P09 - SOW - Tree Removal and Pruning.docx

STATEMENT OF WORK

Tree Removal and Pruning

1. REQUIREMENT:

This requirement is for a one-time service for the removal of two (2) large trees, stump grinding, and pruning of six (6) trees, on behalf of the Columbia Healthcare System, WJB Dorn VA Medical Center located in Columbia South Carolina.

2. BACKGROUND:

The WJB Dorn VA Medical Center (VAMC) is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter, and Spartanburg, South Carolina.

3. PERIOD OF PERFORMANCE:

Period of performance is based upon award date and shall not exceed 10 business days.

Work shall be performed during the hours of 7:00 a.m. through 4:30 p.m. from Monday through Friday. Excluding weekends and all federally observed holidays. Currently, no overtime is authorized.

4. PLACE OF PERFORMANCE:

WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS:

A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement and written notification will be provided to the Contractor after award.

· Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.

The Contractor shall provide a one-time service for the removal, stump grinding and the pruning of multiple trees in Patriots Park and in front of the Building 5. The Contractor shall furnish all labor, travel, equipment, supplies and materials; and supervision required for the removal of all trees, stump grinding and pruning.

· Contractor will have commercial utilities marked prior to tree removals.

· The government will ensure Patriots Park is closed, with no access to anyone while Contractors perform the tree services in that area.

· Contractors will block off the appropriate area for tree services near Building 5 and within Patriots Park, where tree work is being performed.

· Removal of one (1) marked large sweetgum tree near Building 22 in Patriots Park. This tree will require your crew to secure or close the walkways in this area for the safety of all the pedestrians. All debris cleaned up and hauled away and the stump cut at least three inches below the ground surface.

· Removal of one (1) marked large Willow oak tree near the right front corner of Building 5 will require securing the area for pedestrian safety. All debris cleaned up and hauled away and the stump cut at least three inches below the ground surface.

· The contractor will be responsible for the repair and/or replacement of any damaged utilities, including but not limited to electrical, fiberoptics, water lines, irrigation systems, power lines, invisible dog fences and conduit, that occur during the work.

· The contractor will make every effort to protect the government’s property while performing all work.

· Prune one (1) marked large Willow oak tree near the back right corner of Building 5, five (5) marked oak trees and one (1) marked sweetgum tree in Patriots Park. The pruning will include removing dead branches that are two (2) inches in diameter and larger, removing or trimming branches from the roof to establish eight feet or more clearance and remove all debris from campus.

· The contractor will be responsible for the repair and/or replacement of any turf, sod, flowers, shrubs, other trees and any other landscaping damaged during any work.

All work must be done according to industry standards and meet all requirements of Occupational Safety and Health Administration (OSHA), National Fire Protection Agency (NFPA), and Joint Commission on Accreditation of Healthcare Organizations (JCAHO).

The Contractor shall ensure that the area is clearly blocked off when commencement of work occurs so that no traffic of personnel disrupts the work.

CHECK-IN REQUIREMENTS:

Contractor and all Contractor’s Service Personnel shall check in and out with Engineering in Building 20 prior to performing and upon completion of all required service. This information is required to contact contractors in case of an emergency during regular hours.

SAFETY REQUIREMENTS:

Contractor shall ensure all tools and equipment are always secured.

· Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each workday.

· All debris must be removed from the campus upon completion of services each day.

All smoking shall be conducted at designated smoking areas.

6. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Period Supply or Service Provided

· Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP