PA004_24 INV.pdf

PA046-21 Page 1

January 10, 2024

INFORMAL WRITTEN QUOTE

PA004-24

Gwinnett County is soliciting competitive informal written Quotes from qualified service providers for the Provision of Security Alarm Systems and Fire Alarm Systems Monitoring, Maintenance, Repair, Remote Access, and Installation on an Annual Contract with Four (4) Renewal Options for the Department of Community Services.

Quotes should be typed or submitted in ink and returned to the Attention of Jake Scarpone Purchasing Associate II. Quotes should be received by 3:00 P.M., January 24, 2024 via email at jake.scarpone@gwinnettcounty.com or sent to the Gwinnett County Financial Services - Purchasing Division – 2nd Floor, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Jake Scarpone via e-mail at jake.scarpone@gwinnettcounty.com or calling 770-822-8722 by 3:00 P.M., January 16, 2024. Quotes are legal and binding upon the bidder when submitted.

Successful contractor will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best rating of A-5 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.

The written Quote documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible quote. Gwinnett County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions, and pricing with the lowest responsive, responsible bidder(s) at its discretion.

All companies submitting a quote will be notified in writing of award.

We look forward to your quote and appreciate your interest in Gwinnett County.

Jake Scarpone Purchasing Associate II

The following pages should be returned with your quote:

Quote Schedule, Pages 6-11 References, Page 12 Personnel Qualifications, Page 13 Contractor Affidavit & Agreement, Page 14 List of Subcontractors, Page 15 mailto:jake.scarpone@gwinnettcounty.com mailto:jake.scarpone@gwinnettcounty.com

PA004-24 Page 2

SECURITY ALARM SYSTEMS AND FIRE ALARM SYSTEMS MONITORING, MAINTENANCE, REPAIR,

REMOTE ACCESS, AND INSTALLATION SERVICES

This is a request for quotes from qualified Contractors to provide Monitoring, Maintenance, Repair, Remote Connection and Installation Services of Security Systems and Fire Alarm Systems on Annual Contract for the Department of Community Services at various Gwinnett County facilities.

Contractors should completely satisfy themselves as to the exact nature and existing conditions of project sites and the requirements and specifications for the extent and quality of work to be performed. Failure to do so will not relieve the Contractor of the obligation to carry out the provision of this contract.

Gwinnett County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its best interest. The award will be made to the Contractor submitting the lowest responsive and responsible Quote.

Individuals, firms and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee or other County representative without permission of the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award. Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

I. GENERAL REQUIREMENTS

A. Proposed Work Sites are per the attached schedule. Cost per report for site panel and/or keypad history shall be available on demand for a separate fee. Currently, Gwinnett County does not have web-based systems.

B. Compensation to the contractor for repairs and installations will be based on the hourly labor rates provided in the Quote Schedule, the actual cost of parts and materials plus a percentage markup not to exceed 10% as indicated in the bid, and a fixed trip charge when applicable. Cost of rental equipment will be actual cost (markup is not allowed.) Hours shall be calculated daily from the time the Contractor’s personnel arrives at a service location until those personnel leaves the site. Travel time to and from the location will not be compensated, and travel time away from the service location will not be compensated on an hourly basis. However, one service call charge of a fixed amount may be added to a service request to cover all travel time, including time away from the service site to pick up parts or materials. Overtime labor rates (excluding monitoring) may be charged for time outside of the normal business hours (Monday through Friday, 8:00 AM to 5:00 PM). Overtime must be approved by the County Representative. Contractors’ invoices are subject to audit to verify cost and mark ups.

1. The contractor shall provide separate invoices for each location. The invoice must state the Purchase Order number and/or Service Request number, the date(s) and location(s) where the work was performed.

2. The invoice must be detailed by the line items in the contract.

3. The contractor must invoice within 30 days after service is completed.

C. Additions and Deletions:

The County reserves the right to add and delete like or similar equipment, locations and/or services at contract rates on an as needed basis.

D. Emergency Response Time:

Successful contractor must be able to respond within 30 minutes by return phone call to the originator and within four (4) hours to have at least one (1) qualified technician on the site; after receipt of notification request from an authorized County representative. The contractor must have the system working to secure the facility by close of the next business day, and totally repaired and operable within five (5) working days.

E. The selected contractor will not be allowed to charge for any initial setup, programming, or other work associated with establishing the monitoring at any County facility.

F. The contractor shall maintain a 24-hour phone number for emergencies.

PA004-24 Page 3

II. SPECIFICATIONS

A. The Contractor will provide Security Alarm Monitoring, Installation, Remote connection, and Repair of Gwinnett County facilities as shown on the Quote Schedule.

