P2660010_Cmplt_Agrmnt_Sample_2nd.pdf

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

AGREEMENT NUMBER

P2660010 PURCHASING AUTHORITY NUMBER (If Applicable)

SCO ID: 3600-P2660010

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

California Department of Fish and Wildlife (CDFW)

CONTRACTOR NAME

TBD

2. The term of this Agreement is:

START DATE

Upon DGS Aprroval

THROUGH END DATE

June 30, 2029

3. The maximum amount of this Agreement is:

TBD

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

Exhibits Title Pages

Exhibit A Scope of Work 10

Exhibit A, Attachment 1 Equipment Table 2

Exhibit A, Attachment 2 Operation and Maintenance Manual 4

Exhibit A, Attachment 3 Sample Work Order 1

Exhibit B Budget Detail and Payment Provisions 6

Exhibit C * General Terms and Conditions (GTC 02/2025) *

Exhibit G Additional Provisions (Public Works) 20

Std 18 Standard California Nondiscrimination Construction Contract Specifications 2 Items shownwith anasterisk (*), are hereby incorporated by reference andmadepart of this agreement as if attachedhereto.

These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources

INWITNESSWHEREOF, THIS AGREEMENTHAS BEENEXECUTEDBY THE PARTIES HERETO.

CONTRACTOR

CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)

TBD

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP

PRINTED NAME OF PERSON SIGNING TITLE

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNEDSAM

PLE

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES

STANDARD AGREEMENT

STD 213 (Rev. 04/2020)

AGREEMENT NUMBER

P2660010 PURCHASING AUTHORITY NUMBER (If Applicable)

SCO ID: 3600-P2660010

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

California Department of Fish and Wildlife (CDFW)

CONTRACTING AGENCY ADDRESS

1010 Riverside Parkway

CITY

West Sacramento

STATE

CA

ZIP

95605

PRINTED NAME OF PERSON SIGNING

Yujie Jin

TITLE

Branch Chief, Land and Facilities Engineering

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable)

SAM

DOMESTIC WATER TREATMENT PLANT OPERATIONS P2660010

MAINTENANCE AND REPAIRS

CONTRACTOR

EXHIBIT A – SCOPE OF WORK

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1. Description:

The Contractor will provide to the California Department of Fish and Wildlife (CDFW): labor, materials, tools, equipment, and incidentals necessary for contractual operation and routine systems maintenance, inspection, data measurements and sample analysis, servicing and repairs of the Hot Creek Hatchery (HCH) domestic water system, in accordance with the specifications, terms, and conditions contained herein. All inspection and maintenance work will ensure that the equipment continues to function properly and safely.

2. Location of Services:

The services will be performed at 121 Hot Creek Hatchery Road, Mammoth Lakes, CA, 93546, Mono County

3. Contract Term:

Upon DGS approval through June 30, 2029

4. License Required:

• A- General Engineering Contractor, OR

• B – General Building Contractor, OR

• C-36 Plumbing Contractor, OR

• C-55 Water Conditioning Contractor

Additional certifications from the California State Water Resources Control Board required:

• Grade D2 Water Distribution or higher, AND

• Grade T2 Water Treatment or higher

5. Hourly rates for unforeseeable repair services stipulated in Exhibit B shall be limited to actual on-site time. Travel time will not be reimbursed.

6. The Project Officials during the term of this agreement will be:

CDFW Project Officials Contractor Project Officials

Contract Manager Project Director

Name: Taylor McIlrath Name: TBD

Phone: (760) 709-1903 Phone:

Email: Taylor.McIlrath@wildlife.ca.gov Email:

Address:

121 Hot Creek Hatchery Road – Mammoth Lakes CA 93546

Address:

mailto:matthew.norris@wildlife.ca.gov

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7. Codes & Regulations:

All work is to be performed in accordance with the Standard Specifications as stated below, except as provided in the General Conditions and the following:

State and Federal Codes:

A. 2025 California Code of Regulations (CCR)

B. 2025 California Administrative Code (CAR), [California Code of Regulations

(CCR), Title 24, Part 1]

C. 2025 California Building Code (CBC), Volumes 1, and 2, (CCR, Title 24, Part 2)

(Based on 2024 International Building Code with 2025 California

Amendments)

D. 2025 California Residential Code (CRC), (CCR, Title 24, Part 2.5), (Based on 2024

International Residential Code)

E. 2025 California Electrical Code (CEC), (CCR, Title 24, Part 3) (2023 National

Electric Code (NEC) with 2025 California Amendments)

F. 2025 California Mechanical Code (CMC), (CCR, Title 24, Part 4) (Based on 2024

Uniform Mechanical Code with 2025 California Amendments)

G. 2025 California Plumbing Code (CPC), (CCR, Title 24, Part 5) (Based on 2024

Uniform Plumbing Code)

H. 2025 California Energy Code, (CCR, Title 24, Part 6)

I. 2025 California Historical Building Code, (CCR, Title 24, Part 8)

J. 2025 California Fire Code (CFC), (CCR, Title 24, Part 9) (Based on 2024

International Fire Code)

K. 2025 California Existing Building Code, (CCR, Title 24, Part 10), (Based on the

2024 International Existing Building Code)

L. 2025 California Green Building Standards Code, (CCR, Title 24, Part 11)

M. 2025 California Referenced Standards Code, (CCR, Title 24, Part 12);

NFPA 13 - Automatic Sprinkler Systems w/ CA Amendments 2025 Edition NFPA 14 - Standpipe Systems w/ CA Amendments 2024 Edition NFPA17a - Wet Chemical Systems 2024 Edition NFPA 20 - Stationary Pumps 2025 Edition NFPA 24 - Private Fire Mains w/ CA Amendments 2025 Edition NFPA 72 - National Fire Alarm Code w/ CA Amendments 2025 Edition NFPA 2001 - Clean Agent Fire Extinguishing Systems 2025 Edition w/ CA Amendments Reference code section for NFPA standards is in 2022 CBC Chapter 35 or 2022 CFC Chapter 80. See Chapter 35 for State California amendments to NFPA standards

N. Reference Code Sections for Applicable Standards:

2025 CBC, Chapter 35 2025 CFC, Chapter 80

07/24/2025 A3 of A10 LFEB – Maintenance & Repair

O. Title 8 California Code of Regulations (CCR), CAL/OSHA Regulations-Safety Orders issued by Division of Industrial Safety of the State of California

P. Title 19 CCR., Public Safety, State Fire Marshall (SFM) Regulations, List of Federal

Codes & Standards (if applicable)

Q. American with Disabilities Act (ADA), Title II or Title III

R. 2025 California Access Compliance Advisory Reference Manual (As prepared by the

Division of the State Architect Office, published on January 1, 2025, effective July 1, 2026)

S. Department of Transportation (DOT) Standard Specifications and/or Plans; State of

California, DOT, 2025

T. Underwriters Laboratories, Inc. (UL Standards)

Additional Codes:

A. American Concrete Institute (ACI), Latest Edition B. American Society for Testing and Materials (ASTM), Latest Edition C. Steel Construction Manual, American Institute of Steel Construction, (AISC), 15th

Edition D. American Welding Society, AWS E. Sheet Metal and Air Conditioning Contractors National Association (SMACNA)

8. Insurance Requirements:

The Contractor will be required to supply proof of and maintain liability coverage as outlined in Exhibit G, Insurance, Item 12B – Insurance Requirements of this agreement. These policy types include:

• Commercial General Liability

• Automobile Liability

• Worker’s Compensation and Employer’s Liability

❖ The above policies must each be endorsed to include “The State of California, its officers, agents and employees as additional insured but only with respect to work performed under the Contract.”

9. Bond Requirements:

Contractor will be required to supply bonds as outlined in Exhibit G, Item 13 – Contract Bonds which is attached hereto and will be part of the resulting agreement. The bond(s) required for this Agreement include:

• Payment Bond required if contract cost is $25,000 or more

• Performance Bond required if contract cost is $10,000 or more AND progress payments will be made

07/24/2025 A4 of A10 LFEB – Maintenance & Repair

10. Quality Control:

The Contractor will be responsible for the completeness of the contract work. The Contractor will be responsible for the progress of the contract work until final completion and acceptance of same by the State and will make such checks on the work as may be necessary to assure conformance with these specifications.

11. Work Schedule:

Inspection/Maintenance Services will be provided during normal working hours (Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding state holidays).

The Contractor will be required to call the CDFW Facility Manager and make an appointment to perform the maintenance at least three (3) days in advance. The Contractor will check in with CDFW Facility Manager or CDFW designee upon arrival and check out when the work is completed.

12. Clean Up and Disposal of Refuse:

Upon completion of each maintenance/service activity under this contract, the Contractor must remove all remaining excess materials, waste, rubbish, debris, temporary facilities, and other equipment from the site. Final approval of the work done under these specifications will not be given until the final cleanup meets approval of the CDFW Facility Manager or CDFW designee.

13. Restoration of Improvements:

Any damage to existing facilities, structures or improvements caused by the Contractor, the Contractor’s equipment, or the Contractor’s staff during the term of this contract, will be repaired and restored to as good a condition as existed at the time work commenced at the Contractor’s own expense.

14. Inability to Provide Services:

If the Contractor is temporarily unable to provide services as required, CDFW reserves the right to accomplish the work by other means during the period of the Contractor’s inability to provide services and will be reimbursed by the Contractor for any costs.

15. Accidents/Damages:

Damage caused to the equipment covered herein due to fire, abuse, act of God, accident, unauthorized alterations, disasters, the elements, failure of electrical power, misuse, use of unauthorized agents, vandalism or negligence by the State or its officers, agents, or employees are not covered by this agreement except on a time and material basis. Such repairs will be performed by the Contractor at the Contractor’s current, published rates at the time service is required, but only after the Contractor has made an estimate of all costs involved and written documentation has been provided to the Institution Contract Liaison or designee.

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16. Exclusions:

Excluded are painting or refinishing of equipment, and the furnishing of supplies, accessories, or devices of any nature, except such items or equipment as may be necessary for the maintenance of the equipment. This agreement does not include service, repair, or replacement of parts required as a result of accident, neglect, abuse, misuse, alteration of equipment, or other improper operation, including but not limited to operation of equipment outside of its specified environmental conditions.

17. Guarantee:

See Exhibit G Additional Provisions (Public Works) Item 54, Guarantee.

18. Prime Contractor Labor Rates:

Contractor labor rates as shown on Exhibit B, Item 4; Budget Detail applies only to the Prime Contractor and their employees while working on site.

19. Repair Services:

A. Contractor will provide any necessary repair services upon request from the CDFW Contract Manager or CDFW Designated Representative.

B. Contractor will provide repair services required to keep the equipment fully operational in accordance with manufacturer’s standards. Repair services will include labor, materials, tools, equipment, taxes and incidentals necessary for repairs to the domestic water plant which supplies potable water for facility buildings, infrastructure and CDFW-owned residences.

C. Foreseeable Repairs will be paid by CDFW at the Contractor’s Repair Service-Hourly

Rates, specified in Exhibit B, Line-Item Budget, Table 2, Foreseeable Repair Services.

Equipment and parts are referenced in Exhibit A, Attachment 1 – Equipment Table.

D. Unforeseeable Repairs will be paid by CDFW at the Contractor’s Repair Service-Hourly

Rates, specified in Exhibit B, Line-Item Budget, Table 3, Unforeseeable Repair Services.

E. Contractor will respond to requests for repair service within one (1) business day of notification by the CDFW Contract Manager or CDFW Designated Representative.

F. Contractor will make every attempt to complete repairs the same business day. When a part(s) must be ordered that will delay completion of repairs the same working day, Contractor shall inform the CDFW Contract Manager or CDFW Designated Representative immediately.

G. Contractor will provide a legible, detailed proposal to repair the equipment. This will include the parts required, cost per item, substantiation of Manufacturer's Suggested Retail Price (MSRP), the estimated number of hours required to complete the repairs, 07/24/2025 A6 of A10 LFEB – Maintenance & Repair and applicable sales tax. This will include which equipment is being repaired (unit number with serial number). The proposal will be given to the CDFW Contract Manager for review. All repairs will require prior approval by the CDFW Contract Manager.

H. Repairs necessitated by faulty equipment, provided, and installed by Contractor, improper maintenance procedures, and/or Contractor’s negligence or error shall be the responsibility of Contractor.

I. All work will meet the applicable codes referenced herein and will be completed by the

Contractor provided they have the appropriate license. Repairs outside the scope of the Contractor’s license shall be by Sub-contractors with the appropriate Contractor’s licenses and shall adhere to the rules governing subcontracting. See Exhibit G; 9. Use of Sub-contractors.

20. Urgent Repairs:

A. Contractor will provide any necessary urgent repair services upon request from the CDFW Contract Manager or CDFW Designated Representative.

B. Contractor must respond to requests for urgent repair services within twenty-four (24) hours of notification by the CDFW Contract Manager or CDFW Designated Representative.

C. When possible, urgent repairs will be performed during normal business hours as specified herein. Contractor will provide repairs on overtime basis only when absolutely necessary.

D. The CDFW Contract Manager or CDFW Designated Representative may, at their discretion, allow access to the equipment outside of normal business hours when necessary.

E. Urgent services provided by the Contractor, will be charged at the Contractor’s urgent

Repair Service-Hourly Rates, specified in Exhibit B, Line-Item Budget, Table 3, Urgent Repair Services.

F. When calculating Urgent Repair costs relative to Foreseeable Repairs, the hourly rate will be as identified in Exhibit B, Line-Item Budget, Table 3, Unforeseeable Repair Services.

All other costs will be billed consistent with Table 2, Foreseeable Repair Services.

G. Any urgent repair services provided will be completed the same business day. When a part(s) must be ordered that will delay completion of repairs the same business day, Contractor will inform the CDFW Contract Manager or CDFW Designated Representative immediately.

H. Contractor will provide a legible, detailed proposal to repair the equipment. This will include the parts required, cost per item, substantiation of MSRP, the estimated number of hours required to complete the repairs, and applicable sales tax. This will include which

07/24/2025 A7 of A10 LFEB – Maintenance & Repair equipment is being repaired (unit number with serial number). The proposal will be given to the CDFW Contract Manager for review. All repairs will require prior approval by the CDFW Contract Manager.

I. Repairs necessitated by faulty equipment, provided, and installed by Contractor, improper maintenance procedures, and/or Contractor’s negligence or error shall be the responsibility of Contractor.

J. All work will meet the applicable codes referenced herein and will be completed by the

Contractor provided they have the appropriate license. Repairs outside the scope of the Contractor’s license shall be by Sub-contractors with the appropriate Contractor’s licenses and shall adhere to the rules governing subcontracting. See Exhibit G; 9. Use of Sub-contractors.

21. Work Order

A. Contractor shall submit a written estimate for unforeseeable repair services to the

Contract Manager and receive an approved Work Order, prior to performing repair services. Exhibit A, Attachment 3 – Sample Work Order is included for reference.

B. Contractor shall notify and submit a written estimate of required labor and part(s) costs to the Contract Manager and receive an approved work order, prior to ordering or replacement of part(s). Exhibit A, Attachment 3 – Sample Work Order is included for reference.

C. In the case of conflict between the rates identified on Exhibit B – Budget Detail and Payment Provisions, Table 3. Unforeseeable Repair Services and the rates identified in the Work Order, the Budget Detail and Payment Provisions shall prevail.

22. Parts Replacement:

This agreement will include replacement of any part that becomes worn or inoperable, or that otherwise affects the equipment’s operability in any way. A published price list for parts shall be submitted with the contractor’s invoice to the State.

Parts replaced by the Contractor under this Agreement shall be new, factory manufactured, or equivalent to manufacturer’s standards.

Contractor must notify the Contract Manager or designee prior to ordering and/or installing the part. A written estimate of the required part(s) must be submitted to the CDFW Contract Manager or designee and approved before replacement.

The Contractor will be required to complete a list of material suppliers, sub-contractors and any other vendors, be supplied with the written estimate and a written approval from the CDFW Contract Manager. Additionally, with the invoice, unconditional lien releases from all listed, suppliers, sub-contractors, and vendors shall be supplied before the invoice can be approved for payment. If the invoice is received without the supporting unconditional lien releases, it will

07/24/2025 A8 of A10 LFEB – Maintenance & Repair be disputed. Parts replaced by the Contractor under this agreement shall be new, factory manufactured, or of equivalent quality. Contractor agrees to maintain an adequate supply and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to perform repairs and maintenance in a timely manner. Consumables and other supply items are hereby excluded. Any parts that have been replaced become the property of

CDFW.

23. Inspection and Maintenance Requirements:

A. Contractor will inspect and service the following equipment on a quarterly basis.

Contractor is responsible for obtaining manufacturer's guidelines for regular maintenance.

B. The Contractor will inspect and maintain the equipment (See Exhibit A – Attachment 1) as follows:

1. All items listed in Exhibit A, Attachment 1 will be inspected by the contractor weekly, to ensure they are in working order and operating to manufacturer standards. Any issues found upon inspection will be reported to the hatchery manager.

• All motors used for pumping or mixing are to be checked for excessive heat or noise.

• All system piping and valves are to be inspected for corrosion and leakage.

• All electrical systems are to be inspected for degradation of the insulation and connections. This includes indicator lights and warning devices.

• All instruments and associated devices (probes, charts, ink pens, etc.)

• All associated vessels are to be inspected for corrosion and leakage.

2. The LMI Flow Meters (51933134) and (9400308) are to be calibrated on an annual basis.

C. A logbook will be kept on site to be maintained by the Contractor. The log must contain the date of maintenance performed. This will include date of entry, individual making entry, make, brand, model number, name plate data, manufacturer’s maintenance literature, and parts breakdown.

24. Reports:

Contractor shall produce monthly summary sheets that record raw water turbidity once a day, daily average treated water turbidity and chlorine residual of the treated water for that day (this data provided and calculated from readings recorded on the continuous turbidity-chlorine chart recorder) as well as daily flow readings and reagent mixing volumes per visit plus CT Compliance reports along with any other required Mono County Health Department testing or monitoring and shall be submitted to the Contract Manager at Hot Creek Hatchery, 121 Hot Creek Hatchery Road, Mammoth Lakes, CA 93546, monthly, by the tenth day of the following month.

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A. The report must include the following narrative sections:

1. A brief introduction section including a statement of purpose, the scope of the project, and a description of the approach and techniques used during the project.

2. Any additional information that is deemed appropriate by the CDFW Contract Manager and Contractor’s Project Director.

a. The report must summarize the following data elements:

i. Daily raw water turbidity

ii. Daily average treated water turbidity

iii. Daily chlorine residual of the treated water

iv. Daily flow readings

v. Daily reagent mixing volumes

b. Draft and final report must be in PDF format.

c. The Contractor will prepare and submit the draft report to the CDFW Contract

Manager by email. The CDFW Contract Manager will have number of days/weeks to provide comments to the draft report, after which a final report must be prepared. The CDFW Contract Manager may accept the draft report as the final report. The report will not be considered final until accepted and approved by the CDFW Contract Manager.

d. The Contractor must submit, via email or hand-delivery, a Material Safety Data Sheet (MSDS) for all chemicals used on the property to the CDFW Contract Manager prior to the first pest control service being administered. A current MSDS must be provided any time a new material is used in the process of completing the requirements of this agreement.

(Document continues on next page)

07/24/2025 A10 of A10 LFEB – Maintenance & Repair

25. Schedule of Completion Dates:

Activity Anticipated Due Date*

Operation Duties as outlined in Exhibit A, Attachment 1, Section IV, No. 1-9:

Monthly Reporting & Analysis Preventative Maintenance Sampling Data Collection & Analysis Miscellaneous

Feb 15, 2027 – June 30, 2027 Feb 15, 2027 – June 30, 2027 Feb 15, 2027 – June 30, 2027 Feb 15, 2027 – June 30, 2027

Operation Duties as outlined in Exhibit A, Attachment 2, Section IV, No. 1-9:

Monthly Reporting & Analysis Preventative Maintenance

July 01, 2027 – June 30, 2028 July 01, 2027 – June 30, 2028 July 01, 2027 – June 30, 2028 July 01, 2027 – June 30, 2028

Operation Duties as outlined in Exhibit A, Attachment 2, Section IV, No. 1-9:

Monthly Reporting & Analysis Preventative Maintenance

July 01, 2028 – June 30, 2029

*Changes to due dates must be agreed upon in writing by the Contractor and CDFW Contract Manager.

EXHIBIT A, ATTACHMENT 1 – EQUIPMENT TABLE

Equipment Type

Fuel Type Manufacturer Model Number Serial Number Location

A751 LMI

Dosing Pumps (4)

Electric LMI A751-393B1 Unknown Domestic Building

AMT Service Pump

Electric AMT 4240-95 Unknown Domestic Building

45 Gallon Chemical Drums

N/A N/A N/A N/A

Dayton Chemical Mixers

Electric Dayton 6JHX3 Unknown

Raw Water Pump

Electric STA-RITE SLC-L Unknown

Culligan Backflush Controllers

Electric Culligan 01016169 Uknown

Aquamatic Valves (12)

N/A Aquamatic 426-A Unknown

Backflush Pump

Electric STA-RITE DHJ3-170 Unknown

Chart Recorder Electric MRC MRC 5000 Unknown

CL17 Chlorine Meter

Electric HACH 54400-60 101200378073

LMI Meter and Programmable Divider (2)

Electric LMI PD-4 (Divider)

51933134 (Meter) 9400308 (Meter)

Unknown

EXHIBIT A, ATTACHMENT 1 – EQUIPMENT TABLE

Equipment Type

Fuel Type Manufacturer Model Number Serial Number Location

Clarifier Filter Media

N/A N/A N/A N/A

Depth Filter Media

N/A N/A N/A N/A

Carbon Filter N/A N/A N/A N/A

Turbidity Standards

N/A N/A N/A N/A

Floats N/A N/A N/A N/A

Mercury Switch N/A Dwyer DA31-2R6 N/A

Static Mixer N/A Koflo 2-80-4-6-9 N/A

CONTRACTOR

EXHIBIT A, ATTACHMENT 2 - OPERATION AND MAINTENANCE MANUAL, SECTION IV,

OPERATOR’S DUTIES

1. Holding Tank Volume

The approximate level of water in the system holding tank is to be observed and recorded on the System Multi-Tech Data Sheet each time the system is visited by the operator. The level recorded should be estimated to the nearest eight of a volume. (i.e.

1/8, ¼, 7/8, etc). If the level has fallen below the system activation level and the system is not operating, the operator shall check the System Process Tanks to find the reason for the failure and make all corrections to activate the system as needed.

2. Reagents

The chemical reagents are listed in Section III, Sub-Section 2, Chemicals and Dosages.

These solutions are to be mixed on an as needed basis. The frequency of the mixing will depend directly on the amount of water being distributed by the system. Mixtures are accomplished by measuring the amount of Concentrated Chemical and by adding it to each respective Feed Storage Tank. The level in the feed storage tank is then filled to the 45-gallon mark on the tank with water. The amount of concentrated chemical added is dependent upon the Dosage amount that is posted on the tank. The amount of concentrated chemical used to make the mixture is to be entered on the System Multi-

Tech Data Sheet located in the systems daily logbook. The dosage of the solution in the feed storage tanks must be varied by the operator to maintain the desired treated water quality. A Turbidity value of less than 0.5 NTU’s and Residual Chlorine value of approximately 0.5 mg/L in the Holding Tank. The holding tank value may vary in the direct proportion to the residual chlorine value at the most distant point in the distribution system. (This value must not fall below 0.2 mg/L).

3. Daily Average Turbidity

The operator shall calculate and record the 24-Hour Average Turbidity using only data points recorded when the system has operated. These readings may be found on the

Circular Recording Chart located on the Partlow Model 5000 Recorder. The recording

Chart is a 7 Day Circular Unit and must be removed and a new chart installed on a weekly basis. Operational instructions may be found in the equipment manual located at the operator desk. Turbidity is measured by the Hach Model 1720E Inline Turbidimeter which controls the operation of the Multi-Barrier Filtration and treatment System. The backwash cycle on the system is manually activated when the turbidity of the treated water reaches 0.5 NTU’s. The operator shall manually activate the backwash of the system on a regulated basis to assure the optimal operation of the treatment unit. It is suggested that the manual backwash procedure be instituted when the operator observes a rise in the normal turbidity operating level of the system. (Generally, above

0.15 NTU’s)

CONTRACTOR

4. System Residual Chlorine

The operator shall Calculate and Record the 24-Hour Average Residual Chlorine from the Circular Recording Chart located on the Parlow Model 5000 Recorder in conjunction with the daily turbidity readings. Residual Chlorine is measured by the Hach Model CL17

Inline Chlorine Analyzer. The amount of residual chlorine is controlled by the operator, by varying the volume of concentrated Chlorine (Hasachlor, 12.5% Sodium

Hypochlorite), mixed in the initial and final disinfection feed storage tanks. It is recommended that the residual chlorine be maintained around 0.5 mg/L in the

Distribution Holding Tanks. The residual chlorine should be maintained at a level no lower than 0.2 mg/L at the most distant point in the distribution system.

5. System Regeneration (Backwashing)

The operator shall activate the system backwashing procedure when turbidity of the water being distributed to the distribution holding tanks begins to rise above the normal operating levels. The Multi-Barrier Filtration and Treatment System will typically produce water quality of 0.05 NTU’s to 0.15 NTU’s during the normal operating parameters. The frequency of time between backwashes will vary in direct proportion to the amount of water being used from the distribution system. The operator should initiate a manual backwash when a rise from the normal operating turbidity is observed. The system was originally designed to automatically initiate the backwash procedure when the delivered water reached a turbidity of 0.5

NTU’s or greater, however this feature proved unreliable and has been deactivated. It is not recommended that the operator allow the system to advance to that point if it can be avoided. Each time a manual backwash is performed, the operator shall take a composite sample for TSS analysis.

6. System Water Quality Assurance

The operator shall take and / or perform all Mono County Health Department required water quality assurance samples for analysis. These include but are not limited to monthly coliform samples to be analyzed by the health department, residual chlorine analysis on an as need basis, annual analysis on raw and treated water, backwash effluent every six months, semiannual calibration of the turbidity and residual chlorine meter’s and all required water quality analysis as regulated by the Mono County Health

Department.

7. System Vessel Inspections

The operator shall conduct a physical inspection of all vessels contained within the treatment system. The inspection shall include, but not limited to, the removal of vessel covers, inspection of the filter media, removal of foreign materials and correction of the media for shortcircuiting and stratification. The septic tank, which receives the backwash water, shall be inspected once a year.

