P03Attachment 1 FAR 13.5 Sole Source Justification Redacted.pdf

Attachment 1: Request for Sole Source Justification >SAT

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: VA-24-00081120/ 36C241-24-AP-4120

Contracting Activity:

Department of Veterans Affairs, Network/Program Contracting Office 1, located at VACT, Newington, CT in support of VISN 01, VA Health Care System at Newington Medical Center

2237 # 689-24-3-7042-0138.

Nature and/or Description of the Action Being Processed:

This requirement is to procure a firm-fixed-price delivery of furniture to support the need for phase 2 of the Newington Primary Care expansion activation project. These spaces will implement a Veteran centered healing environment that supports TCJ requirements.

Description of Supplies/Services Required to Meet the Agency�s Needs: Provide the required furnishings as noted on the attached drawing, specifications and described in the performance-based technical specification for furniture and described here within. The attached technical based specification describes the minimal materials, construction, and technical requirements. This shall also include any important owner information such as but not limited to owner s manuals, warranty information, assembly instructions, maintenance and care instruction operating instructions and any other important information. The estimated delivery date is September 2024.

The Period of Performance is 08/30/2024 � 08/29/2025.

Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

4. The Authority Cited Above:

Effective Date: 02/01/2022 Page 2 of 3

6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements. (a) Authority. (1) Citations: 10 U.S.C. 3204(a)(1) or 41 U.S.C.3304(a)(1) (c) Application for brand-name descriptions.

(1) An acquisition or portion of an acquisition that uses a brand-name description or other purchase description to specify a particular brand-name, product, or feature of a product, peculiar to one manufacturer. It is in the best interest to the Government to procure its furniture procurements with Brand name and/ or equal based on the salient characteristics listed in the SOW. This will continue uniformity at the VA Medical Center and prevent incompatibility issues with the brand names already in use.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

The Contract Specialist was able to locate two SDVOSB authorized distributors of the required items.

As such, the rule of two is met and the Contract Specialist can solicit the requirement as 100% SDVOSB set-aside.

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Contract Specialist expected to determine the proposed price as fair and reasonable in accordance with adequate price competition, FAR 13.106-3(a)(1).

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Two SDVOSBs were located, no further market research needed as the Rule of Two is met in accordance with VAAR 819.7006 VA service-disabled veteran-owned small business set-aside procedures.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

None

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Effective Date: 02/01/2022 Page 3 of 3

Joanna Wasilewska Date Interior Designer

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee�s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer Date

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Branch Chief Date

Joanna Wasilewska e