Army Science Board (ASB) Performance Work Statement (PWS) 24 Feb 2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

ARMY SCIENCE BOARD (ASB)SUPPORT SERVICES

February 2025

1. General:

The ASB) was established in 1977 by the Secretary of Defense. The ASB provides independent advice and recommendations on matters relating to scientific, technical, manufacturing, acquisition, logistics, and business management functions to the Secretary of the Army, the Chief of Staff of the Army, and Army senior leaders.

The ASB is an independent advisory committee whose membership is composed of recognized experts drawn from industry, Federally Funded Research and Development Centers (FFRDC), National Laboratories, not-for-profit organizations, academia, who serve as Special Government Employees (SGE).

The ASB Executive Directorate consists of government personnel whose sole function is to support the Board. The ASB Executive Director (ED) serves as the Designated Federal Officer (DFO) providing oversight of Board activities and ensuring compliance with the Federal Advisory Committee Act (FACA) and the Government in the Sunshine Act. The Directorate receives administrative support and funding from the Office of the Assistant Secretary of the Army for Acquisition, Logistics and Technology (ASA-ALT). The ASB Directorate requires contracted analytical and administrative support to enable the ASB’s annual study program as directed by the Secretary of the Army.

1.1 Introduction:

The Contractor shall provide all non-personal services necessary to perform professional, analytical, and administrative services, to include the tasks of planning, preparation, execution, administrative support, logistics, and documentation for Subcommittee/Study Team meetings and conferences of the ASB as defined in the ASB Charter included as an attachment 1).

1.2 Scope

The tasks in this PWS require the contractor to provide services and facilities in support of the Board and the ASB staff in the following areas: technical, business, and administrative planning; organizing, managing, coordinating, and tracking cost, schedule, and deliverables); and performance management, data management.

1.3 General Information:1.3.1 Period of Performance: The period of performance shall be for one (1) base period of 12 months, plus four (4) 12-month option periods and a 6 month extension option per FAR 52.217-8.

Base Year: 28 April 2025 – 27 April 2026 Option Year 1 28 April 2026 – 27 April 2027 Option Year 2 28 April 2027 – 27 April 2028 Option Year 3 28 April 2028 – 27 April 2029 Option Year 4 28 April 2029 - 27 April 2030

(FAR 52.217-8) Extension 28 April 2030 – 27 October 2030

1.3.2 Recognized Holidays: Unless otherwise directed by the Contracting Officer Representative (COR), the Contractor is not required to work on the following Federal holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day

Juneteenth Independence Day Independence Day Labor Day Columbus Day

Veteran’s Day Thanksgiving Day Christmas Day

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S.

government Agencies.

Any other administrative leave, holiday, or Government closer the Contractors are required to continue all contractual performance, unless otherwise directed by the COR. If performance requires Government oversight or interaction with federal personnel, contractors must coordinate with the COR to confirm expectations and ensure continuity.

Contractors needing access to federal facilities must verify availability with the COR.

1.3.3 Hours of Operation

The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within the PWS unless the government facility is close. The number of productive hours per year for contractor support personnel is 1,880 hours, roughly equivalent to a 40-hour work week and an eight-hour workday. The eight hours of services shall be provided between the hours of 0800 through 1700 hours Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closures.

The COR and the contractor must mutually agree upon all deviations to this schedule not mentioned herein. Work conducted outside these hours shall be conducted at the contractor’s site or may be approved submitted to and approved by the COR via email notification. This notification shall include the task description, PWS tasks being supported and copy of weekly/bi-weekly timecard input. The contractor shall obtain approval from the COR for performance outside the expected support range.

Unless approved in accordance with the above, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons. Also, the Contractor shall make provisions for the contract work force on those days that the Government is closed as the workforce will not be permitted inside of Government offices. Productive hours are defined as hours providing support to meet PWS requirements.

1.3.4 Place of Performance

The primary place of performance for this PWS is the ASB Executive Directorate office in the Zachary Taylor Building, 2531 Crystal Drive (Suite 7098), Arlington, VA. Additional locations will include the Pentagon, other facilities in the National Capital Region (NCR), the Contractor’s facilities, and TDY locations.

When the government grants administrative leave to government employees, or is closed as a result of inclement weather, potentially hazardous conditions, or other special circumstances, contractor personnel working at the specific facility/location granted administrative leave may also be dismissed at the discretion of the Contract Manager to the extent that the overall performance is not adversely impacted.

In the event of a threat to public health or safety, DoD will respond appropriately to protect the workforce. The Contract Manager, in coordination with the COR, will develop a telework plan for contractor personnel, aligned with other military installations and facilities within the National Capital Region (NCR).

The COR shall provide technical direction, clarification, and guidance for work in response to emergencies, outages, planned upgrades or system maintenance. These situations include work outside of normal duty hours, and when the Government requests support via telework either en masse (e.g., extended snow days) or on an individual basis. Ad-hoc telework, though infrequent, may be requested on an as-needed basis but must be approved by the COR in advance. The determination whether telework is allowable will depend on the requirements of the task order. Ad-hoc/situational telework will be performed offsite at a contractor approved alternative worksite/facility (e.g., home, telework center). The Government shall ensure contract personnel have adequate equipment (i.e., computers, laptops, phones, and/or network access) to support telework. When telework is deemed mission essential by the Government, the COR will surveil contractor performance in accordance with contractual requirements.

1.3.5 Security Requirements

The Contractor shall comply with all appropriate Government security directives and regulations when performing work in support of this contract. All security classification guidance will be provided on a Department of Defense Form 254 (DD Form 254). The highest security classification of work to be performed under this execution plan is Top Secret/Sensitive Compartmented Information (TS/SCI). The Contractor shall provide services up to the classification level of TS/SCI as required. Contractor personnel working in support of this contract may require a favorably completed Access National Agency Check and Inquiries (ANACI) or National Agency Check with Local Agency and Credit Check (NACLC). Interim Secret or Secret accesses must be posted in the Defense Information System for Security (DISS) by the Facility Security Officer (FSO) before the start of the contract for those individuals requiring appropriate clearances. Any changes or additional security classification guidance shall be provided to the contractor in writing, through updates and modification to the DD 254. The DD 254 will be coordinated between the COR, Government Security Manager, Contracting Officer (KO), and the contractor.

1.3.5.1 Contract Requirements Antiterrorism/Operations Security

1. AT Level I training. This standard language is for contractor employees with an area of performance within an Armycontrolled installation, facility, or area. All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 14 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil.

2. Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements (CFR clause 52.204-9, Personal Identity Verification of Contract Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3 For contractors requiring CAC. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely;

(2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

4. AT Awareness Training for Contractor Personnel Traveling Overseas. This standard language requires U.S.-based contractor employees and associated subcontractor employees to make available and to receive Government-provided area of responsibility (AOR)–specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander, with the unit ATO being the local point of contact.

5. Locally Developed iWATCH Army Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local iWATCH Army program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 14 calendar days of contract award and within 14 calendar days of new employees commencing performance, with the results reported to the COR NLT 7 calendar days after contract award.

6. Army Training Certification Tracking System (ATCTS) registration for contractor employees who require access to Government information systems. All contractor employees with access to a Government info system must be registered in the ATCTS at commencement of services and must successfully complete the DoD Information Assurance Awareness prior to access to the information system and annually thereafter.

7. For contracts that require a formal OPSEC program. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

8. For contracts that require OPSEC Training. Per AR 530-1, Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

9. For IA/IT training. All contractor employees and associated subcontractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2 within six months of appointment to IA/IT functions.

10. For IA/IT certification. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

11. For contractors authorized to accompany the force. DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States, shall be used in solicitations and contracts that authorize contractor personnel to accompany U.S. Armed Forces deployed outside the U.S. in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC-related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

12. For contracts requiring performance or delivery in a foreign country. DFARS Clause 252.225-7043, Antiterrorism/ Force Protection for Defense Contractors Outside the US, shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

13. For contracts that require handling or access to classified information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with (1) the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DoD 5220.22-M, notice of which has been furnished to the contractor. 12a. Cont. If secure telecommunication requirements apply, include clause 252.239-7016 and follow guidance at 239.74. 12b. Cont. If covered system support requirements apply, include provision 252.239-7017 into the solicitation, clause 252.239-7018 into the contract, and follow guidance at 239.73.

14. Controlled Unclassified Information (CUI). Include DFARS clause 252.204-7012, which requires the contractor to comply with NIST 800-171. Also include DFARS provision 252.204- 2019 into solicitations. Acquisition officials should follow procedures outlined in DFARS

204.73 and verify vendors have an adequate NIST SP 800-171 summary assessment score within the Supplier Performance Risk System (within PIEE). If the score doesn’t show a medium- or high-level assessment with a score of 110 or better (as described in the “NIST SP 800-171 DoD Assessment Methodology”), include clause 252.204-7020 and obtain the vendor’s “system security plan” and “plan of action” for NIST SP 800-171 verification and assurance by Army security officials.

15. CUI Training -The Contractor shall ensure that all contractor personnel successfully complete the DoD CUI training. Training is available at Center for Development of Security Excellence (CDSE) website https://securityhub.usalearning.gov/index.html or at https://www.dodcui.mil/Home/Training/. The Contractor shall ensure all new contractor employees and subcontractors performing work under this contract complete training during new employee in-processing on this contract and annually thereafter. The Contractor shall maintain all training records and shall provide copies to the COR.

16. Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

17. This work performance will require Contractor access to Non-secure Internet Protocol Router Network (NIPRNET), Secure Internet Protocol Router Network (SIPRNET), and other systems as stated in the Performance Work Statement (PWS). All access to SIPRNET or any other classified systems shall only be at Government requiring activity work locations and sponsored by the COR. The Contractor shall not access, download, or further disseminate any special access data (i.e. NATO, Intelligence, etc.) outside the execution of the defined contract requirements and without the guidance and written permission of the KO.

18. If telework is allowed under this contract, the Contractor shall use only Government provided property to access the Virtual Private Network (VPN). Per DA Pam 25-1-1, the only authorized access from DoD-owned computers, Government provided bootable media, systems, and networks to the Internet is via the NIPRNET. The VPN allows remote DoD computers to meet this requirement by providing a secure tunnel to the NIPRNET. The VPN shall always be utilized on the DoD-owned computer or Government approved DoD bootable media is accessing the Internet when using commercial Internet Service Providers.

Bootable media shall be utilized IAW its Authorization to Operate (ATO) and shall not be modified from the government approved and issued version. The Contractor shall verify that they are using the most recent version of approved bootable media, and that the bootable media has a valid and current ATO. Unauthorized split-tunneling of VPN connections by the Contractor is prohibited. Authorized split-tunneling configurations will be accompanied by a signed Authorizing Official (AO), GO/SES level, risk assessment.

19. There is a defined requirement for access to NATO documents or information under this contract; therefore, block 10g is checked. However, accreditation of the SIPRNET backbone to transport NATO Secret and below information resulted in additional security measures across the board. Per DoDM 5200.01-V1, all cleared DoD military, civilian and contractor personnel briefed on their responsibilities for protecting U.S. classified information, shall be briefed simultaneously on the requirements for protecting NATO classified information. The Contractor Facility Security Officer (FSO) shall provide a NATO “awareness briefing” to contractor personnel performing work at U.S. Government requiring activity work locations and shall maintain a written acknowledgment of the individual's receipt of the awareness briefing along with statement of understanding of responsibilities for safeguarding NATO classified information. The NATO awareness briefing is located at https://cusrcac.army.mil/Default.aspx. The NATO awareness briefing does not constitute “need to know or access approval” to NATO classified information; however, per AR 380-5, briefings shall be recorded in the Defense Information System for Security (DISS). The Contractor shall provide copies of NATO awareness briefings to the COR, upon request.

