P09 SPCC SOW 2024.doc

Spill Prevention Control and Countermeasure Evaluation, Training and Documentation

Statement of Work

SCOPE

This contract will cover the services and work necessary to maintain a Spill Prevention Control and Countermeasure (SPCC) plan, provide annual SPCC training and documentation for the Nebraska Western Iowa Heath System (NWIHCS) and conduct an annual spill drill. The NWIHCS SPCC program encompasses two campuses. These locations include the Veterans Hospital Omaha at 4101 Woolworth Ave Omaha, NE 68105 and the Grand Island campus at 2201 North Broadwell Grand Island, NE 68803. Each campus will have its own SPCC plan.

SPECIFIC REQUIREMENTS

The contractor will identify current plan deficiencies and opportunities for improvement by performing a thorough review and analysis of each campus’s existing SPCC Plan, including all referenced attachments, diagrams, and facility inspection and testing forms. Review will occur on an annual basis.

The contractor will visit each campus to inspect and verify all existing petroleum and oil storage areas including, but not limited to, above ground storage tanks, underground storage tanks, hydraulic systems, transformers, waste cooking oil containers, and 55-gallon oil storage.

The contractor will also perform an annual evaluation of each campus’s cathodic protection, valves, piping, metering devices and record keeping required by Federal, State and Local agencies such as the EPA and OSHA. The written evaluation will be given to the COR annually to keep on file.

The contractor shall draft a revised SPCC plan annually for each campus in accordance with the results for the site inspection and current statutes and regulations. Ensure the revised plan can be easily maintained, accounts for environmental controls currently in place, contains current staff information and emergency contacts, and is flexible to update for future operational changes.

At a minimum the updates and revisions shall:

1. Describe the physical layout of the facility and include a facility diagram, which must mark the location and contents of each fixed oil storage container and the storage area where mobile or portable containers are located. Including the following:

a. Type of oil in each fixed container and its storage capacity for all containers over 55 gallons. For mobile or portable containers, either provide the type of oil and storage capacity for each container or provide an estimate of the potential number of mobile or portable containers, the types of oil, and anticipated storage capacities;

b. Discharge prevention measures including procedures for routine handling of products (loading, unloading, and facility transfers, etc.);

c. Discharge or drainage controls such as secondary containment around containers and other structures, equipment, and procedures for the control of a discharge;

d. Countermeasures for discharge discovery, response, and cleanup (both the facility's capability and those that might be required of a contractor);

e. Methods of disposal of recovered materials in accordance with applicable legal requirements; and

f. Contact list and phone numbers for the facility response coordinator, National Response Center, cleanup contractors with whom you have an agreement for response, and all appropriate Federal, State, and local agencies who must be contacted in case of a discharge.

2. Provide information, form and procedures to enable a person reporting a discharge to relate information on the exact address or location and phone number of the facility; the date and time of the discharge, the type of material discharged; estimates of the total quantity discharged; the source of the discharge; a description of all affected media; the cause of the discharge; any damages or injuries caused by the discharge; actions being used to stop, remove, and mitigate the effects of the discharge; whether an evacuation may be needed; and, the names of individuals and/or organizations who have also been contacted.

3. Include a prediction of the direction, rate of flow, and total quantity of oil which could be discharged from the facility as a result of each type of major equipment failure.

4. Recommend, if needed, appropriate containment and/or diversionary structures or equipment to prevent a discharge.

5. Be certified by a licensed Professional Engineer

6. Identify written procedures for inspection, tests, and record keeping requirements. Including the following:

a. Identify and document an inspection schedule for AST integrity testing that is appropriate for the types of containers we have at all three sites (based on applicable industry standards.) Include a description of the conditions of the container that led to the specific inspection schedule identified in the Plan.

b. Identify responsible party for conducting monthly SPCC inspections.

c. Identify where inspection records will be kept for the required three-year duration.

7. Include requirements for personnel, training, and discharge prevention procedures related to:

a. Operation and maintenance of equipment to prevent discharges; discharge procedure protocols; applicable pollution control laws, rules, and regulations; general facility operations; and, the contents of the facility SPCC Plan.

b. Key personnel who are accountable for discharge prevention.

8. Provide a system for documenting inspections.

9. Describe how the facility will secure and control access to the oil handling, processing and storage areas; secure master flow and drain valves; prevent unauthorized access to starter controls on oil pumps; secure out-of-service and loading/unloading connections of oil pipelines; and address the appropriateness of security lighting to both prevent acts of vandalism and assist in the discovery of oil discharges.

10. Describe procedures for filling and dispensing oil at the facility and recommend methods for preventing releases.

11. Include a complete discussion of conformance with the applicable requirements and other effective discharge prevention and containment procedures required by federal, state and local guidelines.

The contractor must also provide facility specific, training annually to each individually identified campus for up to 30 employees per site. The training should provide detailed requirements related to the entire SPCC Plan not just specific to the most recent revisions. This training will include basic tank maintenance and checks, record keeping, metering, remediation of spills and disposal of material used, list of emergency numbers to call (located in the current SPCC plan) as well as pertinent statutes and regulations.

The training shall include the submission of an electronic copy of the training for future facility training use. The contractor will also supply a roster of employee’s who were present for the training. The roster shall include the printed name of the employee and their signature as well as the instructors name, signature and date of training. One copy of the training and roster will be kept at each campus. One copy of the training and roster will be submitted to Contracting Officers Representative (COR). A list of involved employees’ will be supplied by the Contracting Officers Representative (COR).

The contractor will provide a detailed summary report of all deficiencies, recommendations and/or upgrades required to keep the SPCC program current with all regulatory statutes and guidelines. One copy will be provided to the Maintenance and Operations Supervisor of the campus with deficiencies, one copy to the Contracting Officers Representative (COR) and one copy to the Chief of Engineering.

The contractor will provide a draft copy of the SPCC plan to the Contracting Officers Representative (COR) for review and comment and will revise the plan in accordance with any feedback received.

The contractor will provide two hard copies and one electronic copy, capable of being edited, of each campus’s final SPCC plan and report. The final reports will be certified by a Nebraska licensed Professional Engineer and shall be submitted to the COR.

The contractor will supply any certification issued by Federal, State or local Agencies for the evaluation of Tank and piping systems.

Project Schedule

The following schedule shall be adhered to in completing this work effort: