Paint IDIQ SOW_Rev 2 Dated 25 May 2025.docx
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This Statement of Work (SOW) outlines requirements for painting and protective coating services at Davis-Monthan Air Force Base in Arizona, with a related Special Notice announcing an upcoming 8(a) set-aside IDIQ contract solicitation.
The SOW details requirements for interior painting, exterior painting, pavement markings, and hangar floor services including Chemical Resistant Urethane (CRU) coating. Key work elements include surface preparation, painting of various materials (wood, metal, concrete, stucco), traffic control markings, airfield markings, and signage installation. The contract will have a 3-year base period with four 1-year options, running approximately May 2025 - May 2032, with an estimated magnitude of $5-10 million. The minimum task order amount is $2,000. The solicitation is expected to be released around March 3, 2025, under NAICS code 238320 with a $19 million size standard. Contractors must have 5 years of relevant experience and follow strict environmental, safety and security protocols for base access. The contract will use a Highest Technically Rated Offeror (HTRO) evaluation process through the Air Force's 355th Contracting Squadron at Davis-Monthan AFB.
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| Special Event EAL Request (Template) (2).xlsx | XLSX spreadsheet |
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Davis-Monthan Air Force Base, Arizona Paint ID/IQ 25 May 2025
SECTION 01010 – SUMMARY OF WORK
NOTE: The Davis-Monthan Air Force Base Design Compatibility Guidelines (DMDCG) requirements and those defined in the following section may directly affect the Contractor’s overhead for completing the scope of work. Failure on the part of the Contractor to adequately review this section and identify/clarify any requirements herein will not constitute justification of Contractor claims for additional operating and/or material costs.
The contractor is responsible for performing the following tasks, in accordance with the 2012 edition of Painting and Decorating Craftsman's Manual and Textbook, published by the Painting and Decorating Contractors of America; UFC 3-120-01, Design: Sign Standards ; Air Force Instruction (AFI) 32-1042, Standards for Airfield Markings; UFC 3-260-04, Airfield and Heliport Marking (2018); DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards (2018), and the current (at time of Task Order award) edition of the Manual on Uniform Traffic Control Devices (MUTCD).
Upon satisfactory completion of the contracted tasks, the Contracting Office (Contracting Officer) reserves the option to extend the contract for an additional two-year period. This extension will be contingent upon a thorough review of the quality of work performed, adherence to the outlined standards and guidelines, and the contractor’s ability to meet all schedule and safety requirements. The option to extend will be exercised at the Contracting Officer discretion, based on the contractor’s performance and compliance with all contract provisions.
1. SUMMARY OF WORK
| 1.1 | Work Included in this Contract: The following descriptions are for general reference only and must not be construed as a complete list of all operations to be performed. The contractor will accomplish all protective coating tasks identified in this Summary of Work (SOW) and appendices in order to meet the requirements at Davis-Monthan AFB (DMAFB), AZ. All work performed by the contractor must be in accordance with all applicable laws, regulations, standards, instructions, and commercial practices. The contractor will perform interior and exterior Protective Coating Services, in a manner that will protect facilities and infrastructure, etc. per the following items: | ||||||
| a. Mobilization (mob) and De-mobilization (de-mob) | |||||||
| 0001AA – Priced Item: Mobilization and De-mobilization (Light to Medium Equipment, 3 < Capacity | < 20 Ton): | Transport a full complement of personnel and equipment to and from the job site to | accomplish all | procedures necessary to paint facility, e.g. multi story dorm, water storage tanks, etc. | Included is up to a 25-mile haul distance (50 miles round trip for mob/de-mob). A quantity of one | includes mobilization and de-mobilization. |
0001AB – Priced Item: Mobilization and De-mobilization (Small Equipment by Pickup, Capacity ≤ 3 Ton): Transport a full complement of personnel and equipment to and from the job site to accomplish all procedures necessary to paint facility, e.g. single-story building, airfield pavements, roads/parking lots, etc. Included is up to a 25-mile haul distance (50 miles round trip for mob/de-mob). A quantity of one includes mobilization and de-mobilization.
b. Interior Protective Coatings 0001AC – Prepare Surface/Paint: Sand, grind, etc. (full or partial areas), filling nickel or smaller sized holes and finish wall to match surrounding surface area. Apply paint per applicable standards and cleanup work area.
0001AC.1 - Prepare Surface/Paint/Repair Drywall: Remove and properly dispose of damaged drywall, repair damaged area with new drywall in areas with greater than nickel sized holes, finish wall to match surrounding surface area. Paint cost for this work will fall under line item 0001AC.
0001AC.2 – Surface Prep/Apply Urethane Finish, 1/8’ thick: Prepare the surface by cleaning, sanding, or grinding to remove imperfections and ensure proper adhesion. Apply a 1/8-inch layer of urethane finish to provide a durable, protective coating against abrasion, chemicals, and general wear. This finish is suitable for high-traffic or industrial areas requiring added surface resilience.
0001AC.3 – Surface Prep/Wainscoting Removal: Remove existing wainscoting from walls, minimizing damage to the underlying surface. Prepare the wall by removing adhesive residue and repairing holes or imperfections to match the surrounding area. Sand, patch, and level the wall as needed to create a smooth, paint-ready surface.
0001AC.4 – Surface Prep/Wallpaper Removal: Remove existing wallpaper and clean adhesive residue to avoid surface irregularities. Prepare the underlying wall by patching, sanding, and leveling as needed for a smooth, paint-ready surface, matching the surrounding areas for a consistent finish.
| 0001AD – Prepare/Paint Interior Doors/Frames: Sand, grind, etc. (full or partial areas), finish surface to match surrounding surface area. Apply paint per applicable standards and cleanup work area. |
| 0001AE – Taping/Bedding: Apply to cracks, joints, and repaired holes. Apply light texturing of gypsum board/drywall. |
| 0001AF – Wood Sanding, Staining and/or Varnishing: |
| c. Exterior Protective Coatings |
| 0001AG - Fabricate Sign Blanks/Install: Fabricate sign blanks and install onto facilities after applying characters. Comply with UFC 3-120-01, Design: Sign Standards in concert with the Davis-Monthan Air Force Base Design Compatibility Guidelines (DMDCG) – Site Elements. |
| 0001AH – Fabricate/Apply Characters: Apply backing/characters to blank informational signs complying with UFC 3-120-01, Design: Sign Standards in concert with the Davis-Monthan Air Force Base Design Compatibility Guidelines (DMDCG). |
| 0001AI – Fabricate/Install Raised Letters: Install raised molded plastic letters/numbers (pictured in Appendix 1.). Standard size 14”, nonstandard others are 6” to 24”. Gemini brand or equal. The contractor will remove any existing letters as called for in the individual task order and repaint to match existing surface as necessary where letters have been removed. |
0001AJ – Surface Prep/Paint Wood: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to wood (as described in Appendix 1.) Sweep/cleanup area.
0001AK – Surface Prep/Paint Metal: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to metal exterior of facilities, includes detached storage buildings (metal roofs, gutters/downspouts, trim, metal posts etc.). Reference Davis-Monthan Air Force Base Design Compatibility Guidelines (DMDCG), Section 3.3 for metal roofs.
0001AL – Surface Prep/Paint Concrete: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to exterior concrete of facilities, includes detached storage buildings. Sweep/cleanup area.
0001AM – Surface Prep/Paint Concrete Masonry Unit (CMU) Block: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to exterior block walls of facilities, includes detached storage buildings. Sweep/cleanup area.
0001AN – Surface Prep/Paint Stucco: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to stucco exterior of facilities, includes detached storage buildings. Sweep/cleanup area.
0001AN.1 - Surface Prep/Paint Stucco/Repair Stucco: Remove and properly dispose of damaged stucco, repair damaged area with new stucco in areas with greater than a $0.25 quarter sized holes, finish wall to match surrounding surface area.
0001AO – Surface Prep/Paint Trim: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to trim as described in Appendix 1. Sweep/cleanup area.
0001AP – Surface Prep/Paint Fascia: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to the fascia of buildings as described in Appendix 1. Sweep/cleanup area. Reference Davis-Monthan Air Force Base Design Compatibility Guidelines (DMDCG), Section 3.3 for metal fascias.
0001AQ – Surface Prep/Paint Railings: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to railings as described in Appendix 1. Sweep/cleanup area.
0001AR – Surface Prep/Paint Incidentals: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign matters. Apply protective coatings to “incidentals” (e.g., fences, piping, ducting, etc.) as described in Appendix 1. Sweep/cleanup area.
0001AR.1 - Surface Prep/Paint Incidentals/Linear Structures: Includes water blasting, sanding, scraping, taping, caulking, glazing, and removal of dirt, mildew, fungus, rust, or other foreign materials on linear structures (e.g., cabling, piping, etc.). Complete cleanup and sweeping of the area after work.
0001AR.2 - Surface Prep/Paint Incidentals/Caulking: Remove and dispose of damaged or loose caulking. Re-caulk areas as needed to ensure proper sealing of joints and cracks. Painting costs for this work will be covered under the relevant line items for interior or exterior protective coatings. Complete cleanup and sweeping of the area after work.
0001AS - Surface Prep/Paint Exterior Doors/Frames: Sand, grind, etc. (full or partial areas), finish surface to match surrounding surface area. Apply paint per applicable standards and cleanup work area. Paint will be applied to both sides of the exterior door and frame.
0001AT – Pressure Wash: Pressure wash surface where needed to remove old protective coatings/prep surface to be water sealed. Surface must be clean of mildew/grime for satisfactory application of sealant.
0001AU – Water Seal: Apply water sealant (two coats) to exterior block/concrete walls.
d. Pavement Markings 0001AV – Layout/Paint Directional Arrows: Layout arrows required for traffic control on streets. Layout arrows for parking lots including areas requiring restricted access (as described in Appendix 1.).
0001AW – Layout/Paint Handicap Signs: Layout handicap parking symbols in designated lots including areas requiring restricted access (as described in Appendix 1.).
0001AX – Layout/Paint Airfield Entry Control: Layout and application of “Entry Control Point” (ECP), reflective paint (as described in Appendix 1.).
0001AY – Layout/Paint Airfield Deadly Force: Layout and application of “Deadly Force” markings (as described in Appendix 1.).
0001AZ – Layout/Paint Airfield Stop Signs: Layout and application of “Stop” Sign markings (as described in Appendix 1.).
0001BA – Layout/Paint Misc. Airfield Markings: Layout and application of misc. airfield markings (as described in Appendix 1.). Airfield markings must comply with AFI 32-1042, Standards for Airfield Markings, and UFC 3-260-04, Airfield and Heliport Marking.
0001BB – Remove Existing Pavement (non-runway) Striping/Markings: Striping/Markings will be removed and not simply painted over to obscure. Clean-up all debris/materials. The contractor must provide documentation to demonstrate they have satisfactory experience, training/knowledge required to perform work without damage to airfield pavements.
e. Hangar Floors 0001BC – Remove Existing Pavement Striping/Markings: Striping/Markings will be removed and not simply painted over to obscure. Clean-up all debris/materials. The contractor must provide documentation to demonstrate they have satisfactory experience, training/knowledge required to perform work with CRU coating if markings will be placed/replaced on CRU coated floors.
0001BD – Layout/Apply Lines: Layout striping required for “Clear Zones” and “Pinch Points”. Layout and application of “Danger”, “Caution”, and “Warning” lettering (as described in Appendix 1.), etc. The contractor must provide documentation to demonstrate they have satisfactory experience, training/knowledge required to perform work with CRU coating if markings will be placed/replaced on CRU coated floors.
0001BE – Layout/Apply Danger Hazardous Area Signs: Layout hazardous area symbols in designated locations including areas requiring restricted access (as described in Appendix 1.).
0001BF – Touch-up/Spot Paint: Striping Hangar Floors must comply with DAFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards, Chapter 7 (Walking - Working Surfaces). Proper materials must be used to not damage CRU coating while maintaining correct adhesion to the coated floor. The contractor must provide documentation to demonstrate they have satisfactory experience, training/knowledge required to perform work with CRU coating if markings will be placed/replaced on CRU coated floors.
f. General 0001BG - Non-Priced Item: Traffic Control: Provide signs and barricades as necessary to control traffic in the construction area in accordance with procedures prescribed in the most recent version of the Manual on Uniform Traffic Control Devices (MUTCD). Each unit must consist of: 1) four, Type III barricades, with an R11-2 Road Closed sign (mounted to barricade), with flash units, and four sandbags each, 2) ten, Type II barricades, with flash units, and one sandbag each, and 3) All Advanced Warning signs necessary to meet the requirements of the MUTCD for a Task Order’s specific situation. Each unit will also include delivery, setup, maintenance and pickup of signs and barricades. Multiple units may be necessary for large areas of construction. Provide flaggers as necessary to control traffic in the project area in accordance with procedures prescribed in the most recent version of the MUTCD. Each unit must consist of one common laborer and one reflective, aluminum, MUTCD, 24” x 24”, post-mounted sign. This line item will be negotiated per Task Order.
0001BH - Supervision: Superintendent on-site during all periods of work, responsible for making decisions and directing work. Includes superintendent’s pickup truck.
1.2 Task Orders:
| a. | Project-specific task order(s) will be issued as required. The minimum task order amount will be $2,000.00. Some task orders may consist of multiple small jobs to make up the minimum order amount, and/or may combine interior, exterior, and pavement work. Task orders based on square footage may combine smaller facilities (i.e. pump houses or sheds) with larger facilities/buildings. | |
| 1.3 | Contractor Furnished Materials: | |
| a. | The contractor must provide all materials required to perform services. | |
| b. | All materials must be standard products of manufacturers regularly engaged in the production of such materials and must be of sufficient quality to last a minimum of seven years when applied in accordance with the manufacturer’s instructions, and durable for the Arizona climate. | |
| c. | All materials must match existing materials in color, pattern, texture, and sheen. New color schemes and changes to existing color schemes must be directed by the Contracting Officer (Contracting Officer) or designated Construction Manager. If a new color does not adequately cover the existing color, the Contracting Officer may authorize payment for a second coat of paint at the existing unit price. | |
| d. | Manufactures warranty will apply to all sealant materials and all labor (prep/application of material) will have a three-year warranty against defects. | |
| 1.4 | Contractor Qualifications: | |
| a. | The contractor must have in the past been engaged in work of this type for a minimum of five years. Contractors submitting a proposal on this project must be prepared to submit notarized affidavits from Government agencies attesting to satisfactory performance of work of at least the last three projects of this nature during the previous five-year period and to the qualifications both in terms of expertise and having proper and adequate equipment to accomplish the work. The affidavits of the successful awardee will be reviewed for approval or disapproval. The notarized affidavits will be submitted within 3 working days after requested. If the successful awardee for this project has previously submitted the required certification to the Contracting Officer under a previous contract requiring the same certification, re-submission is not required. | |
| b. | Sub-Contractor or Technicians: The Protective Coating technician(s) performing the work must be trained on the specific requirements listed in this SOW and have no less than one year experience and qualified to perform services required in this SOW. The contractor is required to submit a list of employees within five calendar days of the start of contract performance. See the Contracting Officer or Construction Manager for requirements. | |
| 1.5 | Submittal Procedures: | |
| a. | SCHEDULE OF MATERIAL SUBMITTALS (AF FORM 66): An AF Form 66 listing the items of equipment and materials for which submittals are required by the specifications is provided for the contractor’s use. This list may not be all-inclusive and additional submittals may be required. The contractor will coordinate the “Required Submission Date” of each item listed with the Contracting Officer for approval within 10 calendar days after Notice to Proceed. The approved submittal register will become the scheduling document for submittals and will be used to manage submittals throughout the life of the contract. | |
| 1.6 | Quality Control: | |
| a. | Provide quality control over the entire project including but not limited to the items of equipment and materials intended for installation, necessary coordination and services to facilitate the performance of the work, site conditions, and the workmanship of the contractor personnel and any subcontractors. | |
| b. | The contractor must comply fully with manufacturer's instructions, including each step in sequence. If such instructions conflict with the Contract Documents, identify and explain the conflict in writing to the Contracting Officer within 48 hours of discovery of the conflict; and request clarification from the Contracting Officer before proceeding. | |
| c. | It is the contractor’s responsibility to maintain all quality control records and have them available to the Government at all times. |
2. GOVERNMENT FURNISHED PROPERTY AND SERVICES
| 2.1 | Government Furnished Facilities: | |
| a. | The Government will not provide space for the performance of this contract. | |
| 2.2 | Government Furnished Equipment: | |
| a. | The Government will not furnish any equipment for the contractor’s use to perform services under this contract. | |
| 2.3 | Emergency Services: | |
| a. | The Government will provide security forces services (call 228-4444, for emergencies only), and fire protection services (call 228-3333). There are no emergency medical services available on DMAFB, therefore current guidance from Fire Department is to call 228-3333 since a call to 911 will go to Tucson dispatcher and delay emergency response. | |
| 2.4 | Water: | |
| a. | Water will be provided on base. Fill stands are available if needed. |
2.5 Refuse Collection and Disposal:
| a. | The contractor is required to dispose of trash or refuse generated from accomplishment of services detailed in this SOW through their own means at an off-base location. |
| b. | The contractor will comply with the base level recycling program. A recycling center will be available for waste metals/plastics (signage) which may be generated from accomplishment of services detailed in this SOW. |
2.6 Publications and Forms:
| a. | The Government will make all publications, forms, references and report formats listed available. Publications can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. | |
| b. | The contractor must immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor must submit to the Contracting Officer a price proposal and obtain prior approval. | |
| 1. | Price proposals will be submitted within 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. |
3. GENERAL INFORMATION
3.1 Hours of Operation:
a. Perform services during normal duty hours and be available (by phone, pager, cell phone, text message or fax) during the Government Program Office’s hours (7:00 a.m. to 3:30 p.m., Monday through Friday). This excludes federal holidays, unless otherwise required in the contract or approved by the Contracting Officer.
b. There may be situations that require the contractor to work at times other than normal duty hours due to conflicts with an Air Force mission requirement, the Contracting Officer or Construction Manager will advise the contractor in advance to reschedule the work to minimize disruption.
3.2 Holidays and Closures:
a. Recognized Federal Holidays: No work will be performed during the following federal holidays are:
New Year’s Day - 1 Jan Martin Luther King Day - 3rd Monday in Jan Washington’s Birthday - 3rd Monday in Feb Memorial Day - last Monday in May Juneteenth – 19 Jun Independence Day - 4 July Labor Day - 1st Monday in Sep Columbus Day - 2nd Monday in Oct Veteran’s Day - 11 Nov Thanksgiving Day - 4th Thursday in Nov Christmas Day - 25 Dec
b. Other Base Closures: Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.
