Draft_Korea EQSA PWS Jan 2025.pdf

PERFORMANCE WORK STATEMENT (PWS)

for

ENVIRONMENTAL QUALITY SAMPLING AND LABORATORY ANALYTIC SERVICES

Osan Air Base

November 2024

PART 1

GENERAL INFORMATION

1.0 Introduction. This is a non-personal, environmental quality (EQ) sampling and laboratory analytical services requirement that provide environmental, occupational, and hazardous waste compliance sampling and analytical support at Osan Air Base (AB). The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract providers shall be accountable solely to the Contractor, who in turn, is responsible to the Government.

1.1 Description of Services. The Contractor shall be required to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform EQ and laboratory analytical services.

1.1.1 The Contractor shall provide adequate professional supervision and quality control to assure the accuracy, quality, completeness, and progress of the required work. Additionally, laboratory services, sampling supplies, test kits, inspection tools and air monitoring instruments to identify indoor EQ contaminants are required. The Contractor shall conduct analyses in a laboratory that has been certified by a U.S. or ROK regulatory authority, or accredited through the DoD Environmental Laboratory Accreditation Program, for the applicable test method and follows required quality assurance and quality control protocol for all methods and matrices covered by this contract.

1.1.2 The Contractor shall be required to maintain qualified personnel on staff, including degreed chemists and qualified environmental specialists or technicians. The Contractor shall provide all labor, tools, supplies, equipment, transportation, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform the work described in this Performance Work Statement

(PWS)

1.1.3 The Contractor shall prepare a comprehensive report of sample analyses for the specified EQ analytes as defined in this PWS. The Contractor shall perform all work in accordance with common industry standards/practices and all applicable Federal, Department of Defense (DoD), host nation, and local regulations.

1.2 Background. EQ sampling and analysis will serve to establish and monitor environmental conditions as required by Federal, DoD, host nation, and local regulations. This includes, but is not limited to, common industry standards/practices, all applicable United States DoD and USAF manuals, instructions and policies, and the current version of the Korea Environmental Governing Standards (KEGS), which incorporates applicable federal and Republic of Korea (ROK) requirements.

1.3 Objectives. The objective of this service includes on- site environmental sampling and analytical processing of samples for organic, inorganic, and general chemistry laboratory services. Analytical processing encompasses the following: sample collection, sample shipment, receiving, storage, analysis and disposal, Quality Control (QC), and analytical reporting.

DRAFT

1.4 Scope. The Contractor shall provide environmental sampling and laboratory analytical services to support this mission at Osan Air Base.

1.4.1 The Contractor shall be required to measure, sample, analyze, test, and monitor continuous and/or discrete measuring, sampling and analysis of groundwater, surface water, drinking water, influent, effluent, process streams, leak detection systems, air emissions, soils and any other environmental or process media as specified. The Contractor shall sample influent, effluent, and process streams to demonstrate compliance with KEGS, DoD and USAF requirements pertaining to sanitary waste, industrial waste, and/or storm water runoff. The Contractor shall provide a final report for all sampling and analysis events.

1.5 Period of Performance (PoP). The PoP shall be one (1) Base year of twelve (12) months and four (4) 12-month option years, from date of award.

1.6 General Information.

1.6.1 Place of Performance of Services. The Contractor shall provide EQ sampling services at Osan Air Base, except on recognized United States (U.S.) holidays. Performance of laboratory analytical services shall be at the on-site USFK locations, and the laboratory location selected at time of contract award. Performance of sample analysis at the Contractor’s sub-contracted laboratory locations, if applicable, is authorized.

1.6.1.1 Teleworking is NOT authorized, as services shall be required on-site at Osan Air Base and the Contractor’s designated laboratory facility. The USAF environmental compliance program requirements cannot be met if the Contractor is permitted to telework.

1.6.1.2 Facility Closures. Unscheduled/unanticipated gate or facility closures by the Military Police, security and commanders may affect EQ sampling events. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or reschedule the work on any day mutually satisfactory. Contractors are not compensated for unexpected closures or delays. Unscheduled base and facility closures will not affect laboratory analysis.

1.6.1.3 Contractor Familiarization. The Contractor’s employees will require entry to military installations or facilities. The Contractor’s employees shall become familiar with and obey the rules and regulations of the installation/facility, including fire, traffic, safety, and security while on the installation/facility. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.6.2 Hours of Operation. The Contractor is responsible for conducting business between the core hours of 0800 and 1600, Monday through Friday except Federal and ROK holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring and employing personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.6.3 Recognized Holidays.

