S08_0040264523_Attachment_5_Subcontracting_Plan_Example.pdf

SUBCONTRACTING FORM-1

Note: This form is posted for reference purposes and intended to show the minimum information to be included in a subcontracting plan. Offerors are encouraged to use this information to prepare a complete subcontracting plan, not simply fill in the blanks. Please refer to FAR 19.704, Subcontracting plan requirements, and FAR 19.705-4, Reviewing the subcontracting plan.

SMALL, HUBZONE SMALL, SMALL DISADVANTAGED, WOMEN-OWNED

VETERAN-OWNED SMALL BUSINESS SUBCONTRACTING PLAN

DATE:

CONTRACTOR:

ADDRESS:

SOLICITATION OR CONTRACT NUMBER:

ITEM/SERVICE:

The following, together with any attachments, is hereby submitted as a Subcontracting Plan to satisfy the applicable requirements of Public Law 95-507 as implemented by OFPP Policy Letter 80-2.

The National Park Service (NPS) subcontracting goals for the participation of small business; small disadvantaged business and small women-owned business at a minimum are as follows: Small Business

Concerns – 53.5%; Small Disadvantaged Business Concerns - 5%; Women-Owned Small Business Concerns

- 5%; HUBZone Small Business Concerns - 3%; Service-Disabled Veteran-Owned Business Concern - 3%.

If your firm indicates in Item No. 1 below a lesser percentage than the subcontracting goals of the NPS, specify in the space provided the reason(s) your firm cannot meet these goals:

1. (a) The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) are applicable to the contract cited above or to the contract awarded under the solicitation cited.

(i) Small Business Concerns: _______% of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns.

(ii) HUBZone Small Business Concerns: _______% of total planned subcontracting dollars under this contract will go to subcontractors who are HUBZone small business concerns. This percentage is included in the percentage under 1(a)(i) above, as a subset.

(iii) Small Disadvantaged Business Concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns owned and controlled by socially and economically disadvantaged individuals. This percentage is included in the percentage shown under 1.(a)(i), above, as a subset.

(iv) Women-Owned Small Business Concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are women-owned small business concerns. This percentage is included in the percentage shown under 1.(a)(i), above, as a subset.

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(v) Veteran-Owned Small Business Concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are veteran-owned small business concerns. This percentage is included in the percentage shown under 1.(a)(i), above, as a subset.

(vi) Service-Disabled Veteran-Owned Small Business Concerns: _____% of total planned subcontracting dollars under this contract will go to subcontractors who are service-disabled veteran-owned small business concerns. This percentage is included in the percentage shown under

1(a)(i) above, as a subset.

(b) The following dollar values correspond to the percentage goals shown in (a) above.

(i) Total dollars planned to be subcontracted to small business concerns: $____________________.

(ii) Total dollars planned to be subcontracted to HUBZone small business concerns: $________________.

This dollar amount is included in the amount shown under 1.(b)(I), above as a subset.

(iii) Total dollars planned to be subcontracted to small disadvantaged business concerns:

$____________________. This dollar amount is included in the amount shown under 1.(b)(i), above, as a subset.

(iv) Total dollar planned to be subcontracted to women-owned small business concerns:

$_____________________. This dollar amount is included in the amount shown under 1.(b)(i), above,

(v) Total dollar planned to be subcontracted to veteran-owned small business concerns:

$_____________________. This dollar amount is included in the amount shown under 1.(b)(i), above,

(vi) Total dollar planned to be subcontracted to service-disabled veteran-owned small business concerns:

$________________. This dollar amount is included in the amount shown under 1(b)(i) above, as a subset.

(c) The total estimated dollar value of all planned subcontracting (to all types of business concerns) under this contract is $________________.

(d) The following principal products and/or services will be subcontracted under this contract, and the distribution among small business, HUBZone small business, small disadvantaged business concerns, women-owned small business and veteran-owned small business concerns is as follows:

(Products/services planned to be subcontracted to small business concerns are identified by *; to HUBZone small business concerns; by **; to small disadvantaged business concerns by ***; to women-owned small business concerns by **** and to veteran-owned small business concerns *****.)

(e) The following method was used in developing subcontract goals (i.e., statement explaining how the product and service areas to be subcontracted were established, how the areas to be subcontracted to HUBZone small, small disadvantaged, small women-owned business and small veteran-owned business concerns' capabilities were determined, to include identification of source lists utilized in making those determinations).

(f) Indirect and overhead costs (check one below):

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[ ] have been [ ] have not been included in the goals specified in 1(a) and 1(b).

(g) If "have been" is checked, explain the method used in determining the proportionate share of indirect and overhead cost to be allocated as subcontracts to small business concerns, HUBZone small business, small disadvantaged business, small women-owned business and veteran-owned business concerns.

2. The following individual will administer the subcontracting program:

Name:

Address & Telephone:

Titles:

This individual's specific duties, as they relate to the firm's subcontracting program, are as follows:

General overall responsibility for this company's Small Business Program, the development, preparation, and execution of individual subcontracting plans and for monitoring performance relative to contractual subcontracting requirements contained in this plan, including, but not limited to:

(a) Developing and maintaining bidders lists of small, HUBZone small, small disadvantaged, women-owned small and veteran-owned small business concerns for all possible sources.

(b) Ensuring that procurement packages are structured to permit small, HUBZone small, small disadvantaged, women-owned small and veteran-owned small business concerns to participate to the maximum extent possible.

(c) Assuring inclusion of small, HUBZone small, small disadvantaged, women-owned small and veteran-owned small business concerns in all solicitations for products or services that they are capable of providing.

(d) Reviewing solicitations to remove statements, clauses, etc, which may tend to restrict or prohibit small business, HUBZone small, small disadvantaged, women-owned small and veteran-owned small business participation.

(e) Ensuring periodic rotation of potential subcontractors on bidders' lists.

(f) Ensuring that the bid proposal review board documents its reasons for not selecting low bids submitted by small, HUBZone small, small disadvantaged, women-owned small and veteran-owned small business concerns.

(g) Ensuring the establishment and maintenance of records of solicitations and subcontract award activity.

(h) Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

(i) Conducting or arranging for conduct of motivational training for purchasing personnel pursuant to the intent of P.L. 95-507.

(j) Monitoring attainment of proposed goals.

(k) Preparing and submitting periodic subcontracting reports required.

(l) Coordinating contractor's activities during the conduct of compliance reviews by Federal agencies.

(m) Coordinating the conduct of contractor's activities involving its small, HUBZone small, small disadvantaged, women-owned small and veteran-owned small business subcontracting program.

(n) To help new suppliers the following duties are added (or deleted) to those specified above:

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3. The following efforts will be taken to assure that small, HUBZone small, small disadvantaged business concerns, women-owned small business concerns and veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts:

(a) Outreach efforts will be made as follows:

(i) contacts with minority, women-owned and small business trade associations,

(ii) contacts with business development organizations;

(iii) attendance at small, women-owned small business and minority business procurement conferences and trade fairs;

(iv) sources will be requested from SBA's PRO-Net system.

(b) The following internal efforts will be made to guide and encourage buyers:

(i) workshops, seminars, and training programs will be conducted;

(ii) activities will be monitored to evaluate compliance with this subcontracting plan.

(c) Small, HUBZone small, small disadvantaged, women-owned and veteran-owned small business concern source lists, guides, and other data identifying small and small disadvantaged, women-owned and veteran-owned small business concerns will be maintained and utilized by buyers in soliciting subcontracts.

(d) Additions to (or deletions from) the above listed efforts are as follows:

4. The bidder (contractor) agrees to include the clause at 52.219-8, Utilization of Small Business Concerns (see

19.708(a)), in all subcontracts that offer further subcontracting opportunities, and that the offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $550,000 ($1,000,000 for construction) to adopt a plan that complies with the requirements of the clause at 52.219-9, Small Business

Subcontracting Plan (see 19.708(b));

Such plans will be reviewed by comparing them with the provisions of Public Law 95-507, and assuring that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals shall be determined on a case-by-case basis depending on the supplies/services involved, the availability of potential small, HUBZone small, women-owned small business, small disadvantaged, and veteran-owned small business subcontractors and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit, periodic visits to subcontractors' facilities to review applicable records and subcontracting program progress.

5. The bidder (contractor) agrees to submit such periodic reports and cooperate in any studies or surveys as may be required by the contracting agency or the SBA in order to determine the extent of compliance by the bidder with the subcontracting plan and with the clause entitled Small Business Subcontracting Plan (FAR 52.219.9) contained in the contract.

6. The bidder (contractor) agrees to Submit the Individual Subcontract Report (ISR), and the Summary

Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1188_199385 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/19.htm#P676_159179 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_215.htm#P1244_208586 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/19.htm#P676_159179 http://www.esrs.gov/

SUBCONTRACTING FORM-5

7. The bidder (contractor) agrees to ensure that its subcontractors with subcontracting plans agree to submit the

ISR and/or the SSR using the eSRS.

8. The bidder (contractor) agrees to provide its prime contract number and its DUNS number and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports.

9. The bidder (contractor) agrees to require that each subcontractor with a subcontracting plan provide the prime contract number and its own DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

10. The bidder (contractor) agrees that s/he will maintain at least the following types of records to document compliance with this subcontracting plan:

(a) Small, HUBZone small, small disadvantaged, women-owned, veteran-owned small business concern source lists, guides, and other data identifying SB/SDBA vendors.

(b) Organizations contacted for small, HUBZone small, small disadvantaged, women-owned and veteran-owned small business sources.

(c) On a contract-by-contract basis, records on all subcontract solicitations over $100,000, indicating on each solicitation (1) whether small business concerns were solicited, and if not, why not; (2) whether HUBZone small, small disadvantaged, women-owned and veteran-owned small business concerns were solicited, and if not, why not; and (3) reasons for the failure of solicited small, HUBZone small, small disadvantaged, women-owned or veteran-owned small business concerns to receive the subcontract award.

(d) Records to support other outreach efforts: Contacts with Minority and Small Business Trade

Associations, etc. Attendance at small, women-owned small business and minority business procurement conferences and trade fairs.

(e) Records to support internal activities to guide and encourage buyers; workshops, seminars, training programs, etc; monitoring activities to evaluate compliance.

(f) On a contract-by-contract basis, records to support subcontract award data to include name and address of subcontractor.

(g) Records to be maintained in addition to the above are as follows:

Signed:_______________________________________________________________

Typed name:__________________________________________________________

Title:_________________________________________________________________

Date:_________________________________________________________________

Plan accepted by: ______________________________________________________

Contracting Officer

Date:_________________________________________________________________