CONTRACTOR

8. Equipment Maintenance

The operator shall conduct a visual inspection of the total system each time a visitation is made. The following is a list of the general items to be observed and corrected on an as needed basis.

a. All motors used for pumping or mixing are to be checked for excessive heat or noise.

b. All system piping and valves are to be inspected for corrosion and leakage.

c. All electrical systems are to be inspected for degradation of the insulation and connections. This includes indicator lights and warning devices.

d. All instruments and associated devices (probes, charts, ink pens, etc.)

e. All associated vessels are to be inspected for corrosion and leakage.

Corrections to the system are to be made when they are observed by the operator. If the corrective action is excessive and / or requires a system shutdown, or the services of an outside contractor, the operator will notify the hatchery manager immediately and only continue with the permission of the manager.

9. General System Information

1. Storage Tanks:

Primary Diameter - 9.54 ft. (r = 4.77 ft.) Height—8.0 ft

Volume - 4277 gallons 1 in = 0.083 ft. = 44.37 gallons

Secondary Volume – 2000 gallons (estimated)

Hydro-Pneumatic: Volume 1000 gallons

Water / Air Ratio – 60/40

Pressure Settings: Low-50 psi High- 65 psi

2. Filtration System:

Maximum – 18.75 GPM (1125 GPH)

Measured - 15.66 GPM

3. Backwash System

Stage #1 (Bed Lift Cycle) -3 Minutes

Stage #2 (Scour Cycle) -7 Minutes

Stage #3 (Displacement Cycle) -3 Minutes

Stage #4 (Off Cycle) -3 Minutes

Stage #5 (Rinse Cycle) -3 Minutes

Total Time 19 Minutes

4. Carbon Filter Backwash:

Stage #1 (Backwash Cycle) - 10 Minutes

Stage # 2 (Conditioning Cycle) - 5 Minutes

CONTRACTOR

5. Backwash Volumes

Full System Backwash 2133 Gallons

Filter System only 1483 Gallons

Carbon Filter only 650 Gallons

6. Feed Storage Tanks:

Volumes 45 Gallons

7. Raw Water Intake Unit:

The unit is located approximately 100 feet west of the main water treatment building. The unit consists of a 1 ½ inch delivery line with a screened foot valve housed inside a small wooden building.

NOTE: The intake unit should be inspected periodically to assure its cleanliness and integrity

EXHIBIT A, ATTACHMENT 3 – SAMPLE WORK ORDER

07/24/2025 A-3 1 of A-3 1 LFEB – Sample Work Order

Sample Work Order

Between California Department of Fish and Wildlife (CDFW), and Contractor Name

Work Order:

Contract: P2660010

The parties mutually agree to this Work Order (WO). All terms and conditions of the original Agreement shall remain in full force and effect. The scope of work for this WO is described below.

Work Title:

Description of work:

Estimated Number of Hours:

Labor Hourly Rate ($/hour):

Part(s) Cost ($):

Total Cost Estimate ($):

Site Contact: Email: Phone: ( ) -

Description of work and validation of cost according to original Agreement.

Start Date:

End date:

IN WITNESS WHEREOF, this Work Order has been executed by the parties hereto.

Contract Manager Project Director

Name: Name:

Title: Title:

Signature: Signature:

Date: Date:

EXHIBIT B – BUDGET DETAIL AND PAYMENT PROVISIONS

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1. Invoicing and Payment

A. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates specified herein, which is attached hereto and made a part of this Agreement.

B. The Contractor agrees to accept payment only in the form of a warrant issued by the California State Controller’s Office (SCO). No other payment method shall be made in the payment of these invoices.

C. The Contractor shall submit an original and one (1) copy of the invoice, which properly details all charges, expenses, direct and indirect costs. Invoices shall be submitted by mail or email to:

Contract Coordinator: Noretta Govoni, Analyst II

Region / Division: Inland Deserts Region 6 / Ontario

Address: 3602 Inland Empire Blvd C-220 – Ontario CA 91764

Email: Noretta.Govoni@wildlife.ca.gov

D. The original and one (1) approved copy of the invoice will be forwarded to the

Department of Fish and Wildlife’s Accounting Claims Section by the Contract Coordinator. Payment of any invoice will be made only after receipt of a complete, adequately supported, properly documented and accurately addressed invoice. Failure to use the address exactly as provided above, may result in the return of the invoice to the Contractor. All invoices must be approved by the Contract Manager.

E. Prices paid for the various items of the contract shall include full compensation for furnishing all material, labor, tools, and equipment, and doing all work involved in accomplishing the fulfillment of the scope of work as herein specified. Items necessary for the completion of the work for which no separate prices are herein included shall be considered included in the various items of the contract.

F. Progress payments shall only be made by the State in the event the contract term is greater than monthly. The Contractor may submit progress payment invoices on completion of work not more frequently than every thirty (30) days in arrears.

G. No progress payments shall be made for less than twenty (20) working days.

H. All contracts shall have five percent (5%) retention held for thirty (30) calendar days after completion of the work and then released upon receipt of invoice.

I. Five percent (5%) shall be retained from each progress payment and held by the State as partial security for the fulfillment of the contract by the Contractor. The State shall pay the Contractor the value of such work, as estimated therein, after deducting therefrom all previous payments, and all amounts to be retained under the provisions of this Agreement. Final retention shall be held thirty (30) calendar days from final

SAM

mailto:Noretta.Govoni@wildlife.ca.gov

04/28/2025 B2 of B6 LFEB-Maint&Repair inspection and acceptance of the completed scope of work and then released upon receipt of invoice.

J. The quantities of items shown on the contract form are determined by computations based on the details and dimensions shown on the plans, and no guarantee is made that the actual quantities, as constructed will be the quantities shown on the contract form.