1.6.3.1 The following are recognized U.S. holidays. Except for emergencies, 24/7 operations, or as otherwise noted in this PWS or subsequent modifications, the Contractor shall not perform on-site services on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday: 3rd Monday of January President’s Day: 3rd Monday of February Memorial Day: Last Monday in May Juneteenth: June 20th Independence Day: July 4th Labor Day: 1st Monday in September Columbus Day: 2nd Monday in October Veteran’s Day: November 11th Thanksgiving Day: 4th Thursday in November Christmas Day: December 25th

1.6.3.2 When employing ROK Nationals, except for emergencies, 24/7 operations, or as otherwise noted in this PWS or subsequent modifications, ROK Nationals personnel in Korea will not be available on the following days:

New Year’s Day: January 1st Seollal (Lunar New Year): 1st day of the 1st lunar month Independence Movement Day: March 1st Buddha’s Birthday: May 3rd Children’s Day: May 5th Memorial Day: June 6th Liberation Day: August 15th Chuseok (Korean Thanksgiving): 15th day of 8th lunar month Gaecheonjeol (National Foundation Day): October 3rd Hangeul Day: October 9th Christmas Day: December 25th

1.6.4 Quality Control (QC). The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control plan is how work accomplished complies with the requirement of the contract. The QCP shall be provided to the Contract Officer (KO) with Contractor's proposal and shall be updated thereafter to maintain an effective and efficient quality control program. The Government will make final review and acceptance of the QCP and any subsequent changes within 30 days after the contract is awarded. After acceptance of the quality control plan the Contractor will receive the KO’s acceptance in writing of any proposed change. The QCP shall:

1.6.4.1 Address overall project management and administration.

1.6.4.2 Be a comprehensive program to plan and deliver quality services to the Government.

1.6.4.3 Cover and prioritize all services described in this contract.

1.6.4.4 Describe a method acceptable to the Government of identifying deficiencies in the quality of service performed under this contract before the level of performance becomes unacceptable and address processes for corrective actions without dependence upon Government direction.

1.6.4.5 Establish an inspection system covering all services required by this contract. This plan shall specify areas to be inspected on either a scheduled or an unscheduled basis and the title of the individual who will do the inspection.

1.6.4.6 Contain specific quality control techniques and standards for contract services identified in the Performance Requirements Summary (PRS) and Inspection of Services Clause. The quality control methods shall be comprehensive and adaptable to the reporting systems of the QCP. Control measures must be specified, and metrics developed to ensure accurate program monitoring.

1.6.4.7 Include a customer complaint feedback system for correction of validated complaints and to inform the Government of corrections. The QCP shall describe how the Government may identify problem areas or situations to the Contractor. The customer complaint program shall be compatible with the reporting and communication systems of the QCP.

1.6.4.8 Require documentation of all Contractor quality control inspections and corrective actions to be maintained by the Contractor throughout the term of this contract. Inspection documents and the corrective action taken shall be made available to the KO or designated representative.

1.6.4.9 Be used by the Contractor to collect data, evaluate, and document performance against standards associated with each specific requirement. Performance is measured by assessing the required workload quantity in terms of quality and timeliness.

1.6.5 Quality Assurance (QA). The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.6.6 Installation Access and Security Requirements. The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contract Officer’s Representative (COR). The Contractor shall provide all information and coordination necessary to obtain access badges and passes for contractor personnel and vehicles for each installation to perform the sampling activities required at those installations. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, USFK, USAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

1.6.6.1 Contractor CAC access is not required.

1.6.6.2 Contractor access to DoD network is not required.

1.6.6.3 Contractor is not required to perform services involving Information Assurance (IA)/Information Technology (IT) functions.

1.6.6.4 Collection of Personally Identifiable Information (PII) is required to gain access to installations.

1.6.6.5 Operational Security (OPSEC) Plan is not required. However, the contractor and all associated sub-contractors will practice Operations Security. The contractor shall not talk about work outside of the work area nor discuss the work being performed on social media. The contractor shall not take pictures/video (to include operation of dashcams or other recording devices in contractor operated vehicles) inside sensitive locations without prior coordination with the organization's OPSEC representative and contracting officer representative. It will be the responsibility of the contractor to safeguard all documents provided. Documents will be stored away from view when not being used. Documents, media, drawings, and other associated material that are no longer needed must be destroyed via approved methods.

