PWS Bobcat S150 Skid Repair - 3SEP26.pdf

PERFORMANCE WORK STATEMENT (PWS)

2EN BOBCAT SERVICE

3/1 AD

Part 1 General Information

1. GENERAL: 2EN has 4x Bobcat forklifts in need of repairs. All are currently Non mission capable (NMC).

1.1 Introduction: The unit seeks funding for the complete restoration of four (4) currently inoperable, organic Bobcat S150 Skid Steers by Bobcat of El Paso. The service includes comprehensive mechanical, electrical, and structural repairs.

1.3 Scope: The contractor shall complete machine restoration by repairing the electrical system, completing scheduled maintenance, repairing the cab, repairing the fuel system, replacing all tires, replacing the operator seat, repairing the Bob- Tach system, and testing the machine to verify proper operation.

1.4 Period of Performance: 21 September 2026 to 21 December 2026.

The Government also reserves the right to increase or decrease the Period of Performance (POP) dates due to mission requirements. In the event changes occur, the Contracting Officer (KO) will notify the Contractor within 24 hours to make adjustments accordingly. The Government will not be charged for decreasing quantities or POPs due to mission changes. Any changes will be prorated at the calculated daily amount to adjust for increasing or decreasing requirements.

1.5 General Information

1.5.1Quality Control: The contractor shall maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures themselves that their work complies with the requirement of the contract.

1.5.2 Quality Assurance: The government must evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. Each location will contain a COR (Contracting Officer Representative) who will evaluate and inspect the quality of each item under their direct control.

1.5.3 Hours of Operation: Work shall be performed during normal duty hours (0730 to 1630, Monday- Friday), excluding Federal holidays, unless otherwise approved in writing by the Contracting Officer (KO).

The Contractor is responsible for providing performance/service between the hours of 0730 to 1630, Monday-Friday, excluding Federal holidays, for the duration of the contract period. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.5.4 Place of Performance: The work to be performed under this contract will be at Ft.

Bliss, TX.

1.5.6 Type of Contract: The government will award a Firm-Fixed Price contract.

1.5.7 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Part 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: Bobcat S150 Skid Steers.

3.5 Materials: N/A

Part 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: Everything included in this paragraph and its subparagraphs is basic to the contract and should be included in the overhead of the Contractor.

4.2. Materials. The Contractor shall provide materials to meet the performance of this contract such as but not limited to: repair parts.

4.3. Equipment. The Contractor shall provide equipment to meet the performance of this contract.

Part 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Overview: The contractor shall restore four (4) organic, currently inoperable Bobcat S150 Skid Steers located at Fort Bliss, TX. Restoration includes repairing the electrical system, completing scheduled maintenance, repairing the cab, repairing the fuel system, replacing all tires, replacing the operator seat, repairing the Bob‑Tach system, and testing each machine to verify proper operation.

5.2. Basic Services: The contractor shall provide the appropriate number of personnel to come to Fort Bliss to complete restoration of the four (4) Bobcat S150 Skid Steers.

5.3. Electrical System: The contractor shall complete full replacement of the main, cab, and ancillary working harness, and ignition switches.

5.4. Mechanical System: The contractor shall complete the replacement of the drive belts, all filters (air, fuel, hydraulic, oil), and fluids.

5.5. Cab & Safety: The contractor shall complete the repair of the full cab frame, door kit, installation of new operator seats, new wiper kits, and lighting.

5.6. Mobility: The contractor shall complete the replacement with new solid flex tires across the fleet.

5.7. Fuel System: The contractor shall complete the repair or replacement of fuel sensors and water cooler tanks.

5.8. Bob‑Tach System & Final Testing: The contractor shall repair the Bob‑Tach system and test each machine to verify proper operation after all repairs and replacements are completed.

5.9. Regulatory Markings: N/A.

5.10. Equipment Condition: N/A

5.11. Quantity: The Government reserves the right to vary quantities by +/- 30% due to operational requirements and to make multiple awards to meet said requirements. The Government also reserves the right to increase or decrease the POP dates due to mission requirements. In the event changes occur, the Contracting Officer (KO) will notify the Contractor within 24 hours to make adjustments accordingly. The Government shall not be charged for decreasing quantities or POPs due to mission changes. Any changes shall be prorated at the calculated daily amount to adjust for increasing or decreasing requirements.

5.12. Pre-Inspection Requirements: The Contractor shall conduct a joint pre‑inspection with the COR before beginning any repair work. The pre‑inspection shall identify all items requiring repair, verify the condition of each Bobcat S150, confirm the equipment is present at the designated location, and document all existing deficiencies. The Contractor shall remain on site until the joint pre‑inspection is complete.

5.13. Post‑Inspection Requirements: The Contractor shall conduct a joint post‑inspection with the COR after all repair work is completed. The post‑inspection shall verify that all required repairs have been completed and that each Bobcat S150 is fully operational in accordance with contract requirements.

5.14. Inspection Sheets: All pre- and post-inspection/acceptance sheets must be provided to the KO and COR after joint completion by the COR and Contractor.

Inspection sheets must be signed and dated. Both parties’ names must be printed legibly and signed. Pre & Post-Inspection Sheets shall be hard copies only and not by Portable Electronic Device or Portable Handheld Device. The COR is not authorized to sign any electronic device that the vendor uses.

5.15. Emergency Services: N/A

5.16. If a claim is submitted without the pre-and post-inspection/acceptance sheets, the claim is subject to be denied. The Contractor must submit their claim invoice in the following format:

Item Description VIN/Serial Number

Concise Damage Description to Include Date

Repair & Material Cost Authorized COR

5.17. The Contractor shall completely fill in all the information in the format at the following web address http://sam.gov. The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to

September 30, the contractor has 30 days from end date of the contract to complete the SCR requirement. (As applicable).

Part 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS:

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

Part 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Incentive/Disincen tive

1. Combating Trafficking in Persons

FAR 52.222-50 c

The Contractor shall Notify its employees of

a. The United States

Government's zero tolerance policy described in paragraph

(b) of this clause The actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment.

100% Compliance 100% Inspection

2. Service Contract Reporting

PWS para. 5.17.

The Contractor shall completely fill in all the information in the format at the following web address http://sam.gov .

The contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement.

Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. If contract period of performance ends prior to September 30, the contractor has 30 days from end date of the contract to complete the SCR requirement. (As applicable)

100% Compliance 100% Inspection

3. Scope of work

PWS Para 1.3

The Contractor shall Perform complete machine restoration by repairing the electrical system, completing scheduled maintenance, repairing the cab, repairing the fuel system, replacing all tires, replacing the operator seat, repairing the Bob-Tach system, and testing the machine to verify proper operation.

The contractor provide personnel and equipment for repairing 2EN Bobcat forklifts.

100% Compliance Random Sampling

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # Of Copies Medium/Format Submit To

Quality Control Plan

One time, with updates as required 1 PDF via e-mail KO, COR