Painting_Services_(Addendum_#1_Revision).pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB24-0022

PAINTING SERVICES

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

PAINTING SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION

3. SUBMITTALS

4. SCOPE OF WORK

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

8. VIRTUAL OPENING

9. VENDOR QUESTIONNAIRE

10. PRICING PROPOSAL

Painting Services

1. INTRODUCTION

1.1. Summary

The City of Orlando (Referred to as “City”) seeks to establish a service Contract with a qualified company to perform commercial painting services at various City facilities.

1.2. Contact Information

Direct all questions and inquiries to the following:

Cindy Jordan, C.P.M.

Purchasing Agent III

400 South Orange Ave

Orlando, FL 32801

Email: cynthia.jordan@orlando.gov

Phone: (407) 246-2367

Department:

Procurement and Contracts Division

1.3. Timeline

Issue Date October 16, 2023

Pre-Bid Conference (Non-

Mandatory)

November 3, 2023, 10:00am

JOIN THE VIRTUAL PRE-BID

CONFERENCE.

Microsoft Teams meeting

Join on your computer, mobile app or room device

Click here to join the meeting

Meeting ID: 248 943 005 780

Passcode: c327p2

Download Teams | Join on the web

Join with a video conferencing device cityoforlando@m.webex.com

Video Conference ID: 117 723 087 3

Alternate VTC instructions

Or call in (audio only)

+1 321-247-7568,,764026305# United

States, Orlando

Phone Conference ID: 764 026 305# mailto:cynthia.jordan@orlando.gov tel:(407)246-2367 mailto:cityoforlando@m.webex.com

Cut-off date for Questions by

Bidder

November 13, 2023, 5:00pm

Bid Due Date and Time November 22, 2023, 2:00pm

JOIN THE VIRTUAL BID OPENING

Microsoft Teams meeting

Join on your computer, mobile app or room device

Click here to join the meeting

Meeting ID: 248 199 947 381

Passcode: 9MDps2

Download Teams | Join on the web

Join with a video conferencing device cityoforlando@m.webex.com

Video Conference ID: 117 674 995 0

Alternate VTC instructions

Or call in (audio only)

+1 321-247-7568,,682116383# United

States, Orlando

Phone Conference ID: 682 116 383# mailto:cityoforlando@m.webex.com

2. GENERAL INFORMATION

2.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlandofor current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

2.2. CONTRACT TERM

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for two (2) additional twelve (12) month periods or portions thereof, up to a cumulative total of sixty (60) months.

2.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

2.4. PRE-SOLICITATION CONFERENCE

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement and Contracts

Division and a technical representative from the using department will be present to discuss the solicitation.

3. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Minority/Women-Owned Business Enterprise Participation Form.

This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Copy of Respondent's current W-9 is to be signed and uploaded as a part of the submittal.

J. Bid Security, if applicable.

https://procurement.opengov.com/portal/orlando/projects/62888?section=550162

K. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Wednesday, November 22, 2023. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

4. SCOPE OF WORK

4.1. GENERAL

The City of Orlando (Referred to as “City”) seeks to establish a service Contract with a qualified company to perform commercial painting services at various City facilities. The

Contractor shall have the capability to service multiple locations at any given time. The

City will notify the Contractor when, and what services are required, by means of a Work

Order.

All services shall be provided in accordance with the requirements published within this solicitation and any addenda thereto.

4.2. QUALIFICATIONS

Minimum Requirements

A. The Bidder shall be actively in business and have performed commercial painting services during the last three (3) years. Client References should be provided on the

Bidder’s Questionnaire form.

B. The Bidder shall be possess a Occupational/Business License issued by the State of

Florida Department of Business and Professional Regulation Construction Industry

Licensing Board. A copy of the Bidder's current license should be provided with the bid submittal.

Attach additional paperwork, as needed, to outline that you have met the above requirements.

4.3. SCOPE OF SERVICES

A. Overview

The Contractor shall furnish all labor, materials, supplies, tools, equipment, supervision, travel, and toll charges to perform this work as outlined herein, at no additional cost to the

City. The City will notify the Contractor when, and what services are required, by means of a Work Order.

The Contractor shall have the capability to service multiple locations at any given time. The Contractor shall come equipped with the necessary materials, supplies, tools and equipment to perform the work at the job site. The Contractor shall have the proper equipment to handle high reach areas and access rooftops, such as ladders, lifts, and scaffolds.

The Contractor shall provide transportation to and from the job site. Any travel related expenses, including toll charges, will be the responsibility of the Contractor, and will not be reimbursed by the City.

The personnel who perform these services shall be under the sole responsibility of the

Contractor, and shall be full-time employees. No temporary or seasonal personnel should be used under this Contract. The Contractor’s personnel shall be skilled and knowledgeable in the field of commercial painting. The Contractor should employ the same crew to each work assignment as they are familiar with the site and working conditions. The City’s representative shall be notified of any changes in replacement personnel.

The Contractor will coordinate with the City’s representative, who will perform inspections of the sites and verify that the work has been completed in accordance with scope of work as outlined herein, and resolve problems that may arise.

The Contractor will maintain coordination with the City’s representative at all times. The

City’s representative will be entitled at all times to be advised as to the status and details of the work being completed by the Contractor.

The Contractor will supervise and direct the work efficiently with due care, skill, and attendance. The Contractor will be responsible to ensure that the finished work complies accurately with the scope of work as outlined herein. Any damage caused by the

Contractor during the Contractor’s performance of the work is the sole responsibility of the Contractor.

The Contractor will be notified of upcoming Work Orders, and will confirm with the City’s representative whether a crew will be provided, or whether the current crew can be relocated to complete the pending project.

The Contractor's work schedule will be indicated on the individual approved Work

Order. Work done on weekends or City holidays* will only be allowed with prior approval from the City’s representative. Overtime work is not allowed unless specifically instructed by the City’s representative.

*City Holidays are: New Year’s Day, Martin Luther King Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas

Eve and Christmas Day.

B. Work Orders

1. General

a. Any supplies and/or services furnished under this Contract in excess of one thousand dollars ($1,000.00) shall be ordered by issuance of a written Work Order signed by the

City’s representative.

b. All Work Orders are subject to the terms and conditions of the Contract. In the event of a conflict between a Work Order and the Contract, the Contract shall take precedence.

c. Each Work Order will set forth the Work to be accomplished, including but not limited to, scope of work, location, time to complete said project, materials, equipment and number of personnel with specifications and drawings to follow.

2. Issuance and Approval Process

a. The City shall give a complete written scope of work to the Contractor. The Contractor is expected to have the knowledge and expertise in the field of painting to ascertain the actual work that will be required.

b. After receiving notification of the work required from the City, the Contractor shall have one (1) week or as otherwise instructed, in which to respond. During this period, the

Contractor shall inspect the job site and assess what materials and equipment will be needed for the requested work. The Contractor will provide a written estimate to the City for approval. Written estimates shall be in accordance with the scope of work outlined in this Contract. If the Contractor fails to respond in one (1) week or as otherwise instructed by the City’s representative, the work may be awarded to another Contractor.

c. After receiving a written estimate, the City’s representative shall verify the information recommended by the Contractor and if necessary, point out any discrepancies that shall be corrected by the Contractor. The City’s representative will evaluate if the scope of work has been clearly and accurately understood, the hours have been accurately applied, the work has been properly estimated with supporting data presented and that material and equipment estimates are reasonable and properly documented.

d. Once the Contractor receives a written signed Work Order from the City’s representative, the work can begin. No Work shall be performed without a written signed

Work Order, except for Emergency Work which is further explained in Section 4.3.B.2.g.

e. If in the Contractor’s judgment, additional time allowance will become necessary, then the Contractor shall notify the City’s representative of the date the work can be completed and reasons why the original deadline could not be met.

f. If, during the course of the work, the Contractor encounters unforeseen conditions which impact the work, then the Contractor shall immediately notify the City’s representative. After the City has investigated and the issue has been resolved, then the

Contractor will be notified by the City’s representative to proceed with the work.

g. Emergency Work: No work shall be authorized to be performed without a written

Work Order with the exception of Emergency Work. Emergency Work can be verbally authorized by the City’s representative and will be followed up within forty-eight (48) hours with a written Work Order. The Contractor should respond within six (6) hours from the time an emergency work request is initiated by the City’s representative.

3. Completion

After the work in a Work Order has been completed, the City will perform an inspection to see if the requested work was done properly and in accordance with the scope of work as outlined herein.

In addition to the above requirement and per proper invoice, refer to the Standard Terms and Conditions Section. All invoices and Work Order tickets shall include:

a. Actual hours used to perform the work by category of personnel);

b. Date, time and location in which the work was initiated and completed;

c. Contractor certifies that the Work has been completed;

d. A detailed breakdown of the materials and equipment used to complete the work.

e. For the purpose of work and related invoices for this Contract, the Contract Number is

IFB24-0022.

C. Pricing

1. The unit price specified on the Bid Price Form Tables 1 and 2 shall be to provide the specified service, per the unit of measure specified for each item, and shall include full compensation for labor (straight time), materials, equipment, tools, transportation, trash related disposal fees, travel time and toll charges.

2. Materials to be furnished by the Contractor when requested by the City shall be at the discounted rate off the manufacturer's published list price as specified on the Bid Price

Form Table 4 Item Number 39. The Contractor shall provide documentation of discount rate along with published list price of the manufacturer on the invoice.

D. Quantities

The quantities for the items listed in this solicitation are estimated annual quantities for bid evaluation purposes only and should not be construed as representing actual quantities to be purchased. Moreover, it is understood by all bidders that the City is not obligated to purchase any minimum or maximum amount during the life of a contract resulting from this solicitation.

E. Warranty

The Contractor shall guarantee all work against defective Workmanship and materials for a period of five (5) years. In areas where the paint shows evidence of premature failure, the paint shall be removed by suitable means and the entire coating system reapplied at the Contractor’s expense.

F. Time is of the Essence

1. The Contractor acknowledges that time is of the essence to complete the work as specified in the Work Order. The Contractor agrees that all work shall be prosecuted regularly, diligently and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified in the Work Order. The Contractor will have the appropriate number of personnel available for the length of the project as needed.

2. The Contractor shall provide the City a personnel list along with a twenty-four (24) hour emergency communication device (such as cell phone, pager or other communication type device) for all assigned personnel to each work assignment. The

Contractor shall provide a communication device to their personnel to allow for communication with the City, at no expense to the City.

3. If the Contractor neglects, fails, or refuses to complete the work within the time specified in the Work Order or as properly extended by the City, then the Contractor does hereby agree to pay to the City the sum of $100.00 for each and every calendar day that the Contractor shall delay after the time stipulated in each and every Work Order for completing the work.

G. Environmental Requirements

1. Provide continuous ventilation and heating facilities to maintain surface and ambient temperatures above forty-five (45) degrees fahrenheit for twenty-four (24) hours before, during, and within forty-eight (48) hours after application of finishes, unless the manufacturer's instructions indicate otherwise.

2. Minimum Application Temperatures for Latex Paints: Forty-five (45) degrees fahrenheit for interior surfaces, fifty (50) degrees fahrenheit for exterior surfaces, unless the manufacturer's instructions indicate otherwise.

3. Minimum Application Temperature for Varnish Finishes: Sixty-five (65) degrees fahrenheit for interior and exterior surfaces, unless the manufacturer's instructions indicate otherwise.

H. Regulatory Requirements

1. The Contractor shall comply with all applicable federal, state and local laws, ordinances, rules and regulations pertaining to the performance of the work specified herein.

2. The Contractor shall obtain all permits, licenses, and certificates, or any such approvals of plans or specifications as may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper execution and completion of the work specified herein.

3. The Contractor's employees shall wear appropriate safety gear, clothing and footwear that comply with all legal requirements including, but not limited to, Occupational Safety and Health Administration (OSHA) requirements.

I. Contractor Responsibilities

1. The Contractor's employees shall be trained by the Contractor in all phases of the work to be performed under the Contract.

2. The Contractor will assign a “Foreman” for each project and that person is responsible for their crew while working on City property. The Contractor’s Foreman will record their crew’s attendance, oversee the work, delegate work assignments and provide a progress report to the City’s representative. The Contractor’s Foreman shall also be responsible for any personnel or project changes and shall notify the City’s Representative of any changes within three (3) business days of the action being taken. The Contractor is responsible for moving and transferring their crew to accommodate multiple work assignments or in the event of project changes.

3. The Contractor’s employees assigned to the City facilities shall be neat in their personal appearance and conduct themselves in a professional manner. Any Contractor employee deemed by the City to be incompetent in the performance of work under the

Contract, discourteous, or otherwise objectionable shall be reported to the Contractor's

Foreman and may be removed from the assigned work.

4. The Contractor shall furnish each Contractor employee with appropriate uniforms (with an identification tag on their person with the Company’s name and logo with employee name) while working on City property.

5. The Contractor’s employees shall not eat or smoke on property. The Contractor’s employees shall not bring any individuals with them on premises not employed by the

Contractor.

6, The Contractor shall, in addition to all other guarantees, be responsible for faulty labor or workmanship and shall promptly correct improper work, without cost to the City, within a reasonable period after receipt of notification of such faulty labor or workmanship. Payments in full or otherwise do not constitute a waiver of this guarantee. The guarantee period shall be effective for one (1) year after acceptance of the work by the City.