1.6.6.6 Security clearance not required. The security requirements are in accordance with the attached DD 254.

1.6.7 Physical Security. The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.6.7.1 Key control is not required.

1.6.7.2 Lock combinations is not required.

1.6.8 Special Qualifications. The Contractor shall ensure all employees possess all required licenses for operating vehicles and equipment used in the performance of this contract. This does not include education or other qualifications for the position in which the Contractor employee is performing, dress codes, or other information. (NOTE: The Government does not provide training to Contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified, and otherwise qualified to provide services.)

1.6.9 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference virtually convened by the KO in accordance with FAR 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contactor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.6.9.1 Contract Kickoff Meeting. The Contractor shall be responsible for conducting a project kickoff meeting by teleconference with the KO, COR, and Contract Manager (CM) within 5 business days of award of the contract. During this meeting, the Contractor shall discuss the project scope of work and objectives, logistics, coordination requirements, project schedule, data/information needs, and potential obstacles, hazards, or conditions that would interfere with project completion. The Contractor shall prepare and electronically submit meeting minutes within 3 business days of the conclusion of the meeting. The Contractor shall provide an interpreter that is fluent in both English and Korean/Hangul to facilitate communication during the kickoff meeting between Government personnel and the Contractor’s employees.

1.6.9.2 Monthly Progress Meetings. The Contractor shall participate in monthly progress meetings via telephone/VTC conversations with Government or other Contractor personnel. The purpose of these meetings is to discuss project status and any administrative, logistical, or personnel issues. Presentation materials (i.e., agenda) shall be prepared by the Contractor for these meetings. Materials shall be provided for review one day prior to each meeting. Meeting minutes shall be prepared by the Contractor and provided to the COR within 3 business days of the conclusion of each meeting. The Contractor shall provide an interpreter that is fluent in both English and Korean/Hangul to facilitate communication between Government personnel and the Contractor’s employees during the progress meetings.

1.6.10 Project Planning. The Contractor shall be responsible for preparing all project planning documents including the Work Plan (WP), Sampling and Analysis Plan (SAP), and the Accident Prevention Plan (APP).

1.6.10.1 Work Plan. The Contractor shall prepare a WP that presents the general approach and methodologies to be used to conduct work at USFK locations over the course of the PoP. The WP shall describe in detail the non-technical, administrative activities necessary to support the project objectives. The WP shall also contain the names and qualifications of key personnel as well as the names of all subcontractors. The WP shall include a project schedule showing the periods in which work will be performed and milestone dates to complete the coordination, fieldwork, and reporting tasks. The project schedule shall be provided in Gantt chart format and shall include dates for starting and completing critical features of each task. The Contractor shall update and resubmit the schedule when changes to the schedule are realized and with each monthly status report submission. The draft WP shall be submitted to the COR for review within 30 calendar days of contract award. The Contractor shall revise the draft WP as necessary based on all review comments received and submit a final WP within 5 business days of receipt of review comments.

1.6.10.2 Sampling and Analysis Plan (SAP). The Contractor shall prepare an SAP that presents the approach and methodologies to be used to collect and analyze environmental samples over the course of the contract PoP. In addition, the SAP shall describe in detail the analytical methods to be used under this contract including the regulatory levels, reporting/detection limits, reporting turnaround time, laboratory certifications and other pertinent information, quality assurance, quality control, and other technical and administrative activities that shall be implemented to ensure that quality data are collected to support the project objectives.

The draft SAP shall be submitted to the COR for review within 30 calendar days of contract award. The Contractor shall revise the draft SAP as necessary based on all review comments received and submit a final SAP within five 5 business days of receipt of review comments. The final SAP shall be submitted electronically (in PDF formats). Alongside the Final Sampling Plan, the Contractor shall submit a comment response matrix that includes a response to each Government comment by the Contractor. The SAP shall be updated when there are changes to key personnel and when changes are made to the Contractors work approach and methodologies. The SAP must be accepted by the COR prior to the commencement of any sampling activities. All work shall be conducted in accordance with the approved SAP.

