P09 SOW Police Lockers.pdf

STATEMENT OF WORK (SOW)

Eastern Oklahoma VA Health Care System

Purchase and Installation of Law Enforcement/ Police Lockers At the new Tulsa VA Medical Center

GENERAL

PURPOSE / OBJECTIVE: Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to supply and install 30 Law Enforcement Lockers for police personnel issued equipment and uniforms in the Police Service Locker Rooms at the Tulsa VA Medical Center. The contractor will be required to supply and install all lockers in accordance with this statement of work in a cost effective, efficient, and safe manner, while in accordance with the VA Mission.

BACKGROUND: A facility in Tulsa, Oklahoma, is currently being renovated for the purpose of being used as the new Tulsa VA Medical Center (VAMC) in September 2025. The facility will need law enforcement/ police lockers installed immediately upon receipt of the building on September 4th, 2025. The building is currently under control of VHiT and the construction contractor remodeling the building. Access to the building must be coordinated between the awarded contractor and the COR for the project which will be subject to change based on the coordination with VHiT and the construction contractor.

LOCATION: The new Tulsa VA Medical Center will be located at 440 S. Houston Ave, Tulsa, Oklahoma 74127.

DELIVERY AND INSTALLATION TIMES (PERFORMANCE PERIOD): The VA requires the Contractor to deliver and install the products on September 4, 2025. Actual Delivery and installation timeframes will need to be coordinated through the COR.

The Contractor shall provide OEM equipment, technically trained personnel, OEM authorizations for the provision and installation of OEM products, as well as all necessary licenses, equipment, tools, materials, supplies, storage, insurance, and transportation required to deliver and install the products for EOVAHCS, in accordance with this SOW. All services related to this product are deemed non-personal services. The Contractor, along with its employees, agents, and subcontractors, shall not be regarded as VA employees for any purpose in performing the SOW and will be considered employees of the Contractor.

Contractor`s responsibility will include offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment, removing all trash, and setting up the equipment according to the manufacturer`s specifications, followed by testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite.

Qualifications of Contractor: For a contract of this size, scope and complexity, the successful Contractor must provide products and perform in a professional manner and quality as recognized by commercial industry standards as good to excellent. Contractor must provide to the COR and CO, and maintain for the life of the contract, written certification from the Original Equipment Manufacturer (OEM) that authorizes the Contractor to provide and install the products and software, as detailed in the Contractor’s quote and identified in this SOW.

SCOPE: EOVAHCS requires a contractor to provide equipment and installation that meets or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the department's needs and account for retrofitting an existing structure.

SALIENT CHARACTERISTICS

Contractor is required to provide the following products, brand name or equal, including installation at the location outlined in this SOW.

Equipment:

JSN Manufacturer Model Item Description Total Qty

A1035A Lyon Workspace Products Inc. N/A

Locker, 1 Person, Side by Side, Law enforcement 30 EA

N/A N/A N/A Installation 1 JB

30 Each Law Enforcement/ Police Lockers

• 18" w x 24ʺd x 72ʺh Upper Unit Shell

• Full Width Shelf

• Partition Kit with Full Width Shelf, Coat Rod, 2 Hooks

• Security Compartment Door Kit

• Compartment Shelf with 6712 Double Prong Hook

• Boot Tray

• 36ʺd x 18ʺh Lower Drawer Unit with 100760-18x.75 Hardwood Benchtop

• Mirror with Magnetic Backing and

• Belt Clips, 3 Pack

• GREENGUARD Certified

INSTALLATION: Installation schedule of equipment is to be coordinated with the VA COR. It is currently expected that the installation will occur upon after the VA accepts the completed facility. Installation means:

Assemble as needed for equipment, placed in location determined by the COR.

QUALITY

Conformance Standards Refer to section on Safety and Compliance in this SOW.

Rework Rework is defined as replacing a product or performing the service again until the Purpose of this SOW is achieved in full. This involves less than Satisfactory Products or Service by the Contractor and as noted by the COR. Rework occurs at no additional cost to the Government.

INSPECTION: Will be performed a representative from Police Services and Engineering. Each resultant inspection shall be documented and provided to the COR within 7 days of installation along with any inspection documentation or checklists required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

Inspection and Acceptance of Products and Services: The Government reserves the right to inspect and test services in accordance with this SOW and the Contract. The only individual authorized to officially accept services is the COR. While inspection of services may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept services on behalf of the VA.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term.

Warranty to begin on 1st Patient Day, currently date is Jan 20, 2026

VA STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 4:00 p.m. for the VA and 7:00 a.m. through 5:00 p.m. for the construction site, Monday through Friday, not including federal holidays. Whenever contact with a building is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays.”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Memorial Day Last Monday in May

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a Federal holiday

• Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

• Payment: Payment will be made upon receipt of a properly prepared invoice, which references the period for which payment is due, the contract number, and/or assigned purchase order number. The invoice must include the correct payment address.

• Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

Medical Center Policies Each VA Medical Center has policies that are updated from time to time. The COR can provide more detailed information to the contractor of these upon commencement of the contract and throughout the term of the contract, as needed, especially policies regarding, parking, possession of weapons, cell phone use and photography as well as smoking on VA property. Violations of such policies may result in individual fines or citation answerable in the United States (Federal) District Court.