Sources Sought Notice SCIF Tent Submission Details.pdf

Sources Sought Notice

(1) Action Code: SOURCES SOUGHT

This is a Sources Sought Notice only. This is not a Request for Proposals (RFP), Invitation for Bids (IFB), or Request for Quotations (RFQ), and is not to be construed as a commitment by the Government to issue an order, award a contract, or otherwise pay for the information solicited. It does not constitute a guarantee of a forthcoming solicitation. This notice is issued strictly for market research purposes in accordance with Federal Acquisition Regulation (FAR) Part 10. Respondents will not be notified of the results of the evaluation.

The purpose of this Sources Sought Notice is to gain knowledge of interest, technical capabilities, and qualifications of industry partners—including the Small Business Community: Small Business, Section 8(a), Historically Underutilized Business Zones (HUBZone), Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), and Economically Disadvantaged Women-Owned Small Business (EDWOSB). The Government must ensure adequate competition among the potential pool of responsible contractors. Small and socio-economically disadvantaged businesses are highly encouraged to participate.

(2) Date: October 26, 2026

(3) Classification Code: PSC: 5410 – Prefabricated and Portable Buildings (or 5895 – Miscellaneous Communication Equipment)

(4) NAICS Code: 314910 – Textile Bag and Canvas Mills

(5) NAICS Size Standard: 500 employees

(6) Contracting Office Address:

Army Contracting Command / Requiring Activity Executive Communications Division 3200 Army Pentagon, Room ME745 Washington, DC 20310-60062

(7) Subject:

Sources Sought for Rapid-Deployment Inflatable Electromagnetic Interference (EMI) Shielded Enclosures ("SCIF Tents") and Supporting Subsystems

(8) Proposed Solicitation Number:

TBD

(9) Sources Sought Closing Response Date:

29 October 2026, 12:00 PM Eastern Standard Time (EST)

(10) Contact Points:

• Ryan T. Baker, Contract Specialist: ryan.t.baker24.civ@army.mil

• David Lafferty, Contracting Officer: david.c.lafferty.civ@army.mil

(11) Objectives & Response Requirements:

A. Objective

To identify qualified sources capable of furnishing, packaging, testing, and delivering two

(2) complete, turnkey, Rapid-Deployment Inflatable EMI Shielded Enclosure Systems ("SCIF Tents") and supporting subsystems meeting or exceeding all salient characteristics described herein and in the accompanying Statement of Work (SOW). Requirements are subject to refinement prior to any formal solicitation release.

B. Background & Requirement Summary

The Army Headquarters Department of Army G-3/5/7 (HQDA G-3/5/7), Executive Communications Division, requires turnkey, highly portable, deployable RF-shielded enclosures. These systems provide rapid, temporary secure communications capabilities and acoustic speech privacy during field exercises, mobile operations, and temporary mission requirements where fixed secure facilities are unavailable.

Scope of Deliverables (CLIN Structure):

• Item 0001: Inflatable EMI Shielded Tents (Quantity: 2 EA) – Clear internal working dimensions of 4 ft/4ft/7ft; high-pressure inflatable airbeam/tubular framework rapidly deployable by 1–2 personnel without rigid poles; multi-layered conductive metallized fabric shell attenuating RF/EMI; double-closure RF-tight door; wear-resistant conductive floor.

• Item 0002: Intake & Exhaust Ventilation Fan Assemblies (Quantity: 2 Sets) – Positive/negative low-noise blowers; honeycomb waveguide vents blocking RF while permitting airflow.

• Item 0003: Filtered Power Distribution Strips (Quantity: 2 EA) – High-performance power-line EMI/RFI filter assembly; 4–6 NEMA 5-15R receptacles with surge suppression and automated breaker; RF-tight sidewall penetration flange.

• Item 0004: Acoustic Speech Privacy / Voice Masking Systems (Quantity: 2 Systems)

– Electronic sound generator (tuned white/pink noise); omnidirectional dispersion transducers; user-adjustable calibration controls.

• Item 0005: Interior LED Lighting Kits (Quantity: 2 Kits) – Low-emission, RF-quiet illumination fixtures; hook-and-loop or clip-mounted.

• Item 0006: Transit & Packaging Cases (Quantity: 2 Kits) – Ruggedized, weather-resistant transit containers or heavy-duty wheeled tactical transport bags.

• Item 0007: Comprehensive Extended Warranty Support (Quantity: 2 Packages) – 3 full years of 100% parts, depot repair coverage, and technical customer support.

C. Submission Package Requirements

All interested vendors must submit an electronic capability package addressing the following areas:

(I) Technical Capability & Specification Compliance

Provide a concise narrative detailing how your product line meets or exceeds each salient characteristic identified in Section 11B:

1. Enclosure dimensions, rapid pneumatic inflation mechanism, and fabric shielding efficacy across standard military communications spectrums.

2. Honeycomb waveguide attenuation design and airflow management.

3. Power filtration and RF feedthrough attenuation specifications.

4. Voice masking acoustic dispersion performance against speech extraction.

5. Transit ruggedization and operational deployment timelines.

(II) Business Profile & Socioeconomic Status

• Company Name, Physical Address, Website, and Point of Contact (Name, Title, Phone, Email).

• Unique Entity Identifier (UEI) and CAGE Code.

• Business size classification under NAICS 314910 (500 employees).

• Identification of all relevant socioeconomic designations: Small Business, 8(a), HUBZone, SDVOSB, WOSB, EDWOSB, or Large Business.

(III) Relevant Past Performance

Provide up to three (3) past or current contract examples within the last three (3) years demonstrating successful delivery of portable RF-shielded enclosures, tactical shelters, or specialized EMI/RFI suppression hardware. Include:

• Contract Number, Title, and Client/Agency Point of Contact.

• Scope, complexity, dollar value, and period of performance.

(IV) Government Specific Inquiries

Interested vendors must respond directly to the following technical and operational inquiries:

1. Commercial Availability: Are the proposed inflatable EMI enclosure systems commercial-off-the-shelf (COTS) items, modified COTS, or custom developmental solutions?

2. Manufacturing Lead Time: Can your firm deliver two (2) complete, fully integrated, and tested turnkey units to the Pentagon by 30 November 2026?

3. Pre-Shipment Quality Testing: Does your facility perform documented baseline RF continuity testing and shielding efficacy verification prior to factory packaging?

4. Warranty & Depot Repair: Do you have established depot maintenance facilities and support infrastructure to fulfill the full 3-year warranty covering bladder seams, fabric delamination, blowers, and power filters?

(12) Submission Instructions & Deadlines:

• Due Date: No later than 12:00 PM EST on 29 October 2026.

• Submission Recipient: Responses must be submitted via email simultaneously to:

o Ryan T. Baker: ryan.t.baker24.civ@army.mil o David Lafferty: david.c.lafferty.civ@army.mil

• Subject Line Format: Sources Sought Response: HQDA G-3/5/7 Inflatable EMI SCIF Tents - [Company Name]

• File Constraints: Submissions shall be in searchable Adobe PDF or Microsoft Word (.docx) format, not exceeding 5 pages. Please be advised that .zip and .exe compressed files cannot be accepted by the Government mail gateway.

(13) Place of Delivery / Contract Performance:

Army Headquarters Department of Army G-3/5/7 (HQDA G-3/5/7) Executive Communications Division Delivery Facility: 3200 ARMY PENTAGON, ME745 Washington, DC 20310-60062 (Deliveries accepted Monday through Friday, 0800–1600 local time, excluding Federal holidays)

(14) Estimated Delivery Timeframe / Period of Performance:

Delivery shall occur FOB Destination on or before 30 November 2026. Formal Government acceptance will occur within fourteen (14) business days of physical receipt.