Packet.pdf

RFP03-25: MODULAR SHOOT HOUSE KIT

DUE: October 20, 2025 10:00 A.M. CST

City of Bossier City Purchasing Office

2nd Floor

620 Benton Road

Bossier City, LA 71111

INDEX

INVITATION TO SUBMIT PROPOSAL FOR MODULAR SHOOT HOUSE KIT - NEW

RFP# 03-25

Invitation Letter Page 3

BidNet Comments Page 4

Instructions to Proposers Pages 5 - 6

Proposal Submittal Form Page 7

Purpose/Objective Page 8

Scope of Work/Specs Pages 9 - 16

Standard Terms and Conditions Pages 17-19

September 17, 2025

TO: Prospective Bidders

SUBJECT: REQUEST FOR PROPOSAL

BID #RFP 03-25 MODULAR SHOOT HOUSE KIT - NEW

Dear Vendor:

This is an invitation for your firm to submit a Proposal for a New Modular Shoot House Kit for law enforcement non-lethal tactical training. The proposed shoot house will provide a versatile, reconfigurable training environment that allows officers to practice room clearing, breaching, and tactical movement in scenarios that simulate real-world operations.

Proposals are due no later than Monday, October 20, 2025 by 10:00 A.M. CST and may be mailed/delivered to City of Bossier City, Purchasing Department, 620 Benton Road, Bossier City, LA 71111, to be received by the deadline. Additionally, proposals may be submitted electronically through www.bidnetdirect.com.

The Bossier City Police Department Chief and assignees shall be responsible for reviewing the bids for compliance, delivery timeline and price along with product warranty. The award will be made to the responsible bidder whose proposal is the most responsive and advantageous to the City with consideration to cost as well as other criteria listed in the specifications on the Request for Proposal.

The City of Bossier City reserves the right to reject any/or all bids in accordance with R.S. 39:2214.

Sincerely, Denna Beauchemin Purchasing Agent

Cc: Chief Daniel Haugen

Attachment – Standard Terms and Conditions for Commodities and Services http://www.bidnetdirect.com/

1. If a Bidder is registered with Bidnet Direct and down loads bid packages with the intentions of submitting proposal, email City of Bossier Purchasing to be placed on our Plan Holders List.

2. Procuring Plans and Specifications from Purchasing for: RFP #03-25 Modular Shoot House. The City of Bossier will receive proposals until 10:00 a.m. CST October 20, 2025.

Email:beauchemind@bossiercity.org for a copy of documents for bid.

3. Proposals may be submitted electronically through www.bidnetdirect.com until the date and time as indicated in this document. A secure digital signature obtained from third party is required. The following is recommended: Https://www.docusign.com/ . If a bid bond is required, it may also be sent electronically by paying an annual fee to Http://surety2000.com . It is the sole responsibility of the supplier to ensure their bid reaches Bidnet Direct before the closing date and time.

4. Supplier may submit the proposal directly to purchasing in writing, attached forms must be used. The proposal must be signed in ink, sealed in a properly addressed envelope, delivered to the Bossier City Purchasing Agent, 2nd Floor, Municipal Building, 620 Benton Road, Bossier City, LA 71111 by the Due Date and Time. Written evidence of the authority of the person signing the bid for public works projects should be submitted at the time of the RFP deadline must be included. Bidder Name, "Bid Number", “Bid Title”, and "Due Date" should appear on the outside of the envelope.

5. All prices and notations must be in ink or typewritten. Errors may be crossed out and corrections printed in ink or typewritten and initialed in ink by person signing proposal.

If there is an error in the extension, the unit price will govern.

6. proposals, modifications, or corrections received after the closing time on the "Due Date" will be considered late and will be considered non responsive.

7. Facsimile or e-mail transmission of bids to purchasing will not be considered.

mailto:beauchemind@bossiercity.org http://www.bidnetdirect.com/ https://www.docusign.com/ http://surety2000.com/

INSTRUCTIONS TO PROPOSERS

RFP #04-25 – MODULAR SHOOT HOUSE Important Dates

Description Date RFP released September 17, 2025 Deadline for proposal questions Friday, October 3, 2025 10:00 AM CST Answers in Addendum Thursday, October 9, 2025, by 5:00 PM CST Submittal deadline Monday, October 20, 2025, at 10:00 AM CST

1. Submission of Proposals:

The Price Summary Sheet along with the Proposal Requirements Checklist must be used and is included herewith for your use. Your proposal must be submitted on this form and only one (1) submission will be accepted from the proposer. All proposals must be addressed to the City of Bossier City, Purchasing Department, 620 Benton Road, Bossier City, Louisiana, 71111, and must show the return address, bid number, bid title, and bid opening date on the outside of the envelope. No additional information or documents shall be included in bid envelope unless specifically stated.

Proposal questions shall be submitted in writing no later than by Friday, October 3, 2025 10:00 AM CST to beauchemind@bossiercity.org. Answers to questions received that would change and/or clarify this solicitation will be provided in writing no later than Thursday, October 9, 2025, by 5:00 PM CST, to all firms that have received the original Request for Proposal. Every interpretation made to a Proposer will be in the form of a written Addendum. It shall be the Proposer’s responsibility to make inquiry as to any addenda issued.

Proposers shall be provided the option to submit proposals electronically see www.bidnetdirect.com.

It shall be the responsibility of the bidder to review and understand the requirements of submitting a bid electronically with BidNet Direct.

Four (4) complete copies of Proposal shall be delivered to City of Bossier City Purchasing Department, located at 620 Benton Road, 2nd Floor, Bossier City, LA 71111, to be received no later than Monday, October 20, 2025, at 10:00 AM CST, at which time and place all proposals will be publicly opened and acknowledged. Copies may be hand delivered during normal business hours. Any proposals received after the time and date shown will be returned unopened. It is the proposer’s responsibility to make sure proposals are received on time at the designated office.

2. Sales Tax:

Act 1029 of the 1991 Louisiana Legislative Session provides an exemption and exclusion from both state and local sales and use taxes on purchases for municipalities.

3. Delivery and Production Schedule:

All proposals must provide a proposed schedule of completion upon receipt of the Notice to Proceed and include the maximum number of days for completion on the Proposal Submittal Form.

4. Method of Award:

The City of Bossier City reserves the right to reject any or all proposals received as a result of this RFP.

Award shall be the issued based on the most advantageous for the City in regard to product, price and time to complete as per specifications.

mailto:beauchemind@bossiercity.org http://www.bidnetdirect.com./

5. Proposal Withdrawal:

Any proposer may withdraw his/her proposal prior to opening deadline. After such time, his/her proposal shall remain firm for a period of 45 days after bid opening.

6. Late Proposals:

It shall be the sole responsibility of the proposer to see that his/her proposal is received by the City on time. The City does not assume responsibility for late deliveries by the U.S. Postal service or any other delivery service.

7. Time Limit:

Your proposal will be considered as a firm offer for not less than forty-five (45) days from date of opening.

8. Ordering Procedure / Price / Payment:

A purchase order will be issued to the successful proposer. The City will consider partial payments based on percentage of completion with the approval of the BC Police Chief. Full payment will be made within thirty days after the completion of the work.

9. Trade or Brand Names:

Where detailed specifications required brand names, they have been specified because of their reliability, availability or replacement parts on a local basis. Since components specified by brand name, model number, dimension, size or capacity are readily available to all manufacturers and/or potential proposers, substitutes or alternates claimed to be equal may not be acceptable.

10. Equal:

The term equal shall be taken in the general sense and shall not mean identical. These Specifications are for the sole purpose of establishing minimum requirements for level of quality, standards of performance, and design. They are in no way intended to disqualify any manufacture(s) items of equal material. The City of Bossier City shall be the sole judge of equality in the best interest and decisions of the City and shall be final.

11. Louisiana Preference:

In accordance with Louisiana Revised Statues 39:1595, a preference may be allowed for products manufactured, produced, grown or assembled in Louisiana of equal quality. The Louisiana Preference may be entitled to a preference consideration, even when not claimed by the proposer. In addition, preference may be given to proposers having a service facility within the State of Louisiana.

12. Warranty:

Standard manufacturer’s warranty from the date of acceptance shall warrant that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material, or workmanship performed by the Proposer/Manufacturer, or any of his subcontractors or suppliers.

Under this warranty, the Proposer/Manufacturer shall remedy, at his own expense, any such failure to conform or any such defect. A copy of Manufacturer’s warranty shall be included with the bid.

City of Bossier City Pricing Proposal

RFP #03-25 NEW

MODULAR SHOOT

HOUSE

Due Date/Time: October 20, 2025 10:00 a.m.

Proposals shall be acknowledged aloud at 10:30 a.m. in the

Purchasing Office at 620 Benton Road, Bossier City, LA 71111

$ TOTAL PROPOSAL AMOUNT

Delivery Time:

Bidder Information:

Company Name:

Street Address:

City/State/Zip:

Phone/Fax/Email:

Authorized Printed Name and Title:

Authorized Signature:

RFP 03-25 - MODULAR SHOOT HOUSE KIT

Purpose and Objective The City of Bossier City Police Department is committed to providing its officers with the highest quality training resources to enhance tactical readiness, decision-making, and officer safety. As part of this commitment, the Department seeks to procure a New Modular Shoot House Kit designed for non-lethal training exercises.

The proposed shoot house will provide a versatile, reconfigurable training environment that allows officers to practice room clearing, breaching, and tactical movement in scenarios that simulate real-world operations. Key features will include:

• Modular wall panels, windows, and doors, designed for rapid, tool-less assembly and disassembly.

• Integrated breaching doors and breaching windows, built to withstand repeated use while maintaining safety and functionality.

• A flexible layout covering approximately 1,400 square feet, enabling frequent reconfiguration to support diverse training scenarios.

• Durable construction materials rated for repeated training cycles, ensuring long-term cost-effectiveness.

Through this RFP, the City seeks proposals from qualified vendors who can deliver a comprehensive solution that meets these needs while ensuring safety, durability, and ease of use.

Vendors are encouraged to submit detailed specifications, sketches, and material samples to demonstrate compliance with these requirements.

The City’s goal is to award a contract that delivers a reliable, adaptable, and professional-grade shoot house kit to support the ongoing development of officer skills and preparedness.

MODULAR SHOOT HOUSE KIT

City of Bossier City, Louisiana 71111

Scope of Work

General Specifications

The City of Bossier City Police Department requests proposals from qualified suppliers or contractors to provide a Modular Shoot House Kit. This Request for Proposal (RFP) intends to identify a partner who can deliver a shoot house kit that meets professional standards, is durable, safe, cost-effective, and can be installed promptly.

The awarded contractor will be responsible for furnishing all materials, components, and associated items necessary to provide a fully functional non-lethal modular shoot house kit.

This kit will serve as a training facility for the Bossier City Police Department, designed to enhance tactical readiness, situational awareness, and officer safety in simulated environments.

Definition of Work / Scope of Work

The successful proposer shall furnish materials for a Modular Shoot House Kit intended for non-lethal training exercises.

The shoot house should:

• Be reconfigurable, allowing fast assembly, disassembly, and reassembly without tools.

• Support diverse training scenarios through modular design.

• Cover a training area of approximately 1,400 square feet.

• Include components replicating real-world operational environments (walls, doors, windows, breaching elements).

Bidders must provide a complete list of included items to ensure full system functionality.

Example of Desired Materials

Qty Description 59 4’x8’ Wall Panels – constructed of wood, primed and painted 3 Window Panels – 4’x8’ wooden panels with 3’x3’ cased opening

1 Breaching Window Panel – integrated into wall section, 4’x8’ wooden panel with iron frame to accept reusable plexiglass insert

Steel Breaching Doors – integrated into wall sections, heavy-duty framed wooden panels with steel doors; construction comparable to MGM Targets Breaching Doors; capable of mechanical, hydraulic, and shotgun breaching; replaceable lock set inserts

6 Interior Doors – 4’x8’ wooden panels with hollow core door and frame 3 Cased Opening Panels 66 Solid Wood Posts – sized and treated for durability and stability

L Metal Brackets – 14-gauge steel, painted for protection Straight Metal Brackets – 14-gauge steel, painted for protection

22 Tee Metal Brackets – 14-gauge steel, painted for protection 2 X Metal Brackets – 14 gauge steel, painted for protection

Assembly & Disassembly Requirements

• Modular shoot house must be designed for tool-less assembly and disassembly.

• Connections must use quick-connect hardware, slide-lock fittings, or equivalent systems.

• All joints must be secure, stable, and durable for repeated training use.

• System must allow rapid reconfiguration of floor plans to minimize downtime between scenarios.

• Panels, doors, and windows must be manageable by a small team without power tools or special equipment.

Performance Standards

• Breaching Doors (wall-integrated): Must withstand at least 300 breach cycles (mechanical, hydraulic, and shotgun combined) before requiring major repair or replacement. Lock sets/inserts must be replaceable after each training evolution.

• Breaching Windows (wall-integrated): Must withstand 200 breach cycles on the frame before repair/replacement. Plexiglass inserts must be replaceable after each break.

• Wall Panels: Must withstand repeated assembly/disassembly cycles without structural degradation.

• Brackets and Posts: Must be capable of repeated connections without bending, cracking, or loss of stability.

Additional Requirements

• All materials must be durable, safe for repeated training use, and designed for non-lethal ammunition (Simunition, paint rounds, airsoft, blanks).

Proposal Requirements Checklist All proposals must address and confirm the following:

General Kit Specifications

• Modular shoot house kit designed for non-lethal training.

• Approximate coverage of 1,400 sq. ft. of training space.

• Reconfigurable panels for tool-less assembly, disassembly, and reassembly.

• Components include (example below):

o 59 Wall Panels o 3 Window Panels o 1 Breaching Window Panel (integrated into wall section) o 2 Steel Breaching Doors (integrated into wall sections, MGM Targets equivalent) o 6 Interior Doors o 3 Cased Opening Panels o 66 Solid Wood Posts o 88 Straight Brackets, 22 Tee Brackets, 28 L Brackets, 2 X Metal Brackets

Breaching Door & Window Specifications

• Doors and windows must be built into wall sections for stability.

• Breaching doors: construction comparable to MGM Targets Breaching Doors;

capable of mechanical, hydraulic, and shotgun breaching; replaceable lock set inserts;

adjustable resistance.

• Breaching windows: reusable plexiglass inserts, durable frame for repeated breaching.

Performance & Safety Requirements

• Breaching doors rated for at least 300 breach cycles.

• Breaching windows rated for at least 200 breach cycles.

• Plexiglass inserts are replaceable after each break.

• Tool-less assembly/disassembly system (quick-connect/slide-lock).

• Safe handling and setup by a small team.

• Panels, posts, and brackets are designed for repeat use without losing strength.

• Metal components constructed with a minimum 14-gauge steel, painted or coated for corrosion resistance.

Proposal Submission Requirements

• Itemized cost breakdown (materials, shipping, installation, optional add-ons).

• Estimated delivery and installation timeline.

• Technical specifications for all components.

• References for similar projects, if available.

• Sketches or CAD drawings of the proposed modular shoot house layout.

• Physical or sample materials for key components (e.g., wall panel, breaching door/window insert, bracket).

Evaluation Criteria

Proposals will be evaluated on a Point Scale and scored by the BC Police Chief along with two additional Police Department officers involved in training and/or having knowledge of the end product specifications requested.

Compliance with specifications and material quality 30% Delivery Timeline 20% Pricing 50%

Warranty & Maintenance Requirements Modular Shoot House Kit City of Bossier City Police Department

1. General Warranty

The awarded contractor shall provide a comprehensive warranty covering materials, workmanship, and performance of all components included in the Modular Shoot House Kit.

• Minimum warranty period: One (1) year from the date of delivery and acceptance.

• Warranty shall cover defects in materials, construction, and assembly design.

• Contractor shall provide repair or replacement of defective components at no additional cost to the City.

2. Breaching Door Warranty

• Breaching doors and their integrated wall sections shall be warranted to withstand a minimum of 300 breach cycles (mechanical, hydraulic, or shotgun combined) without failure of the frame or structural elements.

• Replaceable lock inserts must be supported with readily available replacements.

• Contractor shall provide spare inserts with delivery (minimum of 25).

• Warranty shall cover frame integrity, hinge performance, and locking mechanism housing.

3. Breaching Window Warranty

• Breaching window wall sections shall be warranted to withstand at least 200 breach cycles without frame failure.

• Plexiglass or equivalent inserts shall be replaceable after each use.

• Contractor shall provide a minimum of 25 replacement plexiglass inserts with delivery.