7. The Contractor’s employees shall report to their Foreman of any hazardous conditions or items in need of repair noted during the performance of their Work, and shall thereupon notify the City’s Representative of such conditions.

4.4. TECHNICAL REQUIREMENTS - EXECUTION

A. Inspection

The Contractor shall take all required steps specified herein or as needed.

1. Verify that surfaces and substrate conditions are ready to receive work as instructed by the product manufacturer.

2. Examine surfaces scheduled to be finished prior to commencement of work. Report any condition that may potentially affect proper application to the City’s representative.

3. Measure moisture content of surfaces using an electronic moisture meter. Do not apply finishes unless moisture content of surfaces are below the following maximums:

a. Plaster and Gypsum Wallboard: Twelve (12) percent.

b. Masonry, Concrete, and Concrete Unit Masonry: Twelve (12) percent.

c. Interior Located Wood: Fifteen (15) percent, measured in accordance with American

Society of Testing and Materials (ASTM) D2016.

d. Exterior Located Wood: Fifteen (15) percent, measured in accordance with ASTM

D2016.

e. Concrete Floors: Fifteen (15) percent.

4. Beginning of operations means acceptance of existing surfaces and substrate by the

Contractor.

B. Preparation

The Contractor shall take all required steps specified herein or as needed.

1. Remove electrical plates, hardware, light fixtures, trim, and fittings prior to preparing surfaces.

2. Clean, dust, vacuum walls and surfaces, and correct any minor defects, prior to performing said work.

3. Shellac, ink, colored chalk and seal marks which may bleed through surface finishes.

4. Impervious Surfaces: Remove mildew by scrubbing with solution of trisodium phosphate and bleach. Rinse with clean water and allow surface to dry.

5. Aluminum Surfaces Scheduled for Paint Finish: Remove surface contamination by steam or high-pressure water. Remove oxidation with acid etch and solvent washing. Apply etching primer immediately following cleaning.

6. Asphalt, Creosote, or Bituminous Surfaces Scheduled for Paint Finish: Remove foreign particles to permit adhesion of finishing materials. Apply compatible sealer or primer.

7. Insulated Coverings: Remove dirt, grease, and oil from canvas and cotton surfaces.

8. Concrete Floors: Remove contamination, acid etch, and rinse floors with clear water. Verify required acid-alkali balance is achieved. Allow to dry.

9. Copper Surfaces Scheduled for a Paint Finish: Remove contamination by steam, high-pressure water, or solvent washing. Apply vinyl etch primer immediately following cleaning.

10. Copper Surfaces Scheduled for a Natural Oxidized Finish: Remove contamination by applying oxidizing solution of copper acetate and ammonium chloride in acetic acid. Rub on repeatedly for required effect. Once attained, rinse surfaces with clear water and allow to dry.

11. Gypsum Board Surfaces: Fill minor defects with Latex compound. Spot prime defects after repair.

12. Galvanized Surfaces: Remove surface contamination and oils and wash with solvent. Apply coat of etching primer.

13. Concrete and Unit Masonry Surfaces Scheduled to Receive Paint Finish: Remove dirt, loose mortar, scale, salt alkali powder, and other foreign matter. Remove oil and grease with a solution of trisodium phosphate. Rinse well and allow to dry. Remove stains caused by weathering of corroding metals with a solution of sodium-met silicate after thoroughly wetting with water and allow to dry.

14. Plaster Surfaces: Fill hairline cracks, small holes, and imperfections with latex patching plaster. Make smooth and flush with adjacent surfaces. Wash and neutralize high alkali surfaces.

15. Uncoated Steel and Iron Surfaces: Remove grease, scale, dirt, and rust. Where heavy coatings of scale are evident, remove by wire brushing or sandblasting and clean by washing with solvent. Apply a treatment of phosphoric acid solution, ensuring weld joints, bolts, and nuts are similarly cleaned. Spot prime paint after repairs.

16. Shop Primed Steel Surfaces: Sand and scrape to remove loose primer and rust. Feather edges to make touch-up patches inconspicuous. Clean surfaces with solvent. Prime/paint bare steel surfaces.

17. Interior Wood Scheduled to Receive Finish: Wipe off dust and grit prior to priming. Seal knots, pitch streaks, and sappy sections with sealer. Fill nail holes and cracks after primer has dried; sand between coats.

18. Exterior Wood Scheduled to Receive Paint Finish: Remove dust, grit, and foreign matter. Seal knots, pitch streaks, and sappy sections. Fill nail holes with tinted exterior caulking compound after prime coat has been applied.

19. Glue Laminated Beams: Prior to finishing, wash surfaces with solvent, remove grease and dirt.

20. Wood and Metal Doors Scheduled for Painting: Seal top and bottom edges with primer.

21. Rubberized coating preparation: Remove soluble substances from substrate, before a paint or other protective coating is applied, use a solvent to remove all visible oil, grease, dirt, drawing or cutting compounds, or other soluble contaminants.

NOTE: The City will be responsible for the removal of hard mounted items from walls, furniture, plants, removable carpets, blinds, curtain rods and other related items. The City will have their personnel remove items from their desk if required. These items will be repositioned after the area has been painted.

C. Protection

The Contractor shall take all required steps as specified herein or as needed to protect

City-owned property. The Contractor will be solely responsible for any damage caused and will repair or replace any damaged items that are identified by the City’s

Representative if these protective instructions are not followed.

Furnish and apply drop cloths, shields, painting tape and other protective materials to prevent paint, spray or droppings from disfiguring or damaging the furnishings, floors, furniture and surrounding areas not meant to be painted.

D. Application

The Contractor shall take all required steps specified herein or as needed.

1. Apply products in accordance with manufacturer's instructions.

2. Do not apply finishes to surfaces that are not dry.

3. Allow applied coat to dry before the next coat is applied.

4. Apply paint only to thoroughly clean and dry surfaces.

5. Apply each coat to a uniform finish.

6. Apply each coat of paint slightly darker than preceding coat unless otherwise instructed by the City.

7. Wet film thickness (WFT) shall be uniform throughout surface being painted.

8. Sand lightly between coats to achieve the required finish.

9. Where clear finishes are required, tint fillers to match the color of the wood. Work fillers into the grain before it sets. Wipe off any excess from the surfaces.

10. Prime back surfaces of interior and exterior woodwork with primer paint.

11. Prime back surfaces of interior woodwork scheduled to receive stain or varnish finish with gloss varnish reduced by twenty-five (25) percent with mineral spirits.

12. Apply paint/coatings evenly spread and well rolled or brushed. The finished coats shall be free from noticeable laps, brush marks, streaks, runs, sags, wrinkles, pinholes, and shiners.

E. Finishing Mechanical and Electrical Equipment

The Contractor shall take all required steps specified herein or as needed.

1. Color code and identification banding of equipment, piping, conduit and exposed ductwork. Color band and identify with flow arrows, names, and numbering.

2. Paint shop primed equipment, prefinished in the colors as specified by the City’s

Representative.

3. Remove unfinished louvers, grilles, covers, and access panels on mechanical and electrical components and paint separately.

4. Prime and paint insulated and exposed pipes, conduit, boxes, insulated and exposed ducts, hangers, brackets, collars, and supports, except where items are prefinished by the manufacturer.

5. Replace identification markings on mechanical or electrical equipment when painted accidentally.

6. Paint interior surfaces of air ducts, and convector and baseboard heating cabinets that are visible through grilles and louvers with one (1) coat of flat black paint, to limit sight lines. Paint dampers exposed behind louvers, grilles, and convector and baseboard cabinets to match face panels.

7. Paint exposed conduit and electrical equipment occurring in finished areas.

8. Paint both sides and edges of plywood backboards for electrical and telephone equipment before installing equipment.

9. Replace electrical plates, hardware, light fixtures, trim, and fittings removed prior to finishing.

F. Cleaning

The Contractor shall take all required steps specified herein or as needed.

1. As Work progresses, promptly remove paint where spilled, splashed, or spattered on floors, walls, and other type surfaces.

2. Maintain that the job site premises are free of unnecessary accumulation of tools, equipment, surplus materials, and debris.

3. Collect all cotton waste, cloths, empty paint containers and other type solvents which may constitute a fire hazard, and place in closed metal containers. The Contractor shall properly dispose of this material off-site at the Contractor’s expense.

4.5. TECHNICAL REQUIREMENTS - INTERIOR AND EXTERIOR PAINTING

SERVICES

A. General

Buildings constructed prior to 1980 might require lead abatement. The Contractor will not be required to provide lead based paint removal nor lead abatement. This will be the sole responsibility of the City. The Contractor shall only paint these surfaces after the City ensures the building has been lead-abated.

B. Products – Paint Materials

1. “Paint” as used herein, means coating system materials including paint, primers, emulsions, epoxies, enamels, urethanes, solvents, polysiloxane, sealers, fillers, and other applied materials, whether used as a prime, intermediate, or finish coat.

