P09 SOW TRANE HVAC CONTROLS.pdf

STATEMENT OF WORK

Title: Trane Tracer Ensemble HVAC Controls and Building Automation System (BAS) Full Maintenance and Repair Services

1. BACKGROUND:

The Department of Veterans Affairs, Stratton VA Medical Center, is seeking full maintenance and repair services to the Trane Tracer Ensemble facility wide heating, ventilating, and air conditioning (HVAC), building automation systems (BAS) and temperature control end devices for systems specified in Appendix A for the Stratton VA Medical Center in Albany, NY.

Equipment List is outlined in Appendix “A”.

2. SCOPE OF WORK: HVAC SYSTEM:

A. The contractor shall provide all labor, parts, materials and transportation to perform full maintenance and inspection of the equipment listed in Appendix A. Maintenance and inspection intervals are to be done quarterly for each piece of equipment listed in Appendix A. Maintenance parts and materials shall be provided to fully complete all scheduled maintenance tasks.

B. Maintenance and repairs services shall be provided by the contractor on all equipment and associated devices related to the Stratton VA Medical Center Trane Tracer Ensemble system. The contractor shall provide services that will maintain and operate covered systems at optimum comfort and efficiency and minimize disruptions of operation and discomfort of patients, visitors and staff, and reduction of system efficiency.

C. Contractor shall include all labor to diagnose, repair or replace failed components of the equipment. Coverage shall also include all parts necessary to repair faulty equipment under this requirement, including all material directly or indirectly associated with completing the necessary repairs.

D. Emergency services and repairs are included on a 24-hour-per-day, 365 days-per-year basis.

E. Contractor shall provide written reports to the contracting officer’s representative (COR) following each inspection, repair, maintenance or emergency call.

F. Seasonal work is defined as, Cooling Season April 1st – September 30th, Heating Season October 1st – March 31st, although several areas of the Medical Center are required to have both heating and cooling throughout the year.

3. SCOPE OF WORK: BUILDING AUTOMATION

A. Diagnostics Support: The contractor shall provide the necessary equipment, software and support needed to communicate with the Trane Tracer Ensemble isolated system architecture and controllers to improve the contractors’ preventive maintenance, system tuning, and trouble-shooting capabilities. The Trane Tracer Ensemble system architecture is isolated and is not on the VA enterprise network.

B. Software Maintenance: The contractor shall maintain the controller software, system software, application software, and building management software. Tasks to be provided include reviewing current data files to verify that current applications and programs are working properly and performing system administrative functions such as security software upgrades. Support of application software must be provided to maximize system utilization. On-site evaluation and implementation of changes to improve system operation is required. The contractor provides complete backup for all software on and off site to minimize system downtime and improve system maintenance. It is the contractor’s responsibility for database upkeep.

C. Software Upgrades: As the manufacturer provides new software revisions, the contractor will provide and install these revisions. The revisions shall be provided to enhance current system performance and prevent system obsolescence. The contractor must install these revisions within 30 days of their release by factory if there is enhancement to the system’s current operation.

D. Software Licensing: The Contractor shall provide and maintain current licenses for Rover Service Tool and Tracer TU Service Tool on two (2) computers designated by VA personnel. License expiration dates shall not lapse to avoid interruption of service.

E. Workstation Hardware Maintenance: The contractor shall perform scheduled preventative, predictive and diagnostic services on the PC workstations specified. System analysis shall be performed on the equipment covered under this agreement to detect early signs of deteriorating performance and to predict potential equipment failures. After identifying potential problem areas, corrective action, as outlined in this specification, will be taken.

F. Workstation Hardware Upgrades: The contractor shall be responsible for upgrading the VA’s front-end workstation hardware, as required, to support the latest versions of software or, where economically feasible, during preventative or repair services on such hardware.

G. Field Hardware Maintenance: The contractor shall perform maintenance tasks on all covered field hardware at appropriate intervals. Such tasks will include, but not be limited too, the running of diagnostic programs, checking of input and output device calibration, and verification of control command execution.