• Warranty shall cover frame integrity and insert retention hardware.

4. Wall Panels, Posts, and Brackets

• Wall panels shall be warranted against structural warping, splitting, or joint failure during repeated assembly and disassembly cycles.

• Solid wood posts shall be warranted against splitting or losing structural strength for the warranty period.

• Metal brackets (straight, tee, and corner) shall be warranted against bending, weld failure, or corrosion for the warranty period.

5. Assembly & Tool-less Connections

• All tool-less assembly systems (quick-connect hardware, slide-locks, etc.) shall be warranted against wear, deformation, or failure during normal training use.

• Warranty shall ensure connections remain secure and reusable throughout the warranty period.

6. Maintenance & Support

• Contractor shall provide a maintenance guide detailing inspection intervals, replacement procedures, and recommended practices to maximize product lifespan.

• Contractor shall guarantee the availability of replacement parts (locks, plexiglass inserts, brackets, etc.) for a minimum of five (5) years following delivery.

• Contractor shall provide technical support (remote or on-site, as needed) to assist with maintenance, troubleshooting, and reconfiguration.

Conclusion The City of Bossier City Police Department appreciates all vendors' interest in responding to this RFP. This procurement represents a significant investment in the safety and training of our officers, and proposals will be carefully evaluated for compliance with the outlined requirements, performance standards, and cost-effectiveness.

All proposals must be complete, responsive, and submitted by the deadline identified in this RFP. Incomplete or late submissions will not be considered.

The City reserves the right to accept or reject any or all proposals, to waive informalities or irregularities, and to award the contract in the best interest of the City and its Police Department.

We look forward to reviewing your proposals and working with a qualified partner to deliver a state-of-the-art modular shoot house kit that will serve the training needs of the Bossier City Police Department for years to come.

STANDARD TERMS & CONDITIONS FOR COMMODITIES AND SERVICES

Initial _____

1. APPLICABILITY: These standard terms and conditions apply to all goods or services procured by the City of Bossier City, Louisiana, unless otherwise stated in the specifications. The instructions contained herein shall be incorporated into the contract as well as any subsequent purchase order(s) issued for goods or services, and shall be included as part of the specifications issued herewith.

2. MINOR DEFECT OR IRREGULARITY: The City of Bossier City has no authority to waive errors, omissions or any other informalities in bids/proposals received.

3. TAXES: Act 1029 of the 1991 Louisiana Legislative Session provides an exemption and exclusion from both state and local sales and use taxes on purchases for municipalities.

4. WITHDRAWAL OF OFFER: Respondent agrees that an offer may not be withdrawn or cancelled for a period of thirty days (30) days following the date and time designated for the receipt of bid/proposal without written approval of the Purchasing Agent.

5. F.O.B./DAMAGE: Prices offered shall be F.O.B. Final Destination, City of Bossier City, LA, and shall be all inclusive of shipping, handling and packaging costs. The City does not accept or assume any liability for goods delivered in damaged or unacceptable condition. The successful respondent shall be responsible for handling all claims with carriers, and in case of damaged or unacceptable goods, shall ship replacement goods immediately upon notification by the City.

6. PREPARATION COST: All costs associated with the preparation of an offer shall be borne by the respondent. The City of Bossier City will not be liable for any costs associated with the preparation transmittal, or presentation of submissions, or with any materials submitted in response to the same.

7. TESTING: At the City of Bossier City’s discretion, testing may be required prior to award of bid/proposal or prior to delivery of goods or services. Testing shall be performed without expense to the City.

8. SAMPLES: At the City of Bossier City’s discretion, samples may be required prior to award of bid/proposal, or prior to delivery of goods or services. Samples shall be provided at no cost to the City. Samples should not be enclosed with submission unless specifically requested.

9. QUALITY: Any catalog, brand names, or manufacturer’s reference in this bid/proposal packet is descriptive and not restrictive, and is intended to indicate type and minimum quality level desired for comparison purposes, unless otherwise stated herein. All products and/or optional equipment offered shall be new and of current manufacture. No items of a demonstrator, leased, reconditioned, rebuilt, repossessed or used nature shall be considered, unless otherwise specifically stated herein.

10. BID/PROPOSAL AWARD: The City of Bossier City will make a determination regarding the responsiveness of offers submitted based upon compliance with all applicable laws and the City of Bossier City’s purchasing guidelines.

The award will be made to the lowest responsible and responsive bidder(s) according to the criteria designated in the Invitation for Bid, unless price is not the only factor, then award will be made to the responsible bidder whose proposal is the most responsive and advantageous to the City with consideration to cost as well as other evaluation criteria listed on the Request for Proposal.

11. ANTI-COLLUSION: In submitting an offer, respondent certifies that they have not participated in nor have they been party to any collusion, price fixing or any other illegal or unethical agreements with any company, firm or person concerning the pricing offered.

12. NON-RESIDENT BIDDERS: Preference for Louisiana bidders is equal to the preference in the State of the non-resident bidder.

13. DELINQUENT TAXES: Any person, firm, or corporation that is in arrears to the City of Bossier City for delinquent taxes or otherwise, will not be recommended for award of any bid/proposal until the arrearage has been cleared in writing. If a contractor or vendor becomes delinquent while a contract is in force, payment for goods or services provided to the City under said contract or purchase order may be withheld until the arrearage has been cleared in writing.

14. MINIMUM STANDARDS FOR RESPONSIBILITY: A prospective vendor must affirmatively demonstrate responsibility. The City of Bossier City may request representation and other information sufficient to determine respondent’s ability to meet the minimum standards including but not limited to:

A. Have adequate financial resources, or the ability to obtain such resources as required;

B. Ability to comply with the required or proposed delivery schedule;

C. Have satisfactory record of performance;

D. Have a satisfactory record of integrity and ethics;

E. Be otherwise qualified and eligible to receive an award.

15. ACCEPTANCE: Respondent agrees that acceptance of any or all items by the City of Bossier City within a reasonable period of time, not to exceed thirty (30) days following the date and time designated for the receipt of the bid/proposal, shall be binding upon respondent. Respondent shall thereafter execute all documents necessary to enter into a contract in a form acceptable to and properly executed by the City to provide such goods and services.

16. CONTRACT PERIOD: The period of the contract shall be as stated in the invitation to bid/request for proposal, not to exceed three years.

17. FUNDING: All multi-year contracts must contain the following annual appropriation dependency clause:

"The continuation of this contract is contingent upon the continuation of an appropriation of funds by the City Council to fulfill the requirements of the contract. If the Council fails to appropriate sufficient monies to provide for the continuation of a contract or if such appropriation is reduced by the veto of the Mayor or by any means provided in the appropriations process to prevent the total appropriations for the year from exceeding revenues for that year or for any other lawful purpose and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the last day of the fiscal year for which funds were appropriated.”

18. ASSIGNMENT: The successful vendor shall not sell, assign, transfer or convey any contract, in whole or in part, without the prior written consent of the City obtained through the City’s Purchasing Division.

19. INTERLOCAL AGREEMENT: The successful vendor may agree to extend prices for goods and services under the same terms and conditions of this bid/proposal to all governmental entities that have entered into, or will enter into, inter local cooperative purchasing agreements with the City of Bossier City.

20. CHANGE ORDER: The City of Bossier City reserves the right to modify or change plans and specifications as deemed necessary after the performance of the contract has commenced, to decrease or increase the quantity of work to be performed, materials, equipment or supplies to be furnished, or address other provisions of the contract as approved by the City Council, and as appropriate under state law. No oral statement of any person shall modify or otherwise change, or affect the terms, conditions or specifications stated in the contract. All change orders or modifications to the contract will be documented in written form by the City of Bossier City and acknowledged by the contracted vendor.

All change orders and modifications to the contract shall be processed through the Purchasing Division only.

21. DELIVERY PROMISE – PENALTIES: Where indicated, respondents must provide number of calendar days required to deliver goods or services to the City of Bossier City after receipt of order (ARO). Do not quote shipping dates. When delivery delay can be foreseen, the vendor shall provide advance notice to the Purchasing Agent, who shall have the right to extend the delivery date if reasons for delay are acceptable. Default in promised delivery, without acceptable reason(s), or failure to meet specifications as contained herein or in the contract documents, authorizes the Purchasing Division to purchase goods or services from an alternate source. The defaulting vendor may be subject to re-procurement costs.

22. DELIVERY TIMES: Unless otherwise specified herein, deliveries will only be accepted during normal working hours at the designated City of Bossier City location(s).

23. INSPECTION: Upon receipt of goods or services, the same will be inspected for compliance with the specifications contained herein or in the contract documents. If the goods or services do not pass inspection, the vendor will be required to remedy the situation at the vendor’s sole expense. The vendor will be required to retrieve the rejected goods at the delivery point and provide the necessary repairs of or replacement and return of the goods in new condition to the original point of delivery; or re-perform services in accordance with the terms and conditions of the contract and to the City of Bossier City’s satisfaction.

24. INVOICES: Original invoices shall be submitted to the Accounts Payable Division, Department of Finance, P.O.

Box 5337, Bossier City, LA 71111 and should reference the purchaser order issued.

25. PAYMENT TERMS: Payment terms are net 30 days, unless otherwise specified by the City in the bid/proposal document. The City does not pay COD or in advance.

26. INSURANCE: The City of Bossier City requires vendor(s) to provide proof of insurance for workmen’s compensation insurance, automobile and general liability insurance by providing a certificate of insurance with coverage of at least $1,000,000 per occurrence showing the City of Bossier City as an added insured. This policy shall be endorsed to name the City of Bossier City as an Additional Insured with a Waiver of Subrogation it its favor, showing the City of Bossier City as an added insured.

27. PRICE ESCALATION: Unless otherwise stated in the specifications herein, prices must remain firm for the initial term of the contract. The contracted vendor may request an adjustment at the time of contract renewal by submitting a request in written form to the Purchasing Agent. Basis for price escalation must be based on the Consumer Price Index or other appropriate nationally recognized index for the most recent twelve-month period.

28. INDEMNITY: The bidder shall defend, indemnify and hold the City of Bossier City, its officers, agents and employees harmless from any and all costs, expenses, suits, demands, claims ,liabilities, liens, encumbrances or damages, including reasonable attorneys’ fees and costs of suit, incurred or resulting from any injuries or damages received or sustained by any person, persons or property on account of any intentional wrongful conduct or negligent act or fault of the successful bidder, or of any agent, employee, subcontractor or supplier in the execution of, or performance under, any contract which may result from bid award and the bidder so agrees upon the submission of the bid. The bidder shall deliver, if so requested by the City of Bossier City, a written release of all liens or other proper evidence of same, to the satisfaction of the City prior to the issuance of final payment by the City.

29. PATENT RIGHTS: Respondent agrees to indemnify and hold harmless the City of Bossier City from any claim involving patent right infringement or copyright infringement on goods or services supplied to the City.

30. PROTESTS: All protests regarding the solicitation process must be submitted in written form to the Purchasing Agent within five (5) working days following the opening of bids/proposals. This includes all protests relating to legal advertisements, deadlines, bid/proposal openings, and all other related procedures under the Local Government Code, as well as any protests relating to alleged improprieties or ambiguities in the specifications contained herein or in the contract documents. Post-award protests must be submitted in written form to the Purchasing Agent within five (5) working days after award. The protest must include, at a minimum, the name of protester, bid/proposal number or description of goods or services, and a statement of grounds for protest. The Purchasing Agent, having authority to make the final determination, will respond within ten (10) working days to each substantive issue raised in the protest.

Allowances for reconsiderations shall be made only if data becomes available that was not previously known, or if there has been an error of law or regulation.

31. TERMINATION FOR DEFAULT: The City of Bossier City reserves the right to enforce the performance of the contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of the contract. The City reserves the right to terminate the contract immediately in the event the contracted vendor fails to meet delivery schedules, or otherwise perform in accordance with the specifications contained herein or in the contract documents. Breach of contract or default authorizes the City to award the contract to another vendor, or purchase from an alternate source, and charge the full increase in cost to the defaulting contracted vendor.

32. REMEDIES: The successful vendor and the City of Bossier City agree that each party may have rights, duties, and remedies available as stated in the Uniform Commercial Code and any other available remedy, whether in law or equity.

33. VENUE: The validity of the contract and of any of its terms or provisions, as well as the rights and duties hereunder or the contract documents, shall be governed by and construed in accordance with the laws of the State of Louisiana. Exclusive venue for any legal action shall lie in Bossier Parish, Louisiana.