program is divided into two services, Preventive Maintenance (PM) and Corrective Maintenance (CM). This contract will provide maintenance and repair to the Marine Loading Arms (MLAs) to include the main isolation valve at the base of each MLA, stripper pump and its associated piping until it connects into the main piping, and the operational controls to include the hydraulic power unit for the MLA.

Preventive Maintenance (PM) adheres to the inspection and maintenance criteria outlined in Unified

Facilities Criteria (UFC) 3-460-03 Petroleum Fuel System Maintenance and this Performance Work

Statement, for military land-based liquid petroleum fuel facilities. These criteria are applicable to all branches of the Department of Defense (DoD) and the Defense Logistics Agency (DLA). This contract requires a Contractor experienced in repair, maintenance, and operation of federal petroleum facilities and petroleum systems ensuring those systems comply with codes, criteria, regulations, and laws of the United

States/host nation (local and national). UFC 3-460-03 applies to all real property facilities used for storing, distributing, and dispensing fuels for reciprocating and jet engine aircraft, automotive fuels, lubricating oils, and diesel fuel. In addition to a well-maintained system or facility, the PM portions will return written reports detailing systems evaluated, corrective actions taken, and documenting facility, system, and component deficiencies.

Corrective Maintenance (CM) provides a contract vehicle for corrective action of deficiencies to MLAs and supporting DLA capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the fuel delivery mission. Other repairs may be requested by each DLA

Capitalized Site for components, equipment, or systems in support of the fuel delivery mission.

This contracting effort is part of a continuously improving Government approach to providing effective fuel systems Preventive Maintenance and Corrective Maintenance Services. The Government recognizes a successful Contractor as one that takes ownership of the physical condition of the assigned Installation fuel delivery systems, executes continuous process improvement to increase efficiency and reduce cost, and establishes a responsive rapport with Installation representatives, the USACE program management office, and the DLA customer program managers.

1.1 Purpose

The purpose of this contract is to provide all required PM and CM actions identified through a Facility

Maintenance Plan (FMP) prepared by the Contractor to provide pertinent details of how the Contractor will perform Preventive Maintenance, Emergency Repair, Corrective Maintenance, and provide a program of Records Management for MLAs and supporting DLA Capitalized facilities on Government

Installations in compliance with all codes, criteria, regulations, laws of the United States (local, state, and federal), and/or host nation laws as applicable. The Contractor must provide all labor, management, supervision, Quality Control, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to conduct work described in this Performance Work Statement (PWS).

PM tasks are defined as recurring, periodic, or scheduled work to preserve a system or facility by preventing its deterioration, prevent component failure, prevent unscheduled outages, and identify components requiring replacement or repair. PM tasks involve routine inspections, testing of petroleum fuel systems, and identifying required repairs. PM tasks help ensure product quality, safe working conditions, and environmental protection.

CM is defined as the restoration of a real property to such a condition that it may effectively be utilized for its designated purpose by overhaul, re-processing or replacement of constituent parts or materials that have deteriorated by action, elements, or usage and that have not been corrected through maintenance.

Periodic testing of systems/components, on a quarterly, semi-annual, and annual basis as described in

Appendix F of this PWS are included within the definition of maintenance and repair.

Corrective Repair requirements are described in Appendix A, Service Order Process Requirements. The award for services under this scope of work will be limited to the services identified in the contract line items awarded in the contract and its modifications.

1.2 Scope and Authority

The Contractor must properly maintain, and repair capitalized funded petroleum facilities and petroleum systems to provide compliance with applicable codes, criteria, and federal, state, local and/or host nation regulations. The list of Sites, facilities, and equipment/components included in this order are identified in

Appendices G and K. The Contractor must provide all labor, management, supervision, Quality Control, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to conduct work described in this PWS.

The Government reserves the right to perform the following as in scope modifications to the contract:

A. Add, remove, or realign Installations/Sites to or from the initial Installation/Site list.

B. Add or remove facilities/equipment to or from the initial facility list.

C. Add or remove services performed at any Installation/Site.

These additions/deletions will be considered in scope and will be performed as a contract modification to be negotiated between the Government and Contractor, via. Request for Proposal (RFP).

Additionally, repair activities may only be performed by Service Order at the included Installations/Sites on Capitalized assets specifically identified on the Government provided Real Property Inventory.

The anticipated services start dates for all Sites is identified in Appendix I. For any sites added to the contract through a modification, the associated start date will be documented within the text of the contract modification. For sites with an anticipated start date after contract award, a notice to proceed

(NTP) will be issued by the (KO) before services can begin.

1.2.1 Centrally Managed Programs

The Government utilizes Centrally Managed Programs (CMPs) to perform work on certain systems/components of the petroleum facilities within the Installations. Contractors performing work under their CMP have primacy over any maintenance/repair/inspection conflict and/or overlap at any federally funded petroleum facility. Therefore, any Contractor performing work under this contract should concede authority and allow the CMP Contractor to perform the required maintenance/repair/inspection work at the designated facility. The Contractor will contact the KO within 48 hours of identification of a conflict.

The following are centrally managed programs applicable to fuel systems and further details are provided in the current version of UFC 3-460-03: Tank Integrity Management Program, Pipeline Integrity

Management Program, Cathodic Protection System Integrity Management Program, Maritime Fuel

Facilities/Piers Program, Marine Loading Arm Program, Underwater Hose Program, Dredging Program, Rails Program, Demolition Program, Automated Fuel Handling Equipment/Automatic Tank Gauging

Program.

The Contractor must advise the KO or the Contracting Officer’s Representative (COR) of significant unforeseen site conditions affecting this contract within 24 hours of discovery or before departing the Site if the departure is scheduled for less than 24 hours from the discovery of the unforeseen site condition.

The Contractor must take appropriate measures to obtain clarification of any direction or contract requirement which is not fully understood and incorporate such information into the work being performed. The contractor shall notify the KO within one (1) calendar day of any contract requirement that cannot be performed as specified in the PWS.

1.2.2 Post Award Meeting

A post award meeting will be held at US Army Corps of Engineers office in Huntsville, Alabama before the start of work, and prior to acceptance of the Quality Control (QC) Plan by the Government at the discretion of the KO. The purpose of this meeting is for the Contractor to meet with the USACE Project

Team, to include the KO or designated contract specialist, Program Manager, and other Authorized

Representatives, to discuss the PWS, the Contractor’s plan for performing the service in an acceptable manner, and the Contractor’s quality control and safety program. At a minimum the Contractor team members physically attending this meeting must include the Project Manager, Quality Control Manager and Safety Manager. Additional team members may attend in person or via teleconference such as Project

Engineer, Site Manager or Maintenance Manager; however, must be explained within the Contractor’s

Basis of Estimate. This meeting will be held within fourteen (14) calendar days of the Effective Date of this contract.

1.2.3 Kickoff Meeting

The Contractor must participate in a Kickoff Meeting via teleconference with each Site included in this contract. The following Contractor personnel shall be required to attend these meetings: Project Manager, Project Engineer, Safety Manager, Quality Control Manager, and Site Manager.

The Kickoff Meetings will be coordinated by the Government. The Contractor must assume that the first kickoff meeting will occur seven (7) calendar days after contract Post Award Conference and that kickoff meetings for all Sites receiving NTP at contract award will be completed no later than twenty (20) calendar days after contract Post Award Conference for scheduling purposes.

1.2.4 Initial Site Visits

The Contractor must submit a preliminary schedule of Initial Site Visits (ISV) for KO or COR approval seven (7) calendar days prior to the Post Award Meeting. Include initial Schedule with Transition Plan.

Initial Site Visits must not be performed prior to the kickoff meeting for each Site. The Initial Site Visit must be performed within 90 calendar days of notice to proceed for each Site. The Anticipated Service

Start Date is the anticipated NTP date for the execution of Maintenance and Repair Services.

Appendix K includes real property inventory of assets with a Real Property Unique Identifier (RPUID) of each asset for all branches of service included in this task order. Real property assets are collected using the following databases for each branch of service:

A. Navy/Marine Corps - iNFADS

B. Air Force - ACESRPFM/NEXGEN

C. DLA – EBS

EBS gathers assets from each branch of service’s database along with additional DLA Capitalized real property assets not identified elsewhere. The RPUID identifies a single asset (facility, system, or equipment) that has been or will be funded by DLA and is included in this task order.

This task order includes all real property inventory records (as indicated above) to ensure the contractor has the most up to date information given at time of solicitation. The US Army Engineering and Support

Center, Huntsville is not the owner of these databases, the information from these systems is collected and provided as part of the task order to ensure no asset is omitted.

The contractor must crosswalk between each real property asset database, using the RPUID as a reference, with the understanding there may be discrepancies or duplications between each real property database. Understanding, crosswalking, and consolidating the real property assets should be performed prior to conducting the ISV for each site.

The Contractor must perform the following activities:

A. Become familiar with the Site.

B. Meet the FMSR and other relevant Site personnel.

C. Review and validate the previous PM report for Site with the FMSR (provided after award for information only).

• Determine if previous PM report includes all systems, equipment, and components.

• Identify any Service Orders that may need to be initiated off the previous PM report or witnessed conditions.

