DRAFT PWS - HVAC Maintenance Services Netherlands.pdf

409th CSB Ver 6 20200319

U.S. ARMY GARRISON BENELUX

PERFORMANCE WORK STATEMENT

HVAC MAINTENANCE SERVICESDR

AF

U.S. ARMY GARRU.S. ARMY GARR

PERFORMANCEPERFOR

HVAC MAIHVAC MA

PERFORMANCE WORK STATEMENT (PWS)

HVAC Services for Joint Forces Command (JFC) Brunssum – Buildings H-310 & H-602 (CYSS), USAG Benelux Brunssum Support Site, and Army Preposition Stock-2 (APS-2) Site Eygelshoven

Dated: 17 February 2026

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Contents 1 General Information:

1.1 Description of Services/Introduction:

1.2 Background:

1.3 Scope:

1.4 Objectives:

1.5 General Information

1.5.1 Quality Control Plan (QCP):

1.5.2 Quality Assurance:

1.5.3 Recognized Holidays:

1.5.4 Operating Hours:

1.5.5 Training Holidays:

1.5.6 Place of Performance:

1.6 Security Requirements:

1.6.1 Security Program:

1.6.2 Personnel Security Clearance Requirements:

1.6.3 Installation Access:

1.6.4 Background Checks:

1.6.5 Physical Security:

1.6.6 Operations Security (OPSEC) Requirements:

1.7 Key Control:

1.8 Post Award Conference/Periodic Progress Meetings:

1.8.1 Attendance at Meeting and Conferences:

1.9 Contracting Officer’s Representative (COR):

1.10 Key Personnel:

1.11 Identification of Contractor Employees:

1.11.1 Contractor Workspace Identification:

1.11.2 Contractor Identification Badges:

1.12 Contractor Travel:

1.13 Other Direct Costs (ODCs):

1.14 Data Rights:

1.15 Non-Disclosure Requirements:

1.16 Use of Government Information and Imagery:

1.17 Non-Disclosure Statements:

1.18 Organizational Conflict of Interest (OCI):

1.19 Phase In /Phase Out Period:

1.20 Safety:

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Requirements: ..................................:

/Periodic Progress Meetings: ............./Periodic Progress Meetings:

Meeting eeting and Conferences: ..................ferences:

cer’s Reprpresentative esentative (COR): ..............(COR):

nel:......................................................nel:

cation of Contcation of Contractor Employees: .......ractor Employees:

Contractor Workspace Contractor Workspace IdentificatiIdentificati

Contractor Identification BadgContractor Identification r Travel: .....................r Travel:

osts (ODCs): ..osts (ODCs): ..

1.20.1 Host Nation Safety Laws and Regulations:

1.21 Environmental Compliance:

1.21.1 Environmental Compliance Plan and Program:

1.22 Required Training:

1.22.1 Anti-Terrorism (AT) Level I Training:

1.22.2 OPSEC Training:

1.22.3 iWATCH Training:

1.22.4 Information Assurance (IA) Training:

1.22.5 Personally Identifiable Information (PII):

1.23 Notice to Proceed:

1.24 Electromagnetic Compatibility Directive:

1.25 Government Property and Services:

1.26 Conventional Forces Europe (CFE) Treaty Verification Inspection:

2 Definitions and Acronyms

2.1 Definitions:

2.2 Acronyms:

3 Government Property and Services

3.1 Services:

3.2 Facilities:

3.3 Utilities:

3.4 Equipment:

3.5 Special Tooling and Test Equipment:

3.6 Materials:

3.7 Training:

3.8 Common Access Cards (CAC):

4 Contractor Furnished Property and Services

4.1 General:

4.1.1 Proprietary Equipment Service Requirements:

4.1.2 SCIOS Certification:

4.2 Secret Facility Clearance:

4.3 Materials:

4.4 Vehicles and Equipment:

4.5 Background Checks):

5 Specific parts

5.1 Basic Services:

5.2 Heating, Ventilation, and Air Conditioning Preventative Maintenance, Inventory and Labeling:

5.2.1 Recurring Services:

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T ion: ....................................................ion:

t Equipment: ......................................t Equipment:

ccess Cards (CAC): .............................ccess Cards (CAC):

Furnished PropFurnished Property and Services ........erty and Services .

neral: ..................................................eral:

oprietary Equipment Seoprietary Equipment Service Rrv

Certification: .............Certification:

Clearance: ...Clearance: ...

