P09 Final SOW Replace Water Heater and Boiler.docx

STATEMENT OF WORK

REPLACE WATER HEATER AND BOILERS OUT BUILDINGS

504-26-008

1. SCOPE: Provide all labor, supervision, materials, equipment, replace Two (2) 40-Gal Water Heaters with One (1) 100 Gal in Building 35 and Replace Three (3) Boilers in Building 46, assist with the installation at the Amarillo Veterans Affairs (VA) Health Care Facility located at 6010 Amarillo Blvd. West, Amarillo, Texas 79106.

2. CONTRACTOR RESPONSIBILITIES: The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government. The contractor shall restore ALL disturbed grounds to existing conditions. The Contractor shall ensure that all materials are new, free from defects, imperfections and asbestos free (NO ASBESTOS CONTAINING MATERIALS SHALL BE USED ON THIS PROJECT).

3. SCHEDULE OF WORK: The Contractor shall notify the Contracting Officer’s Representative (COR) prior to start of work. The Contractor shall schedule work through the COR. The Contractor shall coordinate work with COR NLT 3 days before starting work. Work shall be completed within One hundred twenty (120) days of start date. Other contractors may be working in the same area performing other work. The contractor shall execute work in a manner so as not to impede other contract work.

4. HOURS OF WORK: The normal hours of work are 07:30 to 16:30 (4:30 p.m.) Monday through Friday. Work shall be performed during normal work hours. Work to be performed in other than normal hours and shall be approved by the COR at least seven (7) Calendar Days prior.

Contractors shall make a secure way to access to get on the roof. Access through the building shall be scheduled with the COR.

a. The Federal Holidays are as follows:

5. WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. The Contractor at no additional cost to the Government shall correct work not meeting these specifications. Work shall be accomplished by mechanics skilled in the trade.

6. DAILY PROGRESS REPORTS: The Contractor shall provide daily progress report no later than 9:00 AM the following day of work accomplished the previous day to the COR by e-mail. Daily Progress Reports shall be typed and sent to the COR in PDF format.

7. WORKING CONDITIONS: The buildings and the surrounding site areas will be occupied, and Government operations will continue on a normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions to ensure that their operations are conducted in a manner so as not to interfere with the normal operation of surrounding facilities. The Contractor shall execute work in a safe manner and shall not subject personnel to unsafe conditions. The Contractor shall provide safety barricades, devices, and equipment to protect personnel and property and repair damage caused by construction operations. Take all precautions to protect the building and its occupants during the construction period.

8. SITE VISIT: The Contractor shall visit the site to determine the full extent of the work. Failure to inspect the site will not constitute grounds for a claim after contract award.

9. DISPOSAL: Disposal of materials removed under this contract at an approved disposal site in accordance with all local, state, and federal laws, regulations, and guidelines are the Contractor’s sole responsibility. The contractor shall adhere to all Occupational Safety and Health Administration (OSHA) requirements concerning removal, transporting, and disposal of the material. All waste and recycle receipts shall be turned in to the COR by e-mail, weekly.

Various items are to be turned over to the government, including:

1. Damaged Copper Material – Any Copper that is demoed, shall be turned over to the VA through the recycling process of special metal materials unless COR states otherwise, then the recycling of such materials is to be completed by the Contractor and the Recycled Receipt to be turned in to the COR.

10. CLEAN-UP: The Contractor shall keep the area and surrounding areas clean and organized; as in neat, tidy, free of trash and debris daily. Contractor to exercise methods such as Clean as you go. As part of keeping the area clean, the Contractor is responsible for verifying NO screws, nails or any hardware is to be left on roads, parking or sidewalks to where they will cause a flat tire or harm.

11. TEMPORARY FACILITIES: Temporary electrical power and water may be provided by the Government at no cost to the Contractor from existing lines and sources located at the building site. The characteristics and source locations may be verified by a visit to the site. The Contractor shall provide ample temporary storage shed space for materials requiring shelter from the weather, and security and safety protection. Storage facilities shall be located in the areas of the facility designated by the Contracting Officer’s Representative.

12. SAFETY AND FIRE: The Contractor shall comply with the most recent fire and safety rules and regulations; NFPA and OSHA Standards, for minimum safety requirements.

13. PERMITS: The Contractor shall be responsible for obtaining any licenses and permits and complying with any laws, codes, and regulations applicable to the execution of this work as required Federally and by the State of Texas.

14. WARRANTEE: The contractor shall warrantee work to be free of defects and workmanship for a period of 1 year from date of acceptance.

15. PARKING: Parking is limited. The COR will notify the Contractor at the start of the project where the contractor may or may not park. This is an active Hospital and there is parking that is reserved for Patients Only as well as various medical staff. Contractor is to put together an internal plan for Carpooling to reduce the amount of Parking Spaces to be taken over by the Contractor during construction.

16. STATEMENT OF WORK: The Contractor shall perform installation and maintenance for all materials and components. Work shall include, but not limited to the following:

1. Prior to start of work, the contractor is responsible for reporting all existing damage that may cause water intrusion to the building.

1. Contractor to perform a complete replacement of two (2) Existing 40-Gal Water Heater to One (1) 100-Gal Water Heater in Building 35.