H. Field Hardware Upgrades: When the contractor encounters a component of field hardware in need of replacement and a newer design is available and is functionally equivalent or superior, the component of the newer design will be used as the replacement. It is the intent of this service feature to address system component obsolescence and maintain the long-term integrity of system functionality. The contractor shall notify the VA of such replacements/upgrades.

I. System Design Support: The Contractor shall be available for consultation regarding design changes and equipment selection based on past experiences with similar systems.

J. System Documentation and Records: The Contractor shall be responsible for maintaining and updating all system documentation and records for the VA to the systems covered. This information will include, but not be limited too, the following: PM, repair or emergency service records; parts inventory information; system manuals and instructions; system drawings and schematics; software programs and applications;

licensing agreements; training information. This information, as generated, will become the property of the VA. The Contractor shall review and update all relevant system documentation and records at least on a semi-annual basis and provide the VA with updates, where appropriate. The VA reserves the right to request copies of this information at any time during the performance period.

K. Critical System Requirements: Contractor shall provide all labor, material and parts to maintain and repair critical and non-critical systems. At no time will a critical system go unrepaired due to hours, holidays, weekends, etc.

a. All critical systems are outlined in Appendix A, highlighted in red. When repairs to these systems are required, the contractor will respond within 2 hours of the initial call to evaluate the necessary repairs to restore systems to full functionality.

Critical HVAC systems and their components shall be covered 24 hours a day, 7 days a week, 365 days a year.

b. The contractor shall repair systems deemed non-critical as outlined in Appendix A, highlighted in blue. All parts and materials shall be included. The repair work is required during normal business hours from 8 am to 4:30 pm Monday through Friday, excluding holidays. The contractor shall propose preventive maintenance program and demonstrate compliance with the program. This program at a minimum should contain an example of annual preventive maintenance schedule, arranged by building, system, task, task frequency and monthly occurrence as applicable.

L. System Logic and Graphics: The contractor shall provide 80 hours per year to be used at the discretion of the VA to correct graphical/ program logic issues for any equipment that is on the Trane Tracer Ensemble server/system.

4. GENERAL REQUIRMENTS:

A. Licensing:

• The contractor shall be fully licensed to do business at the job site and to provide complete service HVAC systems. The contractors’ employees shall hold current individual licenses, as applicable, for services they will be performing for this requirement.

A. Critical Inventory:

• The contractor must identify within fourteen (14) days of award notification a Critical

Inventory, which shall be stored on site. The identification of the Critical Inventory shall be based on the contractors’ experience with the specific covered systems, to be maintained. This inventory shall include the component model number, and delivery lead-time, and reasoning as to its inclusion as a Critical Inventory item. The contractor shall review the Critical Inventory with the VA to determine what items will be in the final inventory.

B. Replacement Parts:

• The Contractor shall use new OEM parts or authorized equal when replacing all parts, components, and/or devices for the covered systems.

C. D. Obsolete Parts and Mandatory Modernization:

• Should the contractor encounter a part in need of replacement, and the direct replacement is no longer available due to obsolescence, the contractor shall replace that part with a new part of equivalent. The contractor shall notify the VA when such replacements/modernization occur.

D. E. Use of Reconditioned Parts:

• Reconditioned components may be used only when delivery time of new components is extensive, and it is mandatory to get a piece of equipment in operation. The contractor shall notify the VA of such instances. At the discretion of the VA, the VA may direct the contractor to replace such reconditioned part with new when the new parts become available.

G. Underwriter Laboratories (U.L.) Listed Parts:

• For those parts of the system that are U.L. Listed, the contractor will be responsible for replacing said parts with U.L. Listed components to maintain the entire system's U.L.

Listing.

H. Non-Covered Damaged Parts:

• Damage to parts due to vandalism, abuse, and/or acts of God will be the VA’s responsibility.

I. Experience:

• The contractor shall have five (5) years of experience on Trane equipment.

5. DISRUPTION OF OPERATION OF VAS’ EQUIPMENT:

The contractor will be permitted to stop and start all primary equipment incidental to the mechanical system(s) related to covered systems. All scheduled disruptions of operation of such equipment will be coordinated in advance with the COR. The contractor shall be required to notify the VA of disruption of operation of equipment and/or systems not providing life safety functions.

6. INSPECTION:

Upon completion of the maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection should ensure that all equipment is returned to full functioning condition. No invoices will be processed for payment prior to the completion of POC inspection.

7. FREQUENCY AND REPORTING:

Inspections/maintenance are completed monthly. Repairs and emergency calls can happen at any time. A report shall be generated after each repair or emergency call.

8. DRAWINGS AND OTHER ATTACHMENTS:

See Appendix A for Trane Equipment List information.

9. MODIFICATION:

Any repairs, services, or work that incur additional costs or beyond the scope of the original contract must receive prior approval through a formal contract modification before the commencement of such work. The contractor shall not proceed with any additional work for which additional compensation is expected unless the modification has been executed by the contracting officer. Failure to obtain prior approval for a modification may result in non-payment for the unauthorized work.

10. OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK):

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive and the contractor shall bear the cost incurred.

11. PERIOD OF PERFORMANCE:

Estimated period of performance will be 04/01/2026 to 03/31/2027 with the provision of four (4) Option Years.

12. PLACE OF PERFORMANCE:

Department of Veterans Affairs, Upstate NY Healthcare System Stratton VA Medical Center, 113 Holland Ave Albany, NY 12208

13. INVOICE SUBMISSION:

All invoices must be submitted monthly via Tungsten Network and reference the assigned identifier.

APPENDIX A TRANE

Albany VA controls equipment list

Equipment Name Location 24/7 Notes

Main Tunnel Monitoring Warehouse N Kitchen AHU-1 Roof 1C Y AHU-1D Admitting 242 Y Operating Rooms & Support Rooms

OR Y

OR AHU 1 C112 Y

OR AHU 2 C112 Y

Pharmacy AHU-1 Outside Y Pharmacy AHU-2 Outside Y 2A X-Ray AHU 242 Y PACU AHU Roof 3 core Y

ICU AHU & Exhaust fans ICU/Roof Y

AHU-1 MER A Y

AHU-2 MER A Y

AHU-3 MER B Y

AHU-4 MER B Y

AHU-5 MER C Y

AHU-6 MER C Y

AHU-7 MER D Y

AHU-8 MER D Y

ARF Building VMU Y

ARF AHU-1 VMU Y

ARF AHU-2 VMU Y

ARF Heat Recovery VMU Y SC's,BCU,PC's,Gateway Various Y

Basement Floor

Kitchen AHU

Thermostats 3 electronic

Sensors:

Zone-1 space temp

Zone-2 space temp Zone-3 space temp Face/Bypass discharge air temp Outside air temp Discharge air temp Low limit Supply fan status Pre-filter Differential pressure EF-1 status EF-2 status EF-3 status EF-4 status EF-5 status

Output devices: Enable-S/S to include entire circuit Outside air damper actuator E.G. Rib relay ,Ice cube relay, Motor starter,end switch Zone-1 damper actuator Zone-2 damper actuator Zone-3 damper actuator CHW valve Face/Bypass HW valve Face/Bypass damper actuator Re-heat valve EF-3 damper actuator

Main tunnel monitoring 30- O2,CO2, Temp and RH sensors

Second Floor

Radiology/ X-Ray 2A AHU Thermostats 4 electronic

Sensors:

Averaging discharge air temperature Discharge air temperature Zone 1 Discharge air temperature Zone 2 Discharge air temperature Zone 3 Discharge air temperature Zone 4 Condensate temperature Discharge air temperature Duct static pressure Supply fan air flow pressure Mixed air temperature Cooling coil leaving temperature Preheat leaving coil temperature Return air temperature Return air humidity Discharge air humidity Return duct static Supply fan status Return fan status Supply fan airflow switch Humidistat high limit Mixed air temperature low cutout Outdoor air isolation damper Pre pre dirty filter alarm Final dirty filter alarm Pre final dirty filter alarm Pre dirty filter alarm Supply smoke detector input

Output Devices: Enable-S/S to include

Relay/Starter

Outdoor air isolation damper E.G. Rib,Ice cube, Motor starter,end switch Humidifier modulating valve Heating valve Supply fan S/S Exhaust fan S/S Cooling valve Mixed air damper

Exhaust air damper Humidifier isolation Zone-1 valve Zone-2 valve Zone-3 valve Zone-4 valve

PACU AHU

Thermostats 10 electronic

VAVs: 7 electronic Plus some radiant panels Sensors:

Discharge air temp Pre-heat coil discharge temp Mixed air temp CHW leaving air temp Outside air temp Outside air RH Low limit Return fan differential pressure (CFM) Supply fan differential pressure (CFM) Supply fan status Return fan status Pre filter status Mid-filter status Final filter status Return air temp Return air RH HW pump status Exhaust fan status Remote smoke damper status

Output devices: Enable-S/S to include

Relay/Starter

CHW valve E.G. Rib,Ice cube, Motor starter,end switch pre-heat valve humidifier Outside air damper actuator Return air damper actuator Exhaust air damper actuator reheat valves

ICU AHU & Exhaust fans Thermostats 27 electronic VAVs: 6 electronic 27 electronic re-heat valves

Sensors:

Heat recovery discharge air temp Face/Bypass discharge temp Discharge air RH Outside air RH Outside air temp Discharge air temp Low limit OA Damper status Recovery Pump P-1 status Recovery Pump P-2 status Supply fan status

Pre-filter status Post-filter status Recovery coil supply temp HW Coil supply temp HW Coil return temp CHW Coil supply temp CHW Coil return temp Corridor 213 RH Corridor 218 RH EF-1 discharge air temp EF-1 exhaust air temp EF-1 exhaust air RH EF-1 recovery coil supply temp EF-1 recovery coil return temp EF-1 fan status EF-1 filter status EF-2 discharge air temp EF-2 exhaust air temp EF-2 exhaust air RH EF-2 recovery coil supply temp EF-2 recovery coil return temp

EF-2 fan status EF-2 filter status EF-2 damper status EF-3 discharge air temp EF-3 recovery coil supply temp EF-3 recovery coil return temp EF-3 fan status EF-3 damper status

Output devices: Enable-S/S to include entire circuit

Humidifier isolation valve E.G. Rib relay ,Ice cube relay, Motor starter,end switch

Humidifier modulating valve Heat recovery valve CHW valve Face/Bypass damper actuator HW valve Outside air damper actuator Exhaust air damper actuator

Eleventh Floor

AHU-1

Thermostats 132 electronic VAVs: 132 electronic 132 pneumatic re-heat valves Sensors:

Supply air temp Supply air RH Mixed air temp Return air temp Return air RH Supply fan status Return fan status Discharge static pressure Discharge differential pressure Return air differential pressure Low limit Pre-filter alarm Downstream filter alarm Pump A-1 status Pump A-2 status HW radiant loop temp HW radiant loop differential pressure Ex fan RV-9 status Ex fan RV-9 static pressure CFM sensors

Output devices: Enable-S/S to include entire circuit Outside air damper actuator E.G. Rib relay ,Ice cube relay, Motor starter,end switch Return air damper actuator Exhaust air damper actuator HW valve CHW valve humidifier modulating valve humidifier isolation valve Radiant loop mixing valve Radiant loop bypass valve Exhaust fan RV-9 damper actuator

AHU-2

Thermostats None VAVs: no VAVs

2 CV

boxes

Supply air temp Supply air RH heat recovery discharge temp return air temp

Return air RH supply fan status exhaust fan status outdoor air damper status exhaust air damper status low limit EF-9 status Supply glycol temp exhaust glycol temp Pump A-4 status supply filter alarm exhaust filter alarm downstream filter alarm

Output devices: Enable-S/S to include entire circuit Outside air damper actuator E.G. Rib relay ,Ice cube relay, Motor starter,end switch Exhaust air damper actuator glycol valve HW valve CHW valve humidifier modulating valve humidifier isolation valve

AHU-3

Thermostats 52 electronic VAVs: 45 electronic 39 pneumatic re-heat valves 14 Electronic (6B)

Sensors:

6th floor duct static pressure Return air duct static pressure Discharge air temperature Duct static pressure Mixed air temperature Cooling coil leaving temperature Preheat coil leaving temperature Return air temperature Return air humidity Discharge air humidity Return fan air flow pressure 1 Return fan air flow pressure 2 Supply fan airflow pressure 1 Supply fan airflow pressure 2 Hot water freeze pump status Return fan drive 1 status Return fan drive 2 status Chilled water freeze pump status

Supply fan drive 1 status Supply fan drive 2 status Freezestat Pre filter 1 filter switch Pre filter 2 filter switch UV light status Hepa filter 1 switch Supply fan 1 iso damper status Supply fan 2 iso damper status Return fan 1 iso damper status Return fan 2 iso damper status

Output devices: Enable-S/S to include entire circuit Humidifier modulating valve E.G. Rib relay ,Ice cube relay, Motor starter,end switch Cooling valve Preheat valve Return air damper Exhaust air damper Outdoor air minimum

Outdoor air secondary

AHU-4

Thermostats 16 Electronic (6B) VAVs: 1 Chill beam valves: 19 (6B) Electronic re-heat valves 17 (6B)

Sensors:

Exhaust fan airflow pressure 2 Energy wheel outdoor air temp Space humidity local Energy wheel entering outdoor air humidity Energy wheel entering exhaust air temp Energy wheel entering exhaust air humidity Energy wheel leaving supply air temperature Energy wheel leaving supply air humidity Energy wheel leaving exhaust air humidity Energy wheel leaving exhaust air temperature Return air humidity Discharge air temperature Duct static pressure Final filter differential pressure Chilled water entering temperature Preheat leaving coil temperature Outdoor air temperature Outdoor air humidity

Return air temperature Discharge air humidity Exhaust fan air flow pressure 1 Supply fan air flow pressure 1 Supply fan air flow pressure 2 Hot water pump 1 status Supply fan 1 status Supply fan 2 status Exhaust fan 1 status Exhaust fan 2 status

Exhaust air isolation fan 1 damper endswitch Exhaust air isolation fan 2 damper endswitch Mixed air temperature low cutout High static alarm Exhaust air damper endswitch Outdoor air filter switch Outdoor air damper endswitch Supply air isolation fan 1 damper endswitch Supply air isolation fan 2 damper endswitch Energy wheel status UV light status Chilled water pump 1 status

Output devices: Enable-S/S to include entire circuit Supply air isolation damper fan 1 E.G. Rib relay ,Ice cube relay, Motor starter,end switch Supply air isolation damper fan 2 Exhaust air isolation damper fan 1 Exhaust air isolation damper fan 2 Humidifier isolation valve Exhaust air damper Humidifier modulating valve Cooling valve Preheat valve

6B Chill Beam

Chilled beams supply water temperature Chilled water differential pressure Chill water pump 5A currrent input Chill water pump 5B currrent input

Output devices:

Chilled water bypass valve

AHU 5

Thermostats 39 electronic

VAVs: 39 electronic 39 pneumatic re-heat valves Sensors:

Supply air temp Supply air RH Mixed air temp Return air temp Return air RH Supply fan status Return fan status Discharge static pressure Discharge differential pressure Return air differential pressure Low limit Pre-filter alarm Downstream filter alarm Pump C-1 status Pump C-2 status HW radiant loop temp HW radiant loop differential pressure Ex fan RV-11 status Ex fan RV-11 static pressure

Output devices: Enable-S/S to include entire circuit Outside air damper actuator E.G. Rib relay ,Ice cube relay, Motor starter,end switch Return air damper actuator Exhaust air damper actuator HW valve CHW valve humidifier modulating valve humidifier isolation valve Radiant loop mixing valve Radiant loop bypass valve Exhaust fan RV-11 damper actuator

AHU-6

Thermostats 19 electronic VAVs: no VAVs 19 Electronic re-heat valves

Sensors:

Supply air temp Supply air RH heat recovery discharge temp return air temp supply fan status exhaust fan status outdoor air damper status exhaust air damper status low limit EF-11 status Supply glycol temp exhaust glycol temp Pump B-4 status supply filter alarm exhaust filter alarm downstream filter alarm

Output devices: Enable-S/S to include entire circuit Outside air damper actuator E.G. Rib relay ,Ice cube relay, Motor starter,end switch Exhaust air damper actuator glycol valve HW valve CHW valve humidifier modulating valve humidifier isolation valve EF-11 damper actuator

AHU-7

Thermostats 37 electronic VAVs: 37 electronic 37 pneumatic re-heat valves Sensors:

Supply air temp Supply air RH Mixed air temp Return air temp

Return air RH Supply fan status Return fan status Discharge static pressure Discharge differential pressure Return air differential pressure Low limit Pre-filter alarm Downstream filter alarm Pump D-1 status Pump D-2 status HW radiant loop temp HW radiant loop differential pressure Ex fan RV-12 status Ex fan RV-12 static pressure CFM sensors

Output devices: Enable-S/S to include entire circuit Outside air damper actuator E.G. Rib relay ,Ice cube relay, Motor starter,end switch Return air damper actuator Exhaust air damper actuator HW valve CHW valve humidifier modulating valve humidifier isolation valve Radiant loop mixing valve Radiant loop bypass valve Exhaust fan RV-11 damper actuator

AHU-8

Thermostats None VAVs: no VAVs

Sensors:

Supply air temp Supply air RH heat recovery discharge temp return air temp supply fan status exhaust fan status outdoor air damper status exhaust air damper status low limit EF-12 status Supply glycol temp exhaust glycol temp Pump D-4 status supply filter alarm exhaust filter alarm downstream filter alarm

Output devices: Enable-S/S to include entire circuit Outside air damper actuator E.G. Rib relay ,Ice cube relay, Motor starter,end switch Exhaust air damper actuator glycol valve HW valve CHW valve humidifier modulating valve humidifier isolation valve EF-12 damper actuator

STATEMENT OF WORK

Trane Tracer Ensemble

HVAC Controls and Building Automation System Full Maintenance and Repair Services

ARF Building

25 Re-heat coils 10 Exhaust fans

ARF AHU-1

Primary CHW coil temp Energy recovery coil temp Outside air temp Secondary CHW coil temp Discharge RH sensor Discharge air temp Low limit final filter status Pre-heat discharge temp Supply fan status pre-filter status Discharge RH high limit Low pressure steam (psi)

Output Devices: Enable-S/S to include entire circuit Energy recovery coil valve E.G. Rib relay ,Ice cube relay, Motor starter,end switch HW coil valve Primary Cool coil (DX) Face/bypass damper actuator CHW coil valve (hydronic) humidifier valve

ARF AHU-2

Primary CHW coil temp

Energy recovery coil temp Outside air temp Secondary CHW coil temp Discharge RH sensor Discharge air temp Low limit final filter status Pre-heat discharge temp Supply fan status pre-filter status Discharge RH high limit Low pressure steam (psi) EF-6 status

EF-11 air temp EF-11 fan status Cage wash status Cage wash hood status EF-1 fan status EF-9 fan status

Output Devices: Enable-S/S to include entire circuit Energy recovery coil valve E.G. Rib relay ,Ice cube relay, Motor starter,end switch HW coil valve Primary Cool coil (DX) Face/bypass damper actuator CHW coil valve (hydronic) humidifier valve

Heat Recovery Sensors:

ER Pump 1A status ER Pump 1B status ER Pump 2A status ER Pump 2B status EF-2 Exhaust air temp EF-3 Exhaust air temp

EF-5 Exhaust air temp EF-4 Exhaust air temp EF-7 Exhaust air temp EF-8 Exhaust air temp EF-11 Exhaust air temp Loop 1 entering temp Loop 1 leaving temp Loop 2 entering temp Loop 2 leaving temp

Output Devices:

Loop 1 ER valve Loop 2 ER valve

ARF DX Chiller CHW pump 3A Status CHW pump 3B Status CHW Supply temp CHW Return temp

SC

#/Gateway

5 (BCU)

Gateway_1

Floor Chiller Plant

Basement

Basement Basement

Basement

Subbasement

Location Chiller Plant HVAC Shop

C501 Core C46

Building 67 B301

Core 708 Core 809 Core 907

MER 1102

D243

MER C-Wing Bldg 27

C112 S22

PC Location Chiller Plant Boiler Plant Control

Room

(2) U21B HVAC Shop Trane Tracer ES computers and server covered 2 computers with software included

(TU/Rover)

LGE330035N