D. Compile a list of potential Service Orders (jointly with the FMSR).

E. Develop a new/updated Preventive Maintenance schedule based on Government provided information as well as requirements found while onsite. As per paragraph 1.13.2, The

Contractor must perform Preventive Maintenance according to the last applicable maintenance schedules for the locations included in this contract until final maintenance schedules are developed by the Contractor and approved by the Government. Maintenance activities must occur regardless of the kickoff meeting, initial site visit, or facility maintenance plan.

F. Obtain all information required to prepare the Facility Maintenance Plan.

G. Perform facility, system, and equipment component inventory for all sites listed in this PWS.

This information must be provided as part of the Facility Maintenance Plan. The Preventive

Maintenance requirements in UFC 3-460-03 and Appendix F Maintenance Tables are the primary reference for all the inclusion of assets, equipment, and components in the Facility

Maintenance Plan. For each component, identify the applicable UFC section or identify

Manufacturer Recommendation in the Facility Maintenance Plan.

H. The Contractor shall advise the Government within five (5) business days from each ISV of any variances with the Government provided inventory included in this PWS. Refer to paragraph 3.1 for final submission requirements of inventory.

1.3 Public Disclosures

The Contractor must make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the KO or the COR.

1.4 Personnel Requirements

The Contractor must provide personnel possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this Performance Work

Statement will remain employees of the Contractor (or Subcontractor) and will not be considered employees of the Government. Subcontractor personnel, if utilized, must be capable of performing position duties as if employed by the prime Contractor, who will have responsibility to provide subcontracted services equivalent to prime contract personnel.

The Contractor is allowed to subcontract work (unless otherwise specified), self-perform work, or a combination of both. The Contractor must ensure that all technicians are qualified to perform the work.

The Contractor will be responsible for achieving response requirements for multiple simultaneous field actions while maintaining capability for potential emergency repairs and still performing required field actions within the period available to minimize impacts on facility mission requirements. Prime and

Subcontractor personnel must be able to obtain Site access to include acquisition of necessary credentials and/or security clearance.

The Contractor will supplement these required personnel with the appropriate level of administrative and maintenance personnel to effectively manage the contract requirements.

All full-time employees of the Contractor must be included in the firm fixed price for both onsite and offsite activities.

Refer to contract clauses and Appendix D for Antiterrorism/Operations Security Compliance and

OCONUS Security, Travel, and Clearance requirements.

1.4.1 Prime Contractor Qualifications

The prime Contractor will be solely responsible for the fulfillment of the requirements of this contract and will be the sole contact except as agreed to in advance. The Contractor must have, as a minimum, the following qualifications:

A. Experience in maintenance and repair of petroleum fuel storage and distribution facilities.

B. Working knowledge of U.S. and host nation practices for the operation, inspection, maintenance, repair, and testing of petroleum facilities; and U.S. and host nation practices for the environmental protection requirements for petroleum facilities.

C. Demonstrated Project Management, scheduling and engineering capabilities to execute the requirements of this PWS.

1.4.2 Subcontractor Qualifications

The Contractor may use subcontractors for maintenance and/or repair. These agreements are between the prime and sub and any service provided must be included on the prime Contractor’s GSA schedule.

All required subcontractor certifications must be maintained by the prime Contractor and updated upon expiration. Subcontractor qualifications must be approved by the prime Contractor prior to the start of any work activity. Copies of required certifications must be provided to the Government within one

(1) business day of request or submitted as part of Service Order Portfolio.

1.4.3 Project Manager

The Project Manager must be an employee of the prime Contractor and will be the party responsible for the overall performance of the contract and will report to the program manager or other corporate officer of the Contractor.

The Project Manager must have a minimum of five (5) years of experience in management of projects performing maintenance and repair. Acceptable experience includes managing maintenance and repair projects on petroleum facilities similar to those facilities specified herein, in a complex maintenance environment, in commercial construction of petroleum facilities, or military construction/maintenance contracts. The Project Manager must have experience planning and executing projects, to include managing multiple projects simultaneously throughout their lifecycle including management of budget, schedule, and coordination of all technical requirements. The

Project Manager must have knowledge of the applicable codes and criteria surrounding repair and maintenance of Petroleum, Oils, and Lubricants (POL) infrastructure and/or similar experience. The

Project Manager must be able to convey information clearly in writing and orally in English.

This position is critical to the successful performance of this contract. Prior to replacing the person proposed for this position, the Contractor must obtain written consent of the KO. In order to obtain such consent, the Contractor must provide advance notice (ten business days unless there are mitigating circumstances deemed acceptable by the Government) of the proposed changes and must demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced.

The Project Manager’s resume must be submitted to the KO for approval. The Project Manager must have no other duties within or outside of this task order and must be a full-time employee dedicated to this task order.

1.4.4 Quality Control Manager

The QC Manager must have a minimum of five (5) years of experience on Operation and Maintenance of Petroleum Fuel Systems. The QC Manager and Alternate QC Manager must comply with the requirements as identified in UFGS 01 45 00.00 10 Quality Control.

This position is critical to the successful performance of this contract. Prior to replacing the person proposed for this position, the Contractor must obtain written consent of the KO (ten business days unless there are mitigating circumstances deemed acceptable by the Government). In order to obtain such consent, the Contractor must provide advance notice of the proposed changes and must demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced.

The QC Manager must have no other duties within or outside of this task order and must be a full-time employee of the prime Contractor dedicated to this task order.

1.4.5 Project Engineer

The project engineer must be a graduate engineer with a minimum of three (3) years of experience on Operation and Maintenance of Petroleum Fuel Systems.

The project engineer must be responsible for overall technical acceptability of all maintenance and repair performed under the contract. The project engineer must review and technically approve all

Service Orders and Work Plans submitted under the contract. The project engineer must be employed by the prime Contractor. The project engineer must be approved by the Government and any change in personnel must also be approved by the Government (ten business days prior unless there are mitigating circumstances deemed acceptable by the Government).

The Project Engineer is not required to be a full-time employee (FTE) dedicated to this task order and may have additional responsibilities either within or outside of this task order.

The Contractor must clearly identify who is responsible for this function and may not change their approach without KO approval.

1.4.6 Scheduler

The Contractor must designate a scheduler who is responsible for the preparation of the schedule, and all required updating and production reports. The designated scheduler must have two years of experience developing schedules for projects similar in size and type to this task order. The scheduler is not required to be a dedicated position, but the Contractor must clearly identify who is responsible for this function and may not change their approach without KO approval. The Project Scheduler is not required to be a FTE dedicated to this task order and may have additional responsibilities either within or outside of this task order.

1.4.7 Maintenance Manager

The maintenance manager must be responsible for the Contractor’s overall approach for performing

Preventive Maintenance activities required by this contract. This includes but is not limited to developing and documenting maintenance procedures as well as coordinating and scheduling maintenance events. The maintenance manager is not required to be a FTE dedicated to this task order and may have additional responsibilities either within or outside of this task order. The Contractor must clearly identify who is responsible for this function and may not change their approach without KO approval.

1.4.8 Safety Manager

The requirements for the Safety Manager can be found in Section 01 35 26 Governmental Safety

Requirements. This position is critical to the successful performance of this contract. Prior to replacing the person proposed for this position, the Contractor must obtain written consent of the KO. To obtain such consent, the Contractor must provide advance notice (ten business days prior unless there are mitigating circumstances deemed acceptable by the Government) of the proposed changes and must demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced. The safety manager must personally digitally sign all Service Orders on the SO form. The signature must include the date.

The Safety Manager must have no other duties within or outside of this task order and must be a full-time employee of the prime Contractor dedicated to this task order.

1.4.9 Site Manager

The prime Contractor must provide a minimum of five (5) Site Managers that are employees of the prime

Contractor. The Site Managers will be responsible for the Sites included in this contract.

Site Manager 1 - The prime contractor shall provide one site manager that will be responsible for the following sites: DFSP Sasa Valley, DFSP Hakozaki, DFSP Akasaki, DFSP Yokose, DFSP Iorizaki, and

MCAS Iwakuni. The Site Manager must be physically located in Japan and location must be considered so all duties and travel restrictions can be met with ease for each geographical Site covered.

Site Manager 2 - The prime contractor shall provide one site manager that will be responsible for the following sites: DFSP Charleston, DFSP Craney Island, Eglin AFB, Hurlburt AFB, DFSP Jacksonville, NAS Mayport, Langley AFB, MCAS Beaufort, NAS New Orleans, Tyndall AFB, NAS Norfolk, and

NAVSTA Rota (if exercised). The physical location of the Site Manager must be considered so all duties and travel restrictions can be met with ease for each geographical Site covered.

Site Manager 3 - The prime contractor shall provide one site manager that will be responsible for the following sites: DFSP Point Loma, DFSP Manchester, and NAS Whidbey Island. The physical location of the Site Manager must be considered so all duties and travel restrictions can be met with ease for each geographical Site covered.

Site Manager 4 – The prime contractor shall provide one site manager that will be responsible for the overhauls and replacements at the following sites: DFSP Hakozaki, DFSP Akasaki, DFSP Yokose, DFSP

Iorizaki, and MCAS Iwakuni.

Site Manager 5 – The prime contract shall provide one site manager that will be responsible the overhauls and replacements at the following sites: DFSP Charleston, DFSP Craney Island, Eglin AFB, Langley AFB, NAS New Orleans, Tyndall AFB, DFSP Point Loma, NAS Whidbey Island, and

NAVSTA Rota (if exercised).

The Site Manager(s) must be on-site during the following activities at the Sites under their responsibility.

A. All Preventive Maintenance activities.

B. All Corrective Maintenance activities

The Site Manager(s) must perform the following tasks: oversee all prime and sub-Contractor activities, ensure compliance with all applicable construction codes, standards and local regulations, ensure on-site quality control, ensure on-site safety requirements are met, coordinate on-site logistics by direct communication with the FMSRs and other Government personnel, and be responsible for all on-site and

Contractor controlled documentation. Site Managers must comply with the requirements as identified in UFGS 01 45 00.00 10 Quality Control.

The Site Manager(s) must have a minimum of five (5) years of experience in performing liquid fuels maintenance or construction on various types of fuel systems that can include marine loading arms, bulk fuel facilities, hot pit fueling systems, gas station dispensing systems, cathodic protection systems, and leak detection systems. Three (3) years of experience must be Site Management or Construction

Management experience.

Each Site Manager must be dedicated to their assigned group of Sites and the Contractor must identify

Site Manager Site assignments. Each required Site Manager must be a full-time employee with no other duties outside this task order. Site Managers proposed in addition to the minimum requirements of this

PWS may have duties outside of this task order, but all other requirements apply.

Prior to replacing the person proposed for this position, the Contractor must obtain written consent of the KO. To obtain such consent, the Contractor must provide advance notice (ten business days prior unless there are mitigating circumstances deemed acceptable by the Government) of the proposed changes and must demonstrate that the qualifications of the proposed substitute personnel are generally equivalent to or better than the qualifications of the personnel being replaced.

1.4.10 Safety/SSHO/Safety Competent Qualified Individual

Reference Section 01 35 26 Governmental Safety Requirements.

1.5 Safety

The Contractor must comply with the latest version of U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Manual 385-1-1 (EM 385-1-1), including any interim revisions, in effect at the time this solicitation is issued and during subsequent award in addition to the requirements described in

Section 01 35 26 Governmental Safety Requirements.

This task order requires working on and around piers and wharfs. Proper Personal Protective Equipment

(PPE) will be required for all work activities.

Confined space entry (CSE) may be required during repair activities for some sites. Sites include:

Site Code Site Name PM Safety

MLASAS DFSP Sasa Valley CSE

MLAMAW DFSP Manchester CSE

1.6 Quality Control

The Contractor shall comply with Appendix C, Section 01 45 00.00 10 Quality Control.

1.7 Hours of Operation

Hours of Operation - All maintenance, repair, and testing services must be provided during the normal duty hours of each applicable Installation, excluding legal Federal holidays listed below or National

Holidays (OCONUS). The Contractor must submit to the Government a written request to deviate from normal duty hours at least 14 calendar days prior to off-hour work. Special allowance may be made for emergency response work. Below is a list of U.S. Federal, Japanese National, and Spanish National holidays.

American Federal Holidays

New Year’s Day Martin Luther King Jr.’

President’s Day Memorial Day

Juneteenth Independence Day

Labor Day Columbus Day

Veteran's Day Thanksgiving Day Christmas Day

Japanese National Holidays

Autumnal Equinox Day Children’s Day Coming of Age Day Constitution Memorial Day Culture Day Foundation Day

Greenery Day Health and Sports Day Labor Thanksgiving Day Marine Day Mountain Day New Year’s Day

Respect for the Aged Day Showa Day

Spanish National Holidays

New Year’s Day Epiphany Day

Good Friday Labour Day

Assumption Day Hispanic Day

All Saints’ Day Constitution Day

Immaculate Conception Day Christmas Day

1.8 Additional Personnel Requirements

1.8.1 Conduct of Personnel

The KO may remove any Contractor or Subcontractor employee working under this contract for reasons of misconduct, security, or if any employee is found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. The Contractor’s employees will be subject to dismissal from any Government Installation upon determination by the KO that such action is in the best interests of the Government. Such removal will not be the basis for a claim by the Contractor and will not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required herein.

1.8.2 Security Requirements

The Contractor’s personnel or any representative of the Contractor entering the Installations where the job sites are located under this contract must abide by all security regulations of the Installation and will be subject to security checks. All prime and subcontract employees that will access a military

Installation more than once every six months are required to secure a Common Access Card (CAC).

Additional access requirements may apply, and the Contractor is responsible for complying with all

Installation requirements. If anyone is to access the Installation network, then this must be identified in the CAC request and will require additional approval by the Installation. Refer to Appendix D for further security requirements.

1.8.3 Installation Access

The Contractor must comply with each installation’s access and SOFA requirements. Refer to

Appendix D for further information regarding Installation Access and security requirements.

Government furnished identification must be returned to the Government within fourteen (14) calendar days of the employee ceasing to perform work for the Contractor under this contract.

1.8.4 Contractor Personnel Identification

Seven (7) calendar days after contract award, the Contractor must submit to the KO or his/her designated representative, in writing, the names, telephone numbers, and work assignments of the Contractor representative, alternate, management, and supervisory personnel scheduled to perform work under this contract. The submission shall be included in the Contractor’s Transition Plan, refer to paragraph 1.25.1, include an organizational chart showing where the personnel fit in the organization and the lines of authority to the senior corporate officer who will make decisions related to this contract. The Contractor must comply with all requirements as described in Appendix D.

The Contractor must submit to the KO or his/her designated representative written list of employees who will perform work under this PWS. This list will include each employee's name, work assignment, training, certification, qualifications, and experience. Resumes must be submitted meeting all requirements of paragraph 1.5 and its subsections. The submission shall be included in the Contractor’s

Transition Plan, refer to paragraph 1.25.1.

The Contractor must submit in writing any changes in staff for Government approval ten (10) business days prior to implementation of the change.

1.8.5 Antiterrorism/Operations Security Compliance

The Contractor must comply with the requirements described in Appendix D

Antiterrorism/Operations Security Compliance and OCONUS Security, Travel, and

Clearance Requirements.

1.8.6 Status of Forces Agreement (SOFA)

The contractor shall comply and will ensure that all deployed employees, subcontractors, subcontractor employees, invitees and agents comply with the information on foreign locations within their contract and resulting task orders. The KO will resolve disputes. The contractor will provide the KO with copies, upon request, of any documents relating to the dispute (refer to Attachment 9, Foreign Location Requirements).

1.9 Written Records

The Contractor must provide a written record of all conferences, meetings, discussions, verbal directions, telephone conversations, etc., with Government representative(s) relative to this contract in which the Contractor and/or a designated representative(s) participates. These records must be dated and must identify the contract number and the paragraph references, if applicable, participating personnel, subject discussed, and conclusions reached. Meeting minutes and verbal direction must be submitted via RMS CM as correspondence within five (5) calendar days of occurrence.

1.10 Maintenance Records

The contractor must create and maintain onsite maintenance records in support of fueling missions for each Site. The contractor is responsible for providing updates to existing Maintenance Records based on current conditions clarifying equipment, components, manufacturer information, inclusion of Component

Unique Identifier (CUID), and other updates as required. The contractor shall provide maintenance records of newly installed equipment, assemblies, and subassemblies. Compile, prepare, maintain, and aggregate into one Maintenance Binder all existing and new records to include all items indicated below.

The records must include, but not be limited to:

A. Facility Maintenance Plan and Inventory Records.

B. Operation and Maintenance Data as per UFGS 01 78 23.

C. Guarantee/warranty on all equipment and materials furnished by the Contractor.

D. As-Built Drawings or Schematics if provided by the Installation. The Contractor is required to update any provided as-built drawings or schematics to incorporate revisions due to work performed under this contract. As-built drawing and schematic updates will be completed by

Service Order as required by the Government. Appendix J includes schematics for each site.

E. Make, model, size, capacity, serial number, date installed, and age of each facility asset, including real property information.

F. Dates of inspection, maintenance, and repair work performed.

G. Up to date maintenance, inspection, and repair schedule.

H. All Preventive Maintenance reports including documentation of testing, calibration, and completed maintenance tasks for each facility asset identified in the FMP.

I. Facility deficiency list with repair status.

J. Copies of all permits, certifications, and state inspection reports that are related to the execution of maintenance tasks of this contract.

K. Computer Maintenance Management System (CMMS) report documenting all maintenance and repairs performed.

Within 60 calendar days of completing each Initial Site Visit, the Contractor shall deliver initial

Maintenance Binders – both digital (via government-approved electronic file transfer) and hard copy – to the FMSR and maintain them thereafter. The FMSR must digitally sign the delivery confirmation, validating receipt, and provide this signed receipt to CEHNC via RMS.

Maintenance Binders are living documents and serve as a repository of all maintenance activities performed throughout each contract year; a binder should be provided for each active contract year. If the

6-month extension is exercised, the Contractor shall update the maintenance binder using the final option year data. Binders – both digital (via government-approved electronic file transfer) and hard copy – must be updated and distributed to the FMSR within 30 calendar days after each preventive maintenance visit, component replacement with a new warranty item, or data update.

Within 30 calendar days after the Period of Performance (POP) end date for each contract year, final

Maintenance Binders – both digital (via government-approved electronic file transfer) and hard copy – shall be provided to the FMSRs, containing all maintenance record files conducted throughout the contract year. Each FMSR confirms receipt of the final binders by providing a digital signature and date. Within five (5) calendar days of FMSR signature and no later than 45 calendar days after POP end date of each contract year, contractor shall submit Final digital binders and FMSR signed receipt to USACE HNC via

RMS as part of the Transition from Base/Option Years and at Contract Closeout.

Maintenance binders must also be maintained and updated within the contractor’s Computer Maintenance

Management System (CMMS).

Provide the following information on the disk label and disk holder or case:

1.8.6.1 Facility Number

1.8.6.2 Contract Title

1.8.6.3 Installation Name, Site Name, and Location

1.8.6.4 Prepared For: (Contracting Agency)

1.8.6.5 Prepared By: (Name, title, phone number and email address)

1.8.6.6 Include the disk content on the disk label

1.8.6.7 Date

1.11 Site Specific Requirements

The Contractor must prepare and submit all documentation relating to the maintenance and repair of facilities and systems included herein that is required by any local, state, international, or federal regulation or regulatory body. All employees including Subcontractors must hold all applicable certifications for the work being performed. All required certifications must be submitted to the

Government upon request. Reference the FMP for site specific pier access requirements.

Current condition and traffic limitations associated with Delta Pier and Echo Pier at DFSP Sasa

Valley, Guam are as described by the June 25, 2025 “Waterfront Facilities Inspections and

Assessments at NAVBASE Guam” NAVFAC report:

• Delta Pier: Condition = Serious o Prohibit access to Catwalk 3 and Catwalk 4 o Limit live loads on Trestle to pedestrian access only. Use of vehicles or machinery is prohibited (i.e. Manlift shall not be used for PM or CM activities)

• Echo Pier: Condition = Poor o Prohibit access to Catwalk 3

1.12 Climatic Conditions and Site Considerations

Japan. Overall weather conditions vary widely across the Japanese Archipelago, from hot, humid summers in the south on Okinawa, to cold, snowy winters in the north on Hokkaido (NIS, 1967). The country can be divided into four terrain zones: northern islands, western region, the eastern and southern regions, and the southern islands that can influence variations in temperatures, winds, precipitation, and cloud cover. Notably, since Japan is an island, relative humidity is high and its climate is generally one of a marine character, but during the winter it is under a strong influence of the Asiatic winter monsoon (Arakawa, 1969). Climatic information is provided in Appendix I.

DFSP Akasaki, DFSP Iorizaki, DFSP Yokose, DFSP Hakozaki, and MCAS Iwakuni are located in

Japan. Flights to Japan are available from various CONUS international airports. Main arrival and departure international airport in Japan is Tokyo. DFSP Akasaki, DFSP Iorizaki, and DFSP Yokose are located in Sasebo, Japan; DFSP Hakozaki is located in Yokosuka, Japan; MCAS Iwakuni is located in Iwakuni, Japan.

Guam. Guam lies within a chain of islands off the western Pacific basin dwelling in a tropical maritime climate, characterized by high temperatures, high relative humidity, high precipitation and cloudiness.

The climate is largely determined by the monsoon and equatorial trades that sweep the islands perennially with tropical maritime air (Arakawa, 1969). Other important influencing factors include tropical cyclones, topography, the tropical latitude, and the surrounding warm ocean waters. Rainfall and clouds are the most significant phenomena within the climate of Guam. Climatic information is provided in Appendix I.

Site Conditions for Utilities on Guam: Naval Base Guam currently administers a Base Operations

Contract (BOSC) supporting all installations on the island of Guam. The current BOSC includes one authorized entity with regards to Utilities services and support. The Contractor must work with the local FMSR to request support from the BOSC Contractor if utility disruptions are required. BOSC

Utility Services Instructions and Forms should be requested through the FMSR to ensure current protocol. Fees may be collected up front for these utility services, however, will be reimbursable to the

Contractor.

A. Typical Electrical Utilities demarcation points are:

1) Primary Electrical Distribution System and Components up to the Secondary (Low voltage/Facility Service entrance) connection of Facility's Distribution Transformer.

2) Unit Substation.

3) Main Utility Distribution Panel and Feeder Breakers.

B. Typical Emergency Stationary Generators included in the BOSC contract:

1) Automatic Transfer Switch (ATS) or Manual Transfer Switch (MTS) and associated

Components.

2) Emergency Generator and associated Components.

