2025 New Rescue Tools Contract_PWS_Finished_9Apr2025.docx

PERFORMANCE WORK STATEMENT (PWS)

Rescue Tool Inspection, Maintenance, and Repair

Part 1

General Information

1. GENERAL: This is a service contract to provide inspections, maintenance, and repair to the Hurst Hydraulic and Hurst Electric Rescue Tools including Vetter Air Bag rescue equipment located at the Fort Eisenhower Fire and Emergency Services Fire Department. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform Hurst Hydraulic and Hurst Electric Rescue Tool maintenance including Vetter Air Bag rescue equipment maintenance as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: DoD Component policy complies with the standards enacted by the Occupational Safety and Health Administration, other DoD fire safety criteria, and the NFPA’s National Fire Codes® and standards as implemented by the DoD Component policy. Rescue tools will be maintained IAW NFPA 1937, Standard on Standard for the Selection, Care, and Maintenance of Rescue Tools.

1.3 Objectives: Conduct annual maintenance, inspections, perform repairs (as required), and report findings to customer.

1.4 Scope: This contract shall be for the purpose of providing maintenance and repair of the Hurst Hydraulic and Hurst Electric Rescue Tools including Vetter Air Bag rescue equipment located at Fort Eisenhower, Georgia. This is a full-service contract for inspection, maintenance, and repair.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and Four (4) 12-month option years. The annual inspection and maintenance work shall be conducted in the month of June. The Period of Performance reads as follows:

Base Year 1Aug2025 through 31July2026 Option Year I 1Aug2026 through 31July2027 Option Year II 1Aug2027 through 31July2028 Option Year III 1Aug2028 through 31July2029 Option Year IV 1Aug2029 through 31July2030

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform work on holidays.

Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700-1600 hrs Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed the Fort Eisenhower Fire and Emergency Services Station 1, Building 32420, Fort Eisenhower, GA 30905.

1.6.6 Type of Contract: The government will award a ________________

1.6.7 Security Requirements: N/A

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current all credentials needed to gain access to the Fort Eisenhower Army Installation.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: Chief Fire Inspector Robert Hahn, (COR). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1600 hrs Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: The Government will provide adequate workspace in the vehicle bays of Fire Station 1, Building 32420, as needed, to offer protection from the elements of weather during the testing of equipment.

3.3 Utilities: The Government will provide electricity. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide all materials necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall provide all equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all labor, material/replacement parts, lodging, test equipment, transportation, and all travel expenses associated with maintaining the equipment listed in the manufacturers recommended operational condition. For the purpose of this contract, replacement parts and repair parts are parts that are not normally replaced by the operator/user. These parts include items that have become defective due to wear out, burn out, or normally anticipated programmed replacement.

5.2. The Contractor shall perform inspections and maintenance to the Hurst Hydraulic and Hurst Electric Rescue Tools including Vetter Air Bag rescue equipment located at the Fort Eisenhower Fire and Emergency Services Fire Department, IAW most recent edition of NFPA 1937, and all manufacturer recommendations.

5.2.1 Areas covered include:

5.2.1.1 Hurst Hydraulic rescue tool service to include: 3- Power units, 2- Spreaders, 2- Cutters, 2- Rams, 3-200’ Hose Reels, 5- 25’ Extension hoses, 2- Manual Hand Pump, 1- Mini-Cutter, 3- Rabbit Tool.

5.2.1.2 Hurst Electric Rescue Tools: 1 – Spreader, 1 – Cutter, 1 – Ram, 1 – StrongArm, 5-Batteries, and 1- Charging station.

5.2.1.3 Vetter air bag rescue equipment service to include: 8- Lifting bags, 4- 15’ Air Hoses with 8-Pigtail shutoffs, 1- Controller.

5.2.1.4 The contractor shall maintain the contracted equipment in the normal operating condition.

The contractor’s representative (Technician) will report to the government’s Contract Office Representative upon arrival and departure. The contractor shall maintain the specified equipment in normal operating condition throughout the term of the service agreement. The service shall include all adjustments, calibration, oiling, cleaning, repairs, parts replacement, and all other methods deemed necessary to maintain the equipment in its normal operating condition.

5.2.1.5 Maintenance coverage includes the Hurst Hydraulic and Hurst Electric Rescue Tools including Vetter Air Bag rescue equipment and all supporting equipment and components for one-year period.

5.2.2 Services provided:

5.2.2.1 Planned (preventive) maintenance service:

5.2.2.1.1 One (1) preventive maintenance visit per year. A manufacturer-trained and -authorized technician to confirm tool or component performance as specified by the manufacturer. A technician will evaluate and implement all scheduled adjustments and parts replacements and ensure that the equipment is operating within the manufacturer’s recommendations.

5.2.2.1.2 During the option year 1, 2026 and the option year 4, 2029 visit the 3 year E-draulic Preventive Maintenance service will be conducted.

5.2.2.2 Approved materials: All parts required during interim maintenance of the rescue equipment shall be selected in accordance with the approved parts list per manufacture recommendations.

5.2.2.3 Unplanned Maintenance Service or repair: Upon receipt of a request from the government representative, a site visit by a trained technician will be scheduled to evaluate and repair the rescue equipment. If the repair, and required parts are not part of the manufacturer’s recommended annual maintenance and annual maintenance described in NFPA’s, the Contractor must provide a list of repairs to be performed to include price for each part and the overall price. The COR must approve all repairs in advance. The length of the visit will be based on the complexity of the repairs and the Contractor shall furnish all parts, material, and required labor.

5.2.2.3.1 Upon completion of repair services, a written service report shall be provided to the Contract Office Representative. The service report shall provide detailed information regarding service conducted including maintenance, repair, and compliance with all applicable codes and manufacture recommendation.

5.2.2.3.2 The contractor will provide a price list for the parts replaced to the technical representative to be used for repair history of equipment. In the event all information and the prices are not available to the contractor's representative (technician) when services are performed, the contractor shall provide the balance of the required information in writing to the technical representative not later than 10 days after services are completed.

5.2.2.3.3 Documents necessary for payment will not be prepared until the requested tickets and reports are received. Government owned equipment will not be removed from the government facility without prior approval of the contracting officer.

3.2.2.3.4 In the event any equipment is required to be serviced off-site, the contractor shall be responsible for transportation and or shipping to and from the authorized service center.

5.2.2.3.5 Optional Renewals Technical Support Program if the Government Representative chooses, and funding is available, proposed contract may be renewed in one-year increments for one additional year.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

6.1.1 NFPA 1937, Standard on Standard for the Selection, Care, and Maintenance of Rescue Tools.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement from the PWS)

Method of Surveillance

Incentive/Disincentive (The goal of incentivizing is to encourage and motivate the best-quality performance.)

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

One (1)

Electronic, PDF

Fort Eisenhower Fire and Emergency Services, ATTN:

Chief Fire Inspector Robert Hahn, 407 Brainard Ave, Fort Eisenhower, GA 30905 or email: Robert.hahn3.civ@army.mil