P09_-_892_-_PWS_-_HVAC.pdf

National Cemetery Administration

Fort Rosecrans National Cemetery

Heating, Ventilation, and Air Conditioning Maintenance Services

Performance Work Statement for the

HVAC Services at Fort Rosecrans National Cemetery

March 26, 2026

PWS for HVAC Maintenance Services at Fort Rosecrans National Cemetery Page 1 of 8

Table of Contents

1.0 General

2.0 Specific Requirements/Tasks

3.0 Contractor Quality Assurance

4.0 Delivery or Deliverables

5.0 Meetings

Attachement 1 - Equipment Inventory…………………………………………………………………..8 Attachement 2 - Service Frequency………………………………………………………………….……9 Attachement 3 Air Filter Inventory………………………………………………………………………10

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Performance Work Statement (PWS) for the

HVAC Maintenance Services at Fort Rosecrans National Cemetery

1.0 General

1.1 Introduction

The mission of Fort Rosecrans National Cemetery is to honor eligible Veterans, active-duty Service Members, and eligible family members with final resting places in national shrines and with lasting tributes that commemorate their service and sacrifice to our Nation. The mission of the HVAC Maintenance Services at Fort Rosecrans National Cemetery is to prevent the failure of the climate control units ensuring consistent and productive facility spaces. This acquisition is essential to maintain productive work areas, restrooms and welcoming customers and visitors.

1.2 Objective

To maintain daily facility cleanliness, climate control and general periodic maintenance to the Heating, Ventilation and Air Conditioning/Variable Refrigerant Flow Volume/Filter Change (HVAC) systems at Fort Rosecrans National Cemetery.

1.3 Scope of Work

This is a Non-Personal Maintenance Service in which the Contractor shall furnish all supplies, materials, personnel, equipment, tools, and supervision necessary to provide complete HVAC/VRF maintenance services in accordance with 2026 National HVAC Regulations, ASHRAE Standard 180, and normal industry standards and practices.

1.4 Background

The Department of Veterans Affairs, National Cemetery Administration (NCA) requires regular and periodic maintenance services to be performed at Fort Rosecrans National Cemetery. The National Cemetery is a National Shrine. The standards of maintenance and appearance at this cemetery must reflect this nation’s concern for those interred there. For this reason, the Contractor’s strict adherence to the standards is required and essential.

1.5 Place of Performance

1.7.1 Station address: Fort Rosecrans National Cemetery, 1700 Cabrillo Memorial Drive, San Diego, CA, 92106.

1.7.2 Facilities on Station with HVAC/VRF Condensing units

1.7.2.1 Administrative Building

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1.7.2.2 Maintenance Building

1.6 Applicable Documents

1.7.1 ASHRAE (American Society of Heating, Refrigerating and Air-Conditioning Engineers. Ventilation Standards 62.1/62.2, Thermal Comfort Standard 55, Commercial Maintenance Standard 180.

1.7.2 ACCA (Air Conditioning Contractors of America).

1.7.3 EPA (Environmental Protection Agency) Refrigerant Handling Section 608.

1.7.4 AHRI (Air-Conditioning, Heating, and Refrigeration Institute).

2.0 Specific Requirements/Tasks – HVAC Maintenance (CLIN 0001)

2.1 Task One - Provide Annual Comprehensive Split HVAC Maintenance.

2.1.1– HVAC Split System

• Perform all items listed in Task Two, Quarterly Operational Inspection

• Tighten set screws on fan assembly locking collars

• Clean condensation pan

• Clean condenser coil with condenser coil cleaner, as required

• Inspect evaporator coil and clean as required

• Inspect fan and motor operation

• Check compressor operation and amperage draw

• Tighten all electrical connections

• Check thermal expansion valve for proper superheat and subcooling

• Observe overall condition and report any deficiencies in

2.1.2– Schedule of Services:

• The Annual Comprehensive Maintenance shall commence upon award of contract, and shall recur every twelve (12) months thereafter for the duration of the contract.

2.2 Task Two - Provide Four Quarterly Operational Split HVAC Maintenance.

2.2.1 – HVAC Split System

• Check air filters, change as required

• Inspect evaporator and condenser coils for obstruction and dirt

• Confirm proper condensate flow

• Lubricate fan bearings

• Check belts and adjust as required

• Check operation controls and safety controls

• Check thermal expansion valve sensing bulb for proper security and insulation

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• Check electrical connections for any signs of wear or overheating

• Verify proper system pressures and temperatures

• Observe overall condition and report any deficiencies that are discovered

• Replace filters.

2.2.2– Schedule of Services:

• The Quarterly Operational Maintenance shall commence upon award of contract, and shall recur every three (3) months thereafter for the duration of the contract.

3.0 Contractor Quality Assurance.

During each visit, the Contractor shall provide a written report of what work was accomplished during the visit. The report shall include any deficiencies that fall outside the scope of work.

4.0 Delivery or Deliverables

4.1 Annual Comprehensive Maintenance Service shall be completed at all Fort Rosecrans National Cemetery facilities that have HVAC/VRF/Fan units.

4.2 Four (4) quarterly Operational Maintenance Services shall be completed at all Fort Rosecrans National Cemetery facilities that have HVAC/VRF/Fan units.

4.3 Written report of all work accomplished during the visit.

5.0 Meetings

For all meetings, the contractor shall be responsible for providing meeting materials, and administrative and facilitation support. Meetings will be conducted at the COR’s office at 1700 Cabrillo Memorial Drive, San Diego, CA, or through an alternative method of communication (such as a teleconferencing), as approved by the Contracting Officer.

5.1 Post-award Kickoff Meeting

The Government will conduct a post-award kickoff meeting at Fort Rosecrans National Cemetery.

5.2 Intermittent Project Status Reviews

At the sole discretion of the Government, intermittent project status reviews may be conducted on an informal basis by telephone or teleconference or in person at Fort Rosecrans National Cemetery monthly as approved by the Contracting Officer or station COR.

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-End-

Attachment 1 – Equipment Inventory

Attachment 2 – Service Frequency

Attachment 3 – Air Filter Inventory

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Attachment 4 – Quality Assurance Surveillance Plan

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels

Methods of

Surveillance

Incentive (Positive and/or Negative)

(Impact on Contractor Payments)

Comprehensive

Maintenance

Tighten, clean, inspect and check HVAC system components.

100%

Inspected by

COR

Payment impact

Operational

Maintenance

Tighten, clean, inspect, check and lubricate HVAC system components.

100% Inspected by

COR

Payment impact

Filter Replacement

Replace Split System Filters

100% Inspected by

COR

Payment impact

Table 1: Model for List of Deliverables

For fixed-price line items:

Task

Description NAICS Accounting classification

Unit of measure

Quantity Unit price

(FP)

Total price

Delivery schedule

OR

Period of performance

Destination

OR

Place of performance

2.1 Comprehensive

Maintenance on Split HVAC Units

238220 257401 EA 1 Annual Fort Rosecrans National Cemetery

2.2 Operational

Maintenance on Split HVAC Units

238220 257401 EA 4 Quarterly Fort Rosecrans National Cemetery