20. All cleared contractor personnel who have an established need-to-know IAW this contract, and who have satisfied prerequisite security training requirements, are authorized access to classified information which supports this work effort. Access to classified information shall be at Government work locations only, to include while in a temporary duty (TDY) travel status in support of this contract. The Contractor shall not remove any classified materials or information, from the Government work site(s), nor shall the Contractor reproduce, generate, or store any classified materials or information relating to this contract at other than specified Government work locations. This includes downloading, storing, or transmitting classified information on or to any unauthorized software, hardware, or information technology system. Classified material shall only be stored at Government work locations in Government provided GSA approved security containers or as directed by the COR and/or supporting Government Security Officials.

21. Within the Army, DISS is the system of record for security clearance information. The Contractor FSO shall ensure all cleared personnel performing work under this contract have security access level, Contractor affiliation, Security Management Office (SMO) affiliation and all other required information accurately reflected/populated in DISS. The Contractor shall make available to the Government requiring activity, and all work locations under this contract, that information necessary to enable verification of security access level/affiliation via DISS.

22. Visit Authorization Requests (VARs) are required at all Government work locations. The Contractor shall submit a VAR via DISS, which reflects all cleared contractor personnel who will be performing on this contract. Based on functionality of DISS, VARs shall include the contract number in the additional information block and COR/Government Requiring Activity (RA) Point of Contact (POC) name and telephone number. All VARs shall be maintained current throughout the life of the contract and shall be updated as personnel or other relevant changes occur. All Contractor personnel shall be reflected on a current VAR to perform on this contract. The Prime Contractor shall ensure all subcontractors comply with these requirements.

23. Army Learning Management System (ALMS) Initial Security Orientation and Annual Refresher Training. Within 30 business days of work start date and annually thereafter, contractor personnel shall complete the Department of the Army standardized computer web-based Initial Security Orientation training and the Annual Security Refresher Training, both available at https://www.lms.army.mil, under Information Security Program Training.

The system will automatically direct the user to the appropriate course based on their training history. Certificates of successful completion, of initial and annual refresher training, shall be provided to the COR within three (3) business days of completion of training. This training is in addition to unit or installation specific security training.

24. Contractor Identification Requirements. IAW FAR 37.114 (c), all contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors shall require their employees wear the ID badges visibly when performing work at Government workplaces. Contractor personnel shall also ensure that all e-mails, documents or reports they produce are suitably marked as Contractor products and/or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate that the sender is a Contractor employee and include the Contractor's company name. Contractor identification badges shall be worn in conjunction with any Government provided identification cards or badges.

25. Antiterrorism Level I Training: All Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or to the KO, if a COR is not assigned, within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://jko.jten.mil.

26. The prime contractor shall provide a copy of the DD Form 254 and all revisions, for any classified sub-contract supporting this work effort, to the Government requiring activity (COR). In addition, the Prime Contractor shall require any subcontractors who have lower tier subcontractors to also comply with this requirement. Other locations as required or as directed by the Government requiring activity/COR.

27. Emergencies and Force Protection Conditions. During declared emergencies and/or elevated Force Protection Conditions (FPCONs) Charlie or Delta, Contractor performance under this contract shall be determined by the COR or KO. All Contractor employees providing services under this contract are required to report for duty as scheduled and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the KO or COR. The Contractor Project Manager shall keep the COR apprised of all personnel whereabouts when in a temporary duty (TDY) location.

28. Physical Security. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use in accordance with (IAW) AR 190-13, AR 190-51, and AR 380-5. At the close of each workday, Government facilities, equipment, and materials shall be secured. Where Government facilities are provided, equipment and material shall be secured under the protection of lock and key.

https://jko.jten.mil/

29. Contractor personnel shall comply with all applicable security regulations, guidance, and procedures, including local, referenced in this DD Form 254, the Performance Work Statement (PWS), and in effect at all work locations. Contractor personnel shall attend all Government provided security and security awareness training as specified by the Government requiring activity. This includes successful completion of all required on-line security training, as directed by the Government requiring activity.

30. Additional Security Requirements: Government oversight must be present while contractor personnel are present in the workplace. It is the responsibility of the government personnel to ensure the office is opened and secured for the duty day. Contractor personnel will only be granted swipe access to workspaces IAW the Contractor Access Request (CAR).

