P26-3647-D4A_PermitDesignMohicanl_RFP~1.pdf

Statement of Work – Request for Proposal

2026 FIFA WORLD CUP – BOSTON, MASSACHUSETTS

The 2026 FIFA World Cup will be held at Gillette Stadium in Foxborough, related events, and significant tourist events such as Sail Boston and the 250th Anniversary of the United States will be held throughout the region.

Matches and Fan Fest and other possible 250th Celebration activities are scheduled through June, July and August 2026. DCR will be imposing work and/or traffic restrictions as necessary to minimize impacts during these periods when, as determined by DCR, the Contractor’s operations could impact vehicular and/or pedestrian traffic. No additional compensation will be allowed for work restrictions, nor will the Contractor have any claim for related costs, direct or indirect. The Contract time determinations have accounted for potential work restriction during this period and Contractor’s should plan accordingly. Any necessary or emergency work required during this time will require DCR approval.

Accessibility Standards

Effective immediately, all deliverables related to goods and services contracts must meet the accessibility standards set forth with Executive Order 614 and the Americans with Disabilities Act Title II (ADA Title II). This applies to all vendors’ bid proposals and related documents submitted for consideration.

RFP Title: Wetland Delineation and Trail Planning Services, Mohican Mohawk Trail, Florida, MA

Commbuys Bid #: BD-26-1020-DCRCU-DC250-124179

Contract #: DCR 947

Contract Category:

Description of need Summary: This Request for Proposal (RFP) is posted by the Department of Conservation and Recreation for wetland resource area delineation and design/permitting services of four multiuse (Ped, Equestrian) wetland crossings in Mohawk Trail State Forest.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 136 Damon Road, Northampton, MA 01060

Contact Name: Tim Craig, Trail Planner

E-Mail Address: tim.craig@mass.gov

Telephone: 413-966-7778 https://www.mass.gov/executive-orders/no-614-establishing-the-digital-accessibility-and-equity-governance-board https://www.ada.gov/resources/2024-03-08-web-rule/

This Request for Proposal (RFP) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

Specifications sought: Development of trail improvement design plans sufficient to permit and implement the project. The project will be implemented by DCR Staff and trail maintenance vendors. All maintenance improvements shall be designed in accordance with DCR Trail Guidelines and Best Management Practices and traditional engineering span tables.

Stream crossings shall be designed to meet the Massachusetts Stream Crossing Standards, as applicable.

Project Description: DCR is seeking proposals from DCR 947 vendors with experience delineating wetlands and designing and permitting trail improvements, including stream crossing replacements, on multiuse woodland trails (equestrian, mountain bike, pedestrian).

Scope of Work: Wetland Delineations: Wetland resources areas observed within 100’ of the trail corridor, within DCR Property, shall be delineated in accordance with the Massachusetts Handbook for Delineation of Bordering Vegetated Wetlands as well as the Wetland Protection Act. Wetland shall be flagged in the fields with pink (BVW) and blue (bank) flagging. Wetland points shall be collected using a sub-meter unit, a GPS receiver, or a GNSS receiver. Information for wetland data sheets shall be collected in the field to be used as necessary to complete the official forms as part of the Notice of Intent applications. Finally, the wetland data collected shall be shared with DCR as a GIS Shapefile upon completion of data collection.

The selected vendor will be responsible for the following tasks:

Design and Design Plans for Permitting: All maintenance improvements shall be designed in accordance with the DCR Trail Guidelines and Best Management Practices. Stream crossings shall be designed to meet the Massachusetts Stream Crossing Standards unless authorized to the contrary by the Wetlands Protection Act and traditional engineering span tables. Forest Service design specifications can be used for the bridge designs where appropriate.

The project includes the development of design plans of approximately four wetland crossings, the largest of which may be crossed in an alternative location, which would require a trail reroute. See Appendix A for additional details.

Permitting: For trail improvements, DCR anticipates the need for a Notice of Intent with the Town of Florida and the Department of Environmental Protection pursuant to the

Wetlands Protection Act. The vendor shall provide advice as to any additional permitting needs.

DCR anticipates the need for assistance at one (1) Conservation Commission meeting. All filing fees, including MassDEP, municipal, legal ad, and mailing fees, will be the responsibility of the selected vendor. DCR will record the OOC. All filings must be submitted to the individual Conservation Commissions, DEP, and NHESP (where applicable) by the end of April 2026.

Transportation: vendors will need to provide their own transportation to work sites;

transportation time, if billed directly, should be included as a separate item.

Communication: All meetings, including information consultation with the Conservation Commission shall be coordinated with the DCR project manager. Site visits shall also be coordinated by the project manager. The DCR project manager will coordinate with park staff, as necessary.

Anticipated Completion of Project: The NOI shall be submitted to the Conservation Commissions no later than May 15th, 2026. All work shall be completed by June 30, 2026.

Evaluation Criteria: Responses will be evaluated according to the following criteria:

1. Competitive pricing (based on prices submitted for DCR 947);

2. Understanding of project goals and appropriateness of approach;

3. Demonstrated experience and past performance of the consultant on similar projects

;and

4. Feasibility of proposed timeline and availability to accomplish the tasks within stated timeframes.

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on (Statewide or DCR Contract#) and have not registered on Commbuys, you are required to do so.

Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.

Help is available from the Commbuys Help Desk at 617.720.3197.

Please ensure that your vendor fee schedule included with this proposal matches that which is posted by OSD for this contract. If the fee schedule exceeds that which is posted, your bid will be disqualified.

Questions are Due by: January 27, 2026 at 12 p.m.

Answers to Questions will be submitted by: January 30, 2025 at 12 p.m.

https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.

RFP Responses are due by: Feb 6, 2025

Project Number: P26-3647-D3A

Estimated Award Date: Feb 20, 2026

Prebid Meeting: n/a