Atlantic Coast. Sites located in the inlet areas of the Atlantic coast include Florida sites (NS Mayport and DFSP Jacksonville), South Carolina (MCAS Beaufort and DFSP Charleston), and Virginia

(Langley AFB, DFSP Craney Island, and NAVSTA Norfolk).

Gulf Coast. Sites located in the inlet areas of the Gulf coast include Florida (Tyndall AFB, Eglin AFB, and Hurlburt Field), and Louisiana (NAS JRB New Orleans).

Pacific Coast. Sites located in the inlet areas of the Pacific include California (DFSP Point Loma) and

Washington (DFSP Manchester and NAS Whidbey Island).

1.13 Contract Schedule

The Contractor must develop and maintain an overall Project Schedule, a Preventive Maintenance

Schedule, a Three-Week Look-Ahead Schedule, and an Overhaul & Replacement Project Schedule.

1.13.1. Project Schedule.

The Contractor must develop and update an overall project schedule for maintenance and repair activities as well as all contract required deliverables and activities (i.e. ISVs, ISRs, FMPs, etc.) and maintenance and repair activities for all Sites. The initial schedule (which will be established as the baseline schedule) must contain all maintenance activities scheduled throughout the period of performance (PoP) for the contract (see below requirements for maintenance schedule). The project schedule must be separable by Service.

The project schedule must be updated monthly. Each maintenance visit to be conducted at each Site must be an activity on the schedule. Subcontractors must be identified with each activity. Schedules must be prepared using Oracle Primavera or Microsoft Project.

The Contractor must submit the schedules for Government acceptance in accordance with section 01 33

00 Submittal Procedures. Any changes to the schedule must be submitted as part of an updated schedule with changes clearly marked for acceptance by the KO or his/her designated representative.

The Contractor must provide updates with a variance in days between scheduled and actual performance. The Contractor shall provide a recovery plan as requested by the Government if the completion of Corrective Maintenance or Preventive Maintenance activities are behind the accepted schedule.

The Contractor shall provide a written explanation for any missed PM activities or events and the explanation must include the below items at a minimum. Note that this does not remove the requirement to contact the COR immediately while onsite if maintenance cannot be performed. The

Contractor shall notify the KO or COR, while onsite, of any PM tasks that cannot be performed due to access or any other issue.

• Reason for missed event and written documentation from the FMSR and CEHNC KO providing concurrence and approval for the missed event (PWS change).

• Date deductive Engineering Change Proposal (ECP) will be sent to CEHNC.

• Reschedule date if appropriate.

1.13.2. Preventive Maintenance Schedule

The Contractor must develop Site specific schedules for preventive maintenance, inspection, and testing activities to be conducted at Installations included in this contract. The schedule must also include the anticipated QC Audits for each Site. The schedules must specify preventive maintenance, inspections, and testing requirements for petroleum fuel systems and related appurtenances in accordance with this

PWS. The Contractor must submit the initial preventive maintenance schedules to the Government for approval no later than seven (7) calendar days after the completion of the kickoff meetings.

The Contractor must perform preventive maintenance according to the last applicable maintenance schedules for the locations included in this contract until final maintenance schedules are developed by the Contractor and approved by the Government. Maintenance activities must occur regardless of the kickoff meeting, initial site visit, or facility maintenance plan. The Government has provided the last applicable maintenance schedule (Appendix H) in the contract solicitation. The Government will provide the latest maintenance report for each Site included in this contract and any updates to the maintenance schedules after award. The Contractor must submit the final preventive maintenance schedules to the Government for approval no later than fourteen (14) calendar days after completion of the Initial Site Visits.

The maintenance schedule must be coordinated with the FMSR to prevent mission degradation and to allow preplanning of fuels systems operation schedules. The Contractor will confirm work scheduling with the FMSR at least thirty (30) calendar days before the start of any work on the petroleum systems and must identify any needed Installation support or resources that are anticipated. OCONUS locations will be coordinated at least forty-five (45) calendar days before the start of any work.

• The Contractor must provide a tentative schedule of maintenance activities to be performed while onsite. This must include petroleum fuel systems that will receive maintenance by day.

A follow-up confirmation will be made fourteen (14) calendar days before start of work at which time the

Contractor and FMSR should further discuss the tentative schedule of onsite maintenance activities. The

Contractor must contact the FMSR by phone and via email for all coordination. A follow-up confirmation is recommended five (5) calendar days prior to arriving on site.

The Contractor must adjust their onsite schedule of activities to accommodate Mission Schedule and

Operations of the Installation. Documentation of this communication must be provided with the applicable PM report.

Mission Schedule and Operations availability can impact planned maintenance schedules. Governments fueling mission takes priority over performance of preventative maintenance.