1.3.6 Periodic Progress Meetings/Post Award Conference

The contractor shall attend any periodic or post award conference convened by the contracting activity or contract administration office

1.3.7 Contract Manager

The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer Representative (COR) . The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.3.8 Identification of Contractor Employees

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participate is appropriately disclosed. Contractor shall be responsible for obtaining badges appropriate for the facilities and wearing a Contractor company’s logo lanyard displaying badges while in the workplace.

1.3.9 Transition Period

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have Key Personnel on board during the thirty (30) day Transition Period. The Contractor shall manage an overlap of operations with the replacement provider in accomplishment of tasks beginning at the end of the contract.

1.3.10 Start-Up

The Contractor shall be responsible for conducting all tasks necessary to be capable of fully performing within 30 days after contract award without disruption or degradation of the G8 mission. The Contractor is responsible for coordination of all information needed to obtain appropriate access to facilities and badges required by government sites. Contractor Phase-In tasks include ensuring that sufficient resources that are fully trained and qualified to perform the requirements set forth in the PWS are on hand and available to begin work on the first day after the 30-day Start-up period.

1.3.11 Phase-Out

The Contractor shall be responsible for providing a phase-out plan within 30 days of contract award, which enables a smooth transition to replacement services for one-month when the contract ends (including technical data rights considerations). The plan shall provide phase-in support for up to thirty (30) days to the selected Contractor if the incumbent Contractor is not selected for subsequent contract. The Contractor is responsible for returning all badges / keys and access obtained because of performance under the contract. Contractor Phase-out tasks include ensuring that sufficient resources are available to perform the requirements set forth in the PWS during the thirty (30) day Phase-out period.

2. GOVERNMENT FURNISHED PROPERTY

Privacy Requirements: Privacy Act: Contractor personnel performing work under this contract may have access to information, which may be subject to the Privacy Act of 1974.

The Contractor shall ensure that personnel agree to adhere to the Privacy Act of 1974, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. All personnel shall hold and maintain a secret level clearance. See attached DD Form 254 (Department of Defense Contract Security Classification Specification).

The Property Management Plan provided at solicitation in accordance with FAR 45.201(c)(4) shall be a description of the property management system to be used in managing Government property. No later than 60 days after contract award, the Contractor shall submit the Property Management System procedures in accordance with FAR 52.245-1(f) and supported by CDRL DI-MISC-80508B. Include Contracting Officer and Government Property Administrator in the submission. Changes thereafter to the Property Management System must be concurred by the Property Administrator prior to implementation.

Government property will be inventoried at least every 3 years at a minimum and classified or sensitive property must be inventoried at least annually.

Contractor shall utilize GFP Property Transfer to report receipt of GFP, report the transfer of GFP to another DoD contract, report the shipment of GFP to the Government or to a contractor and report when serially-managed items of GFP are incorporated into a higher-level component, assembly, or end item within 7 days IAW DFARS 252.245-7005.

The Contractor shall submit a Government Property Inventory report IAW A004 of the Contract Data Requirements List (CDRL), DD Form 1423.

Contractor will request return of GFP to Customer upon contract completion or when deemed excess to contract performance. The Contractor is required to utilize CAP (contractor-acquired property) Pre-Screening of the GFP Module in PIEE for any Contractor inventory (as defined in FAR 52.245-1) during the performance of the contract and for contract closeout. Any remaining Government property not reutilized, transferred, or otherwise disposed of at contract closeout, shall be submitted in the Plant Clearance function of the GFP Module in PIEE. If applicable, Contractor is responsible for demilitarization. Contractor is responsible for transportation and shipping when disposition instructions are provided unless transferred to another organization.

The Contractor shall obtain prior written authorization and approval from the KO or designee as applicable for any contractor-acquired property purchased to support the performance of any detailed requirement under this contract. The Contractor shall provide three cost estimates or a justification for sole source to the KO or designee for review and/or approval prior to purchase

2.1 Facilities

The Government shall furnish, at its facilities, the workspace/desk space necessary for contractor personnel to execute support outlined in this PWS. Basic accommodations and operating resources will include telephones, information technology (IT), and consumable and general-purpose office supplies. The contractor will maintain a clean, organized, and secure office environment. The government will issue building access to qualified contractor personnel, to include the Pentagon and ASB Directorate office.