3.3 Performance of Service During Crisis or Heightened Security:
a. The services under this contract are not essential for performance during crisis. The Contracting Officer will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.
3.4 Contractor Work Schedule:
a. Schedule Submission and Approval. The contractor must submit a schedule for all Task Order services described in this SOW and Appendix to the Contracting Officer for approval. The schedule must include times, and days that service will occur. The schedule must be submitted electronically using a file format compatible with Government software.
b. Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises must be submitted to the Contracting Officer for approval.
3.5 Contract Personnel:
a. Contract Manager. The contractor must establish and maintain an office through which the contractor’s contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate must be available during normal duty hours to conduct a teleconference within 1 hour with Government personnel designated by the Contracting Officer to discuss problem areas. The contractor will provide the Contracting Officer with telephone number(s) where validation results and complaints can be reported. This information will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The contractor manager must also be able to perform the technical aspects of work and be able to convey information clearly in English orally and written.
b. Personnel. Contractor personnel will present a neat appearance. Contractor personnel must be easily recognizable while on the installation in conjunction with this contract. This will be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.
c. Employee Restrictions. The Government is authorized to restrict employment under the contract of any contractor employee or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.
| 3.6 | Traffic Regulation: | ||
| a. | Barriers: The contractor must furnish all signs, barricades, and flagmen required to control traffic in the construction area. | ||
| 1. | All signs and barricades must be in accordance with the latest version of the Federal Highway Administration’s Manual of Uniform Traffic Control Devices for Streets and Highways. | ||
| 2. | Minimize interference with the flow of traffic. At no time may access to any facility be prevented. | ||
| 3. Not less than 14 days prior to commencing construction, submit a proposed plan for routing traffic through or around the work site. This plan must be included as a submittal on the AF Form 66, Schedule of Material Submittals. | |||
| 4. The contractor is required to maintain barricades/traffic signs on a 24 hours per day, 7 days per week basis. A representative must be available on short notice at all times to provide maintenance. Specific attention will be given to erecting signs and barricades after storms or high winds. The contractor will coordinate removal of project barricades/signs with the Construction Manager under all circumstances. | |||
| b. | Access: The contractor must maintain access to the work site at all times. The contractor must perform the work with a minimum of interference to the flow of traffic. | ||
| 3.7 | Safety: | ||
| a. | Comply with the Corps of Engineers Manual on General Safety Requirements, EM 385-1-1; Occupational Safety and Health Act (OSHA), Public Law 91-596; and AFI 91-301, Air Force Occupational Safety, Fire Prevention, and Health (AFOSH) Program. | ||
| b. | Provide a verbal report to the Contracting Officer as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. | ||
| c. | Provide a completed copy of required Accident Investigation Reports to the Contracting Officer within five calendar days of each occurrence. | ||
| d. | Use of flammable adhesives or other similar flammable materials will be in strict accordance with manufacturer's instructions and the contractor must take all necessary safety and fire prevention steps to supervise and assure safe execution of work on the contract. This paragraph is applicable to adhesive materials or any other material involving flammable characteristics. | ||
| e. The contractor must maintain a daily safety checklist/log that includes compliance verification with safety standards and record any incidents. This log must be available for review by the Contracting Officer upon request. | |||
| 3.8 | Environmental Control: | ||
| a. | The contractor is required to meet or exceed the requirements and compliances of the most current version of the 355 CES/CEIE, Contractor Environmental Guide. An electronic copy is available upon request. | ||
| b. | Adherence to environmental guide is mandatory and will help increase the contractor’s awareness of the installation’s Environmental Management System (EMS) and environmental regulatory requirements that impact DMAFB. The guide covers the significant environmental aspects and impacts that contractors often influence at DMAFB. A list of these aspects can be found in Appendix F, Environmental Management System (EMS) Most Significant Environmental Aspects Awareness Form, of the guide. Upon contract award, the contractor must complete Appendix F and be prepared to submit it to the Contracting Officer at the pre- performance meeting. The environmental guide will be provided by the Contracting Officer. | ||
