P09_652-23-109 DRAFT Statement of Work.pdf

Central Virginia VA Health Care System (CVHCS) 1201 Broad Rock Blvd.

Richmond, Virginia 23249

STATEMENT OF WORK

Project : 652-23-109

Project Title: Renovate SPS Phase 3

1. Scope of Work The Contractor shall provide the following services in accordance with this Scope of Work and all contract drawings, specifications, and amendments. The work includes furnishing all labor, materials, equipment, supervision, and services necessary to complete the phased renovation and modification of the Sterile Processing Service (SPS) Area Located in the lower level of Building 500 Decontamination area as indicated on the drawings and specified herein. This renovation encompasses the 3rd Phase of renovations area as required by drawings.

1. The project consists of, but is not limited to, the following:

a. Construction of new partitions to create a vestibule entry and support spaces.

b. Installation of surface-mounted sliding door system at vestibule entry.

c. Demolition of existing finishes, including removal of ceramic tile flooring and wall finishes.

d. Installation of new SPS-compliant seamless flooring and wall finishes.

e. Installation of new and existing SPS equipment, including:

i. Washer/disinfectors (Getinge 86 Series S-8666 / S-8668)

ii. Cart washer (Getinge 9100 Series)

iii. Reprocessing sinks (AMSCO Model 50)

iv. Sterilizer loading car and transfer carriage (STERIS)

v. Construction and fit-out of Detergents Room.

vi. Structural slab modifications.

vii. Plumbing, mechanical, and electrical modifications required to support new equipment and layouts.

viii. Installation of signage in accordance with VA standards.

2. Work shall include all incidental items required for a complete and operational system, whether or not specifically indicated.

2. Contract Specification/Drawings

The following contract drawings are included in their entirety by reference in this Scope of Work:

Drawing Title: AE Renovate SPS Phase 3 Drawing Date: 10/29/2026 Number of Pages: 78 Filename: 652-23-109 Renovate SPS Phase 3 - Drawing Set – Bid.pdf

The following contract specifications are included in their entirety by reference in this Scope of Work:

DRAFT

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 26 Safety Requirements for Major Projects 05-24 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 35 Special Inspections 06-21 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 04-22 01 91 00 General Commissioning Requirements 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 01-21

DIVISION 04 – MASONRY

04 20 00 Unit Masonry 08-17

DIVISION 05 – METALS

05 40 00 Cold-Formed Metal Framing 01-21 05 50 00 Metal Fabrications 08-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21 08 31 13 Access Doors and Frames 04-22 08 38 16 Flexible Traffic Doors 01-21 08 56 19 Pass Windows 01-21 08 71 00 Door Hardware 03-24 08 71 13 Automatic Door Operators 01-21 08 80 00 Glazing 01-21 08 90 00 Louvers and Vents 01-21

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-21 09 06 00 Schedule for Finishes 01-21 09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 65 13 Resilient Base and Accessories 01-21 09 65 16 Resilient Sheet Flooring 06-22 09 67 23.30 Resinous (Epoxy Resin Composition) Mortar Flooring

(RES-3)

05-24

09 91 00 Painting 01-21 09 96 59 Resinous Specialty Glazed Coating Systems for Walls, Ceilings, Wallboard, and Block CMU (RES-W1, RES-W2) 01-21

DIVISION 10 – SPECIALTIES

10 14 00 Signage 01-21 10 26 00 Wall and Door Protection 01-21

DIVISION 11 – EQUIPMENT

11 71 01 Medical Washing and Sterilizing Equipment 01-21 11 71 02 Laboratory Washing and Sterilizing Equipment 01-21

DIVISION 12 – FURNISHINGS

12 31 00 Manufactured Metal Casework 01-21 12 34 00 Manufactured Plastic Casework 01-21 12 35 70.21 Medication Cabinet 01-21 12 36 00 Countertops 12-23 12 56 70 Clean Room Tables

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements 03-26

DIVISION 21- FIRE SUPPRESSION

21 08 00 Commissioning of Fire Suppression System 11-16 21 13 13 Wet-Pipe Sprinkler Systems 06-15

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 01-23 22 05 19 Meters and Gages for Plumbing Piping 09-20 22 05 23 General-Duty Valves for Plumbing Piping 09-20 22 07 11 Plumbing Insulation 09-19 22 08 00 Commissioning of Plumbing Systems 11-16 22 11 00 Facility Water Distribution 05-21 22 13 00 Facility Sanitary and Vent Piping 09-20 22 40 00 Plumbing Fixtures 05-24

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 03-23

23 05 41 Noise and Vibration Control for HVAC Piping and Equipment

03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23 23 07 11 HVAC and Boiler Plant Insulation 02-20 23 08 00 Commissioning of HVAC Systems 03-23 23 09 23 Direct-Digital Control System for HVAC 03-23 23 21 13 Hydronic Piping 03-23 23 22 13 Steam and Condensate Heating Piping 03-24 23 31 00 HVAC Ducts and Casings 03-23 23 36 00 Air Terminal Units 03-23 23 37 00 Air Outlets and Inlets 03-23

DIVISION 25 – INTEGRATED AUTOMATION (Reserved)

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 11-22 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 33 Raceway and Boxes for Electrical Systems 11-22 26 05 73 Overcurrent Protective Device Coordination Study 11-22 26 08 00 Commissioning of Electrical Systems 11-22 26 09 23 Lighting Controls 11-22 26 27 26 Wiring Devices 11-22 26 51 00 Interior Lighting 03-24

DIVISION 27 – COMMUNICATIONS

27 05 11 Requirements for Communications Installations 09-19 27 05 26 Grounding and Bonding for Communications Systems 06-15 27 05 33 Raceways and Boxes for Communications Systems 10-18 27 10 00 Control, Communication and Signal Wiring 06-15 27 15 00 Communications Structured Cabling 01-16

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 00 Common Work Results for Electronic Safety and Security 04-18 28 05 13 Conductors and Cables for Electronic Safety and

Security 10-18

28 05 26 Grounding and Bonding for Electronic Safety and Security

09-11

28 05 28.33 Conduits and Backboxes for Electronic Safety and Security

09-11

28 08 00 Commissioning of Electronic Safety and Security Systems 11-16 28 13 00 Physical Access Control System 10-11 28 13 53 Security Access Detection 09-11

In the instance that information on the contract drawings should conflict with the information in the specification, the specifications shall always take precedence over the drawings.

3. Bid Schedule

a. ITEM I, GENERAL CONSTRUCTION: BASE BID: Work includes general construction, necessary removal of existing building elements and phased construction for SPS final phase construction as documented.

b. Perform work in phases as required to maintain facility operations.

c. Provide temporary partitions, barriers, and infection control measures during construction.

d. Sequence demolition and installation to maintain required SPS workflow and environmental conditions. All work shall be performed during the hours of 7:00 am to 4:00 pm, unless otherwise approved by the VA.

4. Period of Performance

The contractor shall have 365 days from the Notice to Proceed to complete all work associated with this Scope of Work.

4.1. Impacts on Patient Care

The contractor shall ensure that all construction, maintenance, and related activities performed under this Scope of Work fully support the continuous delivery of safe patient care. Work must be planned, coordinated, and executed in accordance with VA and VHA requirements for maintaining a functional clinical environment and preventing disruption to patient services.

Activities that may affect patients, staff, or clinical operations—such as noise, vibration, odors, dust, utility interruptions, or restricted access—shall be identified in advance and mitigated through appropriate scheduling, phasing, Infection Control Risk Assessments (ICRAs), and communication with VA-designated personnel. The contractor shall coordinate all outage requests and disruptive work with the VA prior to execution and shall not proceed without written VA approval.

Whenever required to protect patient care operations, the contractor shall perform work during off-hours, including evenings, nights, or weekends, as directed by the VA. The contractor must adhere to all VA safety, infection control, and environmental requirements and maintain compliance with applicable VHA directives and facility policies throughout the performance of this work.

5. VA Information Security Requirements

5.1 GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

5.2 ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS

a. A contractor/subcontrator shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or taskorder.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Contract personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS). Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/subcontractor must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination.

5.3 VA INFORMATION CUSTODIAL LANGUAGE

a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1).

b. VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor’s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA’s information is returned to the VA or destroyed in accordance with VA’s sanitization requirements.

VA reserves the right to conduct on site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures are in compliance with VA directive requirements.

c. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.

d. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract.

e. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.

f. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.

g. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.

h. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.

i. The contractor/subcontractor’s firewall and Web services security controls, if applicable, shall meet or exceed VA’s minimum requirements. VA Configuration Guidelines are available upon request.

j. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA’s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.

k. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus.

If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.

l. For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COTR.

5.4 – 5.5 NOT USED

5.6 SECURITY INCIDENT INVESTIGATION

a. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.

b. To the extent known by the contractor/subcontractor, the contractor/subcontractor’s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.

c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.

d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.

5.7 LIQUIDATED DAMAGES FOR DATA BREACH

a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

b. The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.

c. Each risk analysis shall address all relevant information concerning the data breach, including the following:

(1) Nature of the event (loss, theft, unauthorized access);

(2) Description of the event, including:

(a) date of occurrence;

(b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

(3) Number of individuals affected or potentially affected;

(4) Names of individuals or groups affected or potentially affected;

(5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

(6) Amount of time the data has been out of VA control;

(7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

(8) Known misuses of data containing sensitive personal information, if any;

(9) Assessment of the potential harm to the affected individuals;

(10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate: and

(11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $ per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

(1) Notification;

(2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

(3) Data breach analysis;

(4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

(5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

(6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

5.8 SECURITY CONTROLS COMPLIANCE TESTING

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-day’s notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

5.9 TRAINING

a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;

(2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training;

(3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

(4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete

6. FRAUD, WASTE, AND ABUSE

The vendor has responsibility for “Duty to Report” any fraud, waste and abuse witnessed while on VA premises to the Integrity and Compliance Officer.