P09 SOW 520 16 102 Rev 10-11-22.doc

PROJECT NO. 520-16-102

ED STRUCTURAL FLOOR REPAIR

VA GULF COAST VETERANS HEALTH CARE SYSTEM

BILOXI, MS

SCOPE OF WORK

Furnish all labor, tools, materials, equipment, and supervision necessary to perform all work associated with the installation of Project No. 520-16-102, Emergency Department Structural Floor Repair, VA Gulf Coast Veterans Health Care System, Biloxi, Mississippi.

Contractor shall completely prepare site for building operations, including demolition and removal of existing materials, and furnish labor and materials and perform work for 520-16-102, ED Structural Floor Repair, Building 3 as required by drawings and specifications. New renovation work consists of approximately 12,394 square feet.

Work includes general construction, all labor, material and supervision, equipment, alterations, demolition, new construction, new walls, new floors, new flooring, new base, fire protection, mechanical work, electrical work, communications work, med-gas work, plumbing work, necessary removal of existing structures and construction, etc., and certain other items as noted in the project drawings and specifications.

The project shall be completed in THREE phases: (Note: See Construction Document Phasing Location Plan for clarification)

Pre-Construction Period: Contractor to provide the following deliverables before the end of this period:

· Submittal log of all submittals to be approved during the course of the project.

· Site Survey of pre-existing conditions.

· All submittals which are to be approved by the AE and VA COR.

The duration for pre-construction period is 60 calendar days.

Phase I: Building 30, ASOU Temporary Waiting and Reception Area and Temporary Ambulance Drop Off Area - Phase One will include the renovation of the existing waiting room in Building 30. Phase one work will include the following spaces: Waiting Room, Reception Desk, Triage, Storage room, office and connecting corridor and Ambulance Drop Off Area.

The duration for Phase One construction is 60 calendar days.

Temporary ED Suite – Access Control/Security Camera Requirements

· Provide and install (1) push button buzzer and (1) fixed “Pelco” PTZ camera at existing double doors C1-56 in Building 30 with CCTV display monitor and audio/visual annunciation at nurse station 1G109.

· Provide and install (1) push button buzzer and (1) set of automatic door openers at existing double doors C1-59 in Building 30.

· Provide and install new push button actuators at nurse station 1G109 to open/operate both sets of double doors accessing the new temporary ED Suite.

· Provide and install (2) fixed “Pelco” PTZ cameras in new temporary ED corridor to provide full hallway coverage of suite with CCTV display monitor at nurse station 1G109.

Temporary ED Room 1G117 - Mental Health Requirements

· Enclose piping under treatment room sink as well as change sink faucet to lower profile anti-ligature type.

· Remove existing patient lift hoist and track and ensure system is disconnected from power. Safely store removed equipment and re-install in ASOU at the end of the ED project. Repair celling as required.

· Replace all existing exposed screws with tamper resistant screws.

· Replace existing sprinkler head, door handle, diffuser/grills, and thermostat to anti-ligature type.

· Relocate the existing wireless Siemens panic alarm button from Room 1F133 to Room 1G117.

· Remove overbed light from Room 1G117 and re-install after ED project. Install tamper resistant cover plate or patch and paint over opening until overbed light is re-installed.

Temporary Ambulance Entrance

During phase 1 the contractor is to cover existing ambulance sign at ED and furnish and install new temporary “AMBULANCE ENTRANCE” illuminated sign on overhang of temporary ED entrance. New sign is to match existing in size/style and include LEDS and power supply as required. At the conclusion Phase 3, contractor is to remove sign and power and restore area to original condition.

Phase II: (Non-Construction Phase) Building 3, Emergency Department ED) Renovation - Stand-up of temporary ASOU space and decommissioning of existing Emergency Department. (Special Note: General Contractor will stand-down (demobilize) for the duration of Phase Two prior to phase two starting. All Phase Two tasks are to be performed by VA within 60 days.) Contractor will not be compensated if Phase II exceeds the planned 60 calendar days.

The duration for Phase Two is 60 calendar days.

Phase III: Building 3, Emergency Department ED) Renovation - Phase Three will include the renovation of the existing ED. Access to the existing ED will be through the east entrance into the ED and shall be maintained during construction. Phase two work will include the remaining spaces within the existing ED per the new work drawings.

The duration for Phase Three construction is 365 calendar days.

TOTAL DURATION for all contractually required work and tests must be successfully completed within 545 calendar days of issuance of Notice to Proceed for construction.

For further details and clarification on project specific requirements reference the contract drawings and specifications.

Building 3 and 30 will be occupied during performance of work, but immediate areas of alterations will be vacated in accordance with the contract documents.

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

Contractors and visitors to the facility will need to be screened daily by our nursing staff checkpoint at facility entrance. All contractors are required to adhere to the hospital’s healthcare policy which will require face masks to be worn while on campus and daily healthcare screening. No one with a cold or flu like symptoms will be allowed on VA property. Prime contractor is responsible for enforcing VA policy as it relates to COVID, flu and general healthcare.

MISCELLANEOUS:

1. Contractor shall be responsible (if applicable) for moving any equipment, furniture and/or supplies as necessary to accomplish the renovation tasks. It shall also be the contractor’s responsibility to put all removed furniture, equipment, and supplies back in their approximate respective locations.

2. All new work shall meet VA handicap accessibility requirements.

3. Contractor to verify all room dimensions and utility locations.

4. Contractor to provide a detailed As-Built of the completed project.

5. Contractor is responsible for providing a HEPA filtration unit and to maintain negative air pressure in construction areas at all times.

6. If applicable the contractor to install and maintain a temporary 1hr fire rated construction partition, door and frame to provide smoke-tight separations between construction areas and corridor before any work begins. Fire tape will need to be used to seal any cracks and joints in construction wall.

7. Prime contractor is responsible for informing all sub-contractors and employees of nature of work, hospital safety polices and requirements.

8. All contractors are to obtain a contractors ID badge and have them visibly displayed at all times.

9. Construction areas are to be clean and free of debris (including scrap material and food) at all times.

10. A tested/inspected fire extinguisher is to be on site and easily assessable throughout the duration of the construction project.

11. Supply, return air and exhaust vents are to be sealed/covered to prevent dust migration.

12. Fire alarms and detection systems are to remain operational and unimpaired unless located directly in construction area. Alarms and detection systems located in construction areas are to be temporarily covered during working hours and uncovered at the end of the day, to prevent setting off a false alarm. The prime contractor is responsible for all charges billed to the VA from the local fire department due to falsely setting off the fire alarm system.

13. Lockout/tagout procedures are to be used at all times, as appropriate.

14. Construction carts transporting debris are to be covered to minimize airborne particulate matter from debris.

15. Walk-off mat adhesive strips are to be placed at construction entry/exit and are to be changed sufficiently enough to maintain clean entry/exits.

16. Ceiling tiles are to be replaced when above space is not being accessed.

17. Contractor to obtain an “Above the Ceiling Permit” prior to doing any work.

INSTALLATION TIME:

All work shall be completed within 485-calender days after “Notice to Proceed” is received by the Contractor.

All work shall be coordinated and scheduled with the Project Engineer (COR) to ensure building tenants are properly notified.

SAFETY CONSIDERATIONS:

Contractor’s workmen shall provide and utilize all safety requirements in accordance with OSHA regulations during all phases of the work. Contractor shall provide and utilize scaffolding and ladders in accordance with all OSHA regulations.

FIRE PROTECTION DURING CONSTRUCTION:

a. Coordinate with the facility prior to and concurrent with design.

b. Fire protection during construction shall comply with VA Master Construction Specification (VAMCS) 01 00 00, General Requirements. (Note: VAMCS 01 00 00, General Requirements, addresses NFPA 241, Joint Commission Interim Life Safety Measures, Hot Work Permits. This specification section was formerly section 01010.)

c. Separate all occupied areas from demolition, renovation, or construction activities by temporary smoke-tight construction partitions of gypsum board or other approved non-combustible or limited-combustible material. Partitions shall be full height, extending through suspended ceilings to the floor slab or roof deck above and shall be one-hour fire rated, unless sprinklers are installed and are operational on both sides of the temporary partition whereupon the partition may be permitted to terminate at the ceiling in accordance with NFPA 241. Where the ceiling on one side of the temporary construction barrier has been removed, the temporary wall would need to go to the deck above.

d. Note: This requirement is due to the inherently greater potential for fire or hazardous materials incidents associated with the combustibles and operations of demolition/construction. This risk is made worse by the likelihood of compromised fire protection systems and fire/smoke resistant construction. This does not obviate the need to provide other protective measures to contain dust and debris as specified by VAMCS 01 00 00 section 1.8(D)(2). Sprinklers are considered to be operational when they are installed in accordance with NFPA 13 (spacing, protection, distance from the ceiling, etc.) and there is a sufficient automatic water supply. If the ceiling was removed and the sprinklers remain at the original ceiling level, they would likely not be considered operational.

e. Provide dust proof one-hour / fire-rated drywall construction barriers to completely separate construction from the operational areas of the hospital in order to contain dirt debris and dust. Barriers shall be sealed and made presentable on hospital occupied side. Install a self-closing rated door in a metal frame, commensurate with the partition, to allow worker access. Maintain negative air at all times. A fire retardant polystyrene, 6-mil thick or greater plastic barrier meeting local fire codes may be used where dust control is the only hazard, and an agreement is reached with the COTR and Safety Office.

f. Phase construction as necessary to ensure that obstruction of exits is minimized or avoided. If exits are obstructed during construction, provide alternate exit routes during each phase of construction and identify the alternate routes on the construction drawings.

g. Minimize or avoid disruptions to fire alarm and sprinkler systems. Delineate phasing of construction to ensure that installations of new systems are expedited, and where possible, maintain existing systems in service until the replacement system is operational. If fire protection systems are to be disrupted, ensure procedures are incorporated to maintain equivalent levels of fire protection and provide formal notification to the facility while systems are down.

INFECTION CONTROL - DURING CONSTRUCTION:

a. The General Contractor is responsible for all labor and material costs associated with the implementation of ICRA required by the VA.

b. Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA) team. ICRA Group may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

c. The contractor is responsible for notifying/educating all personnel involved in the construction or renovation process in infection prevention measures established by the medical center and as noted on the ICRA.

d. Isolate HVAC system in area where work is to be done to prevent contamination of duct system.

e. Complete all critical barriers i.e. (sheetrock, plastic, etc. to seal area from non-work area or implement control cube method (cart with plastic covering and sealed connection to work site with HEPA vacuum - prior to vacuuming and prior to exit) before construction begins.

f. HEPA filtration is required where the exhaust dust may reenter the breathing zone.

g. Contractor shall verify that construction exhaust to exterior is not reintroduced to the medical center through intake vents, or building openings.

h. Negative air pressure must be maintained within work space throughout the construction project. Install HEPA (High Efficiency Particulate Accumulator) filter vacuum system rated at 95% capture of 0.3 microns including pollen, mold spores and dust particles. Insure continuous negative air pressures occurring within the work area. HEPA filters should have ASHRAE 85 or other pre-filter to extend the useful life of the HEPA. Provide both primary and secondary filtrations units. Exhaust hoses shall be heavy duty, flexible steel reinforced and exhausted so that dust is not reintroduced to the medical center. HEPA filters must be routinely monitored and replaced once filter become visibly dirty or is no longer effective.

i. Seal all holes, pipes, conduits, penetrations or punctures within envelope of work area in appropriate manner. Method of sealing must maintain the construction areas required fire/smoke rating.

j. During demolition or any dust producing work or work in the ceiling, disposable shoes or shoe covers must be worn and removed in the “ante-room” when the worker exits the work site.

k. Do not remove construction barriers from work area until completed project is signed off by COTR and area is thoroughly cleaned.

l. Provide and install adhesive dust “sticky” walk-off mats, minimum 600mm x 900mm (24” x 36”), at each entrance/exit of construction area. Replace walk-off mats as often as required to maintain clean work areas directly outside construction areas at all times.

m. Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA filtration. Maintain surrounding area frequently. Remove debris as they are created. Transport these outside the construction area in containers with tightly fitting lids.

n. There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

INFECTION CONTROL – UPON PROJECT COMPLETION:

a. Remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

b. Contain construction waste before transport in tightly covered containers.

c. Cover transport receptacles or carts. Tape covering unless solid lid.

d. Wet mop area with disinfectant or as approved by COTR.

e. Remove isolation of HVAC systems in areas where work is being performed.

f. HEPA vacuum and wipe clean all surfaces in the construction area. This includes walls, ceilings, cabinets, casework, furniture (built-in or free standing), partitions, flooring, etc.

NOTE:

Contractor shall submit samples of all new proposed materials for approval with manufacturer’s literature. No materials shall be procured or installed prior to approval.

All work to be performed during normal business hours 8:00 AM and 4:30 PM, Monday through Friday, exclusive of Federal holidays. However, some areas may require work to be performed outside of normal working hours. Any and all work taking place before or after normal business hours must be approved by COR.

Site shall be kept clean and free from debris at all times and contractor shall remove debris daily from the health care system property. Contractor will not be allowed to use Government tools, materials, and/or labor for this project.

All work is to be performed in strict compliance with the Scope of Work, Construction Drawings, and Specifications.