PACS 26 - RFI.pdf
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- Attached to
- PACAF Air Chiefs Symposium (PACS) 2026
- Solicitation number
- A054239
About this file
This document is a Request for Information (RFI) from the 766th Enterprise Sourcing Squadron of the Department of the Air Force, seeking venue availability for a multi-day event in May 2026. The RFI requests detailed accommodations including 175 hotel rooms, one administration room for 15 people, one conference room for 175 people with extensive technical specifications (including Wi-Fi, projection equipment, lighting, and audio systems), fifteen breakout rooms for 12 people each, twenty reserved parking spaces, catering with religious and dietary accommodations, and a dedicated event coordinator.
The RFI specifies a response deadline of 22 September 2025 at 2pm HST, with point of contact information for two service members (SrA Kyle Bristow and SrA Joshua Ziegler) from the 766 ESS/PKZ Contracting Office. The event is planned for 11-16 May 2026, with the primary conference activities occurring from 12-14 May 2026. Potential vendors are asked to provide comprehensive details about room availability, technical capabilities, meal options, and event management support, with specific requirements for internet speeds, audiovisual equipment, microphone systems, and logistical support.
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Text version
DEPARTMENT OF THE AIR FORCE
766TH ENTERPRISE SOURCING SQUADRON
15 September 2025
MEMORANDUM FOR RECORD
FROM: 766 ESS/PKZ
560 Central Ave, Building 287
JBPHH, HI 96860
SUBJECT: Request for Information on Room Availability and Conference Space.
1. The 766th Enterprise Sourcing Squadron is requesting availability information for the following:
a) 175 Hotel rooms with a check-in on 11 May 2026 and a check-out date of 16 May 2026.
b) One (1) Administration room to accommodate 15 people from 12 May 2026 to 14 May 2026. The administration room should include/meet the specifications or equal capabilities to the below:
a. High speed Wi-Fi internet at 100 Mbps
b. 10 - power outlets for laptops
c. 1 - printer
d. 1- house phone
c) One (1) Conference room to accommodate 175 people from 12 May 2026 to 14 May 2026. The conference room should include/meet the specifications or equal capabilities to the below:
a. High speed Wi-Fi internet at 500 Mbps objective, 300 Mbps minimum threshold
b. Dual Screen Package 7'6"x13'4" (Screen Frame / Dress Kit) 2 - Rear Projection (4K or better for screen resolution)
c. 2 - 7'6"x13'4" Projection Surface, Upgrade Includes Dress Kit High-speed Wi-Fi internet at 300 Mbps minimum
d. 2 - 7'6"x13'4" Screen Frame
e. 2 - 75" or larger LED Monitor - Illuminate Complimentary 1 - Comfort
Monitor
f. 1 - 6x1 Composite Video Switcher, Upgrade to an Analog Way Quick Vu
3G
g. 2 - LCD Desktop Projector 2000-3500 Lumen Upgrade 1700 Lumen projectors to EIKI 6000 Lumen projectors
h. 12'x12' Front Projection Surface, 30' of Black Velour Drape to go behind the stage Screen to Screen
i. 1 - Stage Lighting Package (Stage Wash) 4 - ETC Source 4 19 Black SPG
j. 1 - 12 Channel DMX/MPX Lighting Controller, upgraded to include LD360DMXHP / 6 Channel Dimmer Pack
k. 1 - Wired Handheld Microphone (1) for the speaker at the podium
l. 4 - Wireless Microphone Handheld Kit 4 - Wireless Lavaliere Microphone
m. 2 - UHF Wireless Belt Pack & Lavalier Mic
n. 2 - UHF Wireless Mic Receiver for Presenters 1 - 16 Channel Mixer (12
Mono, 2 Stereo)
o. 40 - Table microphones, place where each participant sits at the main conference table.
p. 5 - Spare table microphones
d) Fifteen (15) Break out rooms to accommodate 12 people from 12 May 2026 to 14 May 2026.
e) Twenty (20) reserved parking spaces close to the entrance from 12 May 2026 to 16 May 2026
f) If the venue can provide a buffet-style breakfast and individual meals for lunch, please provide an example of the items being offered. Also able to provide for various religious and dietary accommodations to include: Hallal, Kosher, allergies etc…
g) A dedicated event coordinator to aid in the organization of checking in/out, conference space setup and other organizational task.
h) An example of the method used for accountability and access to meals.
2. Please submit the availability of information stated above no later than 22 September 2025 at 2pm HST.
3. If there is any questions or concerns, please contact the SrA Kyle Bristow at kyle.bristow@us.af.mil and SrA Joshua Ziegler at joshua.ziegler.3@us.af.mil.
SrA Kyle Bristow
766 ESS/PKZ
Contracting Officer mailto:kyle.bristow@us.af.mil mailto:joshua.ziegler.3@us.af.mil
| 2025-09-15T13:48:34-1000 | |
| BRISTOW.KYLE.WILLIAM.1527458320 |
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