PACamr_Request_for_Quote and Instructions to Offerors.docx

NEW JERSEY AIR NATIONAL GUARD

HEADQUARTERS 177TH FIGHTER WING

EGG HARBOR TOWNSHIP, NJ 08234

Public Affairs X6 Deployment Kits 08 August 2025

1. INTRODUCTION

1.1. Funds presently available for this procurement.

1.2. Request for Quote Number W50S8F-25-Q-A017 is issued to fulfill the 177th Fighter Wing requirement for a Public Affairs Installation Level X6 Kit. This kit consists of Nikon camera systems and ancillary support equipment. Ancillary equipment identified in the equipment list has been field and operationally testing to provide full compatibility and reliability with NIKON camera system by the USAF in support of CONUS and OCONUS contingency operations.

1.2.1. All equipment shall be in accordance with the Technical Requirement and supporting documentation included in this RFQ.

1.2.2. This action is issued as a Total Small Business Set Aside.

1.3. The Government reserves the right to award multiple purchase orders from this RFQ.

1.4. All offers shall contain the minimum information required under FAR 52.212-1, Instructions to Offerors, Commercial and Addendum (in accordance with Section 2 of this RFQ).

2. ADDENDUM TO FAR 52.212-1-INSTRUCTION TO OFFERORS

2.1. QUOTE SUBMISSION INSTRUCTIONS

2.1.1. Late Quotes. The lateness rules for submitted quotes are outlined in FAR 52.212-1 "Instructions to Offerors-Commercial Products and Commercial Services," and are incorporated into this solicitation.

2.1.2. Submission. The quote submitted in response to this solicitation shall be formatted as stated below and furnished electronically to the Contracting Officer (KO), Johanna Paz, 177fw.contracting.org@us.af.mil. The quote shall only be submitted as described.

2.1.3. Quote Compliance. The Government must have received from the offeror a fully compliant quote. The quote is compliant when it conforms to all of the requirements, terms, and conditions of the solicitation, including the Technical Requirements and supporting documents.

2.1.4. Quote Acceptance. The contractor shall make a clear statement in the quote as to the expiration date of the quote and the stated expiration date shall be valid for all proposed subcontractors as well.

2.1.5. FAR 52.212-1(c) is hereby tailored for this solicitation: The contractor shall specify a quote acceptance period in the Quote Summary of not less than 60 days from the date of the solicitation closing. This date may be extended by mutual agreement.

2.1.6. Quote Retention. In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful quotes.

2.2. QUOTE FORMAT

2.2.1. This section provides guidance to the offeror for preparing a quote in response to the solicitation. The offeror’s quote shall include all data and information required by this solicitation and submitted in accordance with these instructions. Any contract resulting from this effort shall be required to meet United States Government regulations and statutory requirements. In addition, the offeror is expected to ensure compliance with all laws, regulations, standards, and any other constraints specifically identified in the solicitation.

2.2.2. The quote submitted in response to the solicitation shall be formatted as stated below and furnished as stated herein.

2.2.2.1. Vendors shall quote the items in the RFQ as listed. Vendors may provide a separate response if proposing alternate solutions. If an alternate solution is being provided, the vendor shall submit supporting documentation stating how the solution will meet the Government’s requirement.

2.2.2.2. Offerors shall scan all files for computer viruses prior to submission to the Government.

2.2.2.3. Quotes may not include classified information. All quotes shall be at the UNCLASSIFIED level. Every submission must be properly identified and marked with the proper security classification.

3. EVALUATION FACTORS FOR AWARD

3.1. IAW FAR 52.212-2, the Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation (as submitted) will provide the best value to the Government based on Price.

3.1.1. Evaluation Of Price Factor

3.1.1.1. Evaluation of price will be performed using one or more of the price analysis techniques in FAR 13.106-3. Through these techniques the Government will determine whether prices are reasonable, complete, and are not unbalanced.

3.1.1.2. Reasonableness. The Government will evaluate the price reasonableness of the offerors' proposed prices to ensure that in its nature and amount, it does not exceed what would be incurred by a prudent person in the conduct of competitive business. The Government shall employ price analysis techniques in accordance with FAR 13.106-3 to determine that a proposed price is fair and reasonable.

3.1.1.3. Completeness. The Government reserves the right to conduct discussions with offerors, but discussions are not anticipated or intended. Since discussions are not anticipated or intended, the Government requires complete quotes with respect to price. A complete quote will include all information required by this solicitation.

3.1.1.4. Quotes should include the offeror's best pricing, including all discounts, as there may not be another opportunity to offer further discounts.

3.1.1.5. Unbalanced Pricing. Offerors should note that pricing will be carefully reviewed to detect whether quotes are unbalanced between line items as well as unbalance between periods. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more line items is significantly over or understated as indicated by the application of cost or price analysis techniques. Unbalanced offers may be determined unacceptable.

4. BASIS FOR AWARD

4.1. The Government intends to award a single Firm-Fixed Price (FFP) delivery order as a result of this solicitation. However, as stated in Section 1.4 of this RFQ, multiple delivery orders may result from this RFQ if the Contracting Officer makes the determination that it is in the best interest of the Government.

4.2. Per FAR 9.103, the contract will be placed only with an offeror that the Contracting Officer determines to be responsible, that is, those who can satisfactorily provide and deliver the items in this RFQ on time. Prospective offerors, in order to qualify as sources for this acquisition, must be able to demonstrate that they meet standards of responsibility set forth in FAR 9.104. In addition, the Government may assess the offeror’s financial ability to meet the solicitation requirements. No award can be made to an offeror who has been determined to be not responsible by the Contracting Officer.

4.3. Consistency. Each section of the offeror’s quote shall be consistent within the quote.

4.4. Completeness. The Government’s ability to evaluate a quote may depend on the level of detail and supporting documentation provided. Insufficient supporting documentation or detail in a quote may prevent the Government from evaluating a quote.

4.5. The Government will assess the offeror’s quote based on unit and total price.

5. CONTRACT PROVISIONS/CLAUSES

5.1. Reference FAR/DFARS provisions/clauses also applicable to this acquisition.

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