Statement_of_Work.docx

PERFORMANCE WORK STATEMENT

Army Reserves Mortuary Affairs Exercise 2019 (ARMAX ) DATE: 9 August 2019 – 27 August 2019

SECTION 1

GENERAL

1.1. PURPOSE. The Department of United States Army Reserve, 518th Sustainment Brigade in is need of ice and a rental reefer for the ice for the Annual training event to be conducted in Fort Pickett, VA for the period of performance of August 9, 2019 to August 27, 2019.

1.2. PEFORMANCE PERIOD.

1.2.1. Period of performance of August 9, 2019 to August 27, 2019.

1.3. DELIVERY CONDITIONS. Field sanitation equipment shall be delivered to:

The contractor must be able to read maps and place equipment using grid coordinates. Terrain is rough, often including heavily wooded areas. Delivery of services must not be affected by inclement weather conditions.

The contractor shall make every reasonable effort to perform services. In the event of any unforeseen delay or the inability to provide services due to inclement weather and hazardous road conditions, the contractor shall contact the COR immediately (within 15 minutes of known delay or inability to perform). The COR, in conjunction with the customer, will carefully consider the traffic/installation advisories in determining whether the contractor will be required to make normal delivery, make an adjusted delivery or cancel the delivery. The contractor will be responsible for damage (i.e. ruts in the road, etc.) if reasonable care is not used at all times. If a location other than one on the pre-determined site list is identified, the contractor shall contact the Contracting Officer’s Representative (COR) prior to providing the service.

1.4. OPERATING HOURS.

1.4.1. Legal Public Holidays. Except as otherwise specified, the Contractor shall not schedule routine work on legal public holidays. In accordance with 5 USC 6103(a), legal public holidays are as follows:

New Year’s Day, 1 January Birthday of Martin Luther King, Jr, the third Monday in January President’s Day, the third Monday in February Memorial Day, the last Monday in May Independence Day, 4 July Labor Day, the first Monday in September Columbus Day, the second Monday in October Veterans’ Day, 11 November Thanksgiving Day, the fourth Thursday in November Christmas Day, 25 December

1.4.2. Schedule Exceptions. When such holidays fall on a Saturday, the preceding Friday will be considered the holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

1.4.3. Installation Closure. When an unforeseen installation closure occurs on a regularly scheduled workday, the government will coordinate any rescheduling of work that may be required.

1.4.4. In cases where a holiday is declared or celebrated on a normal Monday through Friday work week, the schedule of services required by the terms of this contract shall be performed on the preceding regular workday.

1.6. PERSONNEL.

1.6.1. Point of Contact. The contractor shall identify a Point of Contact who shall be the direct contact with the Government and have the authority to act or make decisions for the contractor.

1.6.2. Response Time. The Point of Contact shall return all calls from the COR within two hours.

1.6.3. The contractor shall provide a sufficient workforce to satisfactorily perform the services required by this contract and meet all variations, shift schedules, and changes as may be required to assure prompt response to all requirements of this contract.

1.6.4. All personnel utilizing vehicles on Government property shall possess a valid state driver’s license.

1.6.5. Contractor’s employees shall observe and comply with all rules and regulations concerning fire, safety, sanitation, security, possession of firearms or other lethal weapons while on Government property.

Copies of pertinent installation rules and regulations will be made available to the Contractor upon request.

1.6.6. In accordance with (IAW) the most recent version of Army Regulation (AR) 190-13, The Army Physical Security Program, all contractor personnel and property may be subject to search and seizure upon entering, while on and when leaving the installation.

1.6.7. Contractor’s employees shall not loiter in or around the Government installation.

1.6.8. The Government will not supervise contractor employees. The contractor is solely responsible for supervising, removing, replacing, disciplining and/or approving leave for an employee of the company.

1.7. QUALITY ASSURANCE. The Government will monitor the contractor’s performance under this contract to ensure satisfactory performance as defined in paragraph 3.4.

1.8. FORT PICKETT eMS PLAN COMPLIANCE. The Department of Military Affairs (DMA) has implemented an environmental Management System (eMS), in accordance with Executive Order 13423 and Code of Virginia 10.1-1187.1, to guide its operations in an environmentally sound manner. The DMA is and will continue to be a leader in protecting the environment. DMA has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the DMA eMS. Contractors shall refer to the Virginia National Guard website at http://vko.va.ngb.army.mil/VirginiaGuard/, under environmental programs to read and understand the DMA eMS. In addition, the Contractor shall ensure that its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the contractor is responsible to develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the contractor is responsible to take corrective action immediately.

1.9. CONTRACTOR MANPOWER REPORTING (CMR). The Office of the Assistant Secretary of the Army (Manpower& Reserve Affairs) operates and maintains a secure Army data collection site where the contractor shall report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil. The reporting period will be the period of performance, not to exceed 12 months, ending September 30 of each government fiscal year and must be reported by October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil.