5.2.2 Inventory and Labeling:

5.2.3 PM Documentation:

5.3 Demand Maintenance Order (DMO):

5.3.1 DMO Performance Requirements

5.3.2 Notification of DMO Timeline Issues:

5.3.3 Equipment Replacement Parts for DMOs (unscheduled tasks):

5.3.4 Maintenance /Repair Reports and Invoicing:

5.3.5 Invoicing Requirements:

5.3.6 Reporting Upon Request:

5.4 Service Contract Reporting:

5.4.1 Meetings, Conferences, and Briefings:

5.4.2 System for Award Management (SAM) Service Contract Report (SCR, (if required)):

6 Applicable Publications (Current Editions):

7 Attachment and Technical Exhibit List

7.1 Technical Exhibit A

7.2 Technical Exhibit B

7.3 Technical Exhibit C

7.4 Attachment 1

7.5 Attachment 2

7.6 Attachment 3

7.7 Attachment 4

T rt (SCRrt (SCR, (if requirquired)): ................ed))

PART 1 GENERAL INFORMATION

1 General Information:

This is a non-personal service(s) Performance Work Statement (PWS) under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

11.1 Descriptionn off Services/Introduction::

This is a non-personal services PWS to provide preventive maintenance (PM), inventory, testing and labeling of HVAC equipment items and systems in facilities located at UBBS, CYSS and APS-2. The Government shall not exercise any supervision or control over contract service providers who are subcontractors performing services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government. The Contractor shall perform to the standards specified in this PWS. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.2 Background::

The USAG Benelux mission is to provide base operations to joint military, civilians and their families, to include interagency community members with a quality of life equal to the quality of their service. As part of the aforementioned base operational support, Preventative Maintenance, Ventilation, Air Conditioning, and Combination Systems (HVAC-LBK) are required to provide comfortable and safe facility conditions.

1.3 Scope::

The Contractor shall provide non-personal services for Heating, Ventilation, Air Conditioning, and Combination Systems (HVAC-LBK) on United States (U.S.) Army Installations in the Netherlands. These services include preventive maintenance, inventory, and labeling of all components, devices, and equipment related to HVAC-LBK. System components include, but are not limited to: indirect units, direct units, split units, electric and gas boilers, furnaces, compressors, control systems, burner assemblies, temperature controls, air curtains, air filters, condenser units, exhaust fans, ventilation fans, and recirculation units.

The scope of this contract includes all HVAC-related systems and associated components as identified in Technical Exhibit C, including but not limited to heating and combustion systems, hydronic heating and cooling systems, refrigeration and air-conditioning systems, stand-alone dehumidifiers, ventilation and air-side systems, fuel and gas distribution piping, control air and compressed air systems, controls and instrumentation, and all required preventive and corrective maintenance, inspections, testing, documentation, and environmental compliance activities associated with these systems.

1.4 Objectives::

The objective of this PWS is to provide HVAC scheduled preventive maintenance at facilities on the UBBS, CYSS and APS-E systems and equipment listed in this PWS on a recurring basis.

1.5 Generall Informationn

1.5.1 Qualityy Controll Plann (QCP)::

The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within thirty (30) days after date of contract award (Deliverable 1).

