(P09) 632-21-114 SOW_Rev.1.pdf

632-21-114 Replace Roofs and Repair Façade Building 12 SOW – 10/12/2022

Northport VAMC 79 Middleville Rd, Northport, NY 11702

632-21-114 Replace Roofs and Repair Façade Building 12 at Northport VAMC

PROJECT NO. 632-21-114 Replace Roofs and Repair Façade Building 12. This Project will replace the roofs and repair historical brick and stone facades at Building 12 at the Northport VA Medical Center located on 79 Middleville Road, Northport, NY 11768. The Contractor shall furnish labor and materials and perform work as required by the drawings and specifications.

Work includes abatement, demolition, general construction, roofing, alterations, structural, mechanical, plumbing, lightning protection and electrical and other miscellaneous trades as required. Submittals for scaffolding, structural elements and safety-related items to be prepared by a Professional Engineer retained by the contractor. See complete solicitation including drawings and specification for details.

This contract does not involve VA sensitive information and contractor personnel do not require access to VA systems. Information made available to the contractor or subcontractor by the VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of

VA.

Period of Performance: Completion date is 360 calendar days from Notice-to-Proceed (NTP) date.

General Construction SOW: Work includes, but is not limited to general construction, alterations, tuck pointing, stone work, facia and soffit work, storm drainage work, site work related to storm drainage, storm drainage work, roof work, lintel replacement, minor re-grading, possible ACM abatement work as called out in the drawings, related minor HVAC, plumbing and electrical work, lightning protection work, ACM abatement work (as shown in the design package), general construction work including demolition, necessary removal of existing structures and certain other items as required to facilitate the work in the scope of work of this project.

This design will include a phasing plan to either maintain operations or temporarily relocate employees and associated building services as determined by the Northport VAMC.

Demolition of the existing project area includes but is not limited to the removal of existing roofs, damaged stone sills and banding, lintels, and repair of facades contributing to water ingress at the building.

The renovation includes abatement of all hazardous materials.

Building 12 is physically located at the Northport VAMC in Northport New York. Building 12 is constructed according to an H-shaped plan: major volumes are narrow and organized around double-loaded corridors to maximize natural light and ventilation, a building-comfort strategy common in medical buildings laid out before artificial air-conditioning and ventilation services became typical.

National Archives and Records Administration (NARA) Records Management

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not

79 Middleville Rd, Northport, NY 11702 limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Department of Veterans Affairs Northport Medical Center and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of The Department of Veterans Affairs Northport Medical Center or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [FACILITY]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to The Department of Veterans Affairs Northport Medical Center control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

79 Middleville Rd, Northport, NY 11702

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts.

The Contractor (and any sub-contractor) is required to abide by Government and The Department of Veterans Affairs Northport Medical Center guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with The Department of Veterans Affairs Northport Medical Center policy.

8. The Contractor shall not create or maintain any records containing any non-public The Department of Veterans Affairs Northport Medical Center information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Department of Veterans Affairs Northport Medical Center owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which The Department of Veterans Affairs Northport Medical Center shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.