1.6.10.3 Accident Prevention Plan (APP). The Contractor shall develop and implement a written Safety and Health Program in accordance with guidelines specified in EM 385-1-1. The program shall require that the Contractor record and report promptly (within 2 hours) to the COR, all available facts relating to each instance of damage to government property or injury to either Contractor or government personnel. In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the COR. If the government elects to investigate the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

1.6.10.3.1 The Contractor shall prepare an APP for all field work activities to include an Activity Hazard Analysis (AHA). The Contractor shall submit a draft APP electronically to the COR within 30 calendar days of contract award. The Contractor shall revise these plans as necessary and submit a final APP within 5 days of receipt of COR review comments. The final APP shall be submitted electronically (in PDF formats).

1.6.10.3.2 The Contractor shall ensure that its subcontractors, suppliers, and support personnel follow all safety and health provisions established in the approved APP. The Contractor shall maintain written certification that the approved APP has been reviewed with all personnel that work at the project site prior to their mobilization. The KO reserves the right to stop work under this contract for any safety violations at no additional cost to the Government. The KO will verify that the Contractor has implemented corrective action before allowing continued performance under the contract.

1.6.12 Contracting Officer Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12 Contractor Personnel

1.6.12.1 Contract Manager (CM). The Contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that Contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure Contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

1.6.12.2 Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the KO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

1.6.12.2.1 Contractor Personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

1.6.12.2.2 The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of Air Force (DAF), either military or civilian, unless such person seeks and receives approval according to DoD 5500-7-R Joint Ethics Regulation.

1.6.13 Identification of Contractor Employees. All Contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor's status as a "Contractor" shall be prominently displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities/personnel. Contractor decorum should leave no doubt that they are not acting in an official Government capacity and do not have the authority to bind the Government. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. When Contractor employees are working on Government facilities or participating at Government meetings, they shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word "Contractor" displayed.

1.6.13.1 The Contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The Contractor shall return all identification media (i.e., badges and vehicles passes) to the base POC upon leaving the installation.

1.6.14 Combating Trafficking in Persons. The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and Contractor employees shall not engage in severe forms of trafficking in persons during the PoP of the contract; procure commercial sex acts during the PoP of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.6.15 Contractor Travel. Contractor travel is required. The Contractor shall be required to travel to Osan Air Base during the performance of this contract to perform EQ sampling services. The Contractor will be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires COR recommendation for approval and/or authorization by the KO prior to travel arrangements being made.

1.6.16 Data Rights. The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Phase In/Phase Out Period. To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board during the 30-day phase in and phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements and installation access and security requirements to commence full performance of services on the contract start date.

1.6.18 Environmental Controls

1.6.18.1 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws or regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the Contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

1.6.18.2 Notification of Environmental Spills. If the Contractor spills or releases any substance contained in 40 CFR 302 and KEGS Table O-2 into the environment, the Contractor or its agent shall immediately report the incident to COR. The liability for the spill or release of such substances rests solely with the Contractor and its agent.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

2.1 Definitions.

2.1.1 Business Day. Any day in which normal business operations are conducted.

2.1.2 Calendar Day. A period of time from midnight to midnight.

2.1.3 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Contracting Officer (KO). A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Day. Unless otherwise specified, a calendar day (reference 2.1.2)

2.1.7 Defective Service. A service output that does not meet the standard of performance associated with the

PWS.

2.1.8 Deliverable. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.9 Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 Physical Security. Actions that prevent the loss or damage of Government property.

2.1.11 Quality Assurance (QA). The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.12 Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13 Quality Control (QC). All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.14 Subcontractor. One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.15 Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms.

AB Air Base NELAP National Environmental Laboratory Accreditation Program

AHA Activity Hazard Analysis OCONUS Outside Contiguous United States (including Hawaii and Guam)

APP Accident Prevention Plan OPSEC Operational Security

CAC Common Access Card PACAF Pacific Air Forces

CEMS Continuous Emissions Monitoring Systems PCB Polychlorinated Biphenyl

CFP/M/E Contractor Furnished Property/Materials/Equipment

PII Personally Identifiable Information

CM Contract Manager PIPO Phase In / Phase Out

CMRA Contractor Manpower Reporting Application PM Project Manager

COR Contracting Officer Representative POP Period of Performance

DAF Department of Air Force PRS Performance Requirements Summary

DD254 Department of Defense Contract Security Requirement List

PT Proficiency Testing

DOD Department of Defense PWS Performance Work Statement

DODD Department of Defense Directive QA Quality Assurance

DODI Department of Defense Instruction QAM Quality Assurance Manual

ELAP (DoD) Environmental Laboratory Accreditation Program

QAP Quality Assurance Program

EQ Environmental Quality QASP Quality Assurance Surveillance Plan

FAR Federal Acquisition Regulation QC Quality Control FPCON Force Protection Condition QCP Quality Control Plan