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udes all HVAC-related systdes all HVAC-related sys ems and asand a limited to heating and combused to heating and combustion sytion sy ditioning systems, stand-alone dehuystems, stand-alone dehu ontrol air and compressed air systemsntrol air and compresse ntenance, inspections, testing, docuntenance, inspections, testing ems. ems.

his PWS is to provide HVAhis PWS is to provide HV ent listed in this PWent listed in this PW

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within fifteen (15) days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than thirty 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

A. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

B. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

C. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

D. How will the Contractor monitor and ensure staff qualifications remain current and valid throughout contract performance?

E. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

F. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

G. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

H. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

11.5.1.1 Analysis::

An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within thirty 30 days upon completion of each option period or Task Order (Deliverable 2).

1.5.1.2 Inform::

The Contractor shall inform the COR of issues or potential issues that might affect the performance within four (4) hours of identifying those issues. Verbal reports shall be followed up by written reports within three (3) work days.

(Deliverable 3).

1.5.2 Qualityy Assurance:

The Government will evaluate the Contractor’s performance under this PWS in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognizedd Holidays:

The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S.. Holidays::

Work shall be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. [The contractor is required to perform services on holidays]

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NAME OF U.S. HOLIDAY DATE

New Year Day January 1st Martin Luther King Memorial Day 3rd Monday in January President Day 3rd Monday in February Juneteenth June 19th Memorial Day Last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

11.5.3.2 Hostt Nationn Holidays::

Work shall not be performed on local Host Nation holidays occurring during the normal work week unless otherwise directed by the Contracting Officer.

Dutch Holidays:

NAME OF DUTCH HOLIDAY DATE

New Year Day January 1st Easter Monday Varies Annually King’s Day April 27 Liberation Day May 5th

Ascension Day Varies Annually Whit Monday Varies Annually 1st Christmas Day December 25th Boxing Day December 26th

1.5.4 Operating Hours:

The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide; however, they may differ. Please refer to the following.

1.5.4.1 Governmentt Facility Office Hours::

The Government facility office hours are 0800-1600 except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall: Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or reschedule the work on any day mutually satisfactory.

1.5.4.2 Governmentt Facilityy Operatingg Hours::

The Government facility operating hours occur twenty-four (24) hours a day / seven (7) days a week. The Government facility is open for operations during the recognized U.S. Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government

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11.5.4.3 Contractorr Supportt Hours::

The Contractor shall provide Maintenance support between the hours of 0800 to 1600, Monday through Friday except Host Nation Holidays identified in paragraph 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.4.4 Contractorr Workk Plan::

The Contractor shall prepare and maintain a Work Plan. The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) and, if applicable, how the Contractor intends to address and meet increased operations tempo (e.g. Contractor’s need for overtime or extended work hours). If the need for overtime is anticipated, the Contractor must receive approval from the Contracting Officer at a minimum seven (7) calendar days prior to execution.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within ten (10) days prior to the execution of the work. (Deliverable 4). The Government will review and either accept or return their comments to the Contractor within three (3) days). The Contractor shall then have three (3) days) to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.5 Trainingg Holidays::

USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Placee of Performance:

The work to be performed under this PWS will be performed on the following installations:

JFC NATO (H-310 & H-602)

Rimburgerweg 30

6445 PA

Brunssum

USAG Brunssum Kranenpool 3

6443 VA

Brunssum

APS Eygelshoven Rimburgerweg 50

6471 XX

Eygelshoven

1.6 Securityy Requirements::

The following information is provided on security related matters.

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11.6.1 Securityy Program::

Contractor personnel performing work under this PWS must have a Dutch “Verklaring Omtrent het Gedrag” (VOG) (uitreksel uit het Basisregistratie Personen (BRP))” (Statement of Good Conduct issued by Justis Agency of the Netherlands Ministry of Justice and Security: https://www.rijksoverheid.nl/wetten-en-regelingen/productbeschrijvingen/aanvragen-verklaring-omtrent-het-gedrag-vog-bij-justis) within thirty (30) days after contract award, and must maintain the level of security required for the life of the contract.

1.6.2 Personnell Securityy Clearancee Requirements::

RESERVED

1.6.3 Installationn Access::

Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this PWS complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 can be found on the following website: https://media.defense.gov/2025/Mar/13/2003666299/-1/- 1/0/AEF190-16A.pdf

1.6.3.1 Installationn Passs Log Administration:

The Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after contract award (Deliverable 5). The log must at a minimum contain the following information: full name, address, and DOB. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log (Deliverable 5).

1.6.3.2 Collection Upon Employee Termination::

The Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) days (Deliverable 6).

1.6.3.3 Collectionn Uponn Contract Termination::

Upon termination or cancellation of the contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within three (3) days (Deliverable 6).

1.6.3.4 Commonn Accesss Cardss (CAC)::

RESERVED

1.6.4 Backgroundd Checks::

The contractor must adhere to the requirements outlined in paragraph 1.6 above.

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11.6.4.1 U.S.. Citizen::

RESERVED

1.6.4.2 Locall Nationalss andd Thirdd Countryy Nationals::

RESERVED

1.6.5 Physicall Security::

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.6 Operationss Securityy (OPSEC)) Requirements::

Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Government issued access badges shall not be worn outside designated facilities where visible to the general public.

1.7 Keyy Control::

The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Contractor’s Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any incidents of lost or duplicate keys to the Contracting Officer. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the payment due to the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Quality Control Plan.

1.8 Postt Award Conference/Periodic Progress Meetings::

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 Attendancee att Meetingg andd Conferences::

The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

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11.9 Contractingg Officer’ss Representativee (COR)::

Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Keyy Personnel::

The following personnel are considered key personnel by the Government: Program/Contract Manager and Alternate Contract Manager. The Contractor shall provide a Program/Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than during the post-award meeting.

(Deliverable 7). Acceptance of the CV by the Contracting Officer is required before these individuals are permitted to perform any task on the contract. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The Contract Manager or Alternate Contract Manager shall be available 24-hours. Qualifications for all key personnel are listed below:

a. Contract Manager and Alternate Contract Manager: The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. They shall fluently speak, read and write English and Dutch. The Contract Manager and Alternate Contract Manager shall have within the past ten (10) years, three (3) years’ experience working as a Contract/Project manager consisting of a minimum of two (2) years manager and/or supervisory experience in managing facility/equipment maintenance and repair contracts.

b. Special Qualifications for Contactor/Subcontractor firm and employees: The Contractor and any subcontractors shall be fully certified, trained, and compliant with all applicable Dutch laws, regulations, and certification schemes governing the installations and systems covered under this contract.

The Contractor shall ensure that all legally required inspections, certifications, and re-inspections are planned and performed within the prescribed regulatory timeframes and that all installations remain continuously compliant throughout contract performance.

For all work involving refrigeration and air-conditioning systems containing fluorinated greenhouse gases (F-gases), the following certifications are required:

1. BRL 100 – F-gas Company Certification, required for companies performing installation, maintenance, repair, leak checking, decommissioning, or recovery of F-gas-containing equipment.

2. BRL 200 – F-gas Personal Certification, required for individual technicians performing work on refrigeration or air-conditioning equipment.

3. Valid VCA certificate for all personnel performing services under this contract.

For combustion-based heating systems (boilers, burners, and other combustion equipment) subject to Dutch environmental legislation, all required inspections, maintenance, and testing shall be performed by a SCIOS-certified company using SCIOS-certified technicians. Applicable SCIOS scopes include, but are not limited to:

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be fully certified, trained, and cobe fully certified, trained mpli mes governing the installatimes governing the installations and syons shall ensure that all leshall ensure that all legally required gally required thin the prescribed regulatory timethin the prescribed regulatory time tract performance. tract pe refrigeration and arefrigeration and re required: re required:

Scope 1 / 2 – First Special Inspection (EBI) and Periodic Maintenance (PO) Scope 6 – Periodic Inspection (PI) Scope 7a – Gas safety inspection and integrity (tightness) testing of gas distribution piping Scope 7b – Inspection, maintenance, and technical management of fuel distribution piping systems Scope 7c – Emission and efficiency measurements (where required by environmental permits) Scope 14 – Inspection, maintenance, and certification of geothermal ground energy systems, where applicable.

