P09 FVA HCC-180_PoliceRadio_SOW_REVISED_20240815.docx

Hunter Holmes VA Medical Center, Richmond Fredericksburg Health Care Center Initial Outfitting, Transition & Activation Project

Introduction The Richmond VAMC (Hunter Holmes McGuire VA Medical Center) has a requirement to purchase radio communication systems for Police Services for the new Fredericksburg HCC. This VA will work with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement in accordance with the FAR. See attachments for salient characteristics. This requirement is in support of the activation of the new Fredericksburg Health Care Center. Item(s) are to be delivered to the location specified in section V.

Site Location Site Address The address for delivery is listed below. Additional information on delivery can be found in section IV.

Fredericksburg HCC 10432 Patriot Highway Fredericksburg, VA 22408

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays. The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work (see section IV). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with IRIS Solutions Project Management team POC- Courtney Baker at cbaker@chesapeakehealthcareplanning.com or 757-758-0519 prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

☒ Fredericksburg Health Care Center Fredericksburg HCC 10432 Patriot Highway Fredericksburg, VA 22408

· Delivery shall be freight on board (FOB) – Destination.

On-Site Delivery:

· The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

· The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

· Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by the vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

· Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Deliverables The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required. AutoCad or Revit drawings are not a requirement of this SOW.

Assembly and Installation [ ☒ is ☐ is not required] The vendor is required to manage and coordinate installation at the Fredericksburg HCC with the COR or his representative IOT&A POC directly. Do not reach out to schedule installation with any clinical end-users.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM EST, Monday through Friday, and excluding Federal Holidays.

Proposed installation date will occur after delivery of equipment. See current delivery schedule above.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur because of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and the IOT&A team, IRIS Solutions and the Richmond VAMC POC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training [ ☒ is ☐ is not required] The vendor is required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to facility staff.

The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule. Proposed training date will occur after installation of equipment.

Current timeframe of training is November 2024.

The vendor shall provide documentation and/or certification to each staff member that has successfully completed the training.

Standard Warranty

· The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.

· The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor;

Use of Premises

· If during the performance of this contract, work will be carried out at the Fredericksburg HCC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with facility operations and the operations of other contractors on the premises.

· The vendor shall communicate through the IOT&A POC and VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

· The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

· The vendors shall abide by all rules and regulations set forth by the Richmond VAMC, Fredericksburg HCC and/or state and federal governments due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the campus grounds, if required.

SALIENT CHARACTERISTICS:

CLIN 0001-0017: Portable Radio

Total Quantity: 12

Brand-name or Equal to: Motorola APX Next All-Band Model 4.5, Portable Radio with Accessories

Salient Characteristics:

· Operation Mode: Digital trunking standards from Project 25 with the Association of Public Safety Communications Organization: 9600 Baud Phase 1 FDMA and Phase 2 TDMA Digital conventional; Analog trunking: 3600 Baud: Integrated voice and data with multi-net connectivity.

· Frequency Bands: All-band: Must have simultaneous operation in VHF, UHF Range 1, UHF Range 2, 700 and 800 MHz bands available in multi-band and single-band configurations - Up to 3000 channels and Up to 125 zones.

· Minimum Audio Features: 3 W Speaker with adaptive equalization; 2 Internal HDR microphones; Adaptive dual-sided operation; adaptive noise suppression; intensity adaptive gain control; adaptive wind noise diversion; audio accessory compatible.

· Location Tracking: Built-in GNSS constellations (global navigation satellite system) to calculate position, velocity and time.

· Must follow security encryption standards from the FPIC Encryption Focus Group (NLECC and NIST) best practices. i.e. DES is no longer authorized, AES is the only validated encryption algorithm.

· Must have multikey encryption for a minimum of 128 keys and AES multi-algorithm which allows for administrators to remotely update (monthly) encryption keys over the air (OTAR) and secures voice communication.

· Energy available: Minimum Standard 4400 mAh UL Div 2 battery

· Features include User Interface: 3.6” Touchscreen: 800x480 TFT 24-bit color display, 1 mm toughened glass lens with capacitive touch: Usable with gloves up to 4 mm thick, resistant to false actuation from fresh or salt water, snow, ice, dirt or grease

· Minimum 6-position channel selector; angled power/volume knob; large orange emergency button; 3 programmable side buttons

· At least 2 Sensors: Ambient light accelerometer x 2 (Display Orientation, Man Down) magnetometer or tilt compensated electronic compass.

· Radios shall not be programmed to connect to WiFi

CLIN 0018-0024: Device Programming for 1 Year

Total Quantity: 12

Brand-name or Equal to: Motorola MZC and Device Programming and Codeplug Development and Base Year Services

Salient Characteristics:

· Smart programming software updates (real time in the field), 1 year

· Smart GPS location software programming updates, 1 year

· Smart mapping graphic software programming updates for dispatch system, 1 year

· Smart messaging software programming updates for secure texts, emails and calls, 1 year

· Smart connect software programming updates that integrate PC, laptop and phone to screen, 1 year

· Radio cloud-based programming updates, 1 year

· LTE with active service with AT&T

· Customer programming software platform to manage codeplug assignments when internet access is unavailable

· Direct messaging service for portable radios, 3 years

· Device programming, 1X per each radio

· CodePlug development, 1 X

CLIN 0025: Impres 2 Suc, 3.0A, 120AC, Type A Plug

Total Quantity: 2

Brand-name or Equal to: Impres 2 Suc, 3.0A, 120AC, Type A Plug

Salient Characteristics:

· 3.0 Amp; 120 V; Type A Plug

· Color: Black

CLIN 0026: Battery Packs

Total Quantity: 12 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Brand-name or Equal to: IMPRES Gen2, LIIon, IP68, 4400T

Salient Characteristics:

· Fast charging Li-Ion 4400 mAH

· Submersible up to 4 hours, in two meters of water

· IP Rating: IP68

· Size: 26.9 H x 68.5 W x 103.6 L

CLIN 0027: Charger, Multi-Unit

Total Quantity: 2

Brand-name or Equal to: IMPRES Gen2, Charger, Multi-Unit, 6-DISP, US/NA/CA/LA Plug, ACC-Charger

Salient Characteristics:

· Desktop Battery Charger to hold up to 6 battery packs

· 3.0 Amp; 120 V; Type A Plug

· Color: Black

CLIN 0028: Accessory Pack: Remote Speaker/Microphone, Wearable

Total Quantity: 12 ☒ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Brand-name or Equal to: Accessory Kit, XP830 Remote Speaker Microphone

Salient Characteristics:

· Wearable device

· Adjustable channel knob

· Noise-cancelling dual microphone

· Size: 3.5 H x 1.13 W x 2.25 L

CLIN 0031: Repeaters

Total Quantity: 2 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Brand-name or Equal to: Motorola UHF R1 Digital Conventional GTR 8000 Repeaters for Police and Emergency Management

Salient Characteristics:

· Basic conventional configuration is the stand alone Site Repeaters/Base Radio Site.

· This contains: base station(s), repeaters, and/or consolette and operates over the distance that the transmitter/receiver covers. When a mobile or portable radio is within range of the site repeater/base radio or consolette, they are able to communicate to other dispatcher and/or other mobile/portable users.

· GTR 8000 Base Radio supports:

· Digital IP

· Digital v.24

· Analog 4-wire

· Mixed mode 4-wire v.24 hybrid circuit wire line link interfaces.

· 16 sets of programmable channel configurations, each can be configured for base station, repeater, simplex or receive-only operation.

This unit is available as a stand alone base radio or in the GTR 9--- Expandable Site Subsystem

CLIN 0032: Consolette

Total Quantity: 1 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Brand-name or Equal to: Motorola APX Consolettes (includes UHF and 7/800 Bands with AES FIPS 140-2, Level 3 Encryption

Salient Characteristics:

· Low Cost, mid-power wireless dispatch solution as an ideal complement to a modern dispatch center.

· Can also be used as an emergency backup station when infrastructure is offline or for wireless access to different system types for increased interoperability between agencies.

· Provides Clear and Continuous Communication Operations

· Compatible with legacy systems

· Available in 700/800 MHz, VHF or UHF (R1/R2) bands

· Optional multiband operation

· 2000 Channels

· Trunking Standards supported:

• Clear or digitally encrypted ASTRO® 25 Trunked Operation

· • Capable of SmartZone®, SmartZone Omnilink, SmartNet®

· Analog MDC-1200 and Digital APCO P25

· Conventional System Configurations

· Narrow and wide bandwidth digital receiver (6.25 kHz equivalent/12.5 kHz/30 kHz/25 kHz)*

· Embedded digital signaling (ASTRO and ASTRO 25)

· Integrated Encryption Hardware

· Seamless Wideband Scan

· Intelligent Priority Scan

· Intelligent Lighting

· Interfaces supported:

· Recorder, Wireline, Vehicle Interface Port, Crosspatch, Headsets

· 110/220 VAC Operation with Battery Revert Capability

· VU meter and Clock

· Expansion Slot Standard

· Radio Profiles

· Unified Call List

· Tone remote control

· Tactical Inhibit

· Instant Recall

· ACIM/CCGW interface including:

· • ID decode

• Call alert encode

CLIN 0033: Deskset

Total Quantity: 1 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Brand-name or Equal to: MCD 5000 Deskset System

Salient Characteristics:

· Low Cost, mid-power wireless dispatch solution as an ideal complement to a modern dispatch center.

· Can also be used as an emergency backup station when infrastructure is offline or for wireless access to different system types for increased interoperability between agencies.

· Provides Clear and Continuous Communication Operations

· Compatible with legacy systems

· Available in 700/800 MHz, VHF or UHF (R1/R2) bands

· Optional multiband operation

· 2000 Channels

· Trunking Standards supported:

• Clear or digitally encrypted ASTRO® 25 Trunked Operation

· • Capable of SmartZone®, SmartZone Omnilink, SmartNet®

· Analog MDC-1200 and Digital APCO P25

· Conventional System Configurations

· Narrow and wide bandwidth digital receiver (6.25 kHz equivalent/12.5 kHz/30 kHz/25 kHz)*

· Embedded digital signaling (ASTRO and ASTRO 25)

· Integrated Encryption Hardware

· Seamless Wideband Scan

· Intelligent Priority Scan

· Intelligent Lighting

· Interfaces supported:

· Recorder, Wireline, Vehicle Interface Port, Crosspatch, Headsets

· 110/220 VAC Operation with Battery Revert Capability

· VU meter and Clock

· Expansion Slot Standard

· Radio Profiles

· Unified Call List

· Tone remote control

· Tactical Inhibit

· Instant Recall

· ACIM/CCGW interface including:

CLIN 0034: UPS

Total Quantity: 2 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Brand-name or Equal to: Vertiv Liebert Rack Mount UPS

Salient Characteristics:

· Backup power source, unlimited

· Rack Mount

· Compact design

· Designed specifically for communication systems

· Narrow and wide bandwidth digital receiver (6.25 kHz equivalent/12.5 kHz/30 kHz/25 kHz)*

· Embedded digital signaling (ASTRO and ASTRO 25)

· Integrated Encryption Hardware

· Seamless Wideband Scan

· Intelligent Priority Scan

· Intelligent Lighting

· Interfaces supported:

· Recorder, Wireline, Vehicle Interface Port, Crosspatch, Headsets

· 110/220 VAC Operation with Battery Revert Capability

· VU meter and Clock

· Expansion Slot Standard

· Radio Profiles

· Unified Call List

· Tone remote control

· Tactical Inhibit

· Instant Recall

· ACIM/CCGW interface including:

CLIN 0035: SERVICE: Systems Integration

Total Quantity: 2 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

Systems Integration

Salient Characteristics:

· Installation of proposed system equipment.

· Verify system configuration, optimize, and perform in-field functional acceptance testing for the system.

· Coordinate Cutover Plan activities as required.

· Uninstall and remove existing system antennas, cables, and equipment as required and in accordance with the agreed-upon implementation and cutover plans. Uninstalled equipment will be delivered to the government for disposal.

· Provide “as-installed” documentation, customized for the purchased system.

image1.jpg