B. Contractor should be a member of and meet or exceed the following:

1. State-of-the-art, Underwriters Laboratory (UL) listed alarm monitoring central station.

2. Meets or exceeds all UL standards.

3. Member of Central Station Alarm Association (CSAA)

C. Licensing Requirements:

The Contractor must meet all industry, Gwinnett County, and State of Georgia licensing standards. Technicians must have a current Burglar Alarm license.

III. TECHNICAL REQUIREMENTS

A. Supervision:

Supervision shall include all aspects of the worksite and Central Monitoring station management. The Contractor’s supervisory staff will provide proper employee training and guidance during any installation, repair or maintenance to ensure the quality of the work being performed.

B. Backups:

The awarded vendor shall have a backup plan. Vendors are to state what the motus operandi is for their company on page 10 of this invitation. Cell backups are required for facilities that do not have phonelines.

Motus Operandi - In the event that a backup is needed, the County would provide a work request to the vendor to address the need. The request may be a routine work request or an emergency request. If the request is emergency based on the work requested guidelines would need to be followed.

C. Tools and Equipment:

The contractor shall ensure that each employee, at every work location, has the tools and equipment necessary for the work at hand. Any tools and equipment required to do the job must be provided by the Contractor. The Contractor will typically be expected to utilize one technician for a routine service call. If the Contractor anticipates using more than one technician for the service, the contractor shall obtain prior approval from the County Representative prior to committing the use of additional staff.

D. Software:

Contractor shall possess the most recent and corresponding software that will integrate with the security systems at each County Facility and maintain factory authorized and current operating password(s), when applicable, that allows complete access to each County facility.

E. Alarm Monitoring:

The Contractor will provide 24-hour monitoring services, 7 days per week, 365 days per year at a UL Listed Central Station, equipped with backup generator system in case of power failure. In the event of a security alarm signal at a facility, the on-site security system will communicate with the Contractor’s Central Monitoring Station. The Central Monitoring Station will notify the designated County representative.

1. The contractor shall customize a call list for each system or zone within a system and/or combination of systems.

2. The contractor shall be able to furnish upon request an event log of the last 224 events including but not limited to openings, closings, and alarms.

3. The contractor must page designated County representative in event of an alarm if a pager number is called. The operator who initiates the page must include their operator # to enable the person who receives the page to speak with the originator. This will enable all notified staff to access information after a call has been ‘cleared’ at the monitoring center.

PA004-24 Page 4

F. False Alarm Rate:

Any charges for false alarms, regardless of the cause, will be paid by the responsible party after mutual agreement between the county and contractor.

G. Wireless device batteries are to be replaced annually by the Contractor.

H. All facility systems shall be armed and disarmed in the same way.

I. Repair and Maintenance:

1. Repair and maintenance must be performed by alarm technicians. Technicians performing the work must possess current licenses, skills, and training for the work task at hand. The quality of their work must reflect industry standards of workmanship, and Gwinnett County shall have the final say on what those common industry standards are.

2. Parts and materials furnished to the County shall be new, free of defects, and suitable for the intended service.

3. Any damage done to Gwinnett County facilities during installation or replacement of parts must be repaired by the Contractor, at no cost to Gwinnett County.

4. Work must be done in a timely fashion, and large projects must be scheduled in advance with County Representative. Sensor wires must be hidden from view, and sensors must be level and attached firmly to the wall.

5. When Contractor performs work at a facility, they shall:

a. Check in with facility management.

b. Review alarm signal history

c. Troubleshoot and test to confirm problem.

d. Repair problem

e. Examine battery voltage of backup batteries and wireless devices. Replace it if needed.

f. Test transmission signals

g. Perform a general walk-through of the system.

h. Ensure remote access is available.

i. Check out with facility management.

6. Fire alarm supervisory tests and responses should agree with the applicable codes.

J. Remote Access:

Gwinnett County Department of Community Services utilizes Compass 2.0 with Honeywell Modem and Napco Starlink Cellular service to access our security alarm panels remotely. In our department we have frequent employee transfers, promotions, etc. Therefore, remote access is a critical aspect of our operation to maintain our facilities in a safe and secure manner.

Currently, Gwinnett County Department of Community Services has installed Starlink Cellular service at 17 locations (see quote schedule for specific locations). We intend to install Starlink Cellular service at 49 additional locations under this contract. Gwinnett County will work with the awarded contractor to add line items to the contract to account for the monitoring rates once the cellular radios are added.

The successful contractor must be able to maintain remote access to our security panels including:

1. Compass 2.0 software program.

2. Napco Starlink Cellular program.

3. Meeting with AT&T to resolve connection issues.

4. Meeting with Gwinnett County IT department.

PA004-24 Page 5

It is the responsibility of the contractor to resolve any remote connection issues within 24 hours of notification that remote access is not operable.

K. Warranty:

The Contractor shall warrant against failure of all materials and workmanship associated with its service request for one (1) year after the date of acceptance by the County. If any of the work is found defective or not in accordance with the service request or applicable codes and standards, the Contractor will correct warranted work promptly, at no cost to the County, after receipt of a written notice from the County to do so.