1.10. INSURANCE REQUIREMENTS. In accordance with FAR Clause 52.228-5, the contractor is required to maintain the below minimum insurance requirements. a. Workers’ compensation and employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permitworkers’ compensation to be written by private carriers.

b. General liability.

(1) The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

(2) Property damage liability insurance shall be required only in special circumstances as determined by the agency.

c. Automobile liability. The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

1.11. SPILL RESPONSE PROCEDURES. Should a spill occur which causes the discharge of any polluting substance, the contractor is required to notify the COR and Range Operations at the time the spill occurs. The Range Operations numbers are 434-292-2227/8334. The contractor shall report the cause, location and description of the spill as well as what action(s) is being taken to control/clean-up the spill. For spills which occur while the contractor is in possession of the equipment, the contractor is responsible for the immediate spill response. However, responsibility may shift to the Fort Pickett Response Team depending on the size of the spill, the ability of the contractor to control it and the potential for damage. The contractor is responsible for all cost associated with the spill clean-up. The contractor is not responsible for cost associated with spill clean-up if the spill occurs while the equipment (i.e. portable toilet, mobile toilet, shower, etc.) is at the government specified location and not being serviced by the contractor (i.e. spill occurs as a result of government mishandling).

SECTION 2

DEFINITIONS/ACRONY

MS

2.1. GENERAL. As used throughout this section of the contract, or in material referenced by this contract, the following terms shall have the meanings set forth below.

2.2. DEFINITIONS.

2.2.1. Army Regulation (AR). Contains policies and administrative procedures necessary to ensure uniform compliance with those policies.

2.2.2. Contract Administrator. An individual duly assigned by appropriate authority to administer a contract.

2.2.3. Contract Modification. Any written alteration in the specifications, delivery point, rate of delivery, contract period, price, quantity, or other contract provisions of an existing contract.

2.2.4. Contracting Office. The office which awards or executes a contract for supplies or services and performs post award functions not assigned to a contract administration office.

2.2.5. Contracting Officer. A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings.

2.2.6. Contracting Officer’s Representative (COR). An individual appointed in writing by the Contracting Officer to perform expressed contract administration functions.

2.2.7. Government. The term Government as used herein includes the Director of Logistics (DOL), DOL staff, Contracting Officer, and Contracting Officer’s designated representatives.

2.2.8. Government Publications. Publications adopted or published by the agencies of the United States Government.

2.2.9. Property. The terms “Government Property,” “Army Property,” or “Property” include all property under the control of the Department of the Army. Property includes land, facilities, equipment, supplies, parts, and accessories thereto and the alteration or installation of any of the foregoing.

2.2.10. Quality Assurance (QA). A function performed by the government by which conformance of the completed task to the requirement of the performance work statement is assured. This assurance is obtained by evaluation of production quality controls and inspections exercised by procedures, supplemented by direct verification inspection of product.

2.2.11. Quality Assurance Surveillance Plan (QASP). The plan developed by the Government, specifically for this contract, to ensure compliance with the contract.

2.2.12. Quality Control. That function performed by the contractor relative to all procedures, methods, examinations, and tests required during procurement, receipt, storage, and issue that are necessary to provide the user with the required service.

2.2.13. Random Sample. A sampling method whereby each service output, in a log, has an equal chance of being selected.

2.2.14. Sample. A sample consists of one or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

2.2.15. Sampling Guide. The part of the surveillance plan which contains all the information needed to perform a random sample.

2.2.16. Scope. The extent or limits of any policy.

2.2.17. Shall. The word “shall” is used in conjunction with the contractor and specifies the provisions are binding.

2.2.18. Unsatisfactory Performance. Finished work produced that does not meet (deficiencies exceed) the acceptable threshold identified in QASP.

2.2.19. Will. This word is used to express a declaration of purpose on the part of the Government.

2.3. ACRONYMS AND TERMS.

AR Army Regulation CDR Contract Discrepancy Report COR Contracting Officer’s Representative DA Department of Army DOD Department of Defense DOL Directorate of Logistics FAR Federal Acquisition Regulation NTE Not to Exceed PRS Performance Requirement Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan

SECTION 3 SPECIFIC TASKS

3.1. GENERAL. The contractor shall provide all supervision, personnel, facilities, equipment, tools, materials, vehicles, transportation and other items and services necessary to provide ice support to the 518th Sustainment Brigade to be conducted at Fort Pickett Maneuver Training Center (MTC) located in Blackstone, VA. Services shall be provided in accordance with the terms and conditions of this contract.