2. The Contractor shall use only City approved painting manufacturers/products. The

Contractor shall verify that the manufacturer and product are acceptable to the City prior to use on all projects.

3. Sherwin Williams is the City’s preferred painting product manufacturer. The City may accept other paint materials from other manufacturers of equivalent or better quality, but

Contractor shall have pre-approval from the City's representative before use.

4. The Contractor shall submit product data on all paint, finishing products, and special coatings, when requested by the City's representative.

5. The Contractor shall submit manufacturer's application instructions when requested by the City’s representative.

6. The Contractor shall provide the City’s representative a copy of Material Safety Data

Sheets (MSDS) for each product to be used prior to the start of each project. The

Contractor shall also maintain a copy of the MSDS at the job site.

7. Solvent-based paint materials are acceptable to the City unless indicated for special purposes (Volatile Organic Compound “VOC” maximum level shall not exceed the current

State and Federal Regulation Guidelines).

8. Material Preparation: The Contractor shall mix and prepare paint materials in accordance with the manufacturer’s instructions.

C. Establishment of Colors

Colors will be selected from an approved City provided color palette unless otherwise specified.

1. The Contractor shall provide the sample colors based on discussion with the City’s representative on color schemes. The Contractor may be required to provide the City with color chips for color selection for each work assignment.

2. The City will provide color schedules to the Contractor prior to the application of paints and primers.

3. The City will make the final color selection for each work assignment. This selection will be documented on the respective delivery order.

4. Upon completion of an individual delivery order, the Contractor shall deliver to the City a written list of each color, type, formula and sheen of the paint and primer used and the location where it was used.

D. Delivery, Storage and Handling

1. The Contractor shall either bring the products with them or deliver to the job site.

2. All products shall be in a sealed and labeled container. A labeled container is defined as a sticker that is placed on the container of the product and should include the following information:

• Manufacturer's name, type of paint, brand name, brand code, coverage surface preparation, drying time, cleanup, color designation, and instructions for mixing and reducing.

3. The City will provide the Contractor a designated storage location at the job site for the Contractor’s use.

4. The Contractor shall store paint materials at minimum ambient temperature of forty-five (45) degrees Fahrenheit and a maximum of ninety (90) degrees Fahrenheit, in a well ventilated area, unless required otherwise by manufacturer's instructions. In addition, the

Contractor shall provide a MSDS copy to the City’s Representative for all products used prior to use.

5. The Contractor shall take precautionary measures to prevent fire hazards and spontaneous combustion.

E. Application Equipment and Other Materials

The Contractor shall use only equipment and materials approved for application by the manufacturer of the particular product being used.

All equipment, materials, and tools furnished by the Contractor shall be in proper working order and not cause damage to City property. The City reserves the right to inspect the equipment at any time.

No spray painting will be allowed unless authorized by the City's representative.

F. Surface Preparation

The Contractor shall take all required steps specified herein or as needed.

1. Proper adhesion is vital to the success of the paint or coating system. Proper adhesion is dependent upon the quality of the substrate to which the new coating system is being applied. For proper adhesion, the Contractor shall ensure that:

a. All surfaces to be coated must be cleaned and free from, but not limited to, rust, dirt, mildew, mold, algae, grease, oil, chlorides, acids, peeling, loose, and/or powdery chalky residues that can inhibit bonding and adhesion.

b. Deterioration is removed with a combination of solvent or detergent washing, hand or power tool leaning, to bring back to an acceptable surface. Glossy areas of sound previous coating need not be removed but should be mechanically abraded or chemically treated to create a surface profile that increases coating adhesion.

c. Abrasive blasting (sand blasting) grit of sand sized particles with compressed air to provide a stream of high velocity particles used to clean metal objects such as steel structures or provide a texture for coating to adhere to sub straight surfaces.

2. Pressure clean all exterior surfaces to be coated with a solution of ten (10) percent sodium hypochlorite (chlorine) and ninety (90) percent water at no less than 3,500 psi

(pound per square inch). To achieve the proper chlorine/water mixture, the use of a factory pre-set 10:1 ratio chemical injector that attaches to the pressure washer is recommended. This injector siphons pure chlorine (sodium hypochlorite) from the container and eliminates the need for mixing and reduces the chance of error.

3. Protect exterior junction boxes, fire horns, and speakers from chlorine or other cleaning material when pressure washing. Cover speakers, boxes and horns with plastic bags. The Contractor shall not pressure wash within a four (4) foot radius of horns, boxes, and speakers.

4. If required for proper mildew removal, use a stronger solution of chlorine, up to as much as fifty (50) percent with the approval of the City’s representative.

5. Protect foliage from chlorine contamination. Should the chlorine solution strike unprotected plants, rinse the plants as soon as possible with clear water.

6. Should old coatings begin to peel off, the Contractor shall be responsible for the use of additional removal techniques to achieve a solid substrate including higher pressure washing, scraping and wire brushing.

7. On some buildings where elastomeric coatings were previously used, tests should be made with a scrapper to assure proper adhesion. If proper surface preparation underneath the elastomeric coating was not properly done, the elastomeric should be peeled off with at least 3,000 psi, and with hand methods as necessary.

8. The Contractor shall examine the areas and conditions under which work will be performed. The Contractor shall correct conditions detrimental to timely and proper completion of the work, to include but not limited to the repair of holes, cracks, chips, rips, and dings. The Contractor shall not proceed until unsatisfactory conditions are corrected.

G. Caulking Removal

The Contractor shall take all required steps specified herein or as needed.

1. Ensure that all construction joints, expansion joints, inside angles or changes of direction, junctions of dissimilar materials (such as wood to stucco and metal to stucco), through wall penetrations (such as pipes, conduit, and anchor bolts), windows, all ninety

(90) degree angles on the top-side of all window sills, junction of the metal copy where one (1) piece overlaps another, door, and slab joints are carefully inspected for caulking deterioration, loss of adhesion, and cracking.

2. Ensure that failing caulk is removed thoroughly and the area cleaned with Naphtha or another appropriate solvent (do not use mineral spirits or turpentine). Once caulk is removed and the void cleaned to a sound substrate, the Contractor shall apply primer/sealer prior to installation of sealant.

3. Ensure that areas listed above that currently have no existing sealant are to be cleaned to a sound substrate and caulked with an alkyd based one (1) component polyurethane sealant.

4. Ensure that all areas being caulked are prepared as directed on the sealant product data sheets. Install Backer-Rod or Bond-Breaker Tape as instructed.

5. Make every effort possible to reduce the “open time” of prepared joints to receive sealant. Extended periods of prepared but unsealed joints will increase the chances of severe water intrusion.

H. Static Crack Repair

The Contractor shall take all required steps specified herein or as needed.

1. Ensure that all static cracks (not to exceed 1/32” x 1/32”) shall be cleaned out and opened to a “V” configuration.

2. Fill all prepared static cracks with Patch or Caulking material to match the existing texture as closely as possible.

I. Dynamic Crack Repair

The Contractor shall take all required steps specified herein or as needed.

1. Ensure that all dynamic cracks (cracks larger than 1/32” x 1/32”) are cut with an electric saw to a minimum of ¼” x ¼”.

2. Ensure that all dynamic cracks are packed with the appropriate size backer rod or bond breaker tape.

3. Caulk all dynamic cracks with Elastomeric Acrylic Urethane Caulk and/or an alkyd based single component urethane caulk and properly tooled to blend.

4. In some areas, seepage from walls is evident. Clean such seepage, in order to prevent coatings from disbanding. Once surface seepage is cleaned, the Contractor shall grout these areas and use a hydraulic cement mixture to blend with surrounding surfaces. Allow product to cure prior to applying paint products.

J. Stucco Repair

The Contractor shall chip out areas of loose or hollow sounding stucco and replace with new stucco and a bonding agent, or with Elastomeric Patching Compound. Special steps should be taken to match the original texture of the stucco as closely as possible.

K. Inspections and Job Standards

1. The Contractor shall inform the City’s representative of each phase of the work, as detailed below, so that an inspection can be conducted by the City’s representative. Such inspections will not cause a delay in the Work by the Contractor.

a. Completion of pressure washing.

b. Completion of surface preparation, including caulking, scraping, sanding, priming/sealing, and patching.

c. Application of 1st coat of paint finish completed.

d. Application of 2nd coat of paint finish completed.

2. The Contractor shall ensure that each phase of the project is one-hundred (100) percent complete before calling the City’s representative for an inspection.

3. The City’s representative shall respond to an inspection call from the Contractor within twenty-four (24) hours, excluding weekends, at which time a site inspection will be scheduled.

4. The City reserves the right to perform inspections at any time during the project. The

City reserves the right to inquire and be advised by the Contractor on any methods being used to complete any phase of the project.

5. The City will provide the Contractor a punch list of items needing corrections as required after each inspection phase. All punch listed items shall be corrected within twenty-four (24) hours, excluding weekends, after notification from the City of existing deficiencies at the Contractor’s expense.

L. Surface Preparation

Work is to be accomplished in a competent, professional manner. The Contractor will be responsible for any damage done to the building or grounds under this Contract including but not limited to damage from cleaning solutions used while performing work under this

Contract or actions of the Contractor’s employees.

The Contractor shall take all required steps specified herein or as needed.

1. Interior surface preparation: This includes scraping, sanding, solvent cleaning, removal or moving of furnishings, covering of windows, boxes, hardware floors, plants, rust inhibitor on metal, wire brushing, filling holes in drywall, walls, masonry blocks, wood. Spot prime wood, metal, drywall, stucco, concrete block as needed.

2. Exterior surface preparation: This includes scraping, sanding, sand blasting, solvent cleaning, covering of windows, boxes, hardware, floors, plants, rust inhibitor on metal, wire brushing, applying elastomeric patching, filling small quarter size holes in drywall, walls, masonry blocks, wood, applying caulking to windows, trim, fascia and hair line cracks (up to one inch), spot prime wood, metal, drywall, stucco, concrete block, bush and tree trimming.

3. Primer coat: This includes all primers such as solvents base, latex, surface conditioners, block fillers, sealers, elastomeric, resins and epoxies. The application method to be used is roller, brush or spray. The required number of coats is one (1).

4. Finish coats: This includes all finishes such as solvents base, latex base, epoxies, lacquers and polyurethanes. The application method to be used is roller, brush or spray. The required number of coats is two (2).

5. Interior trim Work: This includes all preparation and finishes, including baseboard, window trim, chair rail, crown molding and ceiling. The required number of finish coats is two (2).

6. Wallpaper removal: This includes all materials, equipment, supplies and labor necessary to remove existing wallpaper from gypsum or plaster walls. After removal, surface shall be cleaned of all paste and adhesives and ready for surface preparation.

7. Touch-up Paint: The Contractor shall provide the City with an appropriate amount of paint of each product and color of finish coats only for touch-up that the City may need to accomplish. The amount to be provided will be agreed upon by the City and the Contractor per project.

8. Specialty Coatings: Industrial paints, polymers, urethanes, solvent base coatings and high-performance finishes that are used in a wide variety of applications will be agreed upon by the City and the Contractor per project.

Note: Product data shall be provided to the City's Representative for approval before application.

M. Safety Instructions

1. The Contractor’s employees shall close off area(s) with safety cones or barricades and post signs indicating that the area is closed to pedestrian traffic when working over entrances, traveled walkways or any area where people might cross. The signs should indicate that crews are working. The Contractor shall provide safety cones, barricades, signs and other related items at no additional cost to the City.

2. If the service work should require that an outage of utilities, the Contractor must request authorization from the City’s representative at least ten (10) business days in advance. The request shall state the anticipated duration of such outage. In the event of an emergency, when prior written approval is not practical or possible, prior verbal approval must be obtained from the City’s representative before any shutdown of service is attempted.

3. The Contractor shall not make any alterations to the buildings without prior written approval by the City’s representative. Inspection and acceptance of services performed shall be made by the City’s representative. If at any time, the City deems the work unsatisfactory, immediate action shall be taken by the Contractor to correct the work to the satisfaction of the City’s representative.

4. The Contractor shall notify the City’s representative immediately upon notice of any pre-existing damage to any part of the exterior building envelope, including window systems (glass mullions caulking or water proofing). The same shall apply to any pre-existing damage to a lighting system or bird deterrent system.

4.6. TECHNICAL SPECIFICATIONS - PRESSURE WASHING

A. General Requirements

The Contractor shall take all required steps specified herein or as needed.

1. The Contractor’s personnel shall report to the designated job site at a mutually agreed upon time between the Contractor and the City’s representative.

2. Exterior pressure washing shall be performed dependent upon the specific site requirements as determined by the City’s representative. All pressure cleaning shall be done so as to minimize the operational impact to the building occupants.

3. The Contractor shall submit in writing to the City’s representative a complete schedule of projected Work specifying when the work shall begin within one (1) week of receiving a delivery order authorizing the work. The Contractor shall also contact the City’s

Representative at least two (2) days prior to the commencement of any scheduled work, so as to allow for adequate notice to building occupants of said scheduled work.

4. The Contractor shall comply with all current rules and regulations as required by the

City and State of Florida Occupational Safety and Health Division, General Industrial

Orders, Title 8, Appropriate Sections 3283 to 3293 inclusive.

B. Building Pressure Washing Requirements

1. The Contractor shall submit a plan for…