Paging System RFP - Addendum1.pdf

PDF 454 KB Posted Feb 13, 2024

Attached to: Paging System
Solicitation number: RFP - MEM - 240000000983
Issued by: Macomb County, Menominee City, Michigan

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Written by GovTribe AI · Apr 3, 2024

This document is an Addendum to the Request for Proposal (RFP) issued by Memphis Community Schools for a Critical Communications (Paging) System project across their elementary, junior, and senior high schools. The addendum revises aspects of the original RFP, including clarifying the scope of work for mounting existing Lightspeed equipment, revising the bid due date and opening, and modifying the Mandatory Alternates. A mandatory bidder's conference was held on January 30, 2024, with an attendance sheet provided. The RFP requires detailed material and labor pricing, as well as a breakdown for the junior/senior high school and elementary school components. Alternate pricing is requested for a 5-year warranty, classroom LCD displays, and the addition of call buttons in classrooms. The project will be awarded on February 26, 2024, with a project start date to be determined following a kickoff meeting the week of March 4, 2024.

The Cost Analysis Worksheet and Mandatory Alternates documents provide the pricing structure and breakdown required in the bid response. Contractors are responsible for providing a performance and materials bond. The project is funded by Memphis Community Schools, with no other funding sources or set-asides mentioned. There is no information provided about any incumbent contractors or the current system environment.

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File	Type	Posted
Memphis Paging RFP.pdf	PDF	Feb 13, 2024
Paging System RFP - Addendum 3.pdf	PDF	Feb 13, 2024
Paging System RFP - Addendum 2.pdf	PDF	Feb 13, 2024

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Convergent Technology Partners 6197 Miller Rd. Ste 4, Swartz Creek MI 48473 810-720-3820 Fax 810-720-3886

E-mail: info@ctpartners.net Website: www.ctpartners.net

MEMPHIS COMMUNITY SCHOOLS CRITICAL COMMUNICATIONS SYSTEM ADDENDUM 1 Page 1 of 2

ADDENDUM

Client / Address

Memphis Community Schools / 34110 Bordman Rd.

Memphis, MI 48041

Project / Location

Critical Communications (Paging) Systems / Elementary Jr and Sr High Schools

Date Issued February 5, 2024 Project

Number

ADDENDUM # 1

A1-1 NOTICE: The bid documents are amended herein which adds to and/or supersedes conflicting or additional information in the Request for Proposal.

Work covered by this Addendum shall be subject to the Introduction, Terms and Conditions and Technical Specifications.

Acknowledge this Addendum on the Cost Analysis Worksheet and include the cost of the work herein specified in the Bid.

A1-2 Mandatory Bidders’ Conference January 30, 2024:

1. Attendance sheet attached.

2. Convergent Technology Partners reviewed the RFP, Instruction to bidders and scope of work.

a. Emphasized the requirement for a detailed bill of material with installed unit pricing, in addition to the until pricing to be included in the RFP response.

b. Technical specifications were reviewed in detail.

A1-3 RFP Revisions:

1. Section 27 51 13 – Paging Systems 1.5 Work Included Part E A1-4:

a. Add paragraph 2 and subsequent sub-paragraphs:

i. “Mounting existing Lightspeed equipment to the wall in the classrooms.

1. Replace current connector faceplate with blank with grommeted hole.

2. Splice current cabling for a hardwired connection to equipment.

3. Reuse existing pathway and boxes for new cabling.”

2. Section 00 30 10 Schedule of events

a. Bid Due date and opening moved to February 15th at 2:00 P.M. per attached revised Schedule of Events.

3. Supplemental A – Cost Analysis Worksheet:

MEMPHIS COMMUNITY SCHOOLS CRITICAL COMMUNICATIONS SYSTEM ADDENDUM 1 Page 2 of 2

a. Revised to encompass Mandatory Alternate changes.

4. Supplemental C – Mandatory Alternates

a. Remove Alternate 4 “Mapping” and replace with new Alternate 4: “Remove alerting integration with Lightspeed, keep audio ducking (muting) for page override.

b. Remove Alternate 5 and replace with new Alternate 5: “Add new call buttons and wiring in each classroom, and raceway as required.”

A1-4 Questions/RFIs:

1. Are any other manufacturers being considered for this work? Would Bogen or Wahsega be considered an approved manufacturer for this job?

a. No. Only listed approved manufacturers.

2. Are we able to reutilize boxes that are no longer being used in the classroom such as the cabling from the wall to the tv?

a. Yes: these boxes may be reutilized. If reutilized the existing cable and connectors must be removed in their entirety first.

3. Can new Lightspeed cabling be run into same box as the current LightSpeed connectors?

a. Yes

4. If there is no room in the current Lightspeed box for the new cabling can a new surface mount box and conduit be installed?

a. Yes: The surface mount box and external conduit should match the same color of conduit as the rest of the room.

5. Currently the Jr/High School has stainless steel wall plates. Are these required for new work?

a. Yes: As much as possible the plates should be stainless steel in the Jr/Sr High.

6. Does the district have a portable lift available for contractors to use while onsite?

a. Yes. Requests for the equipment should be made a week before it’s needed.

Every attempt should be made to complete the work needed for the lift while it is in the facility before proceeding to the next building. Moving the lift between buildings is cumbersome for the Custodial Staff. Contractors are responsible for protecting all floors and finishes associated with lift work.