If no changes are made in the work which affects the quantity of an item paid for on a per unit price basis, no allowance will be made in the event the quantity, as constructed, does not equal the quantity shown on the contract form.

K. The provisions of Section 9-1.16C, Materials On Hand, of DOT Standard Specifications which pertain to the value of materials delivered to the job site and stored for use, shall not apply. Payment for material delivered to the job site shall be made only for that portion of such material complete in place, as specified, at the time the estimate for progress payment is made. No payment shall be paid for materials delivered and stored. Mobilization, if there be such an item, will be paid in accordance with Section 9- 1.16D, of the DOT Standard Specifications except that the retention of funds provision of Item D above shall apply to the contract lump sum item of mobilization.

L. The invoice shall contain the following information:

1. The word “Invoice” should appear in a prominent location at the top of the page(s);

2. Printed name of the Contractor;

3. Business address of the Contractor including P.O. Box, City, State, and Zip Code;

4. Name of the Region/Division of the Department of Fish and Wildlife being billed;

5. The date of the invoice, invoice number, and the time period covered;

6. The number of the agreement upon which the claim is based, and;

7. An itemized account of the services for which the Department of Fish and Wildlife is being billed. Include all of the following:

a. The time period covered by the invoice, i.e., the term “from” and “to”;

b. A description of the services performed based on Items identified in Item 4;

“Budget Detail”;

c. The total amount due. This should be in a prominent location in the lower right-hand portion of the last page and clearly distinguished from other figures or computations appearing on the invoice; the total amount due shall include all costs incurred by the Contractor including retention under the terms of this agreement.

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2. Contract Written Prior To Approval of the Budget Act

A. It is mutually understood between the parties that this Agreement may have been written prior to approval of the Budget Act for the mutual benefit of both parties in order to avoid program and fiscal delays.

B. This Agreement is valid and enforceable only if sufficient funds are made available by the Budget Act for the Fiscal Year(s) involved for the purposes of this program. In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Legislature and contained in the Budget Bill or any statute enacted by the Legislature which may affect the provisions, terms, or funding of this Agreement in any manner.

C. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and the Contractor shall not be obligated to perform any additional provisions of this Agreement.

D. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an agreement amendment to the Contractor to reflect the reduced amount.

3. Prompt Payment Clause

Payment will be made within 45 calendar days of receipt of an undisputed invoice by Department of Fish and Wildlife Contract Manager as stated in Government Code, Chapter 4.5, commencing with Section 927.

4. Budget Detail

The Contractor will be reimbursed for actual services rendered as requested and approved by the CDFW Contract Manager. The Contractor will submit to the CDFW Contract Manager progress reports every twenty (20) working days of the percent of each unit that has been completed since the last invoice was received. The CDFW Contract Manager will verify the completed work before approving the invoice. The Contractor will be reimbursed at the costs identified below and charges must not exceed WRITTEN DOLLAR AMOUNT ($X,XXX.XX) which is the maximum amount of the agreement.

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Table 1: Inspection and Maintenance Services

1Description 2Quantity 3Rate Unit Price Total

Operation and maintenance of water treatment plant (peak season May – September; 2 visits per week)

Flat Rate

Each Service

Operation and maintenance of water treatment plant (non-peak season October – April; 1 visit per week)

Flat Rate

Each Service

Inspection and Maintenance Total Table 1: $

1Refer to Exhibit A, Attachment 1 for equipment information 2Quantity is an estimate only. Contractor will be reimbursed for services provided only.

3Rate must include all labor, materials, tools, equipment, taxes, and incidentals necessary for inspection, maintenance, and servicing.

(Document continues on next page)

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Table 2: Foreseeable Repair Services

1Description of Service, Repair or

Replacement

Number of Labor

Hours for

Repair (A)

2Hourly Labor Rate (B)

Parts Cost

(Each) (C)

Replacement/ Repair Total

(AxB)+(C)=(D)

3Estimated Number of

Repairs (E)

Estimated Total (DxE)

Replace Raw Water Pump

$ $ $ 1 $

Replace Backflush Pump

$ $ $ 1 $

Replace Clarifier Filter Media

$ $ $ 1 $

Replace Depth Filter Media

$ $ $ 1 $

Replace AMT Service Pump

$ $ $ 1 $

Replace Carbon Filter $ $ $ 1 $

Foreseeable Repair Total Table 2: $

1Refer to Exhibit A, Attachment 1 for equipment information.

2Rate must include all labor, materials, tools, equipment, taxes, and incidentals necessary for inspection, maintenance, and servicing.

3Quantity is an estimate only. Contractor will be reimbursed for services provided only.

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Table 3: Unforeseeable Repair Services

Type of Service 1Rate

(per hour or %)

2Estimated Number of Hours or Amount Subtotal

Unforeseeable Repair - Billable Regular Time Labor Rate (Normal Business Hours)

$ /Hour 40 $

Unforeseeable Repair - Billable Overtime Labor Rate (Outside Normal Business Hours)

$ /Hour 40 $

Urgent Repair - Billable Regular Time Labor Rate (Normal Business Hours)

$ /Hour 40 $

Urgent Repair - Billable Overtime Labor Rate (Outside Normal Business Hours)

$ /Hour 40 $

Contractor Percent Mark- Up on Vendor Supplied Invoice Materials (Not to exceed 25%)

______% $15,000.00

3 See below for formula

Parts Allowance (Not to exceed)

$15,000.00 $

Unforeseeable Repair Total Table 3: $

1Rate must include all labor, materials, tools, equipment, taxes, and incidentals necessary for inspection, maintenance, and servicing.