All required certificates and inspection reports shall be provided to the KO and COR.

c. Technicians: Technicians shall read, write, and speak English and Dutch. The Contractor shall ensure that all employee certifications remain valid throughout the performance period of the contract. The Contractor shall provide copies of all required certifications to the KO and COR at the Post Award meeting and shall provide proof of certification for any replacement or newly assigned employee within five (5) workdays (Deliverable 8).

Technicians performing refrigeration or air-conditioning services involving F-gases shall hold:

1. BRL 200 – F-gas Personal Certification

2. A valid VCA certificate

Technicians performing inspections, maintenance, or testing on combustion installations or gas-fed heating systems shall hold the relevant SCIOS personal certifications for:

Scope 1 / 2 (EBI/PO) Scope 6 (PI) Scope 7a (gas distribution piping) Scope 7b (fuel distribution piping) Scope 7c (emission and efficiency testing), where applicable Scope 14 (geothermal ground energy systems), where applicable

The Contractor shall ensure that only appropriately certified personnel perform work under the scopes for which they are qualified.

11.11 Identification of Contractor Employees:

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11.1 Contractorr Workspace Identification::

If applicable, Contractor workspace (staging site, on-site office, desk or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance as requested after contract award. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

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11.11.2 Contractorr Identificationn Badges::

Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27- 715). For services at Child, Youth, and School Services (CYSS Brunssum) where children are present, contractor personnel shall wear assigned identification when children are present.

1.12 Contractorr Travel::

RESERVED

1.13 Otherr Directt Costss (ODCs)::

RESERVED

1.14 Dataa Rights::

The Government has unlimited rights to all documents and materials produced under the contract. All documents and materials, to include the source codes of software, produced under this PWS shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.15 Non-Disclosuree Requirements::

Performance under this PWS may require the Contractor to access data and information proprietary to a Government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. The Contractor and Contractor personnel, shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.16 Usee off Governmentt Information and Imagery:

The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this PWS on any marketing tools to include its company website.

1.17 Non-Disclosure Statements:

RESERVED

1.18 Organizational Conflict of Interest (OCI)::

Contractor and subcontractor personnel performing work under this PWS may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable 9). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

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11.19 Phasee Inn /Phasee Outt Period::

RESERVED

1.20 Safety::

The following provides information pertaining to Safety and Accident Prevention: the contractor is required to adhere to United States (U.S.) Army regulations, as well as Dutch and USAG Benelux-Brunssum local policies and procedures. In case of an accident the contractor shall forward one completed copy of locally required accident reports to the COR and government representative (DPW) not later than five (5) work days after the occurrence of an accident/injury to his/her personnel (Deliverable 10).

1.20.1 Hostt Nationn Safetyy Lawss andd Regulations::

The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Deliverable 10). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

1.20.1.1Accidentt Preventionn andd Safetyy Compliance::

In addition to other requirements for accident prevention specified in the contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of the contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete.

1.20.1.2Safetyy Notifications and Documentation:

The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than five (5) days (Deliverable 9) that such notifications were made.

1.21 Environmental Compliance:

The following provides information on Environmental Compliance.

1.21.1 Environmentall Compliancee Plann andd Program::

The Environmental Compliance Plan and Program focuses on reducing risk, preventing pollution, and maintaining regulatory compliance. USAG Benelux locations in the Netherlands are responsible for multimedia environmental compliance in accordance with the Final Governing Standards (FGS-NL 2020), U.S. Army Regulation (AR) 200-1 Environmental Protection and Enhancement, Army in Europe Regulation (AER) 200-1 Environmental Quality, applicable Host Nation laws and regulations, and USAG Benelux internal environmental requirements and procedures.

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