3.2. SHIPPING INFROMATION

3.2.1. The contractor is required to provide delivery and pick-up service under this contract.

3.2.2. Shipping must be free on board (FOB) Ft. Pickett, VA which means that the seller must deliver the goods on its conveyance to Ft Pickett, VA or to the destination specified by the Buyer. The seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. Shipping address as follows:

1) Period of Performance 9 August – 27 August 2019 DFAC Buildings 1667 (Intersection of Military road and West Parade) on FT. Pickett, VA zip code 23824.

2) Destination Point of Contact for Delivery purposes are: Mr. Robert Skiba at 703-863-9486, Robert.r.skiba.civ@mail.mil

3.3. TYPES OF SERVICE

3.3.1. Freezer Containment Unit

Heavy-duty duct floors and 3-inch insulation, temperature control, Flexible multi-compartment, electric equipment if needed for connection should be included in the rental. The ice trailer freezer should be able to hold 1000 bags of 20lb. The rental needs to be delivered at the address of 3.2.2 from 9 August 2019 and pickup 27 August 2019.

3.3.1.2 ICE RESUPPLY – The contract needs to provide a resupply the freezer containment unit of 1000 bags of 20 lbs bags on 13 August 2019, 17 August 2019, 22 August 2019 and 500 bags of 20 lbs. on 24 August 2019.

3.3.2. PURCHASE DESCRIPTION – Iced, Cubed 20 lb bags. Quantity 3500 bags.

3.4. QUALITY STANDARDS. The contractor shall ensure all equipment is maintained as specified herein and in accordance with the quality standards stated below:

3.4.1. Satisfactory Performance. Finished work produced within the acceptable threshold standards as follows:

1) On time delivery and timely performance of other services as identified per order: no more than 1 violation within 30 calendar day period; 2) Meets quality control standards as identified in the performance work statement. No more than 1 violation (per item) within a 30 calendar day period; 3) Billing: No more than 1 violation within a 90 calendar day period.

3.5. QUALITY CONTROL. The contractor shall establish a complete quality control program to ensure the requirements of this contract are provided as specified. An outline of the Contractor’s Quality Control Program shall be provided to the Contracting Officer at the pre-performance conference. An updated copy shall be provided the Contracting Officer as changes occur. The entire program, including changes, shall be subject to approval of the Contracting Officer. The program shall include, but not be limited to the following:

3.5.1. Inspection System. The contractor shall develop an inspection system covering all the services to be performed under the contract. It must specify areas to be inspected on both a scheduled and unscheduled basis and the individuals who will do the inspection.

3.5.2. File of All Inspections. The contractor shall establish and maintain a file of all inspection reports and the corrective action taken. Upon request, this file shall be made available to the Government.

3.6. ADMINISTRATION. The contractor shall establish and maintain a system of records to quantify all work performed and shall be responsible for the preparation of reports incidental to the work covered by this contract All work and services provided by the contractor shall be performed in accordance with the standards as contained or referenced herein.

3.6.1. Contractor shall prepare and submit electronic invoices to Wide Area WorkFlow (WAWF) not later than the fifth working day of each month for services provided the previous month. In support of invoices, the contractor shall attach copies of all applicable Reconciliation Worksheets. Government receipt of the total services provided under this contract will be documented on a receiving report. At no time, shall the quantity of individual line items invoiced exceed the quantity funded on the task order. If invoicing instructions are different than those included in this contract, the task order(s) will include instructions to include applicable codes and email addresses. At a minimum, notification of a WAWF invoice being submitted, to include all backup documentation, must be submitted to the COR. Failure to provide email notifications to the COR and any additional email addresses provided may result in payment being delayed.

SECTION 4

APPLICABLE REGULATIONS, MANUALS, TECHNICAL PUBLICATIONS AND

FORMS

4.1. The policies, procedures, and guidance contained in the documents listed in this section are adequate to meet acceptable performance standards under this contract.

4.2. During the contract period, additional directives and guidance may be published concerning the administration, maintenance, operations and/or reporting requirements currently specified herein. When published, additional directives will become a part of this section and shall be implemented by the Contractor.

NOTE: These types of changes shall be furnished to the Contractor by the Contracting Officer only.

4.3. Upon request, the publications listed in the below “Publications/Directives” table, will be furnished to the Contractor. Supplements, amendments, or interim changes to these publications may be issued during the period of the contract. It is the Contractor’s responsibility to ensure all publications are posted and up to date. In the event publications or directives are issued after the award of a contract which necessitates a change in the Contractor’s workload, a negotiated change order may be necessary and issued by the Contracting Officer. The publications have been coded as Mandatory or Advisory. The Contractor shall comply with those coded as Mandatory and shall be guided by those coded Advisory to the extent necessary to accomplish the requirements of this PWS. The publications are Mandatory to the extent a specific procedure in a referenced publication is specified in the PWS. All publications and forms listed will be made available for review during the solicitation period and will be provide d by the Government at the start of the contract.