2Quantity is an estimate only. Contractor will be reimbursed for services provided only.

3Subtotal formula = (X%/100) x $Y. Example: (25/100) X $15,000.00 = $3,750.00

Table 4: Totals

Table No.

Table Title Total

1. Inspection and Maintenance Services $

2. Foreseeable Repair Services $

3. Unforeseeable Repair Services $

TOTAL: Sum of Tables 1, 2, and 3 $

The Contractor will be reimbursed for actual services rendered as requested and approved by the CDFW Contract Manager. The Contractor will be reimbursed at the costs identified above.

California Department of Fish and Wildlife Exhibit G – Additional Provisions (Public Works)

12/02/2025 G 1 of G 20

1. EXCISE TAX ~ The State of California is exempt from federal excise taxes, and no payment will be made for any taxes levied on employees’ wages. The State will pay for any applicable State of California or local sales or use taxes on the services rendered or equipment or parts supplied pursuant to this Agreement. California may pay any applicable sales and use tax imposed by another state.

2. AVAILABILITY OF FUNDS ~ Work to be performed under this agreement is subject to availability of funds through the State’s normal budget process.

3. LICENSES AND PERMITS ~ The Contractor must be an individual or firm licensed to do business in California and must obtain, at Contractor’s expense, all licenses and permits required by law for accomplishing any work required in connection with this Agreement.

If Contractor is located within the State of California, a business license from the City/County in which Contractor is headquartered is necessary; however, if Contractor is a corporation, a copy of the Contractor’s incorporation documents/letters from the Secretary of State’s Office can be submitted. If Contractor is outside the State of California, Contractor must submit to the California Department of Fish and Wildlife (CDFW) a copy of their business license or incorporation papers for Contractor’s respective State showing that Contractor’s company is in good standing in that State.

In the event any licenses and/or permits expire at any time during the term of this Agreement, Contractor agrees to provide the CDFW a copy of the renewed licenses and/or permits within thirty (30) days following the expiration date. In the event the Contractor fails to keep in effect, at all times, all required licenses and permits, the State may, in addition to any other remedies it may have, terminate this Agreement upon occurrence of such event.

4. RIGHTS IN DATA ~ The Contractor agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Agreement, are subject to the rights of the State as set forth in this section. The State will have the right to reproduce, publish, and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the State reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish, and use such work, or any part thereof, and to authorize others to do so.

5. SETTLEMENT OF DISPUTES ~ Unless otherwise provided in this Agreement, any dispute concerning a question of fact arising under this Agreement which cannot be resolved informally, will be decided by the following two (2) step procedure:

A. The Contractor must provide written notice of the particulars of such disputes to the CDFW Contract Manager or appointed representative. The CDFW Contract Manager must respond, in writing, within ten (10) working days of receipt of the written notice of dispute.

Should the Contractor disagree with the CDFW Contract Manager’s decision, the Contractor may appeal to the second level. Pending the decision on appeal the Contractor must proceed diligently with the performance of this Agreement in accordance with the CDFW Contract Manager’s decision.

B. The second level appeal must indicate why the CDFW Contract Manager’s decision is unacceptable, attaching it to the Contractor’s original statement of the dispute with

12/02/2025 G 2 of G 20 supporting documents, and a copy of the CDFW Contract Manager’s response. This letter of appeal must be sent to the CDFW, Deputy Director, or duly appointed representative. The second level appeal must be filed within fifteen (15) working days upon receipt of the CDFW Contract Manager’s decision. Failure to submit an appeal within the period specified will constitute a waiver of all such rights to an adjustment of this Agreement. The Deputy Director, or designee, will meet with the Contractor to review the issues raised. A written decision signed by the Deputy Director or designee, will be returned to the Contractor within fifteen (15) working days of the receipt of the appeal. The decision of the Deputy Director, or designee, will be final.

6. CONFIDENTIALITY OF DATA ~ All financial, personal, technical, and other data and information relating to the CDFW operations which are designated confidential by the CDFW, and made available to the Contractor in order to carry out this Agreement, or which becomes available to the Contractor in carrying out this Agreement will be protected by the Contractor for the protection of the Contractor’s data and information are deemed by the CDFW’s confidential information, such methods and procedures may be used, with written consent of the CDFW, to carry out the intent of this paragraph. The Contractor will not be required under the provisions of this paragraph, to keep confidential any data or information which is or becomes publicly available, is already rightfully in the Contractor’s possession, is independently developed by the Contractor outside the scope of this Agreement or is rightfully obtained from third parties.

7. RIGHT TO TERMINATE ~ The State reserves the right to terminate this agreement subject to thirty (30) days written notice to the Contractor. Contractor may submit a written request to terminate this agreement only if the State should substantially fail to perform its responsibilities as provided herein.

However, the agreement can be immediately terminated for cause. The term “for cause” will mean that the Contractor fails to meet the terms, conditions, and/or responsibilities of the contract. In this instance, the contract termination will be effective as of the date indicated on the State’s notification to the Contractor.

This agreement may be suspended or cancelled without notice, at the option of the Contractor, if the Contractor or State’s premises or equipment are destroyed by fire or other catastrophe, or so substantially damaged that it is impractical to continue service, or in the event the Contractor is unable to render service as a result of any action by any governmental authority.

8. DISCLOSURE REQUIREMENTS ~ Any document or written report prepared in whole or in part pursuant to this Agreement must contain a disclosure statement indicating that the document or written…