Package 2 - B4002 Roof Replacement - Specs.pdf

100% SPECIFICATIONS

Building 4002 BMEWS Roof Replacement Project

Thule Air Base, Greenland

IFB No. W912DS23B0002

February 2023

U.S. Army Corps of Engineers New York District

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Thule B4002 Roof replacement THULE4002ROOF 100% Specification

PROJECT TABLE OF CONTENTS

DI VI SI ON 00 - PROCUREMENT AND CONTRACTI NG REQUI REMENTS

00 00 01 05/22 COVER SHEET

DI VI SI ON 01 - GENERAL REQUI REMENTS

01 11 00 08/15, CHG 2: 08/21 SUMMARY OF WORK

01 14 00 11/11, CHG 14: 02/22 WORK RESTRICTIONS

01 20 00 11/20, CHG 2: 08/21 PRICE AND PAYMENT PROCEDURES

01 30 00 11/20, CHG 2: 05/22 ADMINISTRATIVE REQUIREMENTS

01 32 01.00 10 02/15 PROJECT SCHEDULE

01 33 00 08/18, CHG 4: 02/21 SUBMITTAL PROCEDURES

01 33 29 02/21 SUSTAINABILITY REQUIREMENTS AND

REPORTING

01 35 26 11/20, CHG 3: 02/22 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 02/19 SOURCES FOR REFERENCE PUBLICATIONS

01 42 15 02/14 METRIC MEASUREMENTS

01 45 00.00 10 11/16, CHG 2: 11/21 QUALITY CONTROL

01 45 00.15 10 11/16, CHG 2: 08/19 RESIDENT MANAGEMENT SYSTEM CONTRACTOR

MODE (RMS CM)

01 50 00 11/20, CHG 2: 08/22 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 08/22 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 08/19, CHG 5: 08/22 PROJECT IDENTIFICATION

01 74 19 02/19, CHG 3: 11/21 CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19, CHG 1: 08/21 CLOSEOUT SUBMITTALS

01 83 00.07 40 02/18 RELIABILITY CENTERED ACCEPTANCE FOR

FACILITY SHELLS

DI VI SI ON 02 - EXI STI NG CONDI TI ONS

02 81 00 11/18 TRANSPORTATION AND DISPOSAL OF

HAZARDOUS MATERIALS

02 82 00 11/18, CHG 1: 11/19 ASBESTOS REMEDIATION

02 83 00 11/18 LEAD REMEDIATION

DI VI SI ON 06 - WOOD, PLASTI CS, AND COMPOSI TES

06 10 00 08/16, CHG 2: 11/18 ROUGH CARPENTRY

DI VI SI ON 07 - THERMAL AND MOI STURE PROTECTI ON

07 41 13.00 18 05/11, CHG 4: 02/21 METAL ROOF PANEL ACCESSORIES

07 53 23 05/12, CHG 2: 08/18 ETHYLENE-PROPYLENE-DIENE-MONOMER

ROOFING

07 55 00 08/09, CHG 1: 05/14 PROTECTED MEMBRANE ROOFING

07 60 00 05/17, CHG 2: 11/18 FLASHING AND SHEET METAL

07 92 00 08/16, CHG 3: 11/18 JOINT SEALANTS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

PROCUREMENT AND

CONTRACTING

REQUIREMENTS

SECTION 00 00 01

COVER SHEET

05/22

PART 1 GENERAL

NEW YORK DI STRI CT

CORPS OF ENGI NEERS

NEW YORK, NEW YORK 10278- 0090

I NVI TATI ON FOR BI DS

FOR

BUI LDI NG 4002

BMEWS ROOF REPLACEMENT PROJECT

THULE AI R BASE, GREENLAND

1. Attached is INVITATION FOR BIDS (IFB) NO. W912DS-[XX-X-XXXX]

2. BIDS MUST BE SET FORTH full, accurate, and complete information as required by this Invitation for Bids, including attachments. The penalty for making false statements in bids is prescribed under Title 18, United States Code, Section 1001.

3. SUBMISSION OF BIDS: Complete details concerning proper submission of bids are contained in the INSTRUCTIONS TO BIDDERS (Section 00 21 13).

4. Note the REQUIREMENT FOR AFFIRMATIVE ACTION of the EQUAL OPPORTUNITY clause as it applies to the contract resulting from this solicitation. (See paragraph NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY in Section 00 72 00 of this IFB).

5. REPRESENTATIONS AND CERTIFICATIONS - SECTION 00 45 00 Bidders and Offerors are required to complete the REPRESENTATIONS AND CERTIFICATIONS and submit them with their bids.

6. GENERAL CONDITIONS - SECTION 00 72 00, note in particular the PROHIBITION SEGREGATED FACILITIES. Failure of a bidder or offeror to agree to the certification will render his bid or offer non-responsive to the terms of solicitations involving awards of contracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity Clause.

7. Please review all bonds and accompanying documents required to be submitted. Bonds, Powers of Attorney, statements of authenticity and continuing validity, and all related documents MUST NOT bear computer printer-generated signatures and/or seals. Documents bearing signatures and/or seals generated as part of a document, as opposed to being affixed to the document after its generation, will not be accepted. Submission of such documents may render the bid or offer non-responsive and ineligible for award.

8. Sections indicated in the cover page are part of the Solicitation package.

DOCUMENT 00 00 01 Page 1

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

-- End of Section --

DOCUMENT 00 00 01 Page 2

TECHNICAL

SPECIFICATIONS

SECTION 01 11 00

SUMMARY OF WORK

08/ 15, CHG 2: 08/ 21

PART 1 GENERAL

1.1 FAR 52.211-10, COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

a. The Contractor must be required to (i) commence work under this contract within five (5) calendar days after the date the Contractor receives the Notice to Proceed, (ii) prosecute the work diligently, and

(iii) complete the entire work ready for use, not later than 420 calendar days after the date the Contractor receives the notice to proceed. The time stated for completion must include final cleanup of the premises.

(FAR 52.212-3)

b. With the exception of Government furnished items, the Contractor must furnish all labor, materials, equipment, and services for the construction for infrastructure upgrades as described in the solicitation package.

c. All work must be in accordance with the drawings and specifications or instructions attached hereto and made a part thereof, or to be furnished hereafter by the Contracting Officer and subject, in every detail, to his supervision, direction, and instructions.

d. Replace the word "shall" with "must" in this Contract Specifications.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work to replace all the existing various roofing types and conditions of Building 4002 (BMEWS) at Thule Air Base, Greenland.

1.2.2 Location

The work is located Thule Air Base, Greenland. The exact location is shown in bid documents.

1.3 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 DFARS 236.204, DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS

This project is estimated between $5,000,000.00 and $10,000,000.00

1.5 AUTHORIZED CONSTRUCTION AREA AND TRESPASSING

Do not inflict damage upon land and properties outside the authorized construction area by unwarranted entry upon, passage through, damage to, or disposal of, material on such land or property. The Contractor may

SECTION 01 11 00 Page 1 make a separate agreement with any other party, regarding the use of, or right to, land or facilities outside the contract area. If such an agreement is made, it must be in writing and a copy must be provided to the Contracting Officer. The Contractor must hold and save the Government, its officers, and agents free from liability arising from trespassing or damage occasioned by his operations.

1.6 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. The Contractor must be responsible for the repair, restoration, or for all cost of damage resulting therefrom. If the Contractor elects to have alterations made to any existing structure, utility, dune, road, or other improvements, contractor must make arrangements with the owner of the facility for such alteration and the arrangements must be approved by the Contracting Officer prior to making alterations.

Repair and restoration must comply with contract requirements and must also be approved by the Contracting Officer

1.7 LOCATION OF UNDERGROUND UTILITIES

Obtain a properly executed AF Form 103, Base Civil Engineering Work Clearance Request coordinated through the Contracting Officer and signed by the Base Civil Engineer prior to excavating to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

Identify and mark all other utilities not managed and located by the local utility companies. Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify the elevations of existing piping, utilities,and any type of underground or encased obstruction not indicated, or specified to be removed, that is indicated or discovered during scanning, in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.7.1 Notification Prior to Excavation

No excavation shall be performed until site utilities have been field located. The Contractor shall take the necessary precautions to ensure no damage occurs to existing structures and utilities. Damage to existing structures and utilities resulting from the Contractor's operations shall be repaired at no additional cost to the Government. Utilities encountered that were not previously shown or otherwise located shall not

SECTION 01 11 00 Page 2 be disturbed without written approval from the CCI. Notify the Contracting Officer at least 15 days prior to starting excavation work.

1.8 CRITERIA AND REGULATIONS APPLICABLE TO THIS WORK AT THULE AB

The regulations listed below take precedence over the requirements of the specification.

Refer to the links below:

a. Design of construction sites and similar workplaces in Greenland https://at.gl/da/regler/bekendtgoerelser/1348-indretning-af-byggepladser/

b. Executive Order for Greenland on substances and materials https://www.at.gl/da/regler/bekendtgoerelser/396-stoffer-og-materialer/

c. Executive Order for Greenland on the design of the workplace https://www.at.gl/da/regler/bekendtgoerelser/399-arbejdsstedets-indretning/

d. Executive Order for Greenland on the execution of the work https://www.at.gl/da/regler/bekendtgoerelser/395-arbejdets-udfoerelse/

e. Executive Order for Greenland on transportable containers for compressed, liquefied or pressurized gases https://at.gl/da/regler/bekendtgoerelser/149-transportable-beholdere/#afs7

f. Executive Order on the design of technical aids in Greenland https://www.at.gl/da/regler/bekendtgoerelser/656-anvendelse-af-tekniske-hjaelpemidler/

g. Executive Order on the use of technical aids in Greenland https://www.at.gl/da/regler/bekendtgoerelser/656-anvendelse-af-tekniske-hjaelpemidler/

h. Safety and health work at companies in Greenland https://at.gl/da/regler/bekendtgoerelser/1346-sikkerheds-og-sundhedsarbejde/

i. The client's duties in Greenland https://at.gl/da/regler/bekendtgoerelser/1344-bygherrens-pligter/

j. The Greenland Working Environment Act No. 1048 of 26 October 2005 subsequently amended

k. Environmental Final Governing Standards, Greenland 2022

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 11 00 Page 3

SECTION 01 14 00

WORK RESTRICTIONS

11/ 11, CHG 14: 02/ 22

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, include delivery vehicles, are clearly identified with their company name.

1.2.1.1 Identification Of Employees

The Contractor must be responsible for furnishing to each employee and for requiring each employee engaged on the work to display such identification as may be approved and directed by the Contracting Officer. All prescribed identification must immediately be delivered to the Contracting officer for cancellation upon the release of employees. When required by the Contracting Officer, the Contractor must obtain and submit fingerprints of all persons employed or to be employed on the project.

(DOD FAR Supplement 52.236-7007)

1.2.1.2 Geographic Limitations

The work under this contract may be severely influenced by inherent geographical and climatic constraints. Access to Thule AB for materials, equipment, and personnel is limited to an annual sealift. Military airlift may be available, depending on the availability of cargo space, but is very costly and at the Contractor's expense. The annual Military Sea Transportation Service operation is limited to summer months only.

Due to total daylight at Thule during this period, the Contractor can schedule continuous construction work. Acquisition of building materials at airlift is normally restricted to personnel and critical equipment only.

1.2.1.3 Sea Transport

Thule Air Base is remotely located. The annual military sea

SECTION 01 14 00 Page 1 transportation service operation is limited to a 60-day period, normally the second week of July through the first week of September.

1.2.1.4 Early Site Arrival

It is a requirement of this contract that the contractor or his representative must arrive at Thule AB at least 10 calendar days in advance of the arrival of equipment, materials or laborers. The Contractor and the Contracting Officer (or Contracting Officer Representative) will review the Contractor's CPM schedule project logistics, and Thule AB regulations.

1.2.1.5 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.6 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours will be established by the Contracting Officer.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

1.2.4 Exclusionary Period

Holidays observed at Thule AB by USAF and BMC (BASE MAINTEMANCE

CONTRACTOR):

- 01 January (New Year's Day)

- Third Monday in January (Birthday of Martin Luther King Jr.)

- Third Monday in February (President's Day)

- Last Monday in May (Memorial Day)

- Third Monday in June (Juneneeth Day)

- 04 July (Independence Day)

- First Monday in September (Labor Day)

- Second Monday in October (Columbus Day)

- 11 November (Veteran's Day)

SECTION 01 14 00 Page 2

- Fourth Thursday in November (Thanksgiving Day)

- 25 December (Christmas Day)

Holidays which fall on the weekends are normally observed on the following Monday. Danish holidays are not observed at Thule AB. Holidays which fall on a Saturday will normally be observed by BMC that same day, but by USAF the following Monday.

1.2.5 Utility Cutovers and Interruptions

a. Utility cutovers and interruptions must be coordinated by the Contractor with the Base Civil Engineer, 821 ABG in collaboration with the Contracting officer at least 7 calendar days prior to the planned utility interruption. Power outage periods for residential buildings must exclude Saturdays, Sundays and holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS.

d. Operation of Utilities: The Contractor must not operate nor disturb the setting of control devices in the Air Base utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.2.5.1 Radar Shutdown Requirement

Contractor must coordinate with the Base Civil Engineer for Radar Shutdown atleast 90 days in advance.

1.3 RESPONSIBILITY FOR PHYSICAL SECURITY

Prior to mobilization, the Contractor must submit his proposed means of providing project security as defined below.

1. For the purpose of this clause, the term "physical security" is defined as that part of security concerned with the physical measures designed to safeguard personnel, to prevent unauthorized access to equipment, facilities, materials and documents, and to safeguard them against espionage, sabotage, damage, and theft.

2. Under the general supervision of the Contracting Officer, the Contractor must be responsible for physical security of all materials, supplies, and equipment of every description, including property which may be Government-furnished or owned, and all work performed, and also of areas occupied jointly by the Contractor and the Government. The Contractor agrees to furnish to the Contracting Officer just prior to physical completion of all work under this contract, a consolidated inventory of all excess supplies, materials and equipment imported, duty free, for use under the terms of this contract.

3. The continued employment of a person in connection with this contract, SECTION 01 14 00 Page 3 or subcontract there under whose conduct is determined to be prejudicial to the interests of the Government of Denmark, Ministry of Greenland or the Corps of Engineers must be terminated and that person must be immediately removed from the work upon request of the Contracting Officer at no cost to the Government. Compliance with the foregoing provisions of this paragraph by subcontractors must be the responsibility of the Contractor.

4. The Contractor represents that the contract price herein include an amount sufficient to cover reasonable security measures based on local conditions. These measures must be subject to approval by the Contracting Officer. There must be no compensation for upgrading deficient security measures that are substandard due to an initial oversight in the security program.

5. The Contracting officer reserves the right at all times to issue instructions pertaining to the Contractor's jurisdiction and general conduct of guard forces including the extent, to which the Contracting Officer will desire the Contractor to initiate and maintain such liaison with other law enforcement agencies, and must have the right to examine procedures, methods, records and facilities utilized by the Contractor in complying with the requirements of the Contracting Officer.

6. Examination of the Contractor's security methods, records, and facilities must not be permitted by a person, agency or sources outside the Contractor's organization, other than the Government of Denmark, or the Contracting Officer, without the prior and express consent of the Contracting Officer.

1.4 SAFEGUARDING OF INFORMATION

The personnel employed on this contract may, in the performance of their assigned duties, have access to data and information pertaining to location of goods, supplies, parts, equipment, vehicles, and explosives.

Knowledge of this nature is considered restricted security information.

This information must be protected and safeguarded against disclosure to any unauthorized person or party and must be furnished or used on an official "need to know, basis only. Safeguarding of information is extended to dependents and guests of employees, who may in any manner, obtain knowledge of the Government of United States of America military capacity.

1.5 SECURITY CLEARANCES

Contractor employees will be subject to Security Clearance procedures by the Ministry of Greenland for Danish Nationals and United States Air-Force for American citizens. Employees will not be allowed to travel to or be admitted into the Thule Defense area prior to receipt of such a clearance.

A minimum of seven calendar days advance notice is required to obtain a travel clearance to the Thule Defense area.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

SECTION 01 14 00 Page 4

SECTION 01 14 00 Page 5

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

11/ 20, CHG 2: 08/ 21

PART 1 GENERAL

1.1 CONTRACT COST BREAKDOWN

The Contractor must furnish within 30 days after the date of Notice to Proceed, and prior to the submission of its first partial payment estimate, a breakdown of its single job pay item or items which will be reviewed by the Contracting Officer as to propriety of distribution of the total cost to the various accounts. Any unbalanced items as between early and late payment items or other discrepancies will be revised by the Contracting Officer to agree with a reasonable cost of the work included in the various items. This Contract cost breakdown will then be utilized as the basis for progress payments to the Contractor.

1.2 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.2.1 Submission of Invoices

If DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions is included in the Contract, provide the documents listed in above paragraph CONTENT OF INVOICE in their entirety as attachments in Wide Area Work Flow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in WAWF due to system or size restriction, provide it as instructed by the Contracting Officer.

Monthly invoices and supporting forms for work performed through the anniversary award date of the Contract must be submitted to the Contracting Officer within 5 calendar days of the date of invoice. For example, if Contract award date is the 7th of the month, the date of each monthly invoice must be the 7th and the invoice must be submitted by the 12th of the month.

1.2.2 Final Invoice

a. A final invoice must be accompanied by the certification required by DFARS 252.247.7023 Transportation of Supplies by Sea, and the Contractor's Final Release. If the Contractor is incorporated, the Final Release must contain the corporate seal. An officer of the corporation must sign and the corporate secretary must certify the Final Release.

b. For final invoices being submitted via WAWF, the original Contractor's Final Release Form and required certification of Transportation of Supplies by Sea must be provided directly to the respective Contracting Officer prior to submission of the final invoice. Once receipt of the original Final Release Form and required certification of Transportation of Supplies by Sea has been confirmed by the Contracting Officer, the Contractor must then submit final invoice and attach a copy of the Final Release Form and required certification of Transportation of Supplies by Sea in WAWF.

c. Final invoices not accompanied by the Contractor's Final Release and

SECTION 01 20 00 Page 1 required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.3 SINGLE JOB PAYMENT ITEMS

Payment items for the work of this Contract for which Contract job payments will be made are listed in the BIDDING SCHEDULE and described below. All costs for items of work, which are not specifically mentioned to be included in a particular job or unit price payment item, are included in the listed job item most closely associated with the work involved. The job price and payment made for each item listed constitutes full compensation for furnishing all plant, labor, materials, and equipment, and performing any associated Contractor quality control, environmental protection, meeting safety requirements, tests and reports, and for performing all work required for which separate payment is not otherwise provided.

1.3.1 NOT USED

1.3.2 Bldg 4002 Roof Replacement-Upper Roof

1.3.2.1 Payment

Bldg 4002 Roof Replacement, Thule Air Base: All work, inclusive all labor and material, for the replacement of Upper Roof (Flat Roof) as noted in the Plans and Specifications, (Drawing A-105)

1.3.2.2 Unit of Measure

Unit of measure: Job.

1.3.2.3 Bldg 4002 Roof Replacement-Lower Roof

1.3.2.3.1 Payment

Bldg 4002 Roof Replacement, Thule Air Base: All work, inclusive all labor and material, for the replacement of Lower Roof (Flat roof only) as noted in the Plans and Specifications, (Drawing A-102))

1.3.2.3.2 Unit of Measure

Unit of measure: Job.

1.3.2.4 Bldg 4002 Roof Replacement-Metal Pitched Roof

1.3.2.4.1 Payment

Bldg 4002 Roof Replacement, Thule Air Base: All work, inclusive all labor and material, for the repairs to metal pitched roof as noted in the Plans

SECTION 01 20 00 Page 2 and Specifications, (Drawing A-103 & A-104)

1.3.2.4.2 Unit of Measure

Unit of measure: Job.

1.3.2.5 Bldg 4002 Roof Replacement-Shipping of Materials and Supplies

1.3.2.5.1 Payment

Bldg 4002 Roof Replacement, Thule Air Base: All work, inclusive all labor and material, for Shipping of materials and supplies to from/to Denmark, DK to/from Thule AB, GL

1.3.2.5.2 Unit of Measure

Unit of measure: Job.

1.3.2.6 Bldg 4002 Roof Replacement-As Build Drawings

1.3.2.6.1 Payment

Bldg 4002 Roof Replacement, Thule Air Base: Preparation of As-Build set of drawings. This Line Item is pre-priced and cannot be changed.

1.3.2.6.2 Unit of Measure

Unit of measure: Job.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

SECTION 01 20 00 Page 3

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

11/ 20, CHG 2: 05/ 22

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety -- Safety and Health Requirements Manual

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definition of Terms

15 CFR 773 Special Licensing Procedures

1.2 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

View Location Map

Progress and Completion Pictures

Work To Be Performed By The Contractor; G, RO

Eng Form 93; G, RO

Certification Of Insurance; G, RO

SD-04 Samples

Color Boards; G , RO

1.3 COLOR BOARDS FOR AIR FORCE PROJECTS

Submit five sets of color boards within 90 calendar days after Contract Award. Each set of boards must include samples of colors and finishes of interior surfaces, such as walls, floors, and ceilings. Present the samples on 200 by 270 mm boards (modules) with a maximum spread of 600 by 810 mm for foldouts. Design modules to fit in a standard loose-leaf, three-ring binder. Where special finishes such as architectural concrete, carpet, or prefinished textured metal panels are required, submit samples

SECTION 01 30 00 Page 1 not less than 300 mm square with the board. If more space is needed, more than one board per set may be submitted. Certify that the color samples have been reviewed in detail, and that the color samples are in strict accordance with contract drawings and specifications, except as may be otherwise explicitly stated. Submittal of color samples does not relieve the Contractor of the responsibility to submit samples required elsewhere herein.

1.4 SITE VISIT NOTICE

No formal site visit is scheduled. Bidders/Offerors wishing to visit the site prior to submitting their Bid are welcome to do so; however, associated expenses must be borne by the Bidder/Offeror. Requests for site visits must be made in writing to the Contracting Officer in accordance with the clause at 52.236-27 in the CONTRACT CLAUSES.

Bidder/Offerors are hereby put on notice that travel to/from Thule Air Base, Greenland is extremely limited and usually requires a stay of at least a full week, if not more, based on scheduled flight availability.

There are no commercially scheduled flights to Thule Air Base; only military or government charter flights, and daily or weekly flights are normally not available. Upon request, the Contracting Officer must provide details concerning flight schedules, fares, lodging availability and associated costs, etc. Additionally, weather or other unforeseen conditions frequently cause extreme delays or cancellations of the scheduled flight resulting in extended stays of days to weeks in duration. Delays are common and the government must not be held responsible for any additional costs incurred resulting from such delays.

Any question(s) fielded at a site visit must be made available with the government's response to all Bidders/Offerors by amendment to the solicitation (unless such question(s) can be answered by directly referencing existing information in the solicitation, including specifications and drawings, without further interpretation).

1.5 QUESTIONS CONCERNING CLARIFICATION OF THE SOLICITATION

Questions concerning this solicitation must be submitted to the contracting officer in writing as soon as possible. Questions not answerable by directly referencing existing information in the solicitation must be made available to all Bidders/ Offerors with the government's response by means of an amendment to the solicitation.

Bidders/Offerors should submit questions concerning this solicitation within the first two weeks of the date of issue. Questions submitted within 10 days of the date for receipt of bids/offers may go unaddressed to preclude unnecessary delays in award.

1.6 NOTICE REGARDING SYSTEM AWARD MANAGEMENT (SAM)

Evidence suggests that Bidders/Offerors to which this solicitation is reserved (U.S. and Danish firms, including provinces and territories thereof) can comply with the requirements of clause 52.204-7, Central Contractor Registration. Therefore the requirements of this clause must be upheld unless proof to the contrary is offered.

1.7 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

SECTION 01 30 00 Page 2

1.8 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten different viewpoints selected by the Contractor unless otherwise directed by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures.

Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file.

Include a date designator in file names. Photographs provided are for unrestricted use by the Government.

1.9 MINIMUM INSURANCE REQUIREMENTS

Prior to the commencement of work, the Contractor must provide to the Contracting Officer a certificate or statement of the below required insurance. The policies evidencing required insurance must contain an endorsement to the effect that cancellation or material change in the policies adversely affecting the interests of the Government in such insurance must not be effective for such period as may be prescribed by the laws of the location in which this contract is to be performed and in no event less than 30 days after written notice thereof to the Contracting Officer.

1. Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by Federal law.

2. Insert the substances of this clause, including this paragraph, in all subcontracts hereunder. (FAR-52.228-5)

1.10 PHYSICAL DATA (FAR 52.236-4)(APR 1984)

Information and data furnished or referred to below are furnished for the Contractor's information. However, it is expressly understood that the Government will not be responsible for interpretation or conclusion drawn there from by the Contractor.

a. Geographic Conditions: Thule Air Base is located above the Arctic Circle on the western coast of Greenland. The entire region has been glaciated and the existing soil is generally permafrost, which exists from 1 to 6 feet below the surface and to a measured depth of 1,600 feet.

b. Weather Conditions: Data and information furnished or referred to below is for the Contractor's information. The Government is not responsible for interpretation of or conclusion drawn from the data or information by the Contractor. Weather and storm conditions are listed in the project specifications. Take into consideration the typical weather conditions depicted therein in planning the work to be performed under this contract. Typically, exterior work (or work outside) may commence on or about 15 June and continue through 15

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September; approximately. Take this exterior work limitation into consideration in planning the work even though the contract may allow a performance period well into October.

(1) Average winter temperature is 20 to 30 degrees F below zero while average summer temperature is 40 to 50 degrees F above zero.

Thawing starts in early June and continues until September, when the thawed active layer of soil has its maximum thickness.

(2) The prevailing winds are westerly in the summer and easterly in the winter. Winds of 125 miles per hour, predominantly from the east, occur at infrequent intervals. Winds above 150 miles per hour have been experienced on occasions; precipitation is only four inches annually; however, winter "blow snow" from the glacier to the east causes some snowdrift formation.

(3) Thule has total daylight during the months of May through August and total darkness during the months of mid-November through almost the end of January. The months of February, March, April, September, October and November experience both darkness and daylight hours, though at a varied rate.

c. Construction Constraints: The project may be severely influenced by inherent geographical and climatic conditions noted above. Access to Thule AB for personnel materials and equipment is limited to surface transportation as described in paragraph entitled TRANSPORTATION AND

PROCESSING OF PERSONNEL MATERIALS AND EQUIPMENT.

1.11 PERFORMANCE OF WORK BY THE CONTRACTOR

The Contractor must perform on the site, and with its own organization, work equivalent to at least twenty percent of the total amount of work to be performed under the contract. This percentage may be reduced by supplemental agreement to this contract if, during performing the work, the Contractor requests a reduction and the Contracting Officer determines that the reduction would be to the advantage of the Government. (FAR 52.236-1)

1.12 SUPERVISION

1.12.1 Superintendent Qualifications

Provide project superintendent with a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.12.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of Contract work.In addition, if a Quality Control (QC) representative is required on

SECTION 01 30 00 Page 4 the Contract, then that individual must also have fluent English communication skills. The Contracting Officer have the right to determine whether the superintendent has sufficient technical and lingual capabilities. And the Contractor must immediately replace individual not acceptable to the Contracting Officer.

1. Translation: Drawings, specifications, instructions, or other documents furnished to the Contractor by the Government in connection with the performance of the work will be in the English language only. Such translations thereof as are necessary or proper for the performance of the work must be provided by the Contractor. Errors or omissions in such translations from the Government furnished drawings, specifications, instructions or other documents must be the responsibility of the Contractor. The English text must govern in the event of disagreements occasioned by differences between the text and the Contractor's translation of drawings, specifications, instructions or other documents furnished by the Government pursuant to the provisions of the contract. All correspondence, drawings, and other documents submitted by the Contractor must be entirely in English, except as otherwise provided in the contract. All translated certificates, licenses, test reports, and manufactures data are to be stamped by an authorized translator. All references in correspondence or other documents to monetary sums must be furnished in United States dollars.

2. Discrepancy: In the event of a disagreement between the English text and any foreign language translation of this contract, the English will govern.

1.12.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.12.4 SUPERINTENDENCE OF SUBCONTRACTORS

a. The Contractor must be required to provide the following, in addition to the superintendence required by the Contract Clause titled, "SUPERINTENDENCE BY THE CONTRACTOR".

(1) If more than 50% and less than 70% of the value of the contract work is subcontracted, one superintendent must be provided at the site and on the Contractor's payroll to be responsible for coordinating, directing, inspecting and expediting the subcontract work.

(2) If 70% or more of the value of the work is subcontracted, the Contractor must be required to provide two such superintendents to be responsible for coordinating, directing, inspecting and expediting the subcontract work.

b. If the Contracting Officer, at any time after 50% of the subcontracted work has been completed, finds that satisfactory progress is being

SECTION 01 30 00 Page 5 made, he may waive all or part of the above requirement for additional superintendence subject to the right of the Contracting Officer to reinstate such requirement if at any time during the progress of the remaining work he finds that satisfactory progress is not being made.

1.12.5 DISPLAY OF DOD HOTLINE POSTER (OCT 1987) (52.203-7003)

(a) Except as provided in paragraph (c) below, the Contractor must display prominently in common work areas within business segments performing work under DoD contracts, DoD Hotline Posters prepared by the Office of the Inspector General, DoD.

(b) DoD Hotline Posters may be obtained from the DoD Inspector General, ATTN: Defense Hotline, 400 Army Navy Drive, Washington, DC 22202-2884.

(c) The Contractor need not comply with paragraph (a) above, if the Contractor has established a mechanism, such as a hotline by which employees may report suspected instances of improper conduct, and instructions that encourage employees to make such reports.

1.12.6 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.13 SUBMITTAL OF WORK TO BE PERFORMED BY THE CONTRACTOR

Provide the Contracting Officer, within five days after award, items of work to be performed by Contractor's employees and the estimated cost of those items. For the purposes of this contract, the percentage of work that must be performed by the Contractor is stated in FAR Clause 52.236-01.

1.14 PRECONSTRUCTION CONFERENCE

Immediately after award , prior to commencing any work at the site, coordinate with the Contracting Officer a time and place to meet for the Preconstruction Conference . The conference must take place within 35 calendar days after award of the contract, but prior to commencement of any work at the site. The purpose of this conference is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to: daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out.

Contractor must present and discuss their basic approach to scheduling the construction work and any required phasing.

The Contractor must provide at this conference the following items as indicated:

a. Initial Project Schedule; section 01 32 01.00 10 Project Schedule

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b. Accident Prevention Plan (APP); section 01 35 26 Governmental Safety Requirements

c. Contractor Quality Control (CQC) Plan; section 01 45 00.00 10 Quality Control

d. List of Contact Personnel; section 01 14 00 Work Restrictions

e. Letter appointing Superintendent

f. Detailed Concept of Operations Plan

1.14.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.15 FAR 52.211-12, LIQUIDATED DAMAGES--CONSTRUCTION

For liquidated damages amount see FAR Clause 52.211-12 in the Solicitation.

1.16 PROCEDURES FOR SUBMISSION AND PAYMENT OF ALL CONTRACT PAYMENTS

In addition to the requirements contained in the Contract Clause entitled "PAYMENTS UNDER FlXED-PRICE CONSTRUCTION CONTRACTS" and to implement the requirements of the Prompt Payment Act Amendments of 1988, P.L. 100-496, the following must apply to all payments made under this contract:

a. At the time of submission of the progress chart, the contractor must submit for approval by the Contracting Officer or his authorized representative a breakdown of the contract work which must be to the degree of detail required by the Contracting Officer or his representative to effect reasonable progress payments. The Contracting Officer or his representative must review this breakdown within 30 calendar days after receipt and either advise the contractor that it is approved or disapproved, and if disapproved the reasons for disapproval. Only after the breakdown is approved must any payment invoice be accepted from the contractor and any payment made to him. The Contracting Officer can determine if it is in the best interest of the Government to make payment without an approved breakdown, however, in no case must more than 10% of the contract amount be paid unless the breakdown is approved.

b. The contractor must submit his request for payment by submission of a proper invoice to the office or Person(s) designated in subparagraph (c). For purposes of payment a "proper invoice" is defined as the following:

(1) An estimate of the work completed in accordance with the approved breakdown indicating the percentage of work of each item and the associated costs.

(2) A properly completed Eng Form 93 and 93a (where required).

(3) All contractual submissions indicated elsewhere in this contract

SECTION 01 30 00 Page 7 to be submitted with payment, such as updated progress schedules, updated submittal registers, etc.

(4) The following certification executed by a responsible official of the organization authorized to bind the firm. A "responsible official" would be either a corporate officer, partner, or owner, in the case of a sole proprietorship.

I hereby certify, to the best of my knowledge and belief, that:

(a) The amounts requested are only for performance in accordance with the specifications, terms and conditions of the contract;

(b) Payments to subcontractors and suppliers have been made from previous payments received under the contract and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract requirements and the requirements of Chapter 39 of Title 31, United States Code, and;

(c) This request for progress payments does not include any amounts, which the prime contractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of the subcontract.

(d) All required prime and subcontractor payrolls have been submitted:

(Name) (Title) (Date)

c. The Government must designate the office or person(s) who must first receive the invoice submissions and the Contractor must be so notified at the preconstruction conference. In addition to the designated Project Engineer, the Contractor must at the same time submit one copy of the detailed breakdown and the Eng Form 93 and 93a Form to the Area Engineer.

d. The Government representative must return any request for payment which is deemed defective within 7 days of receipt and must specify the defects. If the defect concerns a disagreement as to the amount of work performed and/or the amount of the payment being submitted, the Government and the contractor's representative should meet to resolve the differences and reach agreement. Upon agreement, the contractor must submit a new breakdown and Eng Form 93 (and 93a) and any other submissions requiring correction. These will be incorporated with the previous submittal and will then constitute a proper invoice.

f. The Government must pay the contractor in accordance with the following time frames:

(1) Progress Payments - Fourteen days are required to afford the Government a practicable opportunity to adequately inspect the work and determine the adequacy of the Contractor's performance under the contract.

(2) Reduction in Retainage Payment. If during the course of the

SECTION 01 30 00 Page 8 contract, a reduction in retainage payment is required, the Government must issue a check within 30 calendar days after the approval of the release to the contractor by the Contracting Officer or his authorized representative.

(3) Final Payment. A final payment request must not be considered valid until the contractor has fulfilled all contract requirements including all administrative items, payrolls, warranties, etc. and has submitted a release of claims. When the contractor has fulfilled all contract requirements and a "proper invoice" has been submitted, the Government must issue a check within 14 days from the date of acceptance of the project by the Contracting Officer.

1.17 SUBMISSION OF CLAIMS

The following must be submitted to the Contracting Officer at the following address: U.S. Army Corps of Engineers, Room 16-300, New York District, 26 Federal Plaza, New York, New York 10278-0090:

a. claims referencing or mentioning the Contracting Disputes Act of 1978

b. requests for a written decision by the Contracting Officer

c. claims certified in accordance with the Contract Disputes Act of 1978

No other Government representative is authorized to accept such requests.

A copy must also be provided to the Authorized Representative of the Contracting Officer.

Provide the Contracting Officer with a copy of any requests for additional time, money or interpretation of…