2.1.1 Services

Contractors will access the Joint Services Pentagon (JSP) help desk to resolve any issues with government furnished networks accounts, phones, automation, or other IT items.

Access to additional Army and DoD programs will be provided to contractors as required.

2.1.2 Utilities

All utilities in government facilities will be available for the contractor’s use in performance of duties outlined in this PWS. Contractor personnel shall follow conservation practices and preclude the waste of utilities. The government will provide additional property, equipment, and services that may be required in the Army’s conservation effort.

2.2 Equipment

The government will provide equipment (e.g., laptops, cell phones, etc.) to enable remote work as agreed upon with the contractor.

2.3 Incidental Property: The Contractor shall only use the property for performing work in support of this contract. Modification or alterations of property are prohibited. The Contractor shall not cannibalize property. In the event property is received by the Contractor in a condition not suitable for its intended use, the Contractor shall immediately notify the COR. The Contractor shall have a process to enable the prompt recognition, investigation, disclosure and reporting of loss of incidental property (meaning unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefit on the property).

Contractor shall include the control of incidental property in their Quality Control Plan.

The Contractor shall investigate and report to the Government COR all incidents of property loss with-in 24 hours. This process shall include the corrective actions necessary to prevent recurrence. Such reports shall, at a minimum, contain the following information:

(i) Date of incident (if known)

(ii) Cause of Incident

(iii) Nomenclature

(iv) NSN/Part Number

(v) Quantity

(vi) Serial Number

(vii) Copies of all supporting documentation

(viii) Last known location

If damage or loss occurs to incidental property during the course of performance which is a direct result of Contractor negligence, the Contractor’s invoice shall be reduced by the amount of damage/loss resulting from their negligent action/inaction as directed by the Contracting Officer. In addition, a negative performance assessment will be considered.

The United States Government is responsible for the maintenance and/or repair costs of Government Property annotated on Tab A of the Incidental Property attachment.

Contractor is responsible for the maintenance and/or repair costs of GP annotated on Tab B of the Incidental Property attachment.

The Contractor is required to conduct a physical inventory of all incidental property every 30 days. The Contractor shall submit a monthly report of incidental property in their possession per CDRL A0004.

2.4 Information

The government will provide contractor access to Army offices, employees, data, and information necessary for the contractor to execute this PWS. All government-unique information related to this requirement that is necessary for contractor performance will be made available to the contractor, IAW current information security directives.

3. CONTRACTOR FURNISHED ITEMS AND SERVICES

The Government shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform tasks as defined in this PWS except as specified in Section 3 above.

3.1 Training and Security

Top Secret (TS) and Sensitive Compartmented Information (SCI) security clearances are required for key contractor personnel and some non-key personnel. It is expected that the majority of classified work will be conducted at the SECRET level, but the Board members could have requirements to conduct meetings at the TS/SCI levels. Therefore, contractor personnel, at a minimum, require a Defense Counterintelligence and Security Agency (DCSA) issued SECRET clearance with a current investigation that must be active and maintained during the performance of this effort. The COR will inform the contractor to arrange for qualified personnel with the necessary clearance(s).

The contractor shall provide training to ensure its personnel understand security requirements inherent to working in government facilities and handling government-unique information. This includes ensuring contract personnel complete Army- and DoD-directed annual training.

Contract personnel shall be proficient in handling government-unique information and guard against dissemination or use of information other than in performance of this PWS that would be adverse to the interests of the government and/or national security.

Contractor and/or contractor personnel will be trained not divulge or release data or information developed or obtained in performance of this effort except to those who are authorized government personnel or upon written approval of the KO. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive mark, other than as required in the performance of this effort. Nothing herein will preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the government between the contractor and the data owner which provides for greater rights to the contractor.

3.2 Facilities

The contractor shall provide Defense Counterintelligence and Security Agency (DCSA)-certified Sensitive Compartmented Information Facilities (SCIFs) in the NCR at locations adequate to support ASB subcommittees and study teams. The size and meeting frequencies of ASB subcommittees and study teams will vary. For planning purposes, the SCIF facility must accommodate 2 x 25-person TS/SCI classified meetings concurrently over a period of 48 hours. The facilities must be within four blocks of WMATA Metrorail stations in acceptable areas conducive to the health, welfare, safety, and security of the ASB members.

3.3 Other Direct Costs (ODC)

ODCs may include to the following items: equipment rental copier, shredder, computer, printer, monitor, audiovisual equipment, high-speed internet connections, rigging); meeting supplies; wireless radios or communications; CDs and books; services (e.g., copying, printing, mailing, shipping, storage, and handling); signage; telephone usage; promotional items, and ASB member’s transportation. All ODCs require advanced authorization by the COR to ensure contractor reimbursement.

3.3.1 Transportation Services

The contractor shall, on a case-by-case basis and as approved by the COR, coordinate transportation services for Board members to locations where official ASB subcommittee or study team meetings are held, and public transportation is not a viable option. For example, a location in the NCR which is not serviced by a WMATA Metrorail station and public transportation options are not feasible.

3.3.2 Meetings Outside the NCR

ASB subcommittee and study teams conduct meetings outside the NCR. These include to plenaries and the summer session (see 5.1.5). The contractor shall coordinate with the meeting facility to provide the same level of support that would be provided at the contractor facility in the NCR. If unable to provide the same level of support (due to location factors outside the contractor’s control), the contractor must inform the COR in advance. The contractor will also coordinate lodging for ASB members with hotels in the meeting area at the GSA-approved rates. Any exception to this must be approved by the COR in advance.

4. SPECIFIC TASKS

The contractor will provide analytical and administrative services to support the Board and the ASB Directorate. This will require providing sufficient long-term personnel during normal operations and short-term surge personnel during special (“surge”) situations to accomplish the requirements specified in this section. When hiring personnel, the contractor shall prioritize the stability and continuity of the services provided to the ASB.

The contractor shall also provide the necessary planning, organizing, coordinating, and tracking (e.g., cost, schedule, and deliverables) to effectively measure performance and subcontract activities as required by this PWS.

4.1 Basic Services

4.1.1 ASB Membership Coordination

The ASB consists of approximately 100 volunteer members and consultants, each appointed by either the Secretary of Defense or the Secretary of the Army. Terms of service will vary based upon the position within the Board’s organization.

The contractor will provide a coordinator for the ASB membership program. Key tasks include the following:

1. Manage Special Government Employee (SGE) and Regular Government Employee (RGE) appointments by collecting, reviewing for accuracy and completeness, processing, and assisting with paperwork. The objective will be timely, successful membership appointments and renewals.

2. Maintain electronic copies of appointment packages and a shareable database of ASB member and consultant demographics, to include GSA FACA Database.

3. Provide customer service support including technical support on government processing systems and orientation to members and consultants during all onboarding activities.

4. Ensure members’ and consultants’ compliance with FACA, DODI 5105.04, “Department of Defense Federal Advisory Committee Management Program,” and AR 15-1, “Department of the Army Federal Advisory Committee Management Program,” and other DoD directives as applicable.

5. Establish liaison with the Office of General Counsel (OGC), ASA(ALT), CSLMO, Office of the Administrative Assistant (OAA), Army Career Management Office (ACMO), Army Advanced Analytics Group (AAG), and the White House Liaison Office (WHLO).

6. Maintain renewal documentation, annual training requirements, and security clearance data for members and consultants.

7. Oversee member/consultant completion and collect the I9, the DA5412, the OF306, the

SF312, SF60, SF61, OGE 450, DD 2292, Disqualification Memo, SF144, biography or resume (every 6 months), and photo/headshot.

8. Archive membership documents (and PII) IAW General Records Schedule 6.2: Federal Advisory Committee Records, FACA, NARA and The Army Records Information Management System (ARIMS) standards.

9. Maintain a balanced matrix to optimize the ASB membership.

4.1.2 ASB Travel Management

ASB members and consultants must travel several times per year to meet, gather data, deliberate, and develop products for use by the Army.

The contractor will provide a manager for the ASB travel program who will be responsible for delivering policy-compliant, cost-effective, service-oriented travel arrangements. Key tasks include but are not limited to the following:

1. Complete appropriate government forms and coordinate the processing of travel authorizations and vouchers for ASB members and consultants using the Defense Travel System (DTS).

2. Coordinate all airline, hotel, rail, and car reservations with the Commercial Travel Office

(CTO).

3. Ensure travelers are ticketed and issued orders before departure and comply with the Joint Travel Regulations (JTR).

4. Manage changes and exchanges for travel.

5. Rectify any travel discrepancies and missing receipts or information.

6. Maintain a spreadsheet of all travel (order process and vouchers) with running totals of FY travel costs to inform monthly reports.

4.1.3 Subcommittee Support

The ASB has seven permanent subcommittees approved by the Secretary of the Army that provide basic management functions to include planning, organizing, and recruiting for the Board on behalf of the ASB Chair. They have been given authority by the ASB Chair to provide the Board with advice and leadership in their respective areas of expertise:

• Basic Sciences and Enabling and Disruptive Technologies

• Weapons Systems

• Environmental Advisory

• Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, and Reconnaissance(C5ISR)

• Systems Engineering and Sustainment

• Intelligence and Assessment

• Medical Operations

Each subcommittee has a chair/vice or co-chairs and no more than fifteen members that meet periodically to develop future study topics and to meet with relevant Army organizations to maintain cognizance of Army activities. The liaison with Army functionals and the information gathered from them informs the Board’s development of future studies.

Subcommittees convene several times per year at plenaries and virtual or in-person meetings, as required to conduct their business and by request of the ASB Chair. In general, subcommittees will be most active between the summer session (July) and the Winter plenary (January). Meetings may be held at SECRET or TS/SCI levels, requiring access to the contractor-provided secure facility or SCIF, and comparable facilities outside the NCR.

The contractor will provide a manager for each of the ASB subcommittees to assist the subcommittee chair(s) in conducting their work. Key tasks include the following:

1. Maintain the subcommittee’s read files containing briefings, reports, research material, and subcommittee products at UNCLAS, CUI, SECRET, and TS/SCI levels.

2. Ensure material provided to the subcommittee is properly marked, sourced, and dated.

3. Draft, edit, and disseminate subcommittee-produced white papers, point papers, and briefings for use by the ASB. ASB members and consultants are responsible for developing the substantive content of papers, reports, and briefings.

4. Coordinate subcommittee meetings (internal and with external agencies) and prepare agendas for distribution NLT 72 hours prior.

5. Draft, edit, and with the approval of the subcommittee chair, disseminate all meeting minutes.

4.1.4 Study Team Support

The ASB conducts 3-5 studies per year that produce findings and recommendations for Army senior leaders. Each study team has a chair/vice, or co-chairs vary in size, from 5-20+ ASB members and consultants, government advisors, and others.

Study teams follow the guidelines of specific Terms of Reference (TOR), signed by the Secretary of the Army, that outline the reason the study is needed, the scope of investigation, and specific tasks and/or research areas. Each study must be sponsored by an Army senior leader with the ability to implement the ASB’s recommendations.

ASB studies run from 3-12 months, requiring the study teams to meet regularly. In addition to the Board’s 4 plenary sessions, the teams will meet several times a year with external government, academic, and commercial entities to gather data and conduct research.

Meetings may be in-person (often requiring travel) or virtual.

In general, the conduct of a study entails the team gathering data and information, developing initial observations, analyzing the data, then developing findings and recommendations for Army leadership to implement.

The contractor will provide a manager for each of the ASB study teams to assist the study team chair(s) in conducting their work. Key tasks include but are not limited to the following:

1. Maintain the study team’s read files containing briefings, reports, research material, and subcommittee products at UNCLAS, CUI, SECRET, and TS/SCI levels.

2. Ensure material provided to the study team is properly marked, sourced, and dated.

3. As directed by the study team chair(s), draft, edit, and disseminate study team-produced documents used internally (and within the ASB) that further the…