1. Remove existing mixing valves and circulation pumps associated with the current water heaters.

1. Supply, deliver, and install one (1) new 100-gallon water heater that meets current safety, efficiency, and regulatory standards.

1. Upsize and install new mixing valves to accommodate the increased capacity of the new 100-gallon water heater.

1. Install a compatible circulation pump to ensure efficient water distribution.

1. Replace the two (2) existing exhaust vents with one (1) new exhaust vent suitable for the 100-gallon water heater.

1. Assess and modify existing gas lines as necessary to ensure compatibility with the new 100-gallon water heater.

1. Ensure that the new gas line setup is tied into the existing system in compliance with local safety regulations and building codes.

1. Replace Three (3) Boilers in Building 46 with new commercial boilers, brand-name or equal to the Knight commercial boilers, Model KBX0400N, meeting the following minimum salient characteristics:

2. 97% thermal efficiency.

2. Modulating burner with 10:1 turndown ratio.

2. Stainless steel water tube heat exchanger.

2. Vertical and horizontal direct venting options.

2. Smart System Features include:

2. CON-X-US Remote Connect capability.

2. Smart touch screen operating control with full-color 7” display.

2. Lock-n-Link USB thumb drive port.

2. Cascading sequencer with built-in redundancy.

2. Three (3) reset temperature inputs with independent outdoor reset curves.

2. Four (4) pump control options.

2. Building Management System (BMS) integration.

2. Programmable system efficiency optimizers.

2. High voltage terminal strip.

2. Low voltage terminal strip.

2. Integrated time clock and data logging features.

2. Supply and install three (3) new boiler pumps to ensure compatibility and efficient performance with the new boilers.

Note: The boiler offered must meet or exceed all salient characteristics listed above. Any proprietary features of the brand reference are provided for comparison only.

1. Replace all three boiler exhaust vent systems in Building 46. Work includes full removal of existing vent piping from the boiler draft connections through the roof penetrations. Contractor shall furnish and install new Type B double wall vent piping, including all required fittings, fire stop spacers, supports, roof flashings, storm collars, and UL listed termination caps. All venting components, clearances to combustibles, support methods, and installation practices must comply with current NFPA 54 and International Fuel Gas Code requirements. Contractor is responsible for ensuring proper draft performance, weather sealing at the roof, and restoring all penetrations to a code compliant condition.

1. Conduct thorough testing of the new water heater and associated components to ensure proper functionality and performance.

1. Ensure that all installations adhere to VA specifications, safety codes, and industry best practices.

1. Provide any necessary coordination with VA representatives to minimize disruptions to facility operations and patient care services.

1. Conduct all work in accordance with VA policies, safety regulations, and applicable federal, state, and local codes.

1. Provide documentation, including operation manuals and warranties, for all installed equipment.

1. Ensure proper site cleanup and disposal of all materials and debris following project completion.

17. QUALITY ASSURANCE: The Contracting Officer reserves the right to conduct any inspections or perform any tests deemed necessary at any time during the execution of the contract to determine conformance with the requirements of these specifications.

18. SUBMITTALS: Contractor shall provide with their quote manufacturer’s descriptive literature for items mentioned in STATEMENT OF WORK with Data Sheets and/or Shop Drawings.

19. PERSONNEL VETTING, CREDENTIALING, AND PIV COMPLIANCE REQUIREMENTS: The Contractor shall comply with all applicable personnel security, vetting, and credentialing requirements necessary for Contractor and subcontractor employees to obtain and maintain physical access to Department of Veterans Affairs (VA) facilities and/or logical access to VA information systems if such access is required under this contract.

Compliance shall be in accordance with the requirements set forth in VAAR Clauses 852.204-70, Personal Identity Verification of Contractor Personnel (Mar 2026) (Deviation Feb 2026) and 852.204-72, Personnel Vetting and Credentialing (Mar 2026), in conjunction with FAR 52.204-09, Personal Identity Verification of Contractor Personnel, as well as the following authorities:

VA Directive/Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) VA Directive/Handbook 0710, Personnel Vetting Program (PVP)

The Contractor shall ensure that all personnel requiring access are properly sponsored, vetted, investigated, and credentialed at the appropriate risk and sensitivity level, if access is anticipated or required. The Contractor shall comply with all reporting requirements, including quarterly status reports, as required by VAAR Clause 852.204-72.

Continuity of Performance and Contractor Responsibility The Contractor remains fully responsible for meeting all contract requirements, performance schedules, and deliverables. Personnel vetting, credentialing, or suitability determinations—including delays, denials, or the need to replace personnel—shall not relieve the Contractor of its obligation to perform in accordance with the terms of the contract.

The Contractor shall ensure that sufficient qualified and appropriately vetted personnel are available to maintain contract performance at all times.

Notice to Proceed and Personnel Clearance Requirements Issuance of the Notice to Proceed (NTP) is contingent upon the Contractor’s submission and Government approval of required personnel vetting documentation for all Contractor personnel anticipated to perform work requiring access to VA facilities or systems.

The Government will not issue the NTP until the minimum required vetting actions and approvals, as determined in accordance with applicable VA directives, handbooks, and contract requirements, have been completed for such personnel.

The Contractor is responsible for timely submission of all required information to support personnel vetting, credentialing, and badging processes.

END OF SECTION