P07 36C26226Q1052- Source Sought PowerEx Air System.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

Department of Veterans Affairs NCO 22 - Mesa Annex 4135 S. Power Rd #103 RM 116 Mesa, AZ 85212

POINT OF CONTACT*

Contracting Officer Felicia Simpson felicia.simpson@va.gov

PLACE OF PERFORMANCE

3350 La Jolla Village Dr.

San Diego CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Department of Veteran Affairs, San Diego VA Health Care System located at 3350 La Jolla Village Dr, San Diego, CA 92161 to provide quarterly preventative and corrective maintenance for the Powerex Air System that is equipped with an air compressor that is used to power the tools used in surgery, cutting, grinding, etc.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 ($34 Million dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA-Dynamic Small Business Search (DSBS) Registry located at https://dsbs.sba.gov. All interested Offerors should submit information by e-mail to felicia.simpson@va.gov All information submissions to be marked Attn: Felicia Simpson, Contract Specialist and should be received no later than 10:00 pm MST on July 7, 2026.

General Requirements:

The Scope of Work outlines the tasks and responsibilities for the Contractor to provide base year quarterly preventative and corrective maintenance for Powerex Air System.

Maintenance:

Contractor shall:

· Check and test for proper operation.

· Check and adjust for proper lead/lag switch operation.

· Measure and record running load for all motors. This data will be used to determine the trend analysis.

· Replace eighteen (18) drive belts.

· Replace four (4) pre-& after oil filter elements.

· Replace two (2) inlet filters.

· Calibrate CO monitor.

· Replace dewpoint probe.

· Alternate dryers and check for proper operation.

Labor, Materials, and Parts Procedures:

Contractor shall:

· Provide VA staff with service reports for all preventative and corrective maintenance.

· Provide VA staff with a breakdown report for material and parts expenditures.

· Provide VA staff with a list of any required parts for future work on a weekly basis and provide recommendations, guidance, inventory and expenditure reports for supplies and labor.

· Provide all professional advice/guidance, parts, materials, equipment, and personnel.

· Provide invoices prior to submitting them to Tungsten at the end of each month. The invoice shall be broken down by labor, materials, and parts.

Repairs:

· Troubleshooting: Which includes diagnosing, tracing, and locating to identify cause of failure in a manner which minimizes impact to patient care and maintains a safe environment for all.

· Arrange time/date repair minimizes impact to patient care.

· Complete repair utilizing materials and parts that meet or exceed all applicable VA requirements/standard.

· Test and commission the system to ensure the repaired system is operating as designed/required to function to meet or exceed VA requirements/standards.

· Return the system to operation notifying all applicable units served by the equipment in accordance with all applicable VA requirements/standards.

· Provide all appropriate service report documentation to include parts used and warranty information.

Sources Sought Notice