L. Normal Business Hours/Overtime Rates:

Normal business hours are defined as 8:00 AM to 5:00 PM, Monday through Friday. Park locations are available from 7:30am – 2:30pm. The Contractor shall charge basic hourly rates for all work or services (excluding monitoring) during normal business hours. The Contractor may charge overtime rates for all work or services (excluding monitoring) outside of normal business hours. For the Department of Community Services, any overtime must be pre-approved by the County Representative.

M. Reporting Capabilities:

Contractor shall provide the following for each system or zone within a system and/or combination of systems and zones:

1. Amendments to contact list.

2. Adding & deleting user codes to facilities

3. Downloading previous keypad history and previous system activity.

4. Panels shall keep correct time through the Central Station supervised open/closing to ensure keypad history accuracy.

5. Call monitoring (review of taped contact phone calls by Contractor to County representative).

PA004-24 Page 6

COMPANY NAME ____________________________________________________________________

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING

DEEMED NON-RESPONSIVE.

QUOTE SCHEDULE

Part I - Monitoring and Maintenance of Security Systems – Department of Community Services *Annual Amount = Monthly Monitoring Amount x 12

Location # DESCRIPTION Security Panel

Monthly Security

Monitoring Amount

Annual Security Amount*

Fire Panel

Monthly Fire

Monitoring Amount

Annual Fire Amount*

Alexander Park Maintenance 800 Old Snellville Highway Lawrenceville, Ga. 30044

Ademco Vista 128FBP- Starlink

Bay Creek Park Maintenance Shop, 175 Ozora Road, Loganville, GA 30052

Ademco Vista 32FB-3 $ $

Best Friend Park Gym & Pool Guard Room, 6224 Jimmy Carter Boulevard Norcross, GA 30071 Fire Alarm:

Ademco Vista 128BPT-

12 $ $ FCI 7100 $ $

Best Friend Park Maintenance Shop, 6224 Jimmy Carter Boulevard Norcross, GA 30071

Ademco Vista 128BPT- Starlink

Best Friend Park Hudlow Tennis Center, 6224 Jimmy Carter Boulevard, Norcross, GA 30071

Ademco Vista 128BP-

4.4 $ $

Bethesda Park Senior Center, 225 Bethesda Church Road Lawrenceville, GA 30044

Ademco Vista 128BP-3 $ $

Bethesda Park Maintenance Shop, 225 Bethesda Church Road Lawrenceville, GA 30044

Ademco Vista 32FB-3 $ $

Bethesda Park Aquatic Center, 225 Bethesda Church Road Lawrenceville, GA 30044

Ademco Vista 128BPT- 12 $ $

Bethesda Park Adult Softball Offices 225 Bethesda Church Road Lawrenceville, GA 30044

Ademco Vista

128FBPT-10 $ $

Bogan Park Community Recreation Center & Gym, 2723 North Bogan Road, Buford, GA 30519 Fire Alarm:

Ademco Vista 128BP-4 $ $ FireLite MS

900 UDLS $ $

Bogan Park Aquatic Center, 2723 North Bogan Road, Buford, GA 30519

Ademco Vista 128BP- 4.4 Starlink

Bogan Park Maintenance Shop, 2723 North Bogan Road, Buford, GA 30519

Ademco Vista 128BPT- 12 $ $

Bryson Park Maintenance Shop 5075 Lawrenceville Highway, Lilburn GA 30047

Ademco Vista 128FBP- 4 $ $

Collins Hill Park Aquatic Center, 2200 Collins Hill Road, Lawrenceville, GA 30043

Ademco Vista 128BPT- Starlink

PA004-24 Page 7

Collins Hill Park Maintenance Shop, 2225 Collins Hill Road, Lawrenceville, GA 30043

Ademco Vista 32FB-4 $ $

Dacula Park Pool, 205 Dacula Road, Dacula, GA 30019

Ademco Vista 128BP-3 $ $

Dacula Park Maintenance Shop 205 Dacula Road, Dacula, GA 30019

Ademco Vista 128B-3 $ $

Dacula Park Activity Building 2735 Old Auburn Road, Dacula, GA. 30019

Ademco Vista 128FB-5 $ $ Silent Knight $ $

Duncan Creek Park Maintenance Shop 3700 Braselton Highway, Buford, GA 30019

Ademco Vista 128BP-3 $ $

E.E. Robinson Park Maintenance Shop 885 Level Creek Rd., Sugar Hill, GA 30518

Ademco Vista 128BPT-12 $ $

Freeman’s Mill Park, 1401 Alcovy Road, Lawrenceville, GA 30045

One panel – cell backup

Ademco Vista 128BPT-11 $ $ Fire Lite

George Pierce Park Community Recreation Center, 55 Buford Highway Suwanee, GA 30024

Ademco Vista 128B-3 $ $ Fire Lite

George Pierce Park Maintenance Shop 55 Buford Highway, Suwanee, GA 30024

Ademco Vista 32FB-3 $ $

Graves Park Splash Pad 1540 Graves Rd, Norcross, GA 30093

Ademco Vista 128BPT- 12 $ $

Gwinnett Environmental & Heritage Center, 2020 Cleanwater Drive, Buford, GA 30519 Fire Alarm:

Ademco Vista 50-P

$ $ EST2

Gwinnett Environmental & Heritage Center Maintenance Building, 2020 Cleanwater Drive, Buford, GA 30519

Ademco Vista 128BPT-12 Starlink

Gwinnett Historic Courthouse 185 East Crogan Street Lawrenceville, GA 30046

Ademco Vista 100-3 $ $

Gwinnett History Museum (Female Seminary) 455 Perry Street, Lawrenceville, GA 30046

Ademco Vista 128BPT-12 $ $ Honeywell

128FB

Harbins-Alcovy River Park Maintenance Shop, 2995 Luke Edwards Road, Dacula, GA 30019

Ademco Vista 128FBP-3 $ $

Harmony Grove Park 119 Harmony Grove Rd, Lilburn GA 30047

Ademco Vista 128BPT- 12 $ $

PA004-24 Page 8

Isaac Adair House 15 South Clayton Street Lawrenceville, Ga. 30046

Ademco Vista 128FBP-3 $ $

Jones Bridge Park Good Age Building 4901-E Jones Bridge Road Peachtree Corners, GA 30092

Ademco Vista 128B-3 $ $

Lenora Park Gym 4515 Lenora Church Road Snellville, GA 30039

Ademco Vista 128B-3 $ $ Fire Lite MS

900 ULS $ $

Lenora Park Maintenance Shop 4515 Lenora Church Road Snellville, GA 30039

Ademco Vista 128BPT-12 $ $

Lenora Park Pool 4315 Lenora Ch. Road, Snellville, GA 30039

Ademco Vista 128BPT-12 $ $

Lilburn Activity Building 788 Hillcrest Road, NW, Lilburn, GA 30047

Ademco Vista 128BP-3 $ $ Silent Knight

5700 $ $

Little Mulberry Park Maintenance Shop 3855 Fence Road, Auburn, GA 30011

Ademco Vista 50P-8 $ $

Lucky Shoals Park Maintenance Shop 4651 Britt Road, Norcross, GA 30093

Ademco Vista

32FB-3

Lucky Shoals Park Community Recreation Center, 4651 Britt Road, Norcross, GA 30093

Ademco Vista 128B-3

$ $ EST $ $

McDaniel Farm Park Farmhouse 3251 McDaniel Road, Duluth, GA 30096

Ademco Vista

128BPT-12

McDaniel Farm Office 3251 McDaniel Road, Duluth, GA 30136

Ademco Vista 128BP-4.4 Starlink

McDaniel Farm Park Maintenance Shop 3020 McDaniel Road, Duluth, GA 30096

Ademco Vista 50P-8

Mountain Park Activity Building 1063 Rockbridge Road Stone Mountain, GA 30087

Ademco Vista 128B-3 $ $ Silent Knight $ $

Mountain Park Aquatic Center 1063 Rockbridge Road Stone Mountain, GA 30087

Ademco Vista 128BPT-12 $ $ Silent Knight $ $

Mountain Park Depot 5050 Five Forks Trickum Road Lilburn, GA 30047

Ademco Vista 128B-3 Starlink

Mountain Park Park, Maintenance Shop, 5050 Five Forks Trickum Road Lilburn, GA 30047

Ademco Vista 128BP-3 $ $

Park Operation Center 352 Hosea Road Lawrenceville, GA 30046

Ademco Vista 100-3

PA004-24 Page 9

Peachtree Ridge Park Maintenance Shop; 3170 Suwanee Creek Road Suwanee, GA 30024

Ademco Vista

128FB-5

Pinckneyville Park Community Recreation Center, 4650 Peachtree Industrial Boulevard, Berkeley Lake, GA 30071

Ademco Vista

128BPT-12

$ $ Fire Lite $ $

Pinckneyville Park Maintenance Shop 4707 S. Old Peachtree Road Norcross, GA 30071

Ademco Vista 128B-3

Rabbit Hill Park Maintenance Shop 400 Rabbit Hill Road, Dacula, GA 30019

Ademco Vista

128BPT-12

Rhodes Jordan Park Storage, 100 E. Crogan Street Lawrenceville, GA 30046

Ademco Vista 128BP-3 Starlink

Rhodes Jordan Park Community Recreation Center & Gym, 100 E. Crogan Street Lawrenceville, GA 30046

Ademco Vista 128BPT-12 Starlink

$ $ Notifier $ $

Rhodes Jordan Park Maintenance Shop 100 E. Crogan Street Lawrenceville, GA 30046

Ademco Vista 128FBP-4 Starlink

Rock Springs Park Maintenance Shop 550 Rock Springs Road Lawrenceville, GA 30043

Ademco Vista 128BPT-12 Starlink

Shorty Howell Park Maintenance Shop 2750 Pleasant Hill Road Duluth, GA 30096

Ademco Vista 128BPT-12 Starlink

Shorty Howell Park Activity Building 2750 Pleasant Hill Road Duluth, GA 30096

Ademco Vista 128FBPT-10 Starlink

$ $ Notifier $ $

Simpsonwood Park Chapel 4511 Jones Bridge Circle Peachtree Corners, GA 30092

Ademco Vista 128FBP-4 $ $

Simpsonwood Park Maintenance Shop 4511 Jones Bridge Circle Peachtree Corners, GA 30092

Ademco Vista 128FBP-4 Starlink

South Gwinnett Park Maintenance Shop 2115 McGee Road, Snellville, GA 30078

Ademco Vista 128BPT-12 $ $

Tribble Mill Park Maintenance Shop 2125 Tribble Mill Parkway Lawrenceville, GA 30045

Ademco Vista 128BP-3 $ $

West Gwinnett Park Aquatic Center 4488 Peachtree Industrial Boulevard Berkeley Lake, GA 30071

Ademco Vista 128FBPT-10 $ $ Notifier $ $

Yellow River Park Maintenance Shop 3402 Juhan Road Stone Mountain, GA 30087

Ademco Vista 32FB-3 $ $

PA004-24 Page 10

Promised Land House 4530 Anderson Livsey Rd Snellville, GA 30039

Ademco Vista 128BPT- 12 $ $

Vines Park Maintenance Shop 3500 Oak Grove Road Loganville, GA 30052

Ademco Vista 128BPT- 12 $ $

Harbins Park Office 2996 Luke Edwards Road Dacula, GA 30019

Ademco Vista 128BPT- 12 $ $

Chesser Williams House 2020 Clean Water Drive Buford, GA 30519

Ademco Vista 128BPT- 12 $ $

Yellow River Post Office 3519 Five Forks Trickum Road SW Lilburn, GA 30047

Ademco Vista 128FBP-4 Starlink

$ $ Silent Knight $ $

SECTION I TOTAL $ $

Part II –Repair & Installation Services SERVICE # DESCRIPTION Approx.

Annual Qty

UNIT COST

(PER HOUR) EXTENDED COST

1 Non-Emergency Hourly Rate for Repair Labor per Person During Normal Business Hours 250 hours $ /hr $

2 Non-Emergency Hourly Rate for Repair Labor per Person After Normal Business Hours 250 hours $ /hr $

3 State Emergency Hourly Rate for repair Labor per Person During Normal Business Hours 250 hours $ /hr $

4 State Emergency Hourly Rate for repair Labor per Person During Normal Business Hours 250 hours $ /hr $

SECTION II TOTAL $

Part II –Other Services and Fees SERVICE # DESCRIPTION Approx.

Annual Qty UNIT COST EXTENDED COST

1 State Percentage of Markup above Cost of Materials (Not to exceed 10%) $22,700.00 % $

2 State Trip Charge – Only 1 per service request $ $

3 Cost per report for site panel and/or keypad history $ $

SECTION II TOTAL: $

OVERALL QUOTE TOTAL (SECTION I TOTAL + SECTION II TOTAL) $

Provide the Motus Operandi that will be used:___________________________________________________

NOTE:

1. All systems listed above in the quote schedule are currently being monitored.

2. Several of the systems share phone line(s).

PA004-24 Page 11

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN QUOTE BEING

DEEMED NON-RESPONSIVE.

QUOTE SCHEDULE CONTINUED

Termination for Cause: The County may terminate this agreement for cause upon ten days prior written notice to the contractor of the contractor’s default in the performance of any term of this agreement. Such termination shall be without prejudice to any of the County’s rights or remedies by law.

Termination for Convenience: The County may terminate this agreement for its convenience at any time upon 30 days written notice to the contractor. In the event of the County’s termination of this agreement for convenience, the contractor will be paid for those services actually performed. Partially completed performance of the agreement will be compensated based upon a signed statement of completion to be submitted by the contractor, which shall itemize each element of performance.

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare quote non-responsive. Contract to begin February 1, 2024 or upon award. Unless otherwise noted, quoted prices will remain firm for four (4) additional one (1) year periods.

If a percentage increase or decrease will be a part of this bid, please note this in the space provided together with an explanation.

1st Renewal increase/decrease (circle one)

2nd Renewal increase/decrease (circle one)

3rd Renewal increase/decrease (circle one)

4th Renewal increase/decrease (circle one)

Certification of Non-Collusion in Quote Preparation Signature Date

The County requires that all who enter into a contract for the physical performance of services with the County must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule.

Legal Business Name Federal Tax ID

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number Fax Number

Email Address

PA004-24 Page 12

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.

REFERENCES

Gwinnett County requests a minimum of three (3) references where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Dates

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

PA004-24 Page 13

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE DOCUMENT MAY RESULT IN REJECTION OF QUOTE.

PERSONNEL QUALIFICATIONS

(Please attach additional pages as needed)

1. Name: Years of Experience

Education:

Certification Level:

Additional Information:

2. Name: Years of Experience

Education:

3. Name: Years of Experience

4. Name: Years of Experience

PA053-22 Page 14

PA004-24, Provision of Security Alarm Systems and Fire Alarm Systems Monitoring, Maintenance, Repair, Remote Access, and Installation on an Annual Contract

CONTRACTOR AFFIDAVIT AND AGREEMENT

(THIS FORM SHOULD BE FULLY COMPLETED AND RETURNED WITH YOUR SUBMITTAL)

By executing this affidavit, the undersigned contractor verifies its compliance with The Illegal Immigration Reform

Enhancements for 2013, stating affirmatively that the individual, firm, or corporation which is contracting with the Gwinnett County Board of Commissioners has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security] to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act, in accordance with the applicability provisions and deadlines established therein.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services or the performance of labor pursuant to this contract with the Gwinnett County Board of Commissioners, contractor will secure from such subcontractor(s) similar verification of compliance with the Illegal Immigration Reform and Enforcement Act on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Gwinnett County Board of Commissioners at the time the subcontractor(s) is retained to perform such service.

E-Verify * User Identification Number Date Registered

Legal Company Name

Street Address

City/State/Zip Code

BY: Authorized Officer or Agent Date (Contractor Signature)

Title of Authorized Officer or Agent of Contractor

Printed Name of Authorized Officer or Agent

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______ DAY OF ______________________, 20_______

Notary Public My Commission Expires: ___________________________

* As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization program is “E-Verify” operated by the U.S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social Security Administration (SSA).

For Gwinnett County Use Only:

Document ID #________________

Issue Date: ___________________

Initials: ______________________

PA004-24 Page 15

GWINNETT COUNTY, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project. I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

PA004-24 Page 16

STANDARD INSURANCE REQUIREMENTS

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. Gwinnett County Board of Commissioners (and any applicable Authority) should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

Gwinnett County Board of Commissioners 75 Langley Drive Lawrenceville, GA 30046-6935

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher. Certain

Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

PA004-24 Page 17

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the County to verify the compliance with these insurance requirements.

12 All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the County.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to Gwinnett County as to form and content has been filed with Gwinnett County. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the County, the Board of Commissioners, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the County.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The County will be included as a Loss Payee in this coverage for County owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the County, through its records or records of their insurer, information regarding a specific claim related to any County project. Any loss run information available from the contractor or their insurer relating to a County project will be made available to the County upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law

91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

PA004-24 Page 18

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY FROM COMMODITY LISTING.

Buyer Initials: JS

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE

PA004-24 Page 19

GWINNETT COUNTY

DEPARTMENT OF FINANCIAL SERVICES – PURCHASING DIVISION

GENERAL INSTRUCTIONS FOR VENDORS, TERMS AND CONDITIONS

***ATTENTION***

FAILURE TO RETURN THE FOLLOWING DOCUMENTS MAY RESULT IN SUBMITTAL BEING DEEMED NON-

RESPONSIVE AND AUTOMATIC REJECTION. THE COUNTY SHALL BE THE SOLE DETERMINANT OF

TECHNICALITY VS. NON-RESPONSIVE SUBMITTAL:

1. FAILURE TO USE COUNTY QUOTE/BID/FEE SCHEDULE.

2. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE COMPLIANCE/SPECIFICATION

SHEETS.

3. FAILURE TO RETURN OR ACKNOWLEDGE APPLICABLE ADDENDA.

4. FAILURE TO PROVIDE INFORMATION ON ALTERNATES OR EQUIVALENTS.

5. FAILURE TO PROVIDE BID BOND, WHEN REQUIRED, WILL RESULT IN SUBMITTAL BEING DEEMED

NON-RESPONSIVE AND AUTOMATIC REJECTION. BID BONDS ARE NOT REQUIRED ON ALL

SOLICITATIONS. BOND REQUIREMENTS ARE CLEARLY STATED ON THE INVITATION PAGE. IF

CLARIFICATION IS NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

IF BONDS ARE REQUIRED, FORMS WILL BE PROVIDED IN THIS SOLICITATION DOCUMENT.

6. FAILURE TO PROVIDE CONTRACTOR AFFIDAVIT AND AGREEMENT, WHEN REQUIRED, MAY

RESULT IN SUBMITTAL BEING DEEMED NON-RESPONSIVE AND REJECTED. THE CONTRACTOR

AFFIDAVIT AND AGREEMENT IS NOT REQUIRED ON ALL SOLICITATIONS. IF CLARIFICATION IS

NEEDED, CONTACT THE PURCHASING ASSOCIATE LISTED IN THE INVITATION.

7. FAILURE TO PROVIDE AN ETHICS AFFIDAVIT WHEN REQUIRED, MAY RESULT IN SUBMITTAL

BEING DEEMED NON-RESPONSIVE AND REJECTED. THE ETHICS AFFIDAVIT IS REQUIRED ON ALL

FORMAL SOLICITATIONS OVER $100,000.00. IF CLARIFICATION IS NEEDED, CONTACT THE

PURCHASING ASSOCIATE LISTED IN THE INVITATION.

PA004-24 Page 20

I. PREPARATION OF SUBMITTAL

A. Each vendor shall examine the drawings, specifications, schedule, and all instructions. Failure to do so will be at the vendor’s risk, as the vendor will be held accountable for their submittal.

B. Each vendor shall furnish all information required by the solicitation form or document. Each vendor shall sign the submittal and print or type his or her name on the quote/bid/fee schedule. The person signing the submittal should initial erasures or other changes. An authorized agent of the vendor must sign the submittal.

C. Fee schedule pricing should have only two decimal places unless otherwise stated. In the event of a calculation error in total price, the unit pricing prevails.

D. Except for solicitations for the sale of real property, individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or continue any verbal or written communications regarding a solicitation with any County officer, elected official, employee, or other County representative other than the Purchasing Associate named in the solicitation between the date of the issuance of the solicitation and the date of the final award. The Purchasing Director will review violations. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award. Solicitations for the sale of real property may allow for verbal or written communications with the appropriate Gwinnett County representative.

E. Sample contracts (if pertinent) are attached. These do NOT have to be filled out with the submittal but are contained for informational purposes only. If awarded, the successful vendor(s) will be required to execute these documents prior to County execution.

F. Effective July 1, 2013 and in accordance with the Georgia Illegal Immigration Reform

Enhancements for 2013, an original signed, notarized and fully completed Contractor Affidavit and Agreement should be included with vendor’s submittal, if the solicitation is for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia). Failure to provide the Contractor Affidavit and Agreement with your submittal may result in being deemed non-responsive and automatic rejection.

II. DELIVERY

A. Each vendor should state time of proposed delivery of goods or services.

B. Words such as “immediate,” “as soon as possible,” etc. should not be used. The known earliest date or the minimum number of calendar days required after receipt of order (delivery A.R.O.)

should be stated. If calendar days are used, include Saturday, Sunday, and holidays in the number.

III. EXPLANATION TO VENDORS

Any explanation desired by a vendor regarding the meaning or interpretation of the solicitation, drawings, specifications, etc. must be requested by the question cutoff deadline stated in the solicitation for a reply to reach all vendors before the deadline of the solicitation. Any information given to a prospective vendor concerning a solicitation will be furnished to all prospective vendors as an addendum to the solicitation if such information is necessary or if the lack of such information would be prejudicial to uninformed vendors. The written solicitation documents supersede any verbal or written communications between the

PA004-24 Page 21 parties. Receipt of addenda should be acknowledged in the submittal. It is the vendor’s responsibility to ensure they have all applicable addenda prior to their submittal. This may be accomplished by contacting the assigned Purchasing Associate prior to the submittal or visiting the Gwinnett County website.

IV. SUBMISSION OF FORMAL OFFERS/SUBMITTALS

A. Formal bid and proposal submittals shall be enclosed in a sealed package or envelope, addressed to the Gwinnett County Purchasing Division with the name of the vendor, the date and hour of opening and the solicitation number on the face of the package or envelope. Facsimile or emailed submittals will not be considered. Any addenda should be enclosed in the sealed envelopes as well.

B. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized representative.

C. Samples of items, when required, must be submitted within the time specified and, unless otherwise specified by the County, at no expense to the County. Unless otherwise specified, samples will be returned at the vendor’s request and expense, if items are not destroyed by testing.

D. Items offered must meet required specifications and must be of a quality that will adequately serve the use and purpose for which intended.

E. Full identification of each item submitted, including brand name, model, catalog number, etc. must be furnished to identify exactly what the vendor is offering. Manufacturer’s literature may be furnished but vendor should not submit excessive marketing material.

F. The vendor must certify that items to be furnished are new and that the quality has not deteriorated to impair its usefulness.

G. Unsigned submittals will not be considered except in cases where it is enclosed with other documents that have been signed. The County will determine acceptability in these cases.

H. Gwinnett County is exempt from federal excise tax and Georgia sales tax regarding goods and services purchased directly by Gwinnett County. Vendors are responsible for federal excise tax and sales tax, including taxes for materials incorporated in county construction projects. Vendors should contact the State of Georgia Sales Tax Division for additional information.

