APPENDIX B - Quick Start Guide Service Contract Reporting.pdf

This is a Quick Start Guide for non-federal users on how to submit and manage Service Contract Reports (SCR) in SAM.gov.

The guide provides step-by-step instructions for contractors to access the SCR feature in SAM.gov, which allows submission of annual reports on service contract activity as required under FAR 52.204-14 and 52.204-15. To submit an SCR, entities must be registered in SAM.gov with a valid user account holding Entity Administrator or Data Entry role and have one or more contracts meeting SCR reporting thresholds. The guide covers accessing the Tier 1 Widget to view required versus submitted reports, navigating the Tier 2 Workspace to enter detailed reporting information, and applying filters to locate specific contracts. Reports capture labor hours and costs associated with eligible service contracts. The document details how to add new reports by selecting from contracts meeting reporting criteria, entering Prime Contractor Information (Total Amount Invoiced and Prime Contractor Hours Expended), and optionally including Subcontractor Information with Direct Labor Hours Expended. The system auto-calculates Full-Time Employee (FTE) equivalents. Users can edit, delete, or save submitted reports as PDFs. The standard reporting deadline is 12 AM on February 1st.

The guide includes comprehensive FY25 service contract reporting rules identifying eligible contract action types (BPA calls, purchase orders, delivery orders, task orders under IDVs), contract completion statuses for civilian agencies and DoD, and dollar threshold criteria. Civilian contracts require a Base Effective Date between 10/01/13 and 09/30/25 with a Total Contract Value ≥$2.5M for FY14, ≥$1.0M for FY15, or ≥$500,000 for FY16-FY25. Non-FFP contracts require ≥$150,000 (if signed by 08/31/20) or ≥$250,000 (if signed 09/01/20 or later). DoD contracts must be in specified service categories with net obligations either greater than $3M or less than -$3M in FY25, excluding those between -$3M and $3M.