P06 Redacted FAR 13 Single Source or Brand NameJustification under SAT.pdf

3. The rationale or circumstances for limiting competition.

FAR 13.106-1(b)(1) – Simplified Acquisitions (b) Soliciting from a single source. (1) For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

Brand Name: Trimble Navigation Global Navigation Satellite System (GNSS) receivers and software have been in use by the USDA for over 20 years and are the major GNSS (GPS) systems used for mapping and survey data collection. The Trimble R12i receivers are the only receivers compatible with the existing Trimble TSC7 data collectors in use by the state. Trimble equipment and software has been approved for USDA government networks. Other vendors may have accurate GPS units however not all of these are certified as acceptable to be on the USDA government network.

Frontier Precision, Inc. is the only authorized distributor for Trimble products in Wyoming.

4. A description of the market research conducted and the results or a statement of the reason market research was not conducted.

A survey of the market was conducted for any additional resellers. The USDA Forest Service BPA with Trimble has expired. Conversations with the Trimble representative confirmed the Frontier Precision, Inc. is the sole authorized dealer for Trimble equipment in Wyoming. The equipment could be purchased directly from Trimble, however Frontier Precision, Inc. is the only firm authorized to provide the required calibration, support, warranty, and repair services.

A Notice of Intent to issue a sole source brand name award to Frontier Precision will be posted on SAM.gov stating that any responsible sources capable of providing the required products may identify interest and technical capability to meet this requirement. If any company shows interest, information will be considered before the award stage.

5. Estimated price, including all options, if applicable.

6. Recommended source(s).

Frontier Precision Products, Inc.

Notes and Guidance. Delete these Notes prior to finalizing document for signature

For acquisitions greater than the micro-purchase threshold but less than the Simplified Acquisition Threshold (SAT) the Contracting Officer may solicit from one source only if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name, etc.). Contracting Officers must document the rationale for soliciting from a single source, including brand name in accordance with FAR 13.106- 1(b)(1)(i) and FAR 13.106-3(b)(3)(i).

Program personnel are advised to work with contracting personnel early on in order to promote and provide for full and open competition to the maximum extent practicable. In circumstances permitting other than full and open competition, program personnel shall provide necessary information to contracting personnel to support and document the circumstances limiting competition through the use of this form

Advance planning. Contracting without providing for full and open competition shall not be justified on the basis of (1) a lack of advance planning by the requiring activity or (2) concerns related to the amount of funds available to the agency or activity for the acquisition of supplies or services.

Brand Name. Items peculiar to one manufacturer can be a particular brand name, product, or feature of a product, peculiar to one manufacturer. A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer. Brand name specifications shall not be used unless the particular brand name, product or feature is essential to the Government’s requirements and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet the Agency’s needs.

Posting. When an acquisition contains brand name specifications, the Contracting Officer shall include the justification required by FAR 13.106-1(b) or 13.501 with the solicitation when synopsizing in the GPE (actions exceeding $25,000) or displaying in a public place (actions exceeding $15,000 but not expected to exceed $25,000), as required by FAR 5.102(1)(6).

Screening. Before posting the justification, in accordance with FAR 6.305(e) and 24.202, the Contracting Officer is responsible to redact any information that is exempt from disclosure under Freedom of Information Act or information proprietary to the contractor.

Signatures. After review and completion by the Program Office and Contracting Officer, the Word document shall be converted to an Adobe PDF file and routed for electronic signatures. Signature blocks shall include dates.