I. Information submitted by a vendor in the solicitation process shall be subject to disclosure after the public opening in accordance with the Georgia Open Records Act.

V. WITHDRAWAL DUE TO ERRORS

Vendors must give Gwinnett County Purchasing Division written notice within two (2) business days of completion of the opening stating that they wish to withdraw their submittal without penalty for an obvious clerical or calculation error. Submittal may be withdrawn from consideration if the price was substantially lower than the other submittals due solely to a mistake therein, provided pricing was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake and was due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the submittal. The unintentional arithmetic error or omission can be clearly proven through inspection of the original work papers, documents, and materials used in preparing the

PA004-24 Page 22 submittal sought to be withdrawn. The vendor’s original work papers shall be the sole acceptable evidence of error and mistake if a vendor elects to withdraw their submittal. If a quote or bid submittal is withdrawn under the authority of this provision, the lowest remaining responsive offer shall be deemed to be low bid.

No vendor who is permitted to withdraw their submittal shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid or proposal was submitted.

Vendors who fail to request withdrawal by the required forty-eight (48) hours may automatically forfeit bid bond if a bond was required. Bid may not be withdrawn otherwise.

Withdrawal is not automatically granted and will be allowed solely at Gwinnett County’s discretion.

VI. TESTING AND INSPECTION

Since tests may require several days for completion, the County reserves the right to use a portion of any supplies before the results of the tests are determined. Cost of inspections and tests of any item that fails to meet the specifications, shall be borne by the vendor.

VII. F.O.B. POINT

Unless otherwise stated in the request for invitation and any resulting contract, or unless qualified by the vendor, items shall be shipped F.O.B. Destination, Freight Prepaid and Allowed. The seller shall retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the items is not payable until items are delivered and the contract of carriage has been completed. Unless the F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or allowance.

VIII. PATENT INDEMNITY

The vendor guarantees to hold the County, its agents, officers, or employees harmless from liability of any nature or kind for use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, for which the vendor is not the patentee, assignee, or licensee.

IX. BID BONDS AND PAYMENT AND PERFORMANCE BONDS (IF REQUIRED, FORMS WILL BE PROVIDED IN

THIS DOCUMENT)

A five percent (5%) bid bond, a one hundred percent (100%) performance bond, and a one hundred percent (100%) payment bond must be furnished to Gwinnett County for any solicitation as required in the solicitation package or document. Failure to submit a bid bond with the proper rating will result in submittal being deemed non-responsive. Bonding company must be authorized to do business in Georgia by the Georgia Insurance Commission, listed in the Department of the Treasury’s publication of companies holding certificates of authority as acceptable surety on Federal bonds and as acceptable reinsuring companies, and have an A.M. Best rating as stated in the insurance requirement of the solicitation. The bid bond, payment bond, and performance bond must have the proper A.M. Best rating as stated in the solicitation document.

X. DISCOUNTS

A. Time payment discounts may be considered in arriving at net prices and in award of solicitations.

Offers of discounts for payment within ten (10) days following the end of the month are preferred.

B. In connection with any discount offered, time will be computed from the date of delivery and acceptance at destination, or from the date correct invoice or voucher is received, whichever is the

PA004-24 Page 23 later date. Payment is deemed to be made for the purpose of earning the discount on the date of the County check.

XI. AWARD

A. Award will be made to either the highest scoring firm (for proposals) or the lowest responsive and responsible vendor (for quotes/bids). The quality of the articles to be supplied, their conformity with the specifications, their suitability to the requirements of the County, and the delivery terms will be taken into consideration in making the award. The County may make such investigations as it deems necessary to determine the ability of the vendor to perform, and the vendor shall furnish to the County all such information and data for this purpose as the County may request. The County reserves the right to reject any submittal if the evidence submitted by, or investigation of such vendor fails to satisfy the County that such vendor is properly qualified to carry out the obligations of the contract.

B. The County reserves the right to reject or accept any or all offers and to waive technicalities, informalities and minor irregularities in the submittals received.

C. The County reserves the right to make an award as deemed in its best interest, which may include awarding to a single vendor or multiple vendors; or to award the whole solicitation agreement, only part of the agreement, or none of the agreement, based on its sole discretion of its best interest.

D. In the event of proposal scores rounded to the nearest whole number result in a tie score, the award will be based on lowest cost.

E. If proposal negotiations with the highest ranked firm are unsuccessful, the County may then negotiate with the second ranked firm and so on until a satisfactory agreement has been reached.

XII. DELIVERY FAILURES

Failure of a vendor to deliver within the time specified or within reasonable time as interpreted by the Purchasing Director, or failure to make replacement of rejected articles/services when so requested, immediately or as directed by the Purchasing Director, shall constitute…