GFP/M/E/S Government Furnished Property/Material/Equipment/ Services

ROK Republic of Korea

GSA General Services Administration SAP Sampling and Analysis Plan

IA Information Assurance SOFA Status of Forces Agreement

IAW In Accordance With sVOC Semi-volatile Organic Compound

IT Information Technology USAF United States Air Force

JTR Joint Travel Regulation USEPA United States Environmental Protection Agency

KEGS Korean Environmental Governing Standards USFK United States Forces Korea

KO Contracting Officer VOC Volatile Organic Compound

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 General. The Government will not provide property, materials, equipment, nor services necessary to perform services as outlined in this PWS.

3.2 Utilities. All utilities reasonably necessary during the on-site survey at the government facility will be available for the contactor’s use in the performance of this contract. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

4.1 General. Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the Contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

PART 5

SPECIFIC TASKS

5.0 Requirements. The Contractor shall provide:

5.1 Minimum Personnel Requirements. The Contractor shall manage and control all work activities, including subcontracted services, associated with this PWS. The Contractor shall always have on staff, a minimum of one Project Manager (PM), one Quality Assurance Manager (QAM), one Project Chemist, one Environmental Technician or Specialist and one bilingual staff member. The Contractor shall submit electronically (in PDF format) evidence of all qualified personnel to the COR within 30 calendar days of contract award.

5.1.1 Project Manager (PM). The Contractor shall always have an appointed project manager to conduct communication between Government (USAF or USFK) personnel and the Contractor's employees. The PM shall be responsible for the performance of all contract services. The PM shall have full authority to act for the Contractor on all contract matters relating to daily operations of this contract. The PM shall also conduct or direct the collection of planning documents, summary reports, and data in English for submission to the Government. The name of the Contractor's PM shall be provided in writing to the KO within 3 business days of contract award. The PM shall be available during normal duty hours for teleconferences with government personnel, as necessary, to discuss issues related contract work performance. After normal duty hours, the manager or alternate shall be available to discuss any emergency sampling requirements.

5.1.2 Quality Assurance Manager (QAM). The Contractor shall always appoint a QAM. The Contractor QAM must possess a bachelor’s degree or above in Chemistry, Laboratory Sciences, or related sciences and have at least 2 years of combined experience in the laboratory. If not a degreed chemist, the QAM must have at least 4 years of nonacademic experience and knowledge in the sampling and analysis of environmental media and associated quality assurance. The QAM shall have documented training in statistics. Training in basic laboratory quality assurance (QA) and health and safety programs is required IAW DoD Quality Standards Manual for Environmental Laboratories (QSM) and ISO/IEC 17025:2017.

5.1.3 Project Chemist. The Contractor shall always provide a project chemist who shall possess a bachelor's degree in chemical, environmental, biological sciences, physical sciences or engineering, with at least twenty-four 24 college semester credit hours in chemistry and at least 2 years of experience in areas of environmental sampling and analytical testing relevant to the project. An advanced degree in one of the above disciplines may be substituted for the 2-year experience requirement. As applicable to the specific project, the project chemist must also have at least 1 year of combined experience in the laboratory to include knowledge of environmental analytical chemistry methodologies, remedial process chemistry, chemical fate and transport, and experience in the sampling and analysis of toxic/hazardous chemicals in environmental matrices.

5.1.4 Environmental Technician or Specialist. The Contractor shall always provide an environmental technician or specialist who is responsible for the physical establishment of sampling equipment in the field and performing EQ sampling services under the authority of the PM. The environmental technician or specialist shall possess, and provide verification of, a combination of education and experience. Shall have 2 years of specialized experience which includes assisting with the management of environmental programs such as air or water quality, aboveground or underground tanks, toxic substances, hazardous and non-hazardous waste, pollution prevention, or environmental impact analysis. Experience collecting, processing, shipping, and analyzing results for unknown waste streams and environmental media is required. Practical knowledge and understanding of one or more environmental sciences or related fields (e.g., biology, ecology, chemistry, hydrology, radiation physics, environmental law, real property functions, or statistics). Experience and knowledge of USAF EQ programs is preferred, but not required.

5.1.5 Bilingual Staff Member. The Contractor shall always provide a coordinator that is fluent in both English and Korean to facilitate communication between Government (US or ROK) personnel and the Contractor's employees and subcontractors. The bilingual coordinator shall be available by telephone, as needed, during all sampling activities/events.

5.2 Laboratory Requirements. The Contractor shall always meet the highest standard of quality to deliver reliable, consistent results every time by maintaining proficiencies, accreditations, and certifications.

Laboratory analyses must normally be conducted in a laboratory that has been certified by a U.S. or ROK regulatory authority or accredited through the DoD Environmental Laboratory Accreditation Program (ELAP), for the applicable test method and follows required quality assurance and quality control protocol.

In the absence of a certified laboratory, and with prior approval from the COR, analyses may also be conducted at a laboratory that has an established reliable record of quality assurance compliance with standards for the applicable test method that are generally recognized by appropriate industry or scientific organizations (USFKI 4715.05). The Contractor shall submit electronically (in PDF format) evidence of all laboratory certifications and accreditations to the COR within 30 calendar days of contract award.

5.2.1 The Contractor shall always maintain current laboratory accreditation certification or registration in compliance with:

5.2.1.1 Laboratories shall always maintain accreditation and quality assurance standards IAQ DoD QSM and ISO/IEC 17025:2017. Laboratories must provide an established laboratory quality manual or standard operating procedures to demonstrate that the laboratories meet the above accreditation criteria and can perform the required sampling and analyses specified in this PWS. All laboratories are subject to on-site assessments by authorized representatives of the USAF.

5.2.1.2 Laboratories shall always be accredited by a nationally recognized laboratory accreditation body in accordance with standards established under NELAP or appropriate host nation accreditation program for all methods and matrices covered by this contract.

5.2.1.3 All laboratories must always demonstrate the capability to generate acceptable results from the analysis of proficiency-testing (PT) samples using each applicable method in a specified matrix (Attachment 1: EQ Sampling Required Parameters, Methods, and Limits of Detection). All laboratories must demonstrate the capability to meet the required Limit of Detection (LOD) for each specified matrix.

5.2.2 Sample Management. The laboratory shall always be capable of receiving (by FedEx or other shipping service), processing, and analyzing approximately routine 200 EQ grab samples during a calendar year. Routine EQ samples can be expected to arrive at the contract laboratory in annual, semiannual, and quarterly intervals. EQ samples may arrive at any time throughout the PoP as required for emergency response to hazardous spills or changes in regulatory compliance requirements.

5.3 Provide the following EQ sampling services:

5.3.1 Conduct thorough environmental compliance sampling as defined by USAF environmental compliance standard. Field sample and data collection must be conducted by personnel with demonstrated experience in the applicable test method and sampling, as defined in section 5.1.4 .

5.3.1.1 Conduct EQ sampling as directed by this PWS. This may include, but is not limited to: Drinking water, surface water, wastewater, storm water, hazardous waste, air emissions, soil, pesticides, and other toxics. Common sampling analyses include but are not limited to volatile organics (VOCs), semi-volatile organics (sVOCs), pesticides, polychlorinated biphenyls (PCBs), herbicides, a variety of petroleum hydrocarbon analyses, metals, microbiology, and general chemistry methods, such as minerals, residue, anions, and nutrients. Estimated annual number of grab sampling events are outlined in Table 1.

Table 1. LABORATORY ANALYSIS & REPORTING

SERVICES FREQUENCY/YEAR # SAMPLE

LOCATIONS

Osan Air Base (51 CES) Air Emissions Monitoring, Boiler 1 7 Air Emissions Monitoring, Stationary Reciprocating Internal Combustion Engine 1 13

Hazardous Waste Characterization 1 30 Wastewater, Oil-Water Separator 4 13 Wastewater, Optical Store Pre-Treatment Effluent 0 0 Wastewater, Golf Course Ponds 0 0 Wastewater, Stormwater Point Sources 2 12 Stormwater, Inflow 2 12 Stormwater, Outfall 2 15 Spills, Emergency 3 2 Toxics (PCBs) 1 10

*Note: This is an estimate and not a binding figure. Osan Air Base reserves the right to adjust the estimated numbers listed in Table 1 to meet regulatory compliance or emergency requirements, without requiring any contract modifications.

5.3.1.2 Estimated EQ sampling locations, requirements and frequencies are attached to this PWS (Attachment 2: Estimated EQ Sampling Requirements, Locations, and Frequencies). The attachment represents an estimate only and may fluctuate based on emergency events, rain events, changes in industrial processes or equipment, changes in types of hazardous waste, and updates to local, Federal, USFK, and USAF regulatory compliance requirements.

5.3.2 The Contractor shall follow USAF survey scheduling and coordination guidance.

5.3.2.1 Scheduling and Coordination of Sampling Activities shall be made through the base environmental POC. A list of POCs will be provided at the time of contract award. Arriving on-site for sampling without prior notification to the base environmental POC is prohibited.

5.3.2.2 All survey schedules with anticipated date and time shall be communicated to the COR before start of work. As outlined in section 1.6.10.2 of this PWS, the SAP must be accepted by the COR prior to the commencement of any sampling activities.

5.4 Sampling and Analytical Reporting Services. Provide EQ sampling and laboratory analytical and reporting services for chemical and physical sample analysis to include, but not limited to, chemistry and associated physical tests, electrochemistry testing, chromatography, spectroscopy, thermal analysis, surface analysis/ microscopy, optic/photometry testing, biological testing, and environmental testing.

5.4.1 Supplies and Equipment. Provide all necessary supplies and sampling media to the environmental technician or specialist within 5 days upon request including, but not limited to: multi-gas meters, gas chromatographs, continuous emissions monitoring systems (CEMS), isokinetic samplers, aerosol and particle counters, grab sampling kits, soil sampling augers, sampling pumps and calibrators, cassettes, filters, tubes, passive monitors, dosimeters, solutions, templates, wipes, viles, sample bottles, and all other sampling instruments and supplies.

5.4.2 EQ Sampling Equipment, if used, shall be calibrated before and after sampling and documented accordingly on a field data sheet and included in the final report.

5.4.3 Field Data Sheet and Chain of Custody. For every sample collected, the Contractor shall conduct field measurements, as necessary or as dictated by the analytical method, to include pH, ambient temperature, and water temperature, at the time of collection and collect field and trip blanks and duplicates, as necessary for QA/QC, and document in a field log or data sheet. Samples collected under this contract shall be documented on an appropriate chain of custody document. These forms shall accompany each and all samples collected for analysis and be included in the final report.

5.4.4 Sample Holding Times. All routine sample analyses shall be performed within the required compliance sample hold time. The Contractor shall only collect samples on dates and at times such that the samples collected do not exceed applicable sample holding times.

5.4.5 Reporting. All EQ sample analysis draft and final reports shall be prepared and submitted to the COR as a PDF image file using Adobe. Electronic files of written documentation shall be provided via e-mail.

5.4.5.1 Draft reports shall be delivered to the COR within 30 calendar days of the completion of sampling activities, unless specified otherwise in this PWS. Specialized analyses may require a longer turnaround time. Final reports shall be delivered within 15 calendar days of Government review and acceptance of the draft report. Expedited services shall be arranged ONLY with prior authorization from the COR.

Expedited services include same day or 24-hour turnaround time.

5.4.5.2 All reports shall be arranged in the most logical manner and contain the following information, at minimum: date and time of sampling, laboratory internal quality control record and discussion, summary tables of analytical data and laboratory reports, field notes, any chain-of-custody forms, sampling location map, photographs, and any other reportable items listed in the testing methods.

5.4.5.3 All reports shall be provided in English.

5.5 Special Requirements.

5.5.1 Korean Government Issued Business License. The Contractor shall possess and maintain, throughout the duration of the PoP, a Korean Government Issued Business License in the specific areas as required by

ROK.

5.5.2 The Contractor shall possess appropriate certifications and accreditations to perform laboratory analyses on samples of wastewater, stormwater, hazardous waste, Specially Controlled Industrial Waste, Specially Controlled General Waste, soil, and air emissions.

5.6 Contractor Manpower Reporting Application (CMRA)

5.6.1 The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site.

5.6.2 The Contractor shall completely fill in all required data fields using the following web address:

https://sam.gov. Log in and select Entity Registrations and then select Service Contract Reporting.

5.6.2.1 The Contractor shall report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

5.6.2.2 The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

https://www.fsd.gov/

PART 6

APPLICABLE PUBLICATIONS

6.0 Applicable Publications. Publications applicable to this PWS are listed below:

Publication

(Chapter/Page) Date of