| c. | The contractor must comply with the DMAFB Contractor Environmental Guide in completing the required EMS Awareness Training prior to start of work. The training is a requirement for project managers, on-site managers/supervisors, and contractor personnel who have a direct influence on the significant aspects identified in Appendix F of the guide. Training registration and login instructions can be found in Appendix E, EMS Awareness Level Training Login and Registration Instructions, of the Contractor Environmental Guide. The contractor must submit a completed copy of the training certificate along with Appendix F to the Contracting Officer at the pre- performance meeting to document completion of training. | ||
| d. | No open burning of trash, brush, or refuse is permitted. | ||
| e. | The contractor must segregate hazardous or regulated materials, and nonhazardous or non-regulated materials during demolition; and handle, transport, store, and dispose of these hazardous and nonhazardous materials in accordance with applicable federal, state, and local laws, ordinances, or other rulings having the effect of law, including but not limited to the items listed below. In addition, the contractor must obtain proper disposal manifests for both hazardous and regulated materials, and for non-hazardous or non-regulated materials, and submit these manifests to the Contracting Officer. These manifests must be included as a submittal on the AF Form 66, Schedule of Material Submittals. Submit original manifest-with original signature of the contractor’s superintendent or authorized representative attesting to the validity of the manifest-to the Contracting Officer within 3 working days of disposal. All handling, transporting, and disposal costs will be considered as having been included as a factor in the contractor's bid price. Any questions regarding proper handling or disposal of hazardous or non-hazardous materials may be directed through the Contracting Officer to the 355th Civil Engineer (355 CES ) Environmental Quality Element at 228-4840. | ||
| 1. | Resource Conservation and Recovery Act (42 USC 6901) | ||
| 2. | Clean Water Act (33 USC 1251) | ||
| 3. | Clean Air Act (42 USC 7401-7642) | ||
| 4. | Toxic Substances Control Act (15 USC 260) | ||
| 5. | National Environmental Policy Act (42 USC 4321-4347) | ||
| 6. | Hazard Communication (OSHA Std 29 CFR 1910.1200) | ||
| f. | Provide the Contracting Officer with a chemical inventory and an estimated quantity to be used, prior to bringing hazardous materials on the base. A copy of the same must be forwarded to and maintained by Bioenvironmental Engineering. An additional copy of the chemical inventory and appropriate material Safety Data Sheet (SDS) must be forwarded to 355 CES/CEIE. These requirements must be included as a submittal on the AF Form 66, Schedule of Material Submittals. See Appendix A of the Contractor Environmental Guide. | ||
| g. | No radioactive material or equipment will be used in the course of this contract. | ||
| h. | Any items containing radioactive material, especially radio luminescent exit signs, discovered while performing maintenance, repair, alteration or renovation activities, must be turned in by the contractor through the Contracting Officer to 355 CES/CEO for proper disposal. The contractor must promptly notify the Contracting Officer of any encountered hazardous or radioactive materials not previously disclosed and ensure proper disposal as outlined in Appendix F of the DMAFB Contractor Environmental Guide. | ||
| i. | The contractor will be held responsible for complying with all federal, state, and local environmental regulations included as part of the processes in performing the work included in this project. | ||
| j. | Lead in liquid paints or coatings must be restricted to no more than 0.06 percent lead by weight of the non-volatile solids for use in or on all base facilities (Part 35 of 24 CFR). | ||
| k. | The contractor must take every reasonable precaution to prevent spills of HAZMAT, and immediately report any HAZMAT spills to the Contracting Officer, Construction Manager, and base fire department by calling 228-3333, in accordance with Appendix J, HAZMAT Incident Response Procedures, of the DMAFB Spill Prevention, Control, and Countermeasure (SPCC) Plan. The contractor must comply with this plan when handling and storing all oils and fuels. The Government Project Manager will provide the SPCC Plan to the contractor, upon contract award. The contractor must clean and dispose of all HAZMAT spills in accordance with local, state, and federal laws and regulations and the Contractor Environmental Guide. The contractor must bear full financial obligation incurred from cleaning and disposing of HAZMAT spills, or release of HAZMAT within the confines of DMAFB by contractor employees. | ||
| l. | The contractor must ensure that all vehicles used for transport of HAZMAT on DMAFB, carry a spill containment kit capable of containing a spill, until first responders arrive. The contractor must make spill containment kits available for inspection by Government personnel, upon request. |
3.9 Security:
| a. | For entry to the base, the contractor must submit an entry authorization request including all individuals requiring access for the project at least 10 calendar days prior to beginning work. A copy of the template for base access requests may be obtained from the Contracting Officer upon contract award. All fields of the excel sheet request must be filled in completely (i.e. no nicknames or aliases). Note, Missing information will result in delayed processing of the entire entry request. Individuals granted base access must present their base pass along with a valid state or federally issued photo identification card at installation access points and when requested by Security Forces subsequent to a lawful stop. | |
| b. | All passes issued must be returned to the Contracting Officer or Construction Manager upon termination of the employee or completion of the project, whichever is sooner. | |
| c. | Some work under this contract may be performed within DMAFB Controlled Areas (i.e. AMARG, Site 5 or on the DMAFB Flight Line), which require additional entry/access approval. | |
| 1. | To gain access to DMAFB Controlled Areas, all contractor personnel must be either listed on an entry access letter (EAL) approved by the specific Controlled Area Owning/Using Commander, or escorted while in the controlled area by owner/user personnel. The information required from the contractor to obtain access to DMAFB Controlled Areas must be coordinated between the Contracting Officer and the controlled area owner/user. | |
| 2. | The facility manager/user/occupant/requester will be responsible for providing access, escorts, or temporary visitor access badges for contractor personnel while performing tasks under this contract. The contractor is responsible for scheduling access by contacting the facility manager/requester at the Entry Control Point for that restricted/controlled area. Daily controlled area visitor passes/badges issued to contractors must be returned to the issuing authority at the end of each day’s work. | |
| 3. | All other passes issued must be returned to the Contracting Officer upon termination of the employee or completion of the project, whichever is sooner. | |
| 4. | At all times while in restricted/controlled areas, contractor employees must be under direct surveillance of a person from that facility who is cleared to wear a controlled area badge and perform escort duties. Visitor badges must be returned to the Entry Controller each time the employee completes the duties and leaves the area. This requirement is waived for contractor personnel who have unescorted access privileges and display a controlled area badge for the restricted/controlled areas. | |
| d. | Work performed on the Davis-Monthan AFB flightline. All contractor personnel will be required to obtain a flightline operations briefing from the Airfield Manager prior to accessing the flightline area. During the course of the project, the contractor will be required to check in and check out with the Base Operations Dispatcher daily. | |
| 1. | During check-in, advise the dispatcher of intended work areas and type of work scheduled, and receive a flightline pass. | |
| 2. | While on any runway, taxiway, or aircraft parking apron, immediately remove any dirt, debris, or other material spilled or caused to be present by the contractor's operations. | |
| 3. | During check-out, brief the dispatcher on completed work and status of any airfield facilities affected by the work. | |
| 4. | If contractor equipment is crossing a path on the airfield that is being actively utilized by aircraft, the contractor must station a flagman at the intersection and ensure that all taxiing aircraft are granted the right of way over contractor equipment. | |
| 5. | Airfield communication: The contractor must maintain communications with base operations and the air traffic control tower at all times when operating within 100 feet of the runway. | |
| 6. | The contractor will be provided a DMAFB furnished radio as needed and approved by Airfield Management Office and/or 355 CES Project Management Office when work is within 100 feet off runway edge. | |
| 7. | When emergency or operational interruptions of work become necessary, respond immediately. When directed by base operations or the air traffic control tower, move all equipment and personnel a minimum of 100 feet from the runway edge, as quickly and safely as possible. | |
| e. | The contractor must brief all employees that they must immediately leave any area upon notification by the Contracting Officer, Construction Manager, constituted authority, Security Forces, or when directed as occasional operational requirements, real world activities, or emergencies dictate. | |
| f. | Contractor vehicles must be maintained in a safe and operational condition at all times while on Davis Monthan AFB. | |
| g. | The contractor must comply with DoDM 5400.07, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material. | |
| h. | Contractor personnel must report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security or well-being of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. |
3.10 Project Identification Sign: Use of project identification signs under this contract are not necessary and are discouraged.
3.11 Photographs: Photography is not authorized while on DMAFB unless approved by the assigned Contracting Officer and specifically required for accomplishment of the assigned work. Photography within DMAFB Restricted or Controlled Areas is further restricted and must be approved in writing from the owning/using Restricted/Controlled Area Commander.
3.12 Fenced Storage Yard/Staging Area: The contractor may choose to install and maintain a temporary fenced storage yard at a location designated by the Contracting Officer. All temporary fencing must be of sufficient strength and height to restrict and minimize entry by unauthorized personnel and to withstand wind gusts. The temporary fencing must be provided with visual screening for the full height and length, using tan-colored screening or a similar color selected and approved by the Contracting Officer. The temporary fencing and screening must remain in place and be maintained for the duration of the task order.
3.13 Material Handling and Storage:
| a. | Handle, store, and protect all products in accordance with manufacturer's instructions. |
| b. | At the end of each workday secure, park and or store all equipment and materials in temporary staging area if one was designated/approved for the task order. |
4. PROJECT CLOSE-OUT
| 4.1 | Pre-Inspection Final Cleaning: | |
| a. | Clean all surfaces, including glass that may have been exposed to overspray. | |
| c. | Clean equipment and fixtures that may have been exposed to overspray. | |
| d. | Clean debris from roofs, gutters, drainage systems, and site. | |
| f. | Properly dispose of all hazardous and non-hazardous materials off base in accordance with the environmental controls specified in this Section. |
5. APPENDICIES
5.1 Appendix 1 – Examples:
| a. | Railings: | |
| 1. | 6,000 LF of exterior steel railings. Standard exterior railings are 4 ft. tall, 2 inch steel piping. Some facilities have a combination of steel piping and steel tubing running vertically and/or horizontally. Pricing will be for LF of any of the installed railings types (LF is defined as all piping/tubing, both horizontal and vertical, from floor/ ground level to the top pipe/tube, measured in a horizontal direction). Approximately 20% of LF is staircases. |
| b. | Raised molded plastic numbers/letters (standard 14” high): | |
| 1. | Removal of any existing numbers/lettering and installation of new requirements included in price. |
| c. | Restricted Area Line: | |
| 1. | Bold red line painted on the pavement surrounding various aircraft parking areas, representing a no thoroughfare. Dimensions: 8 in. wide, varying lengths. |
| d. | Entry Control Point (ECP) Markings: | |
| 1. | 2’ X 60’ White Background 18” X 18” Black Letters, Block Rounded Corners, 3” Stroke. |
| e. | Restricted Area Deadly Force Marking: | |
| 1. | 2’ X 4’ White Background, Centered “WARNING,” 3” Stencil, Sprayed in Red.: | |
| “RESTRICTED AREA,” 1 ¾” Stencil Sprayed in Flat Black. 1” Letters, Sprayed in Flat Black: | ||
| “IT IS UNLAWFUL TO ENTER THIS AREA WITHOUT | ||
| PERMISSION OF THE INSTALLATION COMMANDER | ||
| SEC 21, INTERNAL SECURITY ACT 1950, 50 U.S.C. 797 |
| 2. | 1 ¾” Stencil Sprayed in Red: | |
| “USE OF DEADLY FORCE | ||
| AUTHORIZED WHEN PRIORITY | ||
| AIRCRAFT ARE PRESENT” | ||
| f. | Stop Sign Markings: | |
| 1. | 12’ x 10’ Red Background; 7’ White Letters, 6” Stroke; Solid White Stop Bar, 1” X 47’ |
| g. | Airfield Markings: | ||
| 1. | Aircraft ID Parking Identifier: | ||
| a) | 128 Ea – 18“ X 42“ Black or Yellow Background, | ||
| 12”, 2” Stroke White or Black Characters, Block Style |
| 2. | Airfield Fuel Pit Number: | ||
| a) | 20 Ea – 5’ X 5’ Black Background, | ||
| 21” X 4’ White Lettering, 4” Stroke, Block Style |
| 3. | Gun Butt Line: | ||
| a) | 2 Ea – 2’ X 24’ Red Background | ||
| 18” X 15”, 4” Stroke White Lettering, Wide Block Style | |||
| 4” Spacing Between Letters, 8” Spacing Between Words | |||
| Centered on 12” X 75’ Red Line |
| 4. | Hot Brake Marking: | ||
| a) | 3 Ea – 2’ X 8” Red Background, with Red Pyramid Centered | ||
| 12” X 8” White Lettering, 2” Stroke, Block Style |
| 5. | TACAN Marking: | |
| a) | 2 Ea – 22’ Diameter Circle, 6’’ Black | |
| 21’ Diameter Circle, 6” Yellow | ||
| 40’ X 6” Yellow Line Bisecting Inner Circle | ||
| 36” X 42” X 42” Arrowhead at End of Yellow Line |
| 6. | GPS Grid Marking: | |
| a) | 120 Ea - 18” X 18” Black Background, 1 ¾” Stencil Sprayed White |
| 7. | Fire Extinguisher Square: | |
| a) | 120 Ea – 3’ X 3’ Yellow Background with Reflective Beads. |
| 8. | Directional Pavement Arrow: | |
| a) | White 7’ CONG |
| 9. | Handicapped Symbol: | |
| a) | Blue background 48” Square /White border 4” wide and symbol 42” high. |
| 10. | Hangar Door Pinch Points: | ||
| a) | Establish a clear zone, i.e., five (5) feet if space allows, around all hazardous areas. Hazardous areas include crush and pinch points between structural beams and hangar doors. Highlight hazardous areas such as crush and pinch points that cannot be eliminated by engineering controls or mechanical safeguards with colored paint and signs. Mark these clear zones with solid yellow or yellow and black stripes IAW Chapter 7, Walking Surfaces, Guarding Floor and Wall Openings, Fixed Industrial Stairs, and Portable and Fixed Ladders. |
b) All sides visible when approaching a hazard area must have a 14 by 20 inch or larger “DANGER” sign painted on the floor just outside the clear zone IAW Table 29.2 and 29.3 below. Place the sign so it can be read when approaching the hazard area. The word “DANGER” must be printed on top with white letters with the message below stating: “HAZARDOUS AREA – STAND CLEAR DURING DOOR OPERERATIONS.
| c) | Yellow or yellow-and-black hash marked lines, two (2) to three (3) inches wide, must be used when marking is necessary. |
| d) | Red “DANGER, HAZARDOUS AREA” sign. Stand Clear During Door Operations. |
Ia
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