A1-5 Attachments

1. Section 00 30 10 Schedule of events

2. Supplemental A – Cost Analysis

3. Supplemental C – Mandatory Alternates

End of Addendum #1

MEMPHIS COMMUNITY SCHOOLS

CRITICAL COMMUNICATIONS (PAGING) SYSTEMS

SCHEDULE OF EVENTS ADDENDUM 1 00 30 10 - 1 of 1

CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized review, use, disclosure, or distribution in whole or in part is prohibited. © 2024

SECTION 00 30 10 - SCHEDULE OF EVENTS

The following is a projected schedule of events for this project. The schedule may change depending upon the results of the responses and a final schedule will be established prior to contracting with the Contractor. Additionally, the final schedule shall be subject to change based on construction schedule and progress.

EVENT DATE

Bid Release Jan 22, 2024

Bidder’s Conference date and time Jan 30, 2024 10:00 A.M.

Final Date and time for Questions Feb 7, 2024 12:00 P.M.

Bid Due Date/time and Public Opening Feb 15, 2024 2:00 P.M.

Contract Award Feb. 26, 2024

Kick-off meeting – Start and completion dates to be determined.

Week of:

Mar 4, 2024

Project Start Date TBD

Project Completion TBD

End of Section

SUPPLEMENTAL A COST ANALYSIS WORKSHEET ADDENDUM 1 00 40 11 -1 of 2

SUPPLEMENTAL A - COST ANALYSIS WORKSHEET

OWNER: Brian Gerstenberger, IT Director Memphis Community Schools 34110 Bordman Rd.

Memphis, MI 48041

BIDDER:

ADDRESS:

BID BREAKDOWN

JUNIOR/SENIOR HIGH SCHOOL - PAGING COMPONENT Pricing

System Headend Equipment Material

Labor

Sub Total

Wiring Material

Labor

Sub Total

Speakers Material

Labor

Sub Total

Demo of Existing Labor

Programming Labor

Training Labor

Sub Total

Performance and Materials Bond

TOTAL BID JUNIOR/SENIOR HIGH SCHOOL - PAGING

ELEMENTARY SCHOOL PAGING COMPONENT Pricing

Paging System Headend Equipment Material

Labor

Sub Total

Wiring Material

Labor

Sub Total

Speakers Material

Labor

Sub Total

Demo of Existing Labor

SUPPLEMENTAL A COST ANALYSIS WORKSHEET ADDENDUM 1 00 40 11 -2 of 2

Programming Labor

Training Labor

Sub Total

Performance and Materials Bond

TOTAL BID –ELEMENTARY SCHOOL PAGING

Alternates

Alternate 1 Five (5) year extended Warranty

Alternate 2: LCD Panels in classrooms

Alternate 3: LCD Panels in classrooms, gyms and cafeterias

Alternate 4: Remove Lightspeed Alarm integration (deduct)

Alternate 5: Add call buttons

Voluntary Alternate 1:

Voluntary Alternate 2:

TOTAL BID BREAKDOWN

JUNIOR/SENIOR HIGH SCHOOL PAGING

ELEMENTARY SCHOOL PAGING

TOTAL BASE BID INCLUDING PLM BOND

(Matches bid proposal form)

SUPPLEMENTAL C MANDATORY ALTERNATES – ADDENDUM 1 00 40 13 - 1 of 2

SUPPLEMENTAL C - MANDATORY ALTERNATES

Alternate 1: Provide price for Five (5) year extended warranty.

Add _________________________________________ ($)________________

Alternate 2: Provide wall LCD scrolling message display in each classroom for both buildings.

Add _________________________________________ ($)________________

Alternate 3: Provide wall LCD scrolling message display in each classroom, hallways, gymnasiums and cafeterias for both buildings. Gymnasium and cafeteria displays are to be sized appropriately for the space

Add _________________________________________ ($)________________

Alternate 4: (Replaced with new – Add. 1) Removealerting integration with Lightspeed, keep audio ducking (muting) for page override.

Delete _________________________________________ ($)________________

Alternate 5: (Replaced with new Alternate – Add.1) Add new call buttons and wiring in each classroom, and raceway as required.

Add _________________________________________ ($)________________

Alternate 6:

Add _________________________________________ ($)________________

SUPPLEMENTAL C MANDATORY ALTERNATES – ADDENDUM 1 00 40 13 - 2 of 2

SUPPLEMENTAL A COST ANALYSIS WORKSHEET ADDENDUM 1 00 40 11 -1 of 2 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized

SUPPLEMENTAL A - COST ANALYSIS WORKSHEET

OWNER: Brian Gerstenberger, IT Director Memphis Community Schools 34110 Bordman Rd.

Memphis, MI 48041

BIDDER:

ADDRESS:

BID BREAKDOWN

JUNIOR/SENIOR HIGH SCHOOL - PAGING COMPONENT Pricing System Headend Equipment Material Labor Sub Total Wiring Material Labor Sub Total Speakers Material Labor Sub Total Demo of Existing Labor Programming Labor Training Labor Sub Total

Performance and Materials Bond

TOTAL BID JUNIOR/SENIOR HIGH SCHOOL - PAGING

ELEMENTARY SCHOOL PAGING COMPONENT Pricing Paging System Headend Equipment Material Labor Sub Total Wiring Material Labor Sub Total Speakers Material Labor Sub Total Demo of Existing Labor

SUPPLEMENTAL A COST ANALYSIS WORKSHEET ADDENDUM 1 00 40 11 -2 of 2 CONFIDENTIALITY NOTICE: This document is the intellectual property of Convergent Technology Partners. Any unauthorized

Programming Labor Training Labor Sub Total

Performance and Materials Bond

TOTAL BID –ELEMENTARY SCHOOL PAGING

Alternates

Alternate 1 Five (5) year extended Warranty Alternate 2: LCD Panels in classrooms Alternate 3: LCD Panels in classrooms, gyms and cafeterias Alternate 4: Remove Lightspeed Alarm integration (deduct) Alternate 5: Add call buttons Voluntary Alternate 1: