P09 - SOW.docx

Bay Pines VA Dental Clinic Activation Equipment Nevin DentalEZ – Manufacturer Brand Name or Equal

Background:

The Bay Pines Veteran Affairs Healthcare System has a requirement for the outfitting of the Dental Lab in the new dental building. The lab requires casework, plumbing fixtures, ergonomic workstations, seating, and dental lab specific equipment. The Contractor shall provide all resources necessary to accomplish the deliverables described in this Statement of Work (SOW), except as may otherwise be specified. The delivery order will be awarded as Firm-Fixed-Price. A-DEC/equivalent is the basis of design (BOD).

Scope of Work:

The Contractor is to include the storage, installation, testing and training of the equipment. The dental lab will require casework, seating, plumbing fixtures, vacuum and air lines, and dental lab specific equipment. The Contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this statement of work. This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner. The Contractor shall provide any equipment necessary for proper infection control measures during installation. The Contractor will also be responsible for storage, delivery, installation, testing and training of the new equipment delivered. The timeline for this requirement is expected for December 2025 but may change based on the construction timeline.

Equipment:

The following equipment shall be provided and installed by the Contractor in the space determined by the Government. All equipment installed by the Contractor shall be FDA approved for use, in new condition, and fully operational in accordance with manufacturer literature specifications. A minimum of two (2) copies of any associated operational and/or service manuals shall be provided for all equipment listed below as applicable:

Casework

· Include Flammable Cabinet

· Metal work tops.

· Must have plumbing fixtures that are compatible with equipment

· Model Trimmer

· Integrated air, electrical, and network connections

· Include utility chase

· Compatible with dust collection system (SandVac or equivalent)

· Plaster Bin integration

· Sink with plaster trap

Workstations

· Must have ability to come in various heights.

· Must have integrated

· Dust collection (50 CFM or better)

· Storage

· Lighting

· Electrical outlets

· Arm rests

· Compatibly with model trimmers

Dental Lab Chairs (qty. 4)

· Must have patient rated of at least 300 lbs. (136 kg)

· Must be able to swivel and roll

· Ergonomic positioning

· Height adjustable

Please see attachments for dimensions.

Delivery:

Confirmation of delivery location will be provided post-award. Delivery must be at the new clinic site and scheduled with the POC during the activation period of the clinic.

Delivery address and hours are Monday – Friday (Excluding National Holidays), 8am – 3:30pm:

Bay Pines VA Clinic Building 112 10000 Bay Pines Blvd Bay Pines, FL 33744

Installation:

After award all project implementation meetings, shall be coordinated with the COR who will communicate with clinical services, engineering service and the construction contractor. Installation and implementation dates are to be coordinated in advance with the Point of Contact (POC).

All employees of the Contractor and subcontractors shall comply with VA security management program and obtain the permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

All installation personnel shall be trained by the manufacturer on how to properly install the equipment. Resumes and certifications shall be submitted for review upon request by the Government.

All installation personnel shall be trained by the manufacturer on safe and proper Personal Protective Equipment (PPE) usage and general infection control regulations and requirements relevant to the work outlined in the Scope of Work.

The Contractor shall provide all labor, materials, tools, equipment etc. to prepare for and complete the installation of the equipment in the space determined by the Government.

The Contractor shall be responsible for the safe removal and disposal of all packing materials and related waste generated during installation.

Training:

The Contractor shall provide a comprehensive onsite training program for the operating clinicians. This training program shall include at the minimum the following sessions: (i) Technical Training and Operational Training. Training shall occur onsite during normal business hours, 7:00am-5pm, Monday through Friday. Competency assessments shall be provided with the training. Onsite training is to be scheduled in advance with the Bay Pines VA Healthcare System through the POC. Training shall cover detailed instruction regarding the preventative maintenance, troubleshooting, and general maintenance of the equipment.

Inspection and Acceptance The Contractor shall conduct a joint inspection with the POC upon delivery of equipment. The Contractor shall test any connections to the medical gas system, electrical/ data components, plumbing with the POC. If there are issues with any items, the Contractor shall provide dates of completion of punch list items and replacement parts and/or short ship items from the manufacturer(s). The POC shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the Contracting Officer.

Warranty:

· The contractor shall provide a six-month labor warranty.

· The contractor shall provide a five-year warranty for the upholstery.

· The contractor will provide a ten-year warranty for the equipment.

Contractor will be required to comply with physical security guidelines by either checking in with the VA Police each time they come on-site to perform contracted services or by obtaining a VA Contractor ID badge from the VA Police.

Contractor may not have access to any VA sensitive information or to the VA network under this contract. Contractor must be escorted at all times while performing work in sensitive areas with patient information.

Each Contractor employee must be escorted at all times by a VA employee (or)Contractor employee working on-site must complete training course “VA Privacy and Information